Here is the minimum set up required to load elections with a BC code value via LBEN. The load file is a comma delimited format.
If Approval Required is set to 'Approval Required' on IBPN, an approval is needed before a plan is enrolled.
Note: Loading is limited to only the current active employment only. Loading will also not work if there is a Termination Date. Attempting to load another Benefit Component overage amount will override the previous amount, even if it is a different Benefit Component.
| Rec # | Field # | Name | Beg Pos | End Pos | Constant Value | Derivation Expression | Notes |
|---|---|---|---|---|---|---|---|
| 10 | 1 | HEADER RECORD* | 0 | 0 | (Optional) If there is a header record in the file than a header field must be defined in the interface. | ||
| 30 | 1 | BEL.BPN_ID.PLAN_CODE | -1 | -1 | |||
| 30 | 2 | BEL.EEM_ID.EID_ID.PERSON_CODE | -1 | -1 | |||
| 30 | 3 | BEL.EEM_ID.TERMINATION_DATE | -1 | -1 | ‘’ | The constant value of two quotation marks (no space) is used to determine a NULL termination date which will be the ACTIVE employment | |
| 30 | 4 | BEL.ELECTION_STATUS | -1 | -1 | '80-Declinded' or '90-Remove' can also be used. '00-Not yet Elected' will result in no changes occuring to the record and should not be used. | ||
| 30 | 5 | BEL.BCG_ID.COVERAGE_CODE | -1 | -1 | |||
| 30 | 6 | BELC.BBC_ID.BC_CODE | -1 | -1 | |||
| 30 | 7 | BELC.AMOUNT_OVERRIDE | -1 | -1 | The AMOUNT_OVERRIDE is used when loading values into an enrollment record and not the AMOUNT field. | ||
| 30 | 8 | BEL.BE_EFFECTIVE_DATE | -1 | -1 | |||
| 30 | 9 | BEL.F_QUALIFIER*** | -1 | -1 | TRUE | DECODE(~,'Y','TRUE','FALSE' | (Optional) The LMTD will use this field to determine if the record qualifies for this interface. If the value returned in the derivation does not match the value in the constant field than the record will be bypassed and not loaded. |
| 70 | 1 | TRAILER RECORD** | 0 | 0 | (Optional)If there is a trailer record in the file than a trailer field must be defined in the interface. |
Here is an example of an interface that was done for a specific client. The load file is a fixed format, and is used to load employee elections and component amounts into IBEL.
| Rec # | Field # | Name | Beg Pos | End Pos | Constant Value | Derivation Expression | Notes |
|---|---|---|---|---|---|---|---|
| 0 | 0 | HEADER RECORD* | 0 | 0 | Since there is 1 header record in the file, one field must be defined in the interface for the header record. | ||
| 1 | 1 | BEL.BPN_ID.PLAN_CODE | -1 | -1 | P2K_SMGLX('GWRS_PLAN_TRNSLT',~) | The derivation will translate the policy number in the file to the plan code using a user defined lexicon. | |
| 1 | 2 | BEL.EEM_ID.EID_ID.PERSON_CODE | -1 | -1 | LTRIM(~,'0') | The person code will be trimmed of any leading zeros. | |
| 1 | 3 | BEL.EEM_ID.TERMINATION_DATE | -1 | -1 | ‘’ | The constant value of two quotation marks (no space) is used to determine a NULL termination date which will be the ACTIVE employment | |
| 1 | 4 | BEL.ELECTION_STATUS | -1 | -1 | 00 | The election status will be hard coded to Not Yet Elected, LBEN will then elect and enroll the employee. Since this field does not have a value within the file, it has been defined with -1. | |
| 1 | 5 | BEL.BCG_ID.COVERAGE_CODE | -1 | -1 | P2K_SMGLX('GWRS_PLAN_TRNSLT',~) | Since both coverage code and plan code are the same for these plans, the derivation expression from plan code field may be used. Since this field does not have a value within the file, it has been defined with -1. | |
| 1 | 6 | BELC.BBC_ID.BC_CODE | -1 | -1 | B1000 | Hard coded to B1000 so the system know which BC Code to update. Since this field does not have a value within the file, it has been defined with -1. | |
| 1 | 7 | BELC.AMOUNT_OVERRIDE | -1 | -1 | TO_NUMBER(~)/10 | This field will pick up the amount from the flat file. | |
| 1 | 8 | BEL.BE_EFFECTIVE_DATE | -1 | -1 | NLV2(~,(to_char(to_date(rtrim(~),\\’YYYMMDD’),’DD-Mon-YYYY’)),’01-Jan-0001’) | ||
| 1 | 9 | BEL.F_QUALIFIER*** | -1 | -1 | TRUE | CASE When (:BELC.AMOUNT_OVERRIDE)=’0000’ then ‘FALSE’ else ‘TRUE’ end | Do not process records with zeros – these are for unenrollments |
| 2 | 0 | TRAILER RECORD** | 0 | 0 | Since there is 1 trailer record in the file, one field must be defined in the interface for the trailer record. |
- *Record 0, Field 0 must have a Record Type of 'Header Record'
- **Record 2, Field 0 must have a Record Type of 'Trailer Record'
- ***Record 1, Field 9 must have a Record Type of 'Qualify Record'
