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1099R Form Processing#

There is required set up for 1099Rs before the forms, reports and media files can be produced. Users must confirm the setup of groups, states, counties, school districts and tax jurisdictions as they apply to your organization.

The government registration of the required government reporting levels and any applicable user fields must also be confirmed.

After the 1099R set up is complete, the Summary Report is run for comparison to the Year-To-Date Register. When everything is balanced, the 1099Rs can be printed and the summary report can be re-run to produce the required media file.

2018-2019 Year End Changes#

New for 2018
No recharacterizations of conversions made in 2018 or later.
A conversion of a traditional IRA to a Roth IRA, and a rollover from any other eligible retirement plan to a Roth IRA, made after December 31, 2017, cannot be recharacterized as having been made to a traditional IRA.

Disaster distributions.
Special rules apply to retirement plan distributions made to employees affected by certain natural disasters that occurred in 2016 and 2017. See Pub. 976, Disaster Relief, for more information.

Form 1099-R: Reportable policy sale box.
We have added a new box to show the date of a payment of reportable death benefits and added instructions to the recipient copy. See Reportable death benefits and Date of Payment Box, later in this document.

New distribution codes.
We have added two new distribution codes, C and M, for box 7.

Form 5498: New rollover code.
We have added code "PO" for reporting qualified plan loan offset rollovers.

Date of Payment Box.
New box to enter the date payment was made for reportable death benefits.

Government Websites

https://www.irs.gov/pub/irs-pdf/i1099R.pdf
https://www.irs.gov/pub/irs-pdf/f1099R.pdf

1099R SET UP#

Date of Payment#

For the new 'Date of Payment' field, Seq#2815, R99-DATE-OF-PAYMENT, a combination of User Defined Fields (UDF) in IMUF and User Fields (UF) in IMCD are used.

The seed data (SEED_RP1099RWWW_20181220.sql) provided will create new user fields as follows:

• On IMUF, Table Alias EID – new User Field called Date_of_Payment in IMUF
• On IMCD, Table Alias EID - new Column Date_of_Payment
• On the IMFD/IMFDV, Sequence 2815, Identifier “R99-DATE-OF-PAYMENT” for the new field will also be created.

After loading the seed data, confirm these 2 fields are created.

On IDFDV, for the new “R99-DATE-OF-PAYMENT’ Identifier, the field variable column must be set to “EID.DATE_OF_PAYMENT”.

On the Maintain Identity Information (IEID) form, in the ‘Date of Death Benefit Paid’ User Field, the date must be entered for the defined employees.

1099R Form Definitions IDFD#

Form Code HL$US-1099R-2019
High Line provides seed data scripts to our clients with the Year End Software release to load the IDFD Form Code definition SEED_IDFD_HL$US_1099R_YYYY.sql.
It is not necessary to maintain this form, unless instructed to do so by High Line.

Users can copy the IDFDV Variable definition from last year to the current year. Please refer to the Copy Last Year’s definition to Current Year section, below.

This seed data script is re-runnable. It will not erase the IDFDV set up of the same Form Code.

IDFD Store Option#

The IDFD Form Code HL$US-1099R-2019 provides the Store Option starting from Seq# 2000 in order for the RPYEU process to store the Employer Name/Addresses, the Employee Name/ Addresses and the Amounts of the Seq# in the Government Remittance Tables.

IMPORTANT: Users must run the RPYEU process with the new IDFD HL$US-1099R-2019 Form Code, or users can run a copy of this Form Code that has the Store Option set up to store the Addresses and the Amounts in the Government Remittance Tables.

Any prior year’s Form Codes do not supply this Option and therefore will not turn on the Store feature for the RPYEU process.

IDFDV – Copy Last Year’s Definition to Current Year#

After the HL$US-1099R-2019 information has been loaded, users can copy the IDFDV Variable definition from the last year to the current year using the COPY button on the IDFDV form as follows:

1) On the IDFDV form, select last year’s Form Code: HL$US-1099R-2018
2) Press the Copy Form Definition button
3) The Copying dialog box is displayed. Enter the current year New Form Code: HL$US-1099R-2019
4) Set the Copy Definition with Variables toggle to ON. This will copy the variables set up from HL$US-1099R-2018 to HL$US-1099R-2019 for the same Field Identifier name.

IDFDV Form Descriptions#

Use the IDFDV form to enter the variable data needed to correctly complete the 1099R’s, for both the printed 1099R’s and the Magnetic Media files.

Users should only work with the Source and Field Variable columns. The Derivation Expression field can be used by advanced users or under the guidance of a High Line consultant.

On this form, users define where, in their particular set up, each required field of data is to be retrieved from.

IDFDV Field Descriptions#

Field	Desciption
Seq #	Defines the sequential order of the variable.
Identifier	The fields within this form are defined here.
Description	Enter a short description of the variable.
Level	Defines the field level, such as employee, employer, federal, etc.
O/R Prompt	The override name of the field that will be displayed on the form is defined here.
Source	Defines the type of source of the field, such as database column, element, pay component, etc.
Field Variable	The variable for the field is defined here.
Copy Form Definition	Press this button to copy the form definition.
Field Usage	Defines the field usage, such as file only, form only, internal, etc.
Text	Users can add additional notes in this field
Derivation Expression	Users can add programming code for additional computation of the data within the record.

IDFDV Form Defintion Variables#

After IDFD is loaded, users must set up their organization’s information for this Form Definition on the IDFDV form.

IDFDV HL$US-1099R-2019 Form Code Identifiers

IDFD Form: HL$US-1099R-YYYY – system provided
IDFD Form Type: US 1099R Definition

