IPTS
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ENTER EMPLOYEE TIME SHEETS#

The Time Sheet (IPTS) screen is a accumulation of generated time, manual data entry and time rules.

All active time sheets will be displayed:


Transactions can be inserted into timesheets that are a status of 'Ready for Payroll'. In order to restrict this from happening, the Preference PTS RDY PR FRZN(System_Preference) can be set to 'Yes', then no changes can be made on timesheet entries.

TS#
This field holds the system generated time sheet number. The field may hold up to 10 numeric digits.
Time Sheet Status
The status of the time sheet is displayed here. Time Sheet Status is tied to the lexicon X_TIME_SHEET_STATUS.
Assignment
The employee's assignment that the time sheet was generated for is displayed here.
Position
The employee's position for the assignment that was used to generate the time sheet is displayed here.
Job
The employee's job from the assignment that was used to generate the time sheet is displayed here.
Department
The department from the assignment that was used to generate the time sheet is displayed here.

Leave Bank Balances

Leave
If the employee has any leave banks, the leave type will be displayed here.
Balance
This field displays the balance of their leave banks.
Submit
This button when pressed will submit the employee's time sheet for approval.
Approve
This action button will approve the time sheet and its entries.
EE Sign Off Received
This button allows the employee to sign off on their time sheet.
Show Require Leave Reason
This button, when pressed, will display a dialog showing any leaves the employee may be taking during the time sheet period which require leave reasons. The user may select a leave reason and add text within this dialog.

Time Sheet Entries tab#

Displays the result of Scheduled Shifts and Time Exceptions.

Date
This field displays the date of the time entry.
Assign
This field displays the assignment code the time entry is for.
Start
If the time sheet is based on start and end times, the start time of the employee's shift is displayed here.
End
If the time sheet is based on start and end times, the end time of the employee's shift is displayed here.
Time Code
This field stores the time code used to track the time.
Value
This field stores the value of the time.
Basis
This field indicates the basis of the time, for example Hrs, $
Time Reason
This field indicates the reason for the time taken.
Cost
If cost centers are used the cost center may displayed here.

Totals tab#

Displays totals for Time Codes, Time Types and Time Codes Sets (as governed by the set up of the Required Time Totals screen IPRTT).

Information on the Totals tab is View Only

Time Code Totals

Date
This field indicates the date for which the time was worked/taken.
Time Code
This field indicates the time code for which the total is for.
Amount
This field indicates the total amount of time for the time code for the date listed.


Time Type Totals

Date
This field indicates the date for which the time was worked/taken.
Time Type
The type of time the time code is defined as is displayed here. This comes in from the X_TIME_TYPE lexicon defined in IDTC.
Amount
This field holds the total amount of time for that type of time for the day.


Time Code Set Totals

Time Code Set
This field holds the name of the time code set the total is for.
Amount
This field displays the amount of time within the time code set.

Clock Punches tab#

This tab shows clock punch information for the employee's time sheet. Information on this tab is View Only
Original Clock Date
This field displays the original date of the clock punch.
Original Clock Time
This field displays the original time of the clock punch.
Clock Entry Type
This is a mandatory field which displays the type of clock entry that was captured. This field is tied to the lexicon X_CLOCK_ENTRY_TYPE.


Associated Scheduled Shift

Work Type
The type of the time exception is displayed in this field. This field is tied to the lexicon X_TIME_EXCEPTION_TYPE.
Shift
The shift code associated to the time exception is displayed here.
O/R Shift Start Time
If the shift start time was overridden, the new start time is displayed here.
O/R Shift End Time
If the shift end time was overridden, the new end time is displayed here.
Job / Unit
The job and unit associated to the the employee's time exception is displayed here.
Department
The department associated to the employee's time exception is displayed here.


Actual Punch Information

Clock Entry Status
The status of the clock entry is displayed in this field. This field is tied to the lexicon X_CLOCK_ENTRY_STATUS.
Time Exception Status
The status of the time exception is displayed in this field. This field is tied to the X_TIME_EXCEPTION_STATUS.
Start Time
The start time of the clock punch is populated in this field.
End Time
The end time of the clock punch is populated in this field.
Job
The job code tied to the clock punch is displayed in this field.

View Audit tab#

This tab displays manual changes made to the original generated amount and the Time Rule calculations. Information on this tab is View Only

Changes Made to Scheduled Time

Date
This field holds the date of the time entry.
Assignment
The assignment code the time entry was generated for is displayed here.
Start
If the time sheet is based on start and end times, the start time of the employee's shift is displayed here.
End
If the time sheet is based on start and end times, the end time of the employee's shift is displayed here.
TC
This field stores the time code used to track the time.
Value
This field stores the value of the time.
Basis
This field indicates the basis of the time, for example Hrs, $
Premiums
If a premium code is attached to the time entry it will be displayed here.
Cost Center
If cost centers are used the cost center may displayed here.
Changed On
This field indicates the date the change was made to the time entry.


Time Rule Calculations

Date
This field displays the date of the time entry.
Assign
The assignment code the time entry was generated for is displayed here.
Start
If the time sheet is based on start and end times, the start time of the employee's shift is displayed here.
End
If the time sheet is based on start and end times, the end time of the employee's shift is displayed here.
TC
This field stores the time code used to track the time.
Value
This field stores the value of the time.
Basis
This field indicates the basis of the time, for example Hrs, $
Premiums
If a premium code is attached to the time entry it will be displayed here.
Cost Center
If cost centers are used the cost center may displayed here.

Notes #

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