In order to produce check stubs and deposit notices, additional set up is required on the Define Payroll Information (IPPR) form.

The pay disbursement process will take the results of one or more pay runs and create the necessary tables that will be used in the check/deposit form printing, direct deposit interface file creation, check reconciliation processes, and related reporting.

The Disburse Pays function initiated after the pay run close will populate the disbursement system. Disbursements (Checks/Deposits) may be ‘Combined For An Employee By Pay Issue Date’. ‘Consolidate Disbursements’ is determined at the ‘Pay Category’ level (IPPGU/IPPGC).

You will be provided with all data needed to print checks, deposit notifications, and stubs either directly from the tables within the disbursement system or through an interface file.

Pay component information for the current pay run is always populated by pay component totals. This summary will be one record per pay component and stored in the disbursements table. Pay component detail information will be optionally stored in the disbursements table. A record will be created for each change in ‘Rate’ as well as a record for any adjustments made by a usercalc, benefit plan or leave policy type. The adjustment record will contain only the adjustment amount and no rates. Only one set of ‘Stub’ information will be created for each disbursement. This is mandatory due to consolidation.

Prior to using the disbursement system, ensure that the employee’s pays are being disbursed to either a check or deposit. The disbursement process will use the Net Split Pay pay header values in the processing (IPPH).

If your organization is handling direct deposits, then the interface file for ACH formats will also need to be reviewed.