NOTE: Fields marked with an asterisk (*) are MANDATORY

Field Identifier	Description	Suggested Field Source	Suggested Variable
* SUB-ER-EIN	Submitter’s Employer EIN	Constant	9 character EIN
SUB-PIN-NUMBER	Personal Identification Number	Constant	8 characters assigned to you as PIN #. Enter 1 if the file is submitted, otherwise enter 0 (zero)
SUB-RESUB-IND	Resubmitt Indicator	Constant	Enter 1 if file is resubmitted, otherwise 0
SUB-RESUB-WFID	Resubmitt SSA WFID from notice	Constant	If resubmitted, enter SSA WFID from notice
SUB-SOFTWARE	Submitter Software Code	Constant	Enter your company data
SUB-COMP-NAME	Company Name receive EFR99	Constant	Enter Company name who receives EFR99
SUB-COMP-LOCN	Company Location Address	Constant	Enter company’s location address such as Attention, Suite, Room #
SUB-COMP-DELIV	Company Delivery Address	Constant	Enter company’s delivery address such as Street or Post Office Box
SUB-COMP-CITY	Company’s City	Constant	Enter company’s city
SUB-COMP-STATE	Company’s State Abbrev	Constant	Enter company’s State Abbreviation
SUB-COMP-ZIP	Company’s ZIP Code	Constant	Enter company’s ZIP code
SUB-COMP-ZIP-EXT	Company’s ZIP Code Extension	Constant	Enter company’s ZIP code extension
SUB-COMP-F-STATE	Company’s foreign State/province	Constant	Enter company’s foreign State/Province
SUB-COMP-F-POST	Company’s foreign postal code	Constant	Enter company’s foreign postal code
SUB-COMP-COUNTRY	Company’s country if applicable	Constant	Enter company’s Country if applicable
* SUB-SUBM-NAME	Submitter Organization Name	Constant	Organization Name to receive unprocessed data
* SUB-SUBM-LOCN	Submitter Location Address	Constant	Enter submitter location address such as Attention, Suite, Room # etc
* SUB-SUBM-DELIV	Submitter Delivery Address	Constant	Enter submitter delivery address such as Street or Post Office Box
* SUB-SUBM-CITY	Submitter City	Constant	Enter submitter city
* SUB-SUBM-STATE	Submitter State Abbrev	Constant	Enter submitter State Abbreviation
* SUB-SUBM-ZIP	Submitter ZIP Code	Constant	Enter submitter ZIP code
SUB-SUBM-ZIP-EXT	Submitter ZIP Code Extension	Constant	Enter submitter ZIP code extension
SUB-SUBM-F-STATE	Submitter foreign State/province	Constant	Enter submitter foreign State/Province
SUB-SUBM-F-POST	Submitter foreign postal code	Constant	Enter submitter foreign postal code
SUB-SUBM-COUNTRY	Submitter country if applicable	Constant	Enter submitter Country, if applicable
* SUB-CONT-NAME	Contact name for SSA	Constant	Enter your company data
* SUB-CONT-TEL	Contact telephone # for SSA	Constant	Enter your company data
SUB-CONT-TEL-EXT	Contact telephone extension	Constant	Enter your company data
* SUB-CONT-EMAIL	Contact e-mail address for SSA	Constant	Enter your company data
SUB-CONT-FAX	Contact FAX phone # for SSA	Constant	Enter your company data
SUB-CONT-METH	Preferred Contact method	Constant	MUST be BLANK
SUB-PREPARER	Preparer Code	Constant	Enter your company data
SUB-3RD-PARTY-SICK	Third-Party Sick Pay Indicator	Constant	Enter your company data
SUB-3RD-PARTY-TAX	Income Tax Withheld by 3rd Party	Constant	Enter your company data
ER-AGENT-IND	Agent Indicator Code	Constant	If applicable, enter appropriate code
ER-FOR-EIN	Agent for which EIN	Constant	If you are an agent, enter the EIN for which you are an agent for
ER-TERM-BUS	Terminating business indicator	Constant	Enter appropriate code from SSA
ER-ESTAB	Establishment Number	Constant	Further identify with EIN
ER-OTHER-EIN	Other EIN	Constant	Other EIN used
* R99-ER-EIN	Employer Identification Number	Data Base Column	DGV.GOVT_REGIST_NUMBER
* R99-ER-NAME	Employer Name	Data Base Column	DED.ENTITY_NAME
R99-ER-LOCN-ADDR	Employer Location Address	Constant	Employer’s location address such as Attention, Suite, Room # etc. DLN.ADDRESS_LINE_2 or DLN.MAIL_ADDRESS_LINE_2 Enter the word MAIL or blank To use Primary address, leave this blank To use Mailing address, enter the word MAIL System will derive the complete primary or mailing address and store in the Address Identifiers.
R99-ER-DELIV-ADDR	Employer Delivery Address	Constant	Employer’s delivery address such as Street or Post Office Box DLN.ADDRESS_LINE_1 or DLN.MAIL_ADDRESS_LINE_1 Enter blank, system derived
R99-ER-CITY	Employer City	Constant	Employer’s city DLN.LOCALITY or DLN.MAIL_LOCALITY Enter blank, system derived
R99-ER-STATE	Employer State Abbrev	Constant	Employer’s State abbreviation DSP.STATE_PROVINCE_CODE Enter blank, system derived
R99-ER-ZIP	Employer ZIP Code	Constant	Employer’s ZIP Code DLN.ZIP_POSTAL or DLN.MAIL_ZIP_POSTAL Enter blank, system derived
R99-ER-ZIP-EXT	Employer ZIP Extension	Constant	Employer’s ZIP Code DLN.ZIP_POSTAL or DLN.MAIL_ZIP_POSTAL Enter blank, system derived
R99-ER-F-STATE	Employer foreign State/province	Constant	Employer foreign state/province or Constant Enter the word NAME or blank
R99-ER-F-POSTAL	Employer foreign postal code	Constant	Enter Employer foreign postal code or Constant
R99-ER-COUNTRY	Employer country if applicable	Constant	Enter Employer country Enter blank, system derived
R99-ER-F-COUNTRY	Employer foreign country	Constant	Enter the word NAME, ISO or blank
R99-ER-TAX-JURIS	Tax Jurisdiction Code	Constant	Enter appropriate code or null
R99-ER-ACCT-NO	Account Number	Constant, Data Base Column or IDGV variable	For IDGV variable, users can look up the IDGV Field Variable and enter the Account Number on IDGV
R99-EE-SSN	Employee Social Security Number	Data Base Column	EID.GOVERNMENT_CODE
R99-EE-FIRST-NAME	Employee First Name	Data Base Column	EID.FIRST_NAME
R99-EE-MIDDLE	Employee Middle Name	Data Base Column	EID.MIDDLE_NAME
R99-EE-LAST-NAME	Employee Last Name	Data Base Column	EID.LAST_NAME
R99-EE-SUFFIX	Employee Suffix Name	Data Base Column	EID.RANK with derivation expression Decode(~,’01’,’JR’,’02’,’SR’,NULL)
R99-EE-LOCN-ADDR	Employee Location Address	Constant	Employee’s location address such as Attention, Suite, Room # etc EPS.ADDRESS_LINE_2 EPS.MAIL_ADDRESS_LINE_2 Enter the word MAIL or blank To use Primary address, leave this blank. To use Mailing address, enter the word MAIL. System will derive the complete primary or mailing address and store in the Address Identifiers.
R99-EE-DELIV-ADDR	Employee Delivery Address	Constant	Employee’s delivery address such as Street or Post Office Box EPS.ADDRESS_LINE_2 or EPS.MAIL_ADDRESS_LINE_2 Enter blank, system derived
R99-EE-CITY	Employee City	Constant	Employee’s city EPS.LOCALITY or EPS.MAIL_LOCALITY Enter blank, system derived
R99-EE-STATE	Employee State Abbrev	Constant	Employee’s State abbreviation DSP.STATE_PROVINCE_CODE Enter blank, system derived
R99-EE-ZIP	Employee ZIP Code	Constant	Employee’s ZIP Code EPS.ZIP_POSTAL or EPS.MAIL_ZIP_POSTAL Enter blank, system derived
R99-EE-ZIP-EXT	Employee ZIP Extension	Constant	Enter employee’s ZIP Code EPS.ZIP_POSTAL or EPS.MAIL_ZIP_POSTAL Use derivation expression substr(~,6) for ZIP extension
R99-EE-F-STATE	Employee foreign State/province	Constant	Employee foreign state/province or Constant Enter the word NAME or blank
R99-EE-F-POSTAL	Employee foreign postal code	Constant	Employee foreign postal code Enter blank, system derived
R99-EE-COUNTRY	Employee country if applicable	Constant	Enter Employee country Enter blank, system derived
R99-EE-F-COUNTRY	Employer foreign country	Constant	Enter the word NAME or the word ISO or blank
R99-CONTROL-PRT	Print Control Number on Form	Constant	Null, 0 – Do not print Control Number on R99 Form 1 - Print Control Number as defined in R99-CONTROL-NUM Identifier 2 - Print Control Number as defined from RPYEU ‘Sort Level By’ prompt 3 - Print R99-CONTROL-NUM Identifier and Person Code 4 - Print ‘Sort Level By’ prompt and Person Code 5 - Print ‘Sort Level By’ prompt and R99-CONTROL-NUM Identifier 6 - Print ‘Sort Level By’ prompt and R99-CONTROL-NUM Identifier and Person Code
R99-CONTROL-NUM	Control Number on Form	Data Base Column	Enter your company data
R99-DATE-OF-PAYMENT	Date of Death Benefit Paid	Data Base Column	EID.DATE_OF_PAYMENT.
R99-EXCLUDE-EE	Exclude Employee	Data Base Column	Enter your company data
R99-GROSS-DISTR	Gross Distribution	Element	F1099R-BOX-01
R99-TAXABLE-AMT	Taxable Amount	Element	F1099R-BOX-02A
R99-TXBL-NOT-DET	Taxable Amount Not Determined	Element	F1099R-BOX-02B-1
R99-TXBL-TOT-DIS	Taxable Amount Total Distribution	Element	F1099R-BOX-02B-2
R99-CAPITAL-GAIN	Capital Gain	Element	F1099R-BOX-03
R99-FIT	Federal Income Tax Withheld	Element	F1099R-BOX-04
R99-EE-ROTH	Employee Roth Contributions	Element	F1099R-BOX-05
R99-NUA-ER-SEC	Net Unrealized Appreciation ER Securities	Element	F1099R-BOX-06
R99-DISTR-CODE	Distribution Code(s)	Constant	Enter your company data
R99-IRA-SEP-SIMP	IRA or SEP or SIMPLE	Element	F1099R-BOX-07
R99-OTHER-DOL	Other Dollars	Element	F1099R-BOX-08
R99-OTHER-PERC	Other Percent	Element	F1099R-BOX-08-1
R99-PERC-DISTR	Percentage of Total Distribution	Element	F1099R-BOX-09A
R99-EE-CONTR	Total Employee Contributions	Element	F1099R-BOX-09B
R99-ALLOC-TO-IRR	Amount allocable to IRR within 5 years	Pay Component	F1099R-BOX-10
R99-1ST-YR-ROTH	First Year Roth Contributions	Element	F1099R-BOX-ROTH
R99-FATCA	FATCA Requirement	Element	F1099R-BOX-10-FATCA

