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Page References

Incoming links Outgoing links
W 2_PROCESS_W 2_FORM_PRINT...nobody
W2_PROCESS_W2_FORM_PRINT

Version management

Difference between version and

At line 3 changed one line
The RPW2 process completes and prints the W2 forms, as well as the W2 Media File (based on the parameter selections.
The W2 Print Programs completes and prints the W2 forms, as well as the W2 Media File, based on the parameter selections.
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The W2 Form Print programs are aligned with the government forms in the PDF format. Users can adjust the parameters for the Top Margin and the Between Form Space when generating the PDF file. Once the PDF file is generated, users will not need to adjust the Page Set up when printing.
The PDF file is generated in the working directory of your P2K path. Write down the Execution ID of the RPW2 report and run RMEX to obtain a grand total report.\\ \\
All W2 Form Print Programs are aligned with the government forms in the PDF format. Users can adjust the parameters for the Top Margin and the Between Form Space when generating the PDF file. Once the PDF file is generated, users will not need to adjust the Page Set up when printing.
The PDF file is generated in the working directory of your P2K path. Write down the Execution ID of the W2 Print Program report and run RMEX to obtain a grand total report.\\
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__RPW2 Oracle Version Only__
!!RPW2 Report - Oracle Version Only
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*Produces W2 forms on 2-on-a-page, 4 corners or 4-on-a-page (top to bottom) formats.\\ \\
*Produces W2 forms on 2-on-a-page, 4 corners or 4-on-a-page, top to bottom, formats.\\ \\
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__RPW2/RPRW2 Report Parameters - (For both Oracle and Windward)__
||Report Parameters||Description
For 2017-2018 reporting, RPW2 has the following capabilities in the Oracle version report (not the Windward version):
* From this link http://www.irs.gov/pub/irs-pdf/fw2.pdf there are different copies of the W2 form that can be distributed to the employees and sent to the government:
**Copy A, 1, B, C, 2, D.
* RPW2 provides options to print different copies of the W2 forms and the Employee Instructions on the back.
* Users can either print the W2 forms on the pre-printed W2 forms or to print Copy A, 1, B, C, 2, D of the W2 forms with the option to print the Employee Instructions on the back.
* W2 Form Copy A, 1, B, C, 2, D and Instructions are taken directly from the government link above, however, it is the user’s responsibility to ensure these Employee Copies are acceptable by the government as a substitute of the pre-printed forms prior to distributing to the employees.
\\
__RPW2 Report Parameters - Oracle Report ONLY__
||Report Parameter||Description
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|State|Select one State to print, only one state can be entered. Optional.\\ *This field should not be defined when the EMPLOYEE copy is being printed. \\*The employee MUST have all of the States printed on their W2 forms.\\ *When the EMPLOYER copy is being printed, there is an option to print by State, for the W2 paper copy to be filed to the State. \\*If the W2 filing is in a Magnetic Media format, the W2 forms should not be printed by State.
|State|Select one State to print, only one state can be entered. Optional.\\ * This field should not be defined when the EMPLOYEE copy is being printed. \\* The employee MUST have all of the States printed on their W2 forms.\\ * When the EMPLOYER copy is being printed, there is an option to print by State, for the W2 paper copy to be filed to the State. \\* If the W2 filing is in a Magnetic Media format, the W2 forms should not be printed by State.
