Table of Contents
- INTERSTATE CONFERENCE OF EMPLOYMENT SECURITY AGENCIES (ICESA)
- Quarterly UI Wage Reporting - ICESA format
- Record Name: Code A - Transmitter Record (Required)
- Record Name: Code B - Authorization Record
- Record Name: Code E - Employer Record
- Record name: Code - Employee Wage Record (Required)
- Record name: Code T - Total Record
- Record Name: Code F - Final Record
- Notes
INTERSTATE CONFERENCE OF EMPLOYMENT SECURITY AGENCIES (ICESA)#
ICESA (Interstate Conference of Employment Security Agencies) is a format used by QuickFile to submit data.
ICESA format indicates the input data is in the format specified for wage reporting by the Interstate Conference of Employment Security Agencies.
This format consists of a 275-byte long record with 6 different types of information.
- A Record: Submitter Information. FEID required.
- B Record: Placeholder only-required but info not used.
- E Record: Employer information (One E record for each employer-quarter).
- S Record: Employee Salary information (one record for each employee of the above employer for the quarter).
- T Record: Employer Total information (ends the E-record group).
- F Record: Final record at the end.
A submission with multiple employers would have the records arranged like this:
- A Record
- B Record
- E Record (info about first employer)
- S Record (for first E record employer)
- T Record (totals for first employer)
- E Record (info about second employer)
- S Record (for second E record employer)
- T Record (totals for second employer)
- F Record
Quarterly UI Wage Reporting - ICESA format#
You must run RPYEU and select the following to generate information:
- Media Format: - State SUI File Format
- Select State: - Your state
The 'Quarterly Form Code' must be entered in order to produce the ICESA format required.
Please note that the following 'Not Required' fields may or may not always contain BLANKS).Record Name: Code A - Transmitter Record (Required) #
Column | Description |
---|---|
1-1 | Record Identifier Constant 'A' |
2-5 | Payment Year Enter year for which this report is being prepared From the user-specified FROM-TO period converted to YYYY |
6-14 | Transmitter's Federal EIN Enter only numeric characters; omit hyphens, prefixes and suffixes Derived from IDFDV screen, Field Identifier: 'TRAN EIN' |
15-18 | Taxing Entity Code Constant 'UTAX' |
19-23 | Blanks |
24-73 | Transmitter Name Enter the transmitter name of the organization submitting the file Derived from IDFDV screen, Field Identifier: 'TRAN NAME' |
74-113 | Transmitter Street Address Enter the street address of the organization submitting the file Derived from IDFDV screen, Field Identifier: 'TRAN ADDRESS' |
114-138 | Transmitter City Enter the city of the organization submitting the file Derived from IDFDV screen, Field Identifier: 'TRAN CITY' |
139-140 | Transmitter State Enter the standard two character FIPS postal abbreviation Derived from IDFDV screen, Field Identifier: 'TRAN STATE' |
141-153 | Blanks |
154-158 | Transmitter ZIP Code Enter a valid ZIP code Derived from IDFDV screen, Field Identifier: 'TRAN ZIP CODE' |
159-163 | Transmitter ZIP Code extension Use this field as necessary for the four digit extension of ZIP code. Include hypen in position 159 Derived from IDFDV screen, Field Identifier: 'TRAN ZIP EXTN' (include '-' in position 159) |
164-193 | Transmitter Contact Title of individual from transmitter organization responsible for the accuracy of the wage report Derived from IDFDV screen, Field Identifier: 'TRAN CONTACT' |
194-203 | Transmitter Contact Telephone Number Telephone number at which the transmitter contact can be telephoned Derived from IDFDV screen, Field Identifier: 'TRAN CONTACT PHONE' |
204-207 | Telephone Extension/Box Enter transmitter telephone extension or message box Derived from IDFDV screen, Field Identifier: 'TRAN CONTACT EXTN' |