The values from R99-CODE-1 to R99-CODE-T are for Box 7 Distribution Codes and are for documentation purposes only. There is no need to set these identifiers up.

Field Identifier	Description	Suggested Field Source	Suggested Variable
R99-CODE-1	Early Distr, no known exceptions	Pay Component	Enter your company data
R99-CODE-2	Early Distr, exception applies	Pay Component	Enter your company data
R99-CODE-3	Disability	Pay Component	Enter your company data
R99-CODE-4	Death	Pay Component	Enter your company data
R99-CODE-5	Prohibited transaction	Pay Component	Enter your company data
R99-CODE-6	Section 1035 exchange	Pay Component	Enter your company data
R99-CODE-7	Normal distribution	Pay Component	Enter your company data
R99-CODE-8	Excess contribution earnings deferrals 2018	Pay Component	Enter your company data
R99-CODE-9	Cost current life insurance	Pay Component	Enter your company data
R99-CODE-A	Eligible 10 year tax option	Pay Component	Enter your company data
R99-CODE-B	Roth account distribution	Pay Component	Enter your company data
R99-CODE-D	Excess contribution earnings deferrals 2018	Pay Component	Enter your company data
R99-CODE-E	Excess 415 or 403(b)	Pay Component	Enter your company data
R99-CODE-F	Charitable gift annuity	Pay Component	Enter your company data
R99-CODE-G	Rollover contribution	Pay Component	Enter your company data
R99-CODE-J	Early distribution Roth IRA	Pay Component	Enter your company data
R99-CODE-L	Loans distribution 72(p)	Pay Component	Enter your company data
R99-CODE-N	IRA contributions 2018	Pay Component	Enter your company data
R99-CODE-P	Excess contribution earnings 2018	Pay Component	Enter your company data
R99-CODE-Q	Qualified distributions Roth IRA	Pay Component	Enter your company data
R99-CODE-R	IRA contributions 2018	Pay Component	Enter your company data
R99-CODE-S	Early distribution SIMPLE IRA 2 yrs, no exception	Pay Component	Enter your company data
R99-CODE-T	Roth IRA distributions, exception applies	Pay Component	Enter your company data
R99-CODE-U	ESOP under section 404(k)	Pay Component	Enter your company data
R99-CODE-W	Payments for LT Care Insurance	Pay Component	Enter your company data

The values from R99-OTHER-01 to R99-OTHER-20 are for future use. There is no need to set these identifiers up.

Field Identifier	Description	Suggested Field Source	Suggested Variable
R99-OTHER-01	Your company description	Pay Component	Enter your company data
R99-OTHER-nn	Your company description	Pay Component	Enter your company data
R99-OTHER-20	Your company description	Pay Component	Enter your company data

Set up the following State/Local Identifiers, if necessary.

R99-STATE-CODE	State Code	Data Base Column	DSP.STATE_PROVINCE_CODE
R99-STATE-REGIST	State Registration I.D. No	Data Base Column	DGV.GOVT_REGIST_NUMBER
R99-STATE-DIST-HOME	State Distributions (Home State)	Element	R99-STATE-DIST-H
R99-STATE-DIST-WORK	State Distributions (Work State)	Element	R99-STATE-DIST-W
R99-STATE-TAX-HOME	State Income Tax (Home State)	Element	R99-STATE-TAX-H
R99-STATE-TAX-WORK	State Income Tax (Work State)	Element	R99-STATE-TAX-W
R99-CNTY-NAME	County Name	Data Base Column	DCN.COUNTY_NAME
R99-CN-DIST-HOME	County Distributions (Home County)	Element	R99-CNTY-DIST-H
R99-CN-DIST-WORK	County Distributions (Work cOUNTY)	Element	R99-CNTY-DIST-W
R99-CN-TAX-HOME	County Tax (Home County)	Element	R99-CNTY-TAX-H
R99-CN-TAX-WORK	County Tax (Work County)	Element	R99-CNTY-TAX-W
R99-CITY-NAME	City Name	Data Base Column	DTX.JURISDICTION_NAME
R99-CI-DIST-HOME	City Distributions (Home City)	Element	R99-CITY-DIST-H
R99-CI-DIST-WORK	City Distributions (Work City)	Element	R99-CITY-DIST-W
R99-CI-TAX-HOME	City Tax (Home City)	Element	R99-CITY-TAX-H
R99-CI-TAX-WORK	City Tax (Work City)	Element	R99-CITY-TAX-W

1099R PROCESSING#

The RP1099RW form print program prints all information retrieved from the RPYEU xml file, according to the selection criteria.

