Table of Contents
Position INTERFACE FILE#
The Position Interface File screen is used to import position codes into the software data structures.
Position Interface File data is maintained on the INF_CV_POSITIONS table.
Tab 1#
- ID
- This field uniquely identifies the position record within the data base.
- Entity
- This field displays the entity to which the position belongs.
- Position
- This field identifies the position within the organization.
- Standing
- Standing is used to indicate whether the record is active, frozen or obsolete.
- Effective As Of/Expires On
- If the position is temporary, these field indicate the dates the job is effective.
- Change Reason
- This field displays the ‘Change Reason’ code, which provides the rationale as to why information has been created or changed as of an effective date.
- Unit
- This field displays the name of the unit to which this position belongs.
- Department
- This field displays the department in which the tasks take place.
- Location
- This is the location where the tasks are being performed.
- Group
- This field displays the group to which the position belongs.
- Job
- This field displays the job on which the position is based.
- Person Code
- This field identifies the employee associated with the position.
- Range
- This field provides range code associated with the position.
- Work Rule
- Work rules are used to determine standard payroll processing information required to create pay headers and transactions for an employee.
- Reports to Position
- This is the position to which this position reports.
- Authorization Area
- The authorization area is a security feature that enables an organization to control access to information for this position.
Tab 2#
- Scale/Step
- These fields display the scale/step code that will be used to default to an employee's assignment record.
- Title
- This field displays the official or formal title of the position, defaulted from the job title.
- Description 1/Description 2
- These fields hold descriptions of the position.
- Position Type
- This field shows the type (i.e. executive, management, supervisory, etc.) of position being defined. This field is used in several legislated reports for the categorization of employees (EMIS, TWC).
- WC Class
- This field shows the Workers’ Compensation classification used to determine the WC category for reporting and WC contribution.
- Language Class
- Language classification is used to record any special language requirements of a position.
- Org Chart Level
- This field shows the level or tier of the organization chart on which this position should appear.
- Responsibility Level
- This field shows the responsibility level associated with the position.
- STD Hours Per Day
- This field shows the standard hours per day required for this position.
- STD Hours Per Week
- This field shows the standard hours per week required for this position.
- STD Hours Per Pay
- This field shows the standard hours per pay period required for this position.
- Job Points
- For the purposes of using salary ranges ‘by formula’, position points may be assigned.
- Use FTE Wages
- This field indicates the FTE wage for the position.
- Wage Rate
- The wage rate for the position is displayed in this field.
- Basis
- The rate basis is the unit of measure in which the associate wage rate is being stored or displayed (i.e.hourly, weekly, biweekly, semi-monthly, monthly or annually).
- Overtime Exempt
- This field indicates if the position is eligible for overtime.
- Direct Wages
- This field indicates whether all work done in this job is charged directly to a specific distribution (i.e. a work or job order, dept, cost center or account), regardless of who works on it
- Assignment Required
- If the toggle is ON, an employee must have a work assignment record (i.e. an authorization) that permits them to work in this position.
- Status
- This field indicates whether the position is approved, not approved or obsolete.
Tab 3#
- Budget Rule
- This field indicates whether the position is budgeted, not budgeted or encumbered.
- Authorized FTE
- This field displays the number of full time equivalent positions for which a commitment has been made by the organization
- FTE Override Rule
- This is the warning rule to be used if the total FTE of a position exceeds the authorized FTE when placing an employee into the position.
- Approved On
- The date the approval was given is indicated in this field.
- Approved By
- This field indicates who gave the approval.
- Last Reviewed On
- This date field indicates the last time the position was reviewed.
- Suspended On
- This date field indicates when the position was suspended.
- Abolished As Of
- This date field indicates when the position was abolished.
- Legislation
- The legislation the entity falls under is displayed here.
- Occupation Group
- This field identifies the occupation group the position belongs to.
- Occupation
- The occupation that the position is associated with is displayed in this field.
- Industry
- The industry associated with the position is displayed in this field.
- Default FTE
- This is the default full time equivalence of positions for which a commitment has been made by the organization.
- Job Profile
- The job profile associated with this position is displayed in this field.
- Provide Public Service
- This field indicates if the position is to be reported as ‘Provide Public Service’ on specific government reports (e.g. Official Language Report - REOLA).
- Provide Internal Service
- This field indicates if the position is to be reported as ‘Provide Internal Service’ on specific government reports (e.g. Official Language Report - REOLA).
- Supervisory
- This field indicates if the position is to be reported as ‘Supervisory’ on specific government reports (e.g. Official Language Report - REOLA).
- Premium
- This field identifies the premium associated with the position.
- Premium Basis
- The rate basis is the unit of measure in which the associated rate is being stored or displayed for the defaulted premium rate. For example: hourly, weekly, biweekly, semi-monthly, monthly, or annual.
Tab 4#
- Premium Rate
- This field shows the premium rate that is defaulted from this premium.
- Seq #
- This field defines the sequential order of the distribution codes for this position
- Distribution
- This field shows part or all of the distribution code receiving the portion of costs. This is normally the distribution of the wages associated with the position.
- Split Rule
- The distribution split rule indicates whether the distribution is being split by a percentage, by flat amount or by a Distribution pick list of authorized assignments.
- Percentage
- If the split rule is ‘by percent’ this field indicates the percent.
- Amount $
- If the split rule is ‘by amount’ then indicate the amount in this field.
- Start Date/End Dat
- If the premium is for a limited time, these fields indicate the start and end dates of that time period.
- GL Fund
- The GL fund associated with the premium is displayed in this field