208-276 |
Record Name: Code B - Authorization Record#
Column | Description |
---|---|
1-1 | Record Identifier Constant 'B' |
2-5 | Payment Year Enter the year for which this report is being prepared |
6-14 | Transmitter's Federal EIN Enter only numeric characters BASIC EIN |
15-22 | Computer Enter the manufacturer's name Derived from IDFDV screen, Field Identifier: 'BASIC COMPUTER' |
23-24 | Internal Label 'SL', 'NS', 'NL', 'AL', or blank for diskette Derived from IDFDV screen, Field Identifier: 'BASIC INTERNAL LABEL' (seq 2100, first 2 characters) |
25-25 | Blank |
26-27 | Density '16', '62', '38', or blank for diskette |
28-30 | Recording Code (Character Set) |
31-32 | Number of Tracks |
33-34 | Blocking Factor |
35-38 | Taxing Entity Code Constant 'UTAX' |
39-146 | Blanks |
147-190 | Organization Name |
191-225 | Street Address. |
226-245 | City. |
246-247 | State. |
248-252 | Blanks. |
253-257 | ZIP Code. |
258-262 | ZIP Code extension. |
263-276 | Blanks |
Record Name: Code E - Employer Record #
Column | Description |
---|
1-1 | Record Identifier Constant 'E' |
2-5 | Payment Year. |
6-14 | Federal EIN |
15-23 | Blanks. |
24-73 | Employer Name. |
74-113 | Employer Street Address |
114-138 | Employer City |
139-140 | Employer State |
141-148 | Blanks. |
149-153 | ZIP code extension |
154-158 | ZIP code. |
159-159 | Blank. |
160-160 | Type of Employment. |
Derived from IDFDV screen, Field Identifier: 'TYPE OF EMPLOYMENT'
161-162 | Blocking Factor. |
163-166 | Establishment Number or Coverage Group/PRU. |
167-170 | Taxing Entity Code. |
171-172 | State Identifier Code. |
173-187 | State Unemployment Insurance Account Number. |
188-189 | Reporting Period '03', '06', '09', or '12' |
190-190 | No Workers/No Wages. |
191-208 | Not Used |
209-255 | Blanks. |
256-256 | Foreign Indicator. |
257-257 | Blank. |
258-266 | Other EIN. |
267-276 | Blanks |
Record name: Code - Employee Wage Record (Required)#
Column | Description |
---|
1-1 | Record Identifier Constant 'S' | ||
2-10 | Social Security Number Employee's social security number; if not known, enter 'I' in position 2 and blanks in position | 3-10 |
11-30 | Employee Last Name Enter employee last name. |
31-42 | Employee First Name Enter employee first name |
43-43 | Employee Middle Initial. |
44-45 | State Code |
46-49 | Blanks. |
50-63 | Not Required. |
64-77 | State QTR Unemployment Insurance Total Wages. |
78-142 | Not Required |
143-146 | Taxing Entity Code. |
147-161 | State Unemployment Insurance Account Number. |
162-176 | Unit/Division Location/Plant Code |
177-204 | Not Required. |
205-206 | Seasonal Indicator |
207-214 | Not Required. |
215-220 | Reporting Quarter and Year. |
221-276 | Not Required. |
Record name: Code T - Total Record #
Column | Description |
---|
1-1 | Record Identifier. |
2-8 | Total Number of Employees. |
9-12 | Taxing Entity Code. |
13-26 | State QTR Total Gross Wages for employer |
27-40 | State QTR Unemployment Insurance Total Wages for employer. |
41-54 | State QTR Unemployment Insurance Excess Wages for employer. |
55-68 | State QTR Unemployment Insurance Taxable Wages for employer. |
69-81 | Quarterly tip wages for employer. |
82-87 | UI tax rate this quarter. |
88-100 | State QTR UI taxes due |
101-144 | Not Used Enter zero |
145-148 | Not Used Enter zero |
149-159 | Not Used Enter zero |
160-163 | Not Used Enter blanks |
164-226 | Not Used Enter zero |
227-233 | Month-1 Employment for employer. |
234-240 | Month-2 Employment. |
241-247 | Month-3 Employment. |
248-267 | Not Used Enter blanks |
268-276 | Blanks |
Record Name: Code F - Final Record #
Column | Description |
---|---|
1-1 | Record Identifier Constant 'F' |
2-11 | Total Number of Employees in File Enter the total number of 'S' records in the entire file |
12-276 | Not Required |