If an employee has multiple States and Local tax information to be reported, each 1099RW form is printed with 2 States and 2 Locals information until all State and Local information are printed. The Local information printed may not necessarily coincide with the State Information on the same page.

The RP1099RW program generates Summary Totals by each Employer Identification Number and Employment Type. At the end of the RP1099RW run, a Grand Total Summary is generated for all Employers.

Users must run RMEX with the RP1099RW Mex ID to obtain the Summary and Grand totals to balance to the RPYEU Summary report.

The RP1099RW Summary and Grand Totals are accumulated for numeric, alphanumeric or Toggle boxes that are not totaled.

Users should verify the RP1099RW numeric box totals balance to the RPYEU numeric box totals.

The RP1099RW process generates the Summary Totals and Grand Totals for all States and Locals regardless:

• If the tax is from the WORK or HOME tax jurisdiction
• Which States and Locals the taxes are in

The RP1099RW process does not accumulate the State and Local tax totals by each State and each Local. Users should run the RPYEU Summary report to obtain the totals for each State and Local.

If the RP1099RW process cannot select any information from the xml file to print, users must run RMEX with the RP1099RW Mex ID to review any error or exception messages to locate the problem.

1099R Type of Employment#

• On IDGR, the ‘1099R Employment Type’ field must be defined on the Registrations tab to qualify employees who have YTD information and belong to a Group, for each 1099R Type of Employment.
  • A - Agriculture
  • F – Form 944 filer
  • H - Household
  • M - Military
  • Q – Medicare Qualified Government Employment
  • R – Regular (All others)
  • X - Railroad
• Users must run RPYEU for each 1099R Type of Employment. Example: Run RPYEU for 'Regular' employment, then run RPYEU for 'Agriculture' employment.
• The ‘1099R Employment Type’ for a group MUST NOT BE CHANGED even if there are multiple effective date records for a group.
• If the ‘1099R Employment Type’ is changed for a group for different effective date, then the 1099R reporting will be incorrect because it cannot qualify the YTD information under the proper ‘1099R Employment Type’.
• Employees can work for multiple ‘Types of Employment’ during a year. Example: An employee is a ‘Regular Employment’ employee during the year and also works for ‘Agriculture Employment’ during the summer. In this case, the Agriculture Employment requires to report earnings on Form 943 and the Agriculture earnings should be separate from the Regular employment reporting on the 1099R. Users should set up a different group for Agriculture and the employees should be paid and reported under the Agriculture group.
• When RPYEU is run, the employee will be automatically reported under the proper ‘1099R Type of Employment’ from IDGR.
• For Medicare Qualified Government Employees, users do not need to define a specific Group with ‘1099R Type of Employment’ as ‘Q’ in order for the employees to be reported with ‘Q’ type employment. Employees are classified as MQGE by the FICA and Medicare tax method on IPRLU.
• If the IPRLU FICA method is defined as ‘Do not Calculate’ and the Medicare method is defined, the employee is qualified as an MQGE employee and will be reported under ‘1099R Type of Employment’ ‘Q’ regardless of which group the employee belongs to.
• When RPYEU is run, if the '1099R Type of Employment' selected is 'R', the employee will still be reported under Q depending on the FICA and MEDICARE tax method (defined on IPRLU).

Government Media File Name#

• When RPYEU is run, users can select to generate a magnetic media file
• Users must define a valid directory name and a magnetic media file name, such as 1099R_2017.txt)
• Users can also attach the RPYEU Execution ID to the file name by defining the word ‘Mex’ in the file name, such as 1099R_2017_mex.txt. This will generate a magnetic media file 1099R_2017_67109.txt for Execution ID 67109

Example: 1099R_mex_ohio.txt will generate a magnetic media file 1099R_67109_ohio.txt for Execution ID 67109

XML File#

• When RPYEU is run, users MUST define a valid File Directory name in order for the XML file to be generated.
• The XML file contains all employee information to be read by RP1099R (the Oracle 1099R Form Print program).
• RPYEU attaches the ‘.xml’ extension to the defined Media File name for the XML file.

Examples:

• Media File Name: 1099R_2017_mex.txt
  XML File Name: 1099R_2017_mex.xml
  
  
• Media File Name: 1099R_2017_mex
  XML File Name: 1099R_2017_mex.xml
  
  
• After RPYEU is run, users can use Notepad or a PFE editor to review the XML file content.
• Users should Double click on the .xml file to open the XML file using an xml editor.
• Users can archive this XML file for historical reporting purposes or to reprint the 1099Rs.

RPYEU Trace and Data Dump File#

• Users should always run RPYEU with the Trace Level set to 'Exceptions only’ for all employees
• If there is problem in RPYEU and a user needs to determine which employee has the problem, the user should run RPYEU with the Trace Level set to ‘Program Trace'. This will print a list of processed employees in order to determine which employee has the problem.
• When the Trace Level is set to ‘Program Trace’, the SQL SELECT Statements for Federal, State and Local levels are also written as Trace messages. Users can review the select statement by running RMEX for the RPYEU Execution ID.
• When Trace Level = ‘Program Trace’, after each employee is processed, the estimated performance time for this employee is displayed.
• After determining which employee has the problem, users should run RPYEU for one employee with the Trace Level set to ‘Utility Trace’ to determine the problem in detail.
• When RPYEU is run with any Trace level, all trace messages are also written to a ‘_trace.csv’ file so users can open the file in Excel for investigation. The dynamic SQL SELECT statement is written to ‘_select.txt’ file
• When the ‘Create Data Dump’ toggle is set to YES, RPYEU will generate data dump files with a .csv extension for any available Federal, State, Local and School information. Users can open these data dump files in Excel for debugging and balancing purposes. Example: When Mex ID 750234 is run with trace and data dump and following files are generated:
  • rpyeu_1099R_750234.txt - Magnetic media file to be sent to the government
  • rpyeu_1099R_750234.xml - xml file to be read by RP1099R (Oracle Version Only) to print the 1099R forms
  • rpyeu_1099R_750234_select.txt - SQL SELECT statement, can be used in SQL+
  • rpyeu_1099R_750234_trace.csv - Trace file for debugging
  • rpyeu_1099R_750234_fed.csv - Federal data dump file for debugging or balancing
  • rpyeu_1099R_750234_state.csv - State data dump file for debugging or balancing
  • rpyeu_1099R_750234_local.csv - Local data dump file for debugging or balancing
  • rpyeu_1099R_750234_school.csv - School data dump file for debugging or balancing
• If RPYEU is not run in Trace mode, then only the first two files are generated:
  • rpyeu_1099R_150277.txt - Magnetic media file to be sent to the government
  • rpyeu_1099R_150277.xml - xml file to be read by RP1099R (Oracle Version Only) to print the 1099R forms

