Table of Contents
DEFINE ACA CATEGORIES#
The IRS rules defines some Employee Categories to which different measurement and stability periods may be applied.The regulations permit an employer to use measurement periods and stability periods that differ either in length or in their starting and ending dates for different categories of employees specified in the regulations, provided that the employees within each category are treated consistently.
The ACA Categories data is stored on the P2K_BE_ACA_CATEGORIES.
ACA Categories#
- ACA Category
- A code that you will use to identify your ACA Category (Mandatory)
- Description
- The description of the ACA Catetory (Optional)
- Entity
- Only needed if you have multiple entities and different rules for them (Optional)
- State, Country
- Only needed if you are employing in multiple states and have different rules for them (Optional)
- Unit
- Only needed if you have different rules by unit and wish to identify them in this manner (Optional)
ACA Rules#
- ACA Hours Rule
- Look-Back … If you choose Look-Back, you must fill in the fields below in the lookback section
Monthly Measurement … This option will compute the hours an employee works by only looking at the month entered in the UBACA form.
Weekly Measurement … This option will determine the hours worked by week within a month. The number of weeks in the measurement month may be 4 or 5, depending on the month selected in UBACA. Four weeks will use 120 hours for the minimum hours and five weeks will use 150, for determination of full time status.
- Start Day of Week
- Options are to select a specific day as the start of the week (for use only with the Weekly Measurement method).
- Hours Element
- The element selected here will contain all of the pay components that represent paid time taken.
- ACA Wage Rule
- Federal Poverty Level … This method uses the monthly federal poverty level entered into a user variable (IMVR) named FPL
Rate of Pay … This method will determine the wage rate, as specified in the ACA Payroll field, below.
Form W2 Wages … This method uses the month-to-date values from IPVT for the month selected in UBACA, for the element identified as the wages element.
- Wages Element
- This element represents W2 wages as reported in Box-1 in form W-2. This represents federal taxable earnings and federal supplemental taxable wages.
- ACA Payroll
- Hourly … The monthly wage is determined as follows, as per IRS rule:
- 130 X the lowest hourly Pay Line (IPPH) wage rate during the calendar month identified in UBACA.
Salary … The monthly wage is determined by looking at the IEAS wage rate on the first day of the month identified in UBACA.
Lookback Rule Periods#
If using the Look-back method as your ACA Hours Rule setting, the following fields apply:- Lookback Month
- Must contain a number of months from 3 to 12.
- Measure Period Start
- This date will define the day in a month that the measurement period will start (Optional).
- Admin Period
- May not be more than 90 days (Optional).
- Stability Period
- Defines the length of the stability period and must be between 6 and 12 months (Optional).
- Service Break Rule
- This is for future development.
- Leave Element
- This is for future development.
