Table of Contents
Position INTERFACE FILE#
The Position Interface File screen is used to import position codes into the software data structures.
Position Interface File data is maintained on the INF_CV_POSITIONS table.
Tab 1#
- ID
- This field uniquely identifies the position record within the data base.
- Entity
- This field displays the entity to which the position belongs.
- Position
- This field identifies the position within the organization.
- Standing
- Standing is used to indicate whether the record is active, frozen or obsolete.
- Effective As Of/Expires On
- If the position is temporary, these field indicate the dates the job is effective.
- Change Reason
- This field displays the ‘Change Reason’ code, which provides the rationale as to why information has been created or changed as of an effective date.
- Unit
- This field displays the name of the unit to which this position belongs.
- Department
- This field displays the department in which the tasks take place.
- Location
- This is the location where the tasks are being performed.
- Group
- This field displays the group to which the position belongs.
- Job
- This field displays the job on which the position is based.
- Person Code
- This field identifies the employee associated with the position.
- Range
- This field provides range code associated with the position.
- Work Rule
- Work rules are used to determine standard payroll processing information required to create pay headers and transactions for an employee.
- Reports to Position
- This is the position to which this position reports.
- Authorization Area
- The authorization area is a security feature that enables an organization to control access to information for this position.
Tab 2#
- Scale/Step
- These fields display the scale/step code that will be used to default to an employee's assignment record.
- Title
- This field displays the official or formal title of the position, defaulted from the job title.
- Description 1/Description 2
- These fields hold descriptions of the position.
- Position Type
- This field shows the type (i.e. executive, management, supervisory, etc.) of position being defined. This field is used in several legislated reports for the categorization of employees (EMIS, TWC).
- WC Class
- This field shows the Workers’ Compensation classification used to determine the WC category for reporting and WC contribution.
- Language Class
- Language classification is used to record any special language requirements of a position.
- Org Chart Level
- This field shows the level or tier of the organization chart on which this position should appear.
- Responsibility Level
- This field shows the responsibility level associated with the position.
- STD Hours Per Day
- This field shows the standard hours per day required for this position.
- STD Hours Per Week
- This field shows the standard hours per week required for this position.
- STD Hours Per Pay
- This field shows the standard hours per pay period required for this position.
- Job Points
- For the purposes of using salary ranges ‘by formula’, position points may be assigned.
- Use FTE Wages
- This field indicates the FTE wage for the position.
- Wage Rate
- The wage rate for the position is displayed in this field.
- Basis
- The rate basis is the unit of measure in which the associate wage rate is being stored or displayed (i.e.hourly, weekly, biweekly, semi-monthly, monthly or annually).
- Overtime Exempt
- This field indicates if the position is eligible for overtime.
- Direct Wages
- This field indicates whether all work done in this job is charged directly to a specific distribution (i.e. a work or job order, dept, cost center or account), regardless of who works on it
- Assignment Required
- If the toggle is ON, an employee must have a work assignment record (i.e. an authorization) that permits them to work in this position.
- Status
- This field indicates whether the position is approved, not approved or obsolete.
Tab 3#
- Budget Rule
- This field indicates whether the position is budgeted, not budgeted or encumbered.
- Authorized FTE
- This field displays the number of full time equivalent positions for which a commitment has been made by the organization
- FTE Override Rule
- This is the warning rule to be used if the total FTE of a position exceeds the authorized FTE when placing an employee into the position.
- Approved On
- The date the approval was given is indicated in this field.
- Approved By
- This field indicates who gave the approval.
- Last Reviewed On
- This date field indicates the last time the position was reviewed.
- Suspended On
- This date field indicates when the position was suspended.
- Abolished As Of
- This date field indicates when the position was abolished.
- Legislation
- The legislation the entity falls under is displayed here.
- Occupation Group
- This field identifies the occupation group the position belongs to.
- Occupation
- The occupation that the position is associated with is displayed in this field.
- Industry
- The industry associated with the position is displayed in this field.
- Default FTE
- This is the default full time equivalence of positions for which a commitment has been made by the organization.
- Job Profile
- The job profile associated with this position is displayed in this field.
- Provide Public Service
- This field indicates if the position is to be reported as ‘Provide Public Service’ on specific government reports (e.g. Official Language Report - REOLA).
- Provide Internal Service
- This field indicates if the position is to be reported as ‘Provide Internal Service’ on specific government reports (e.g. Official Language Report - REOLA).
- Supervisory
- This field indicates if the position is to be reported as ‘Supervisory’ on specific government reports (e.g. Official Language Report - REOLA).
- Premium
- This field identifies the premium associated with the position.
- Premium Basis
- The rate basis is the unit of measure in which the associated rate is being stored or displayed for the defaulted premium rate. For example: hourly, weekly, biweekly, semi-monthly, monthly, or annual.
Tab 4#
- Premium Rate
- This field shows the premium rate that is defaulted from this premium.
- Seq #
- This field defines the sequential order of the distribution codes for this position
- Distribution
- This field shows part or all of the distribution code receiving the portion of costs. This is normally the distribution of the wages associated with the position.
- Split Rule
- The distribution split rule indicates whether the distribution is being split by a percentage, by flat amount or by a Distribution pick list of authorized assignments.
- Percentage
- If the split rule is ‘by percent’ this field indicates the percent.
- Amount $
- If the split rule is ‘by amount’ then indicate the amount in this field.
- Start Date/End Dat
- If the premium is for a limited time, these fields indicate the start and end dates of that time period.
- GL Fund
- The GL fund associated with the premium is displayed in this field
Screen captures are meant to be indicative of the concept being presented and may not reflect the current screen design.
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