Exclude Employees#

• Users can exclude certain employees from 1099R reporting by setting up '1099R-EXCLUDE-EE’ Identifier on IDFDV
• If the value of the '1099R-EXCLUDE-EE’ identifier is defined as ‘Y’, the employee is bypassed.
  Example: If a user does not want to report employees whose Assignment Title is ‘Election Worker’ or ‘Self Employed’, set up the ‘1099R-EXCLUDE-EE’ Identifier with the following:
  • Field variable = EASD.ASSIGNMENT_TITLE
  • Derivation Expression = decode(UPPER(~),’ELECTION WORKER','Y',‘SELF EMPLOYED’,'Y','N')
    Note: Use UPPER(~) to convert an alphanumeric field to compare all upper case letters.
• If a user has a complex situation to exclude an employee, a STAT CODE can be used to indicate that the employee should be excluded.
  Example: An employee is excluded when they work in certain groups, or with certain hours. Users can keep track of this setting the 'STAT CODE' value to 1.00.

Then the ‘1099R-EXCLUDE-EE’ Identifier on IDFDV should be set up with:

• Field Source = Statistics
• Field variable = the STAT CODE that is used to exclude employee
• Derivation Expression = decode(~,1,'Y','N')

Election Workers#

Election workers earnings should be reported on the 1099R if:

• The earnings are less than $600 and the Social Security and Medicare taxes are withheld

Election workers earnings should NOT be reported on the 1099R if:

• The earnings are less than $600 and the Social Security and Medicare taxes are NOT withheld

Users can manage this reporting as follows:

1. Use a separate pay component to record the Election worker earnings. If FICA and Medicare are not calculated for these earnings, users can exclude the election worker earnings by not defining the pay component in the element for each 1099R Box.
2. If the employee is paid with election earnings and FICA and Medicare tax are withheld, users should determine if the employee should be excluded or not. If an employee is excluded, users can set up a 'STAT CODE' for the ‘1099R-EXCLUDE-EE’ Identifier on IDFDV, to exclude the employee from reporting on the 1099R form.
3. Users can exclude All Election workers by setting the EASD.ASSIGNMENT_TITLE to‘ELECTION WORKER’, then setting the ‘1099R-EXCLUDE-EE’ Identifier to EASD.ASSIGNMENT_TITLE.

Reissued / Corrected 1099R Form#

If an employee loses their 1099R Form, organizations can reissue the 1099R Form by running RP1099R and selecting the specific employee.

For RP1099R (Oracle version), prior to reissuing the 1099R Forms, users must have the XML file ready for the RP1099R program. The XML file can be from one of the following:

1. Re-run RPYEU to generate the XML file for the specific employee, OR
2. Use the archived XML file from the previous RPYEU run and select the employee from the XML file.
   
   

For RP1099RW4C/RP1099RW4TB (Windward versions), users must select the GVT Run number that the employee belongs to when RPYEU is run.

1. Re-run RPYEU to generate a new GVT Run number for the specific employee, OR
2. Use the existing GVT Run number that the employee's 1099R was originall issued for.
   
   

When any 1099R Print Program is run, users should enter the word ‘REISSUED’ or ‘CORRECTED’ in the ‘Reissued/Corrected field’, so the 1099R form will be printed with the defined word.

Void 1099R Form#

• If an error is discovered on the 1099R forms and the Forms have not be distributed to the employees, users should fix the error(s) and re-run RPYEU and the 1099R Print Program(s).
• If an error is discovered on the 1099R forms nd the Forms have be distributed to the employees, users must manually correct the 1099R Forms by completing Form 1099R-C for corrections. High Line does not support the 1099R-C form.

The incorrect 1099R should still be filed to the government. High Line does not support the VOID box on the 1099R Form to indicate an error.

RPYEU#

RPYEU Registration Set Up Audit#

When RPYEU is run, users have the option to audit and fix the government registrations set up on IDGV. Users can define the following the Regist/Set Up Audit field to:

Option	Description
00	Do not print, run. After the Government Registration is audited, do not print all registrations, continue to run RPYEU. This option suppresses all exception messages to be printed.
01	Print, do not run. After the Government Registration is audited, print all registrations, do not run RPYEU. This option is used when a user just wants to verify all of the government registration set up prior to running RPYEU. This option allows exception messages to be printed.
02	Print and run. After the Government Registration is audited, print all registrations and continue to run RPYEU. This should be the default so users can verify all of the government registration set up and run RPYEU. This option allows exception messages to be printed.
03	Excp and run. After the Government Registration is audited, do not print registrations and continue to run RPYEU. This option allows exception messages to be printed.

This field is validated from the ‘X_PRINT_AND_RUN’ lexicon.

RPYEU Exception Messages#

Negative (credit) amounts are never allowed for 1099R reporting. If negative amounts are encountered, an exception message is printed. Users must resolve the negative amount and the re-run the report until no exceptions are found.

The following set up exception messages are highlighted if one of the ‘Regist/Set Up Audit field' are defined that allows exception messages to be printed (Options 01, 02 and 03 only):

IMUF	User Field 1099R STATE MEDIA FILING is not set up for P2K_CM_GOVT_REGISTRATIONS
IMUF	User Field 1099R TAX TYPE CODE is not set up for P2K_CM_GOVT_REGISTRATIONS
IMUF	User Field 1099R TAXING ENTITY is not set up for P2K_CM_GOVT_REGISTRATIONS
IDGV	Federal Registration is not set up for Entity: Entity name
IDGR	1099R EMP TYPE is not set up for Entity: entity code, Unit: unit code, Group: group code or Effective date
IDGV	State Registration is not set up for State: State name
IDGV Variables	State: State name 1099R STATE MEDIA FILING = xx is invalid, value must be 00,01,02,03
IDGV	Local Registration is not set up for County Tax Jurisdiction: County name
IDGV Variables	County: county name 1099R STATE MEDIA FILING = xx is invalid, value must be 00,01,02,03
IDGV	Local Registration is not set up for City Tax Jurisdiction: City name
IDGV Variables	City: city name 1099R STATE MEDIA FILING = xx is invalid, value must be 00,01,02,03
IDGV	School Registration is not set up for School: School name
Warning	IDFDV Identifier Name is not set up
Warning	IDFDV Identifier Name contains CONSTANT

The following exception messages are always printed for an employee:

