This page (revision-16) was last changed on 19-Oct-2022 21:02 by Karen Parrott

This page was created on 26-Nov-2021 10:22 by jmyers

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15 26-Nov-2021 10:22 28 KB Karen Parrott to previous | to last
14 26-Nov-2021 10:22 28 KB mmcfarland to previous | to last
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Page References

Incoming links Outgoing links
W 2_PROCESS_PROCESSING...nobody
W2_PROCESS_PROCESSING

Version management

Difference between version and

At line 49 changed 2 lines
*Users must define a valid directory name and a magnetic media file name, such as W2_2017.txt)
*Users can also attach the [RPYEU] Execution ID to the file name by defining the word ‘Mex’ in the file name, such as W2_2017_mex.txt. This will generate a magnetic media file W2_2017_67109.txt for Execution ID 67109
*Users must define a valid directory name and a magnetic media file name, such as W2_2021.txt)
*Users can also attach the [RPYEU] Execution ID to the file name by defining the word ‘Mex’ in the file name, such as W2_2021_mex.txt. This will generate a magnetic media file W2_2021_67109.txt for Execution ID 67109
At line 58 changed 2 lines
*Media File Name: W2_2017_mex.txt\\XML File Name: W2_2017_mex.xml \\ \\
*Media File Name: W2_2017_mex\\XML File Name: W2_2017_mex.xml \\ \\
*Media File Name: W2_2021_mex.txt\\XML File Name: W2_2021_mex.xml \\ \\
*Media File Name: W2_2021_mex\\XML File Name: W2_2021_mex.xml \\ \\
At line 66 changed one line
*If there is problem in [RPYEU] and a users needs to determine which employee has the problem, the user should run [RPYEU] with the Trace Level set to ‘Program Trace'. This will print a list of processed employees in order to determine which employee has the problem.
*If there is problem in [RPYEU] and a user needs to determine which employee has the problem, the user should run [RPYEU] with the Trace Level set to ‘Program Trace'. This will print a list of processed employees in order to determine which employee has the problem.
At line 73 changed one line
**rpyeu_w2_750234.xml - xml file to be read by RPW2 to print the W2 forms
**rpyeu_w2_750234.xml - xml file to be read by RPW2 (Oracle Version Only) to print the W2 forms
At line 82 changed one line
**rpyeu_w2_150277.xml - xml file to be read by RPW2 to print the W2 forms
**rpyeu_w2_150277.xml - xml file to be read by RPW2 (Oracle Version Only) to print the W2 forms
At line 116 changed one line
If an employee loses their W2 Form, organization can reissue the W2 Form by running RPW2 and selecting the specific employee.
If an employee loses their W2 Form, organizations can reissue the W2 Form by running RPW2 and selecting the specific employee.
At line 118 changed 5 lines
For RPW2 (Oracle version), prior to reissuing the W2 Forms, users must have the XML file ready for the RPW2 program. The XML file can be from one of the following:
#Re-run [RPYEU] to generate the XML file for the specific employee, OR
#Use the archived XML file from the previous [RPYEU] run and select the employee from the XML file.\\ \\
For RPRW2 (Windward version), users must select the GVT Run number that the employee belongs to when RPYEU is run.
For RPW2W4C/RPW2W4TB (Windward versions), users must select the GVT Run number that the employee belongs to when RPYEU is run.
At line 124 changed one line
#Use the existing GVT Run number that the employee's W2 was originall issued for. \\ \\
#Use the existing GVT Run number that the employee's W2 was original