MAINTAIN IDENTITY INFO (USING PA'S)#
The Maintain Identity Info screen allows you to maintain identity information using a personnel action.
Maintain Identity Info data is stored in the P2K_SA_PERSONNEL_ACTIONS and P2K_HR_IDENTITIES tables.
Personnel Action Request#
- PA #
- This field displays the PA which will maintain the identity information.
- Takes Effect
- The date the PA takes effect will be displayed in this field.
- Change Reason
- This field provides the reason for the data change.
- Initiate PA
- This button will allows you to initiate a Personnel Action for the employee in focus.
- Cancel PA
- This button allows you to cancel the PA by pressing this button, once pressed the status will change to 'Cancelled'.
Photo#
- Photo Location
- This field holds the name for the file containing the employee's picture.
Identification#
- Person Code
- This field holds the unique code or number assigned to this employee by the organization (i.e. employee number, personal ID number, badge number).
- Govt Code Origin
- This field indicates the country associated with the government code provided.
- Gov't Code
- U.S.A.: This field displays the employee’s Social Security Number (SSN). Canada: This field displays the employee’s Social Insurance Number (SIN).
- Gov’t Code Verified
- If this toggle is ON, the government code has been verified. If this toggle is OFF, the government code has not been verified.
- Salutation
- This field uses the usual forms of address (i.e. Ms, Mr., Dr, etc.).
- First Name
- This field displays the first name legally used by the employee.
- Middle Name
- This is the employee's middle name or initial(s).
- Last Name
- This is the legal surname of the employee, as specified on their SSN/SIN card.
- Rank
- This field shows any name extension (i.e. Jr., Sr., III etc.) the employee may have.
- Drivers License
- This field holds the employee’s driver’s license number.
Demographics#
- Date of Birth
- This is the date of birth of the employee (used for tax and benefit purposes).
- Age
- This field shows the age of the employee in years.
- Birthplace
- This field indicates the employee's place or country of birth.
- Gender
- This field indicates whether the employee is male or female.
- Ethnicity
- This field displays the employee’s ethnicity.
This is an action button which allows the user to submit the PA for review. When pressed a dialog will appear asking the user to verify the changes by pressing OK or Cancel. The status of the PA will then change to 'Submitted'.
The 'Submit PA' button will now force a SAVE on the form, if not already done.
- Process PA
- This is an action button which will update the employee's records with the changed detail of the PA. The status of the PA will be updated to 'Completed'.
Notes #
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