Code	Message
Empl nnn	Invalid SSN: ssn, SSN must be 11 positions, position 4 and 7 must be a hyphen (-). Users must verify and correct The SSN number, otherwise 1099R form and Magnetic media filing will be incorrect for the employee
Empl nnn	Term date YYYYMMDD is prior to reporting year YYYY. This is a warning that indicates the employee has been terminated in a prior year, but has YTD information for this calendar year
Empl nnn	Box 3 999999.99 + Box 7 999999.99 = 999999.99 exceeds Annual Max Wage Base 999999.99. Users must correct either the Box 3 or Box 7 set up. The system does not adjust this number because it does not know if Box 3 or 7 is correct. If this situation is not corrected, the 1099R will be rejected because the government does not allow these wage base to exceed the annual maximum.
Empl nnn	Employee has no Federal Information for Employment Type R, employee is bypassed.
Empl nnn	Identifier Amt 999999.99-, negative amount not allowed, amount changed to 0.00. Uses must review this error and correct the negative amount, otherwise the system will report zero for this field.
Empl nnn	Identifier Amt 999999.9999 exceeds 2 decimals, amount changed to 999999.99. This can cause a rounding error. Users should be review the error to find out why the amount exceeds 2 decimals and correct the data.
Empl nnn	Identifier Amt 999999999.99 exceeds 11 digits, check printed Form and Govt File size. The system highlights the amount that exceeds 11 digits. Users should review the printing of 1099R for this field and the government file to report this amount.
Empl nnn	Error: RS record posn 999 length = nn only, Field size exceeded for Amt 99999999.99. This Error message is issued when the Length of the Field Size available on the Magnetic Media file is not large enough to hold the amount. The field size is always checked for each numeric field prior to writing the amount on the file Users MUST correct this error because the report will show ####### in the field and the government will reject the file. Users should not correct the ####### to zero in the file. This will result in incorrect reporting for the 1099R, between the 1099R form print and the 1099R file. The 1099R form may be large enough to print the field size while the magnetic media reporting could not report this large amount. Users must find out if incorrect data is the cause of the problem, or contact High Line for support.

RPYEU Summary Report Level#

There are five levels of reporting for RPYEU Summary Report:

• Federal
• State
• County
• City
• School District

Each level of print can be suppressed by selecting the options from the RPYEU run. However, the Federal level grand total report is always printed to capture all statistics of the RPYEU run.

The Federal level print is reported and sorted by employees and has all levels of details for an employee. The State, County, City and School District levels are reported and sorted by State, County, City and School District.

Users can suppress the printing of ‘Set Up Exceptions’ for IDFDV, IDGV, etc., however, the employee level of exception are always printed, to show error or warning messages for an employee.

RPYEU Trace Level#

Users should always run RPYEU with the Tracel Level set to 'Exceptions Only' for all employees.

If there is problem in RPYEU, users should run RPYEU with the Trace Level set to Program Trace. This will print a list of processed employees to determine which employee has the problem.

When the Trace Level is set to Program Trace, the Select Statements for Federal, State and Local levels are also written as Trace messages. Users can review the Select statements by running RMEX for the RPYEU Execution ID.

After determining which employee has the problem, users should run RPYEU for the specific employee with the Trace Level set to Utility Trace to review and determine the problem in detail.

RPYEU Sort Levels#

There are three options to sort employees in RPYEU for distribution of the 1099R Forms:

1. Sort Level By
The lexicon X_1099R_SORT_LEVEL is used for this prompt.

• Department is the prime assignment details’ department that is effective as of the defined ‘As of date’.
• Users can define a special ‘1099R Destination’ at the department level or the employee level for 1099R distribution purposes.
• Users can also define to ‘Provide Sort Level Totals’ by defining a ‘Sort Level By’ level

Options are:

• 00-Not Applicable
• 01-Department
• 02-Dept 1099R Destination
• 03-Dept SUI ER Number
• 04-Pay Dest (EASD)
• 05-Location (EASD)
• 06-1099R Destination (EID)

2. Sort by Active/Inactive
This prompt is useful for sorting Terminated employees from Active employees for distribution purposes.
The lexicon X_1099R_SORT_ACTIVE is used for this prompt.
The options are:

• 00-Do not sort active/inactive. Terminated employees will not be sorted before active employees
• 01-Before Sort Level. Terminiated employees will be sorted before the defined 'Sort Level By' field (above). Example: All Inactive employees are group together, by Department (Sort Level), followed by Active employees.
• 02-After Sort Level. Terminiated employees will be sorted after the defined 'Sort Level By' field (above). Example: All inactive employees are grouped together, within each department (Sort Level), followed by Active Employees in the same department.

Example for 01-Before Sort Level
Department A has 2 terminated employees (A1, A2) and 3 active employees (A3, A4, A5)
Department B has 2 terminated employees (B1, B3) and 3 active employees (B3, B4, B5)

RPYEU will sort in this order:

Department A	Status: Inactive	Employee A1
		Employee A2
Department B	Status: Inactive	Employee B1
		Employee B2
Department A	Status: Active	Employee A3
		Employee A4
		Employee A5
Department B	Status: Active	Employee B3
		Employee B4
		Employee B5

All Inactive employees are grouped together, by Department (Sort Level), followed by all Active employees.

Example for 02-After Sort Level
Department A has 2 terminated employees (A1, A2) and 3 active employees (A3, A4, A5)
Department B has 2 terminated employees (B1, B3) and 3 active employees (B3, B4, B5)

RPYEU will sort in this order:

Department A	Status: Inactive	Employee A1
		Employee A2
	Status: Active	Employee A3
		Employee A4
		Employee A5
Department B	Status: Inactive	Employee B1
		Employee B2
	Status: Active	Employee B3
		Employee B4
		Employee B5

Inactive employees are grouped together, within each Department (Sort Level), followed by all Active employees in the same department.

3. Sort Employees By
The lexicon X_1099R_SORT_PERSON is used for this prompt.
This prompt will sort within the ‘Sort Level By’ and ‘Sort by Active / Inactive’ fields. The options are:

• 01-Person Code
• 02-Last Name/First Name
• 03-Destin/Last/First
• 04-Dept/Last/First
• 05-Mailing Zip/Last/First
• 06-Primary Zip/Last/First

RPYEU Sort by Zip – Mailing 1099R at discount rate#

For organizations who are mailing a large volume of the 1099R forms to their employees, arrangements can be made with the US Post Office to mail the 1099R forms at a discounted postal rate if the 1099R forms are sorted by ZIP code.

To mail 1099R forms at a discounted rate, when RPYEU is run, users should select to Sort Employees By:

• Mailing ZIP/Last/First name (recommended)
• Primary ZIP/Last/First name

If the IEPI Mailing Address does not exist, the IEPI Primary Address will be used.

The RPYEU report prints the employees by ZIP code sequence and prints the ZIP codes on the Employee’s line.

The RP1099R (Oracle Version only) print program reads from the xml file and prints records in the sequence as sorted by RPYEU. If the RP1099RW4C/RP1099RW4TB (Windward Version only) print program is used, the print program reads the IPGH ID Sequence that has been sorted by the RPYEU process.