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|Test Form Set Up|Defines if RPW2 SHOULD PRINT THE ACTUAL W2s, or to print a sample of the W2 form to find out the correct page set up for the printer. \\*All users should test their printer set up to find out the correct Page Set Up for ‘Top Margin Adjustment’ and ‘Between Form Space’ adjustment prior to printing the actual W2 Forms.\\*Since each printer’s page set margins vary, each time the W2 forms are printed on a different printer, the Printer set up test should be run. Optional
|Test Form Set Up|Defines if RPW2 should print the actual W2s, or to print a sample of the W2 form to find out the correct page set up for the printer. \\*All users should test their printer set up to find out the correct Page Set Up for ‘Top Margin Adjustment’ and ‘Between Form Space’ adjustment prior to printing the actual W2 Forms.\\*Since each printer’s page set margins vary, each time the W2 forms are printed on a different printer, the Printer set up test should be run. Optional
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|Directory Name|Mandatory\\Defines the directory name where the XML file will be stored.\\Should be the same directory name from the [RPYEU] run
|XML File Name|__Mandatory for Oracle version RPW2__\\Defines the name of the .xml file that is generated from RPYEU
|Print W2 Forms|Defines which W2 Format will be printed:\\Options from [X_W2_PRINT] lexicon\\ \\01 – 2 On 1 Page. The 2 On 1 page W2 format is used\\ \\02 – 4 Corner Form. The 4 Corners Form W2 format is used\\ \\03 – 4 Corner, Addr. Back. The 4 Corners Form W2 format is used with the Address printed on the back of form\\Users must set their printer to Duplex mode when printing.\\ \\04 – 4 On 1 Page (Top-bottom). The 4 On 1 Page, W2 Top to Bottom, format is used\\
|EE instructions on back|When the ‘Show Form (2 on 1 pg)’ parameter is selected to print on the employee’s copy, such as Copy B, C or 2), users can also print the associated employee instructions can also be printed on the back of these W2 Forms.\\ \\Note: For each employee copy (Copy B, C or 2), the EE Instructions are different.\\ \\In order to print a complete set of all Employee’s W2 Copies and Instructions, select:\\22 – Copy B + C + 2 (2 Pg) - Show Copy B and Copy C on one Page, followed by Copy 2 and Copy 2 on the next page
|Adjust Top Margin|Defines the adjustment spacing for the Top Margin when printing the W2 form. Optional. \\ \\Default to NULL or ‘00 – 0 line’ adjustment to begin testing.\\ \\After the PDF file is generated, print one page on blank paper, align the paper with the pre-printed form and check if the alignment fits into the box.\\ \\If an adjustment is needed, re-run RPW2 by entering the Top Margin adjustment.\\ \\Options from [X_TOP_MARGIN_ADJ] lexicon. \\00 – 0 line\\11 – Up 1/5 line\\12 – Up 2/5 line\\13 – Up 3/5 line\\21 – Down 1/5 line\\22 – Down 2/5 line\\23 – Down 3/5 line.
|Between Form Space|Defines the space increments between the 2 forms on the same page. Optional. \\ \\Default to NULL or ‘0 – 0 line space’ to begin testing\\ \\After the PDF file is generated, print one page on blank paper, align the paper with the pre-printed form and check if the alignment fits between 2 forms\\ \\If adjustment is needed, then re-run RPW2 by entering the ‘Between Form Space’\\ \\From [X_BTWN_FORM_SPACE] lexicon\\0 – 0 line space\\1 – 1/5 line space\\2 – 2/5 line space\\3 – 3/5 line space\\4 – 4/5 line space\\5 – 1 line space.
|Show Frame\\(Test Only)|Used when testing the margin set up or to debug a Print Format problem. Users can use this toggle to show the line border of the internal frames. \\ \\
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\\ \\__For Windward RPW2W__
\\Only 4-on-1-Page format is supported. The 2-on-1-Page format is not available as of 2015 Reporting year\\
Only the ‘01 – Copy A, SSA copy’ option is supported. The other options are not supported. \\ \\
__RPW2 Report Filters - Oracle Report ONLY__
||Report Parameter||Description
|Person|Users can enter one or more person codes to report on
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%%information NOTE: When running RPW2 for the actual W2 form printing, __do not__ set the ‘Show W2 Form’, ‘Show Frame’ parameters to ON.% \\
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__RPW2 Report Parameters (* Oracle Report Only)__
||Report Parameters||Description
|*Directory Name|Mandatory\\Defines the directory name where the XML file will be stored.\\Should be the same directory name from the [RPYEU] run
