This page (revision-20) was last changed on 26-Nov-2021 10:22 by Meg McFarland

This page was created on 26-Nov-2021 10:22 by jmyers

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Page References

Incoming links Outgoing links
W 2_PROCESS_W 2_FORM_PRINT...nobody
W2_PROCESS_W2_FORM_PRINT

Version management

Difference between version and

At line 19 changed one line
|Show Form|Defines which W2 Form Copy image is to be shown on the background\\__This option is for ‘2 On 1 Page’ only__. There is no form image for 4 On 1 Page from the government\\ Options are from the [X_W2_FORM_COPY] lexicon\\ \\00 – Not Specified - do not show W2 Form image. This option is used to print W2 Forms on the pre-printed W2 Forms. \\01 – Copy A, SSA copy. This Copy A option is for viewing purposes only. Copy A should not be sent to SSA with this option. Copy A should be printed on the pre-printed Copy A forms that are machine-readable\\ 02 – Copy 1, State, Local copy\\ 03 – Copy B, EE Federal copy\\ 04 – Copy C, EE Record copy\\ 05 – Copy 2, EE State, Local copy\\ 06 – Copy D, ER copy. \\20 – Copy B + C (1 Pg) - Show Copy B and Copy C on one page\\21 – Copy C + 2 (1 Pg) - Show Copy C and Copy 2 on one page\\ 22 – Copy B + C + 2 (2 Pg) - Show Copy B and Copy C on one page followed by Copy 2 on the next page
|Show Form|Defines which W2 Form Copy image is to be shown on the background\\__This option is for ‘2 On 1 Page’ only__. There is no form image for 4 On 1 Page from the government\\ Options are from the [X_W2_FORM_COPY] lexicon:\\ \\00 – Not Specified - do not show W2 Form image. This option is used to print W2 Forms on the pre-printed W2 Forms. \\01 – Copy A, SSA copy. This Copy A option is for viewing purposes only. Copy A should not be sent to SSA with this option. Copy A should be printed on the pre-printed Copy A forms that are machine-readable\\ 02 – Copy 1, State, Local copy\\ 03 – Copy B, EE Federal copy\\ 04 – Copy C, EE Record copy\\ 05 – Copy 2, EE State, Local copy\\ 06 – Copy D, ER copy. \\20 – Copy B + C (1 Pg) - Show Copy B and Copy C on one page\\21 – Copy C + 2 (1 Pg) - Show Copy C and Copy 2 on one page\\ 22 – Copy B + C + 2 (2 Pg) - Show Copy B and Copy C on one page followed by Copy 2 on the next page
At line 21 changed 3 lines
|State|Select one State to print, only one state can be entered\\*This field should not be defined when the EMPLOYEE copy is being printed\\ *The employee MUST have all of the States printed on their W2 forms. *When the EMPLOYER copy is being printed, there is an option to print by State, for the W2 paper copy to be filed to the State. \\*If the W2 filing is in a Magnetic Media format, the W2 forms should not be printed by State. Optional
|Reissued/Corrected|Optional\\Defines if the W2 is being reissued for an employee. Enter the word ‘REISSUED’ or ‘CORRECTED’ in this field and RPW2 will print the W2 Form with the exact wording from this field.
|Exception Level|Defines the level of detail on the exception report. Uers should always run with 'Exception Only' unless for required for tracing.
|State|Select one State to print, only one state can be entered. Optional.\\ *This field should not be defined when the EMPLOYEE copy is being printed. \\*The employee MUST have all of the States printed on their W2 forms.\\ *When the EMPLOYER copy is being printed, there is an option to print by State, for the W2 paper copy to be filed to the State. \\*If the W2 filing is in a Magnetic Media format, the W2 forms should not be printed by State.
|Reissued/Corrected|Defines if the W2 is being reissued for an employee. Enter the word ‘REISSUED’ or ‘CORRECTED’ in this field and RPW2 will print the W2 Form with the exact wording from this field. Optional
|Exception Level|Defines the level of detail on the exception report. Users should always run with 'Exception Only' unless for required for tracing.
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\\Only ‘4-on-1-Page’ format is supported, the '2-on-1-Page' format is not available as of 2015 Reporting year\\
Only option ‘01 – Copy A, SSA copy’ is supported. The other options are not supported.
\\Only 4-on-1-Page format is supported. The 2-on-1-Page format is not available as of 2015 Reporting year\\
Only the ‘01 – Copy A, SSA copy’ option is supported. The other options are not supported. \\ \\
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|*XML File Name|Mandatory for Oracle version RPW2\\Defines the name of the .xml file that is generated from RPYEU
|*Print W2 Forms|Defines which W2 Format will be printed:\\Options from [X_W2_PRINT] lexicon\\ \\01 – 2 On 1 Page. ‘2 On 1 page’ W2 format is used\\ \\02 – 4 Corner Form. ‘4 Corners Form’ W2 format is used\\ \\03 – 4 Corner, Addr. Back. ‘4 Corners Form’ W2 format is used with the Address printed on the back of form\\Users must set their printer to Duplex mode when printing.\\ \\04 – 4 On 1 Page (Top-bottom). ‘4 On 1 Page’ W2 Top to Bottom format is used\\
