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ADJUSTMENT PAYS OVERVIEW#

Adjustments are provided to allow you to ‘adjust’ individual employee pay history and only affect the employee’s ‘To Date’ values (IPVT).

e.g. year-to-date and quarter-to-date totals

An adjustment has no effect on Gross or Net pay and does not produce a payment to the employee.

Adjustments are used to enter amounts into the pay history that are not calculated or derived through the normal payroll process.

e.g. taxable benefits

Adjustments may be used to correct set up errors (e.g. a new pay component was omitted from a taxable element) and may be used to load YTD totals.

When you adjust a pay component, you may also have to adjust the Gross and Net Pay Components and all ‘Taxable Gross’ pay components in which that earning pay component is contained.

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ADJUSTMENT PAYS SET UP#

The following describes the necessary set up required for Adjustment Pays.

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Pay Category - IPPGU/IPPGC#

This pay category requires an ‘Adjustment’ pay point set. This pay point set does not need any pay points types unless you wish to place an adjustment User Calc. In that case, you would require one line with a pay point type of ‘94 – Adjustment’ to attach the User Calc.

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ADJUSTMENT PAY PROCESS#

The Payroll Process should be run the same as for a Regular Pay Header

1. Go to Pay Header (IPPH) form and chose the employee.
2. Add a new pay header.
   • Enter the batch number.
   • Ensure the Period Issue Date is in the appropriate Month/Year/Quarter.
   • Enter ‘Adjustment’ as the Category.
3. Click on the Pay Lines tab and enter the pay components and the amounts to be updated in to the history file. If, at any time, you receive a warning that the pay component can not be used, then go to the Pay Component (IPPC) form and ensure that the ‘Enter Pay Lines’ toggle is on.
4. At this point the Pay Cycle continues as normal at 'Audit'.