|*XML File Name|__Mandatory for Oracle version RPW2__\\Defines the name of the .xml file that is generated from RPYEU
|*Print W2 Forms|Defines which W2 Format will be printed:\\Options from [X_W2_PRINT] lexicon\\ \\01 – 2 On 1 Page. The 2 On 1 page W2 format is used\\ \\02 – 4 Corner Form. The 4 Corners Form W2 format is used\\ \\03 – 4 Corner, Addr. Back. The 4 Corners Form W2 format is used with the Address printed on the back of form\\Users must set their printer to Duplex mode when printing.\\ \\04 – 4 On 1 Page (Top-bottom). The 4 On 1 Page, W2 Top to Bottom, format is used\\
|EE instructions on back|When the ‘Show Form (2 on 1 pg)’ parameter is selected to print on the employee’s copy, such as Copy B, C or 2), users can also print the associated employee instructions can also be printed on the back of these W2 Forms.\\ \\Note: For each employee copy (Copy B, C or 2), the EE Instructions are different.\\ \\In order to print a complete set of all Employee’s W2 Copies and Instructions, select:\\22 – Copy B + C + 2 (2 Pg) - Show Copy B and Copy C on one Page, followed by Copy 2 and Copy 2 on the next page
|*Adjust Top Margin|Defines the adjustment spacing for the Top Margin when printing the W2 form. Optional. \\ \\Default to NULL or ‘00 – 0 line’ adjustment to begin testing.\\ \\After the PDF file is generated, print one page on blank paper, align the paper with the pre-printed form and check if the alignment fits into the box.\\ \\If an adjustment is needed, re-run RPW2 by entering the Top Margin adjustment.\\ \\Options from [X_TOP_MARGIN_ADJ] lexicon. \\00 – 0 line\\11 – Up 1/5 line\\12 – Up 2/5 line\\13 – Up 3/5 line\\21 – Down 1/5 line\\22 – Down 2/5 line\\23 – Down 3/5 line.
|*Between Form Space|Defines the space increments between the 2 forms on the same page. Optional. \\ \\Default to NULL or ‘0 – 0 line space’ to begin testing\\ \\After the PDF file is generated, print one page on blank paper, align the paper with the pre-printed form and check if the alignment fits between 2 forms\\ \\If adjustment is needed, then re-run RPW2 by entering the ‘Between Form Space’\\ \\From [X_BTWN_FORM_SPACE] lexicon\\0 – 0 line space\\1 – 1/5 line space\\2 – 2/5 line space\\3 – 3/5 line space\\4 – 4/5 line space\\5 – 1 line space.
|*Show Frame\\(Test Only)|Used when testing the margin set up or to debug a Print Format problem. Users can use this toggle to show the line border of the internal frames. \\ \\
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__Report Filters (For Oracle and Windward RPW2)__
%%information NOTE: For RPW2 Oracle Report: If the combination of ‘Top Margin Adjustment’ and ‘Between Form Space’ pushes the form to go over onto the next page, users should check the alignment with the actual pre-printed form and re-run RPW2 with different ‘Top Margin’ and ‘Between Form Space’ options.%%
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|GVT Run (WW only)|Mandatory when running Windward Report only. This field defines the GVT Run number to be used to read, extract the daa from and produce the W2 forms.
|Person Code|Optional\\Users can enter one or more Person Codes to report on.
* For 'Top Margin' adjustment, on the top form, the darker red line above the top form is between several green lines, in the center. It can be adjusted up or down from the ‘Adjust Top Margin’ parameter.
* For ‘Between Form Space’, the blue line in the middle is the bottom of the Top form. The space increment can be increased for the Bottom form from the ‘Between Form Space’ parameter.
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%%information NOTE: for Oracle RPW2: If the combination of ‘Top Margin Adjustment’ and ‘Between Form Space’ pushes the form to go over onto the next page, users should check the alignment with the actual pre-printed form and re-run RPW2/RPRW2 with different ‘Top Margin’ and ‘Between Form Space’ options.%%
!!RPW2 - Printer Set Up
%%warning Important: When printing from the pdf file, the Page Scaling option must be set to ‘None’ to avoid re-sizing of the form on a page.%%
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When running RPW2/RPRW2 for the actual W2 form printing, __do not__ set the ‘Show W2 Form’, ‘Show Frame’ parameters to ON. \\
The RPW2 (Oracle report version) Form Print program prints all of the information retrieved from the RPYEU xml file according to the defined selection criteria.
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For 'Top Margin' adjustment, on the top form, the darker red line above the top form is between several green lines, in the center. It can be adjusted up or down from the ‘Adjust Top Margin’ parameter.