NOTE: When using the option to sort by ZIP code, the employees are sorted in ZIP order and not by Last/First name or Person code sequence. This can make it difficult to locate a specific employee.

For auditing and balancing purposes, it is recommended that RPYEU should be run with the Sort Employee By parameter set to either Person Code or Dept/Last/First. This will generate the government file, to balance to the RPREGT, and submit to the government.

Prior to printing the 1099R forms through the 1099R Print Form programs, users should re-run the RPYEU with the Sort Employee By parameter set to either Mailing ZIP/Last/First or Primary ZIP/Last/First to generate the xml file to sort by ZIP code. Users should also verify that this RPYEU run report balances to the RPYEU report from the prior run, to ensure the totals match. Users can then run 1099R Print Form programs to print the 1099R forms.

After the 1099R Print Form program is run, users should save the RPYEU xml file for backup or auditing purposes. If a user needs to reference the order of 1099R printing, users can re-run RPYEU with the Sort Employee By parameter set to either Person Code or Dept/Last/First to generate the government file sequence to be kept on the IPGR / IPGH form for balancing to the government file.

RPYEU Combined Employment Type#

The EF1099R media file Code RE Employer record requires to report one of the following types of employment:

• A - Agriculture
• F – Form 944 filer
• H - Household
• M - Military
• Q – Medicare Qualified Government Employment
• R – Regular (All others)
• X - Railroad

The Employment Code is retrieved from the ‘1099R Employment Type’ parameter on IDGR or from the employee’s FICA and Medicare method defined on IPRLU.

• All employees with the same Employment Code are grouped together under one Code RE record.
• If IPRLU FICA method is set to ‘Do not calculate’ and the MEDICARE method is NOT set to ‘Do not calculate’, the employee is classified as '1099R Employment Type Q’ for 1099R reporting.

Otherwise, the 1099R Type of Employment is derived from the ‘1099R Employment Type’ field on IDGR.

• The EF1099R Federal Filing requires Code RE records to be reported by 'Type of Employment', however, some States filing do not require to separate employees by the Type of Employment, therefore, the 'Combine Employment Types' field on RPYEU is used.
  
• Typically, this field is set to NO for most RPYEU file reporting, however, if a State filing does not require to file by Types of Employment, users can set this field to YES to combine all Types of Employment under one Code RE record.
• If your organization has only ‘Regular’ types of employment, users should set this field to NO all the time.

1099R Form Control Number Print#

On the 1099R Form, 2-on-1-page, Box D, users can print the Control Number on the form for reference or distribution purpose, such as a Person Code. Users must set up the following Identifiers on the IDFDV form:

Seq 2800 1099R-CONTROL-PRT
Print Control Number on Form

Field	Description
Form Code	Use current year's form code
Identifier	1099R-CONTROL-PRINT
Level	Federal
O/R	CONTROL NUM PRT
Source	Constant
Field Variable	Options are: *Null, 0 – Do not print Control Number on 1099R Form *1 - Print Control Number as defined in 1099R-CONTROL-NUM Identifier *2 - Print Control Number as defined from RPYEU ‘Sort Level By’ field *3 - Print 1099R-CONTROL-NUM Identifier and Person Code *4 - Print ‘Sort Level By’ field and Person Code *5 - Print ‘Sort Level By’ field and 1099R-CONTROL-NUM Identifier *6 - Print ‘Sort Level By’ field, the 1099R-CONTROL-NUM Identifier and Person Code

Seq 2810 1099R-CONTROL-NUM
Control Number on Form

Field	Description
Form Code	Use current year's form code
Identifier	1099R-CONTROL-NUM
Level	Federal
O/R	CONTROL NUMBER
Source	Data Base Column
Field Variable	Enter your company data, such as 'EID.PERSON_CODE’, or ‘DLN.LOCALITY’, or ‘PPA.PAYROLL_CODE’ etc.

NOTE: If Seq # 2810 1099R-CONTROL-NUM defines a data base column, such as PPA.PAYROLL_CODE, and:

• within the reporting year, an employee has been paid by more than one entry of this database column (employee is paid under 2 Payroll Codes), and
• the Government Registrations are the same
  

the YTD values will be accumulated together, and 1099R Form Box D Control Number will be printed with one PAYROLL_CODE only, usually the PAYROLL_CODE with the name that is sorted last.

Example:
Employee is paid by PAYROLL_CODE: US CENTRAL BW
Employee is also paid by PAYROLL_CODE: US WEST BW

Then ‘US WEST BW’ code will be printed.

RPREGT - Pay Totals Register#

Run the To Date Register (RPREGT) to create the summary register of YTD totals for employees.

• Users can run RPREGT for a group, unit, department, etc., or for a list of employees using the People List Code parameter.
  
  
• Create an element on the IPPE form with only the pay components that will be reported on the 1099RW form. This will greatly reduce the size of the Year-to-Date Register.
  
  
• If an employee worked in two different jurisdictions, there will be one register for each jurisdiction. Consequently, the employee will receive a separate 1099RW form for each jurisdiction.
  
  
• For auditing purposes, (comparing RPREGT TO RPYEU) users should define the Provide Totals By field as Fed Regist Number when RPREGT is run.
  
  

RPYEU – US Year End Summary Report#

The US Year End Summary Report (RPYEU) is used to verify that the totals are balanced with the Year to Date information before printing the W2 forms. Produce the US Year End Summary Report.

• This report is used to balance to the Year-To-Date Register and the Quarter-To-Date (RPREGT) report
• Check the exception messages from this Summary Report and correct any exceptions
• Generate the W2 File in the federal format (EFW2 Format is supported for year 2018 reporting)
• Generate the State Information in the federal file format for the States that accept the federal file format
• Produce the W2 State File for States with the specific State file format requirements
• Users must run the RPYEU process, one State at a time, to generate the State specific file
• Since each State has its own requirements, users must check with High Line to verify if the State is supported, prior to running the RPYEU for a specific State file
• Generate an XML file to populate the RPW2 program to print the W2 Forms for all processed employees