|EE instructions on back|When the ‘Show Form (2 on 1 pg)’ parameter is selected to print on the employee’s copy, such as Copy B, C or 2), users can also print the associated employee instructions can also be printed on the back of these W2 Forms.\\ \\Note: For each employee copy (Copy B, C or 2), the EE Instructions are different.\\ \\In order to print a complete set of all Employee’s W2 Copies and Instructions, select:\\22 – Copy B + C + 2 (2 Pg) - Show Copy B and Copy C on one Page followed by Copy 2 and Copy 2 on the next page
|*Adjust Top Margin|Optional\\ \\Defines the adjustment spacing for the Top Margin when printing the W2 form.\\ \\Default to NULL or ‘00 – 0 line’ adjustment to begin testing.\\ \\After the PDF file is generated, print one page on blank paper, align the paper with the pre-printed form and check if the alignment fits into the box.\\ \\If an adjustment is needed, re-run RPW2 by entering the Top Margin adjustment.\\ \\Options from [X_TOP_MARGIN_ADJ] lexicon. \\00 – 0 line\\11 – Up 1/5 line\\12 – Up 2/5 line\\13 – Up 3/5 line\\21 – Down 1/5 line\\22 – Down 2/5 line\\23 – Down 3/5 line
|*Between Form Space|Optional\\ \\Defines the space increments between the 2 forms on the same page.\\ \\Default to NULL or ‘0 – 0 line space’ to begin testing\\ \\After the PDF file is generated, print one page on blank paper, align the paper with the pre-printed form and check if the alignment fits between 2 forms\\ \\If adjustment is needed, then re-run RPW2 by entering the ‘Between Form Space’\\ \\From [X_BTWN_FORM_SPACE] lexicon\\0 – 0 line space\\1 – 1/5 line space\\2 – 2/5 line space\\3 – 3/5 line space\\4 – 4/5 line space\\5 – 1 line space
|*Show Frame (Test Only)|Used when testing the margin set up or to debug a Print Format problem. Users can use this toggle to show the line border of the internal frames.
|*XML File Name|__Mandatory for Oracle version RPW2__\\Defines the name of the .xml file that is generated from RPYEU
|*Print W2 Forms|Defines which W2 Format will be printed:\\Options from [X_W2_PRINT] lexicon\\ \\01 – 2 On 1 Page. The 2 On 1 page W2 format is used\\ \\02 – 4 Corner Form. The 4 Corners Form W2 format is used\\ \\03 – 4 Corner, Addr. Back. The 4 Corners Form W2 format is used with the Address printed on the back of form\\Users must set their printer to Duplex mode when printing.\\ \\04 – 4 On 1 Page (Top-bottom). The 4 On 1 Page, W2 Top to Bottom, format is used\\
|EE instructions on back|When the ‘Show Form (2 on 1 pg)’ parameter is selected to print on the employee’s copy, such as Copy B, C or 2), users can also print the associated employee instructions can also be printed on the back of these W2 Forms.\\ \\Note: For each employee copy (Copy B, C or 2), the EE Instructions are different.\\ \\In order to print a complete set of all Employee’s W2 Copies and Instructions, select:\\22 – Copy B + C + 2 (2 Pg) - Show Copy B and Copy C on one Page, followed by Copy 2 and Copy 2 on the next page
|*Adjust Top Margin|Defines the adjustment spacing for the Top Margin when printing the W2 form. Optional. \\ \\Default to NULL or ‘00 – 0 line’ adjustment to begin testing.\\ \\After the PDF file is generated, print one page on blank paper, align the paper with the pre-printed form and check if the alignment fits into the box.\\ \\If an adjustment is needed, re-run RPW2 by entering the Top Margin adjustment.\\ \\Options from [X_TOP_MARGIN_ADJ] lexicon. \\00 – 0 line\\11 – Up 1/5 line\\12 – Up 2/5 line\\13 – Up 3/5 line\\21 – Down 1/5 line\\22 – Down 2/5 line\\23 – Down 3/5 line.
|*Between Form Space|Defines the space increments between the 2 forms on the same page. Optional. \\ \\Default to NULL or ‘0 – 0 line space’ to begin testing\\ \\After the PDF file is generated, print one page on blank paper, align the paper with the pre-printed form and check if the alignment fits between 2 forms\\ \\If adjustment is needed, then re-run RPW2 by entering the ‘Between Form Space’\\ \\From [X_BTWN_FORM_SPACE] lexicon\\0 – 0 line space\\1 – 1/5 line space\\2 – 2/5 line space\\3 – 3/5 line space\\4 – 4/5 line space\\5 – 1 line space.
|*Show Frame\\(Test Only)|Used when testing the margin set up or to debug a Print Format problem. Users can use this toggle to show the line border of the internal frames. \\ \\
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RPW2 Example:
__RPW2 Example:__
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*If an employee has multiple States and Local tax jurisdictions to be printed, each W2 form is printed with two States and two Locals information until all State and Local information are printed.
The Local information printed may not necessary coincide with the State information where the Local resides.
*If an employee has multiple States and Local tax jurisdictions to be printed, each W2 form is printed with two States and two Locals information until all State and Local information are printed. The Local information printed may not necessary coincide with the State information where the Local resides.
This page (revision-20) was last changed on 26-Nov-2021 10:22 by Meg McFarlandTop