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For ‘Between Form Space’, the blue line in the middle is the bottom of the Top form. The space increment can be increased for the Bottom form from the ‘Between Form Space’ parameter.
!RPW2 – Printer Set Up
%%warning Important: When printing from the pdf file, the Page Scaling option must be set to ‘None’ to avoid re-sizing of the form on a page.%%
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!!RPW2W4C Report - Windward Version Only
*Reads the GVT file generated by RPYEU to print the W2 forms
*Produces W2 forms, __4-on-a-page formats ONLY__\\ \\
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__RPW2W4C Report Parameters - Windward Report ONLY__
||Report Parameter||Description
|W2 Form No.|This field defines which W2 form are to be printed. Options are: \\* MW1279: 4 on 1 page, 4 corner, legal size, self-mailer \\* LW24UPB: 4 on 1 page, 4 corner, letter size \\* MW283: 4 on 1 page, 4 corner, letter size, self-mailer
|Reissued/Corrected|Defines if the W2 is being reissued for an employee. Enter the word ‘REISSUED’ or ‘CORRECTED’ in this field and RPW2W4C will print the W2 Form with the exact wording from this field.
|Person|Users can enter one or more person codes to report on
|Employment Type|This field defines which Employment Types are to be printed, such as Regular or Agriculture. Optional
|RPYEU XML Directory|Directory name where XML file was created and saved by RPYEU
|RPYEU XML File Name|Name of the XML file that was created by RPYEU
|Exception Level|Defines the level of detail on the exception report. Users should always run with 'Exception Only' unless for required for tracing.
|Test Form Set Up|Defines if RPW2W4C should print the actual W2s, or to print a sample of the W2 form to find out the correct page set up for the printer.
|Trial Print Only|Defines if the Print Stage field on the IPGH form will be updated when the W2s are printed. \\When set to Yes, the field will not be updated. When set to No, the Print Stage will be changed to Forms Printed.
|User Comment|Users can enter a comment that will print on the top line of the report. \\
!!RPW2W4TB Report - Windward Version Only
*Reads the XML file generated by RPYEU to print the W2 forms
*Produces W2 forms, __4-on-a-page, top-to-bottom, format ONLY__\\ \\
__RPW2W4TB Report Parameters - Windward Report ONLY__
||Report Parameter||Description
|W2 Form No.|This field defines which W2 form are to be printed. Options are: \\* MW1279: 4 on 1 page, 4 corner, legal size, self-mailer \\* LW24UPB: 4 on 1 page, 4 corner, letter size \\* MW283: 4 on 1 page, 4 corner, letter size, self-mailer
|Reissued/Corrected|Defines if the W2 is being reissued for an employee. Enter the word ‘REISSUED’ or ‘CORRECTED’ in this field and RPW2W4C will print the W2 Form with the exact wording from this field.
|Person|Users can enter one or more person codes to report on
|Employment Type|This field defines which Employment Types are to be printed, such as Regular or Agriculture. Optional
|RPYEU XML Directory|Directory name where XML file was created and saved by RPYEU
|RPYEU XML File Name|Name of the XML file that was created by RPYEU
|Exception Level|Defines the level of detail on the exception report. Users should always run with 'Exception Only' unless for required for tracing.
|Test Form Set Up|Defines if RPW2W4TB should print the actual W2s, or to print a sample of the W2 form to find out the correct page set up for the printer.
|Trial Print Only|Defines if the Print Stage field on the IPGH form will be updated when the W2s are printed. \\When set to Yes, the field will not be updated. When set to No, the Print Stage will be changed to Forms Printed.
|User Comment|Users can enter a comment that will print on the top line of the report.
\\ \\
__RPW2W4C/RPW2W4TB Report Filters (Windward Reports Only)__
||Report Parameter||Description
|GVT Run (WW only)|Mandatory when running Windward Report only. This field defines the GVT Run number to be used to read, extract the data from and produce the W2 forms.
|Person Code|Optional\\Users can enter one or more Person Codes to report on.
When running RPW2W4C/RPW2W4TB for the actual W2 form printing, __do not__ set the ‘Show W2 Form’, ‘Show Frame’ parameters to ON. \\
This page (revision-20) was last changed on 26-Nov-2021 10:22 by Meg McFarlandTop