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LOAD EMPLOYEE VERIFICATIONS#

Processing Information#

The Load Employee Verifications LEVS is used by American clients to verify current and former employee names and SSNs against SSA records. Concisely, clients create a flat file with the employee data which is sent to SSA to verify. SSA will send back the verified file indicating if the records match their records. The file is loaded back into the system to update it with SSA's results.

Step 1 - Update IDIF

The interface format required by LEVS is provided. The Interface format used is called EVSREQ2K and it is required that you set the Requestor Identification Code field to the correct value for your organization. This is on record 30, field 12, in the Constant value field (currently set to @@@@).

Step 2 - Create User Field

The user field, EVS_RESULT, must be created in IMUF for P2K_HR_IDENTITIES in order for the LEVS process to function correctly. The setup for the UDF is as follows:

User_Field: EVS_RESULT

Prompt:EVS RESULT

Type:Char

User Field Usage:User Defined

Once LEVS has been run, this field will be updated with SSA's results.

Step 3 - Run UEEF to Extract Employee Data

The UEEF will extract the necessary information to send to SSA.

STEP 4 - Send File To SSA To Verify

Now that the employee data has been extracted to a flat file, the file should be sent to SSA. Please review SSA's website for further information on how to submit the file.

Once SSA has verified the data in the file they will send this back to the client. The file will now include the following information:

Column 98:

Blank means the record agrees with SSA's data file. For diskettes, only the SSNs that do not match will be returned to you.

1= SSN not in file (never issued to anyone).

2= Name and DOB match; gender code does not.

3= Name and gender code match; DOB does not.

4= Name matches, DOB and gender code do not.

5= Name does not match; DOB and gender code not checked.

* = Input SSN did not verify. Social Security located and verified a different SSN shown in positions 112-120.

Column 121:

Y = SSA records indicate that the number holder is deceased.

N = SSA records indicate that the number holder is not deceased.

Step 5 - Load File From SSA

You would now run the LEVS function to load the returned file from SSA. The 'EVS_RESULT' UDF in IEID will now be updated accordingly.

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Report Parameters#