RPYEU Report Selection Criteria#

Report Parameters

Parameter	Description
Annual Form Code	Mandatory. Form Code that is defined on the IDFDV form. NOTE: Always use the current year form code. DO NOT use a prior year form code as the Identifiers may be obsolete.
Quarterly Form Code	Blank for Annual Reporting. Defines the quarterly form code for the report. Optional
Govt Interface Format	Blank for Annual Reporting. Defines the government interface format for the report. Optional
Period Type	Mandatory. Defines the period type. Enter "Year" for Annual reporting and "Quarter for quarterly reporting.
Period End Date	Mandatory. Defines the end date of the reporting period.
As of Date	Mandatory. Defines the start date of the reporting period.
Combine Employment Type	Defines if the employees on the report should be sorted by their Employment Type Set this field to YES to combine Regular and Other Types of Employment, such as Agriculture. Optional. This parameter is used mostly for State filing so an employee is reported only once for a State, even if they have been paid by multiple Federal Registrations. Therefore, when this field is set to YES, RPYEU will not store the Federal Level amounts on the IPGH form because the Federal Registration Numbers are combined and will not be linked to a specific Federal Registration Number. A warning message is issued when this field is set to YES: *** WARNING: Combine Fed Regist = Yes, IPGR Federal Amounts and Employee Remittance Header are not added by Federal Registration Number.
Combine Fed Regist	Defines if all of the selected 'Federal Regist' for State/Local Reporting should be combined. Set this field to YES to combine all 'Federal Regist' for State/Local reporting. Optional
Media Format	Defines the Federal file format for SSA reporting. Optional
Directory Name	Mandatory. Defines the name of the government Magnetic Media file.
Media File Name	Mandatory. Defines the media file name of the data being uploaded.
Create Data Dump	Defines if a data dump file with the extension of .csv should be generated. Optional
Trace Level	Defines the tracing level (report messages) for the report. Optional. Users should always run RPYEU with the Trace Level set to 'Exceptions Only' for all employees, unless required for tracing.
Regist/Set Up Audit	Option to print exceptions that may exist from set up. Optional. Options are: 00-Do not print, run 01-Print, do not run 02-Print and run 03-Excp and run
User Comments	Enter a comment to print on the header of the report. Optional

Report Filters

Filter	Description
Entity	To define and report on a specific Entity. Optional
Federal Regist Set	To define and report on a specific Federal Registration Set, on IDGV. Optional
Federal Regist Type	To define and report on a specific Federal Registration type, defined on IDGV. Optional
Federal Regist Number	Defines the Employer Identification Number, on IDGV. Optional
People List	This field limits the process to the people in the defined list. Optional
Person	Enter the Person Code of the employee you are tesating with. Optional
Select State	Defines a State to report on. Optional. Do not enter a State when generating the Federal File or W2 forms. If a State is selected, the process will report on the defined State only.
State Regist Set	To define and report on a specific State Registration set, on IDGV. Optional. This field is not required for Annual reporting.
State Regist Type	To define and report on a specific State Registration type, defined on IDGV. Optional
State Regist Number	Used only for Quarterly State filing. Is a State is not entered, then the Federal Regist Number on IDGV is used. Optional
Local Regist Set	To define and report on a specific Local Registration set. Optional
Local Regist Type	To define and report on a specific Local Registration type, defined on IDGV. Optional
Local Regist Number	To define and report on a specific Local Registration set. Optional
Select County	To define and report on a specific County. Optional
Select City	To define and report on a specific City. Optional
Select School	To define and report on a specific School District. Optional

1099R Form Box Descriptions#

Users should read the following form descriptions and refer to the IRS 2018 instructions for Forms 1099R and 5498 prior to setting up the IDFDV form.
https://www.irs.gov/pub/irs-pdf/i1099R.pdf

2018 1099R format for reporting in 2019#

Box	Title	Description
1	Gross Distribution	Enter the total amount of the distribution before income tax or other deductions were withheld
2a	Taxable Amount	Enter the taxable amount
2b	Total Distribution	Enter an “X” in this box only if the payment shown in box 1 is a total distribution
2b	Taxable Amount Not Determined	Enter an “X” in this box if you are unable to reasonably obtain the data needed to compute the taxable amount.
3	Capital Gain (Included in Box 2a)	Report any amount that is taxable as a capital gain
4	Federal Income Tax Withheld	Enter any federal income tax withheld
5	Employee Contributions/ Designated Roth Contributions or Insurance Premiums	Enter the employee's contributions
6	Net Unrealized Appreciation (NUA) in Employer's Securities	Use this box if a distribution from a qualified plan (except a qualified distribution from a designated Roth account) includes securities of the employer corporation
7	Distribution Code(s)	Enter an “X” in the IRA/SEP/SIMPLE checkbox if the distribution is from a traditional IRA, SEP IRA, or SIMPLE IRA. Do not check the box for a distribution from a Roth IRA or for an IRA recharacterization
8	Other	Enter the current actuarial value of an annuity contract that is part of a lump-sum distribution.
9	Your Percentage of Total Distribution	If this is a total distribution and it is made to more than one person, enter the percentage received by the person whose name appears on Form 1099-R.
9b	Total Employee Contributions	You are not required to enter the total employee contributions or designated Roth contributions in box 9b
10	Amount Allocable to IRR Within 5 Years	Enter the amount of the distribution allocable to an IRR made within the 5-year period, beginning with the first day of the year in which the rollover was made.
11	1st Year of Designated Roth Contributions	Enter the first year of the 5-tax-year period
12-17	State and Local Information	These boxes and Copies 1 and 2 are provided for your convenience only and do not need to be completed for the IRS. Use the state and local information boxes to report distributions and taxes for up to two states or localities.
	FATCA Filing Requirement	Check the box if you are an FFI reporting a cash value insurance contract or annuity contract that is a U.S. account in a manner similar to that required under section 6047(d).
	Account Number	The account number is required if you have multiple accounts for a recipient for whom you are filing more than one Form 1099-R.
	Date of Payment	Enter the date payment was made for reportable death benefits.

RP1099RW Form Print Program #

The US 1099R Forms (RP1099RW) report will print a list of 1099R forms. The RP1099RW program currently supports the 2 on-a-page format.

Report Parameters	Description
EE/ER Copy	Optional. Defines if the Employee ot Employer copy of 1099 will be printed. Options are: *01 - Employer Copy *02 - Employee Copy
Corrected Toggle	Optional. When this toggle is set to ON, an “X” will be printed in the Corrected box (top of form).
Reissued/Corrected	Optional. Defines if the 1099RW is being reissued for an employee. If an employee has lost their 1099RW form and have requested a replacement copy, users should run the RP1099RW process and define the Person Code for the specific employee. *Enter the word REISSUED in this field for re-issued 1099RW forms. *Enter the word CORRECTED in this field for corrected 1099RW forms. Users can enter a date in this field to indicate the Date of the Corrected copy (if an employee has more than one corrected copy). The exact wording in this field will be printed on the top of the 1099RW form.
Exception Level	Optional. Defines the level of detail on the exception report. Users should always run with the Exception Level set to Exception Only for all employees, unless it is being used for debugging.
Trial Print Only	Defines if the Print Stage field on the IPGH form will be updated when the 1099s are printed. When set to YES, the field will not updated. When set to NO, the Print Stage will be changed to Forms Printed
User Comment	Optional, Text This field holds the user-supplied comment which will appear in the header of all pages of the report.

Report Filters	Description
GVT Run	Mandatory. This field defines the GVT Run number to be used to read, extract the data from and produce the 1099R forms.
State	Optional. If used, only one State can be entered. This field should not be defined when users are printing the Employee Copy. Employees MUST have all of the States printed on their 1099 forms. When printing the Employer copy, users can define to print by State to file the 1099RW paper copy to the State.
Person	Optional. Users can enter one or more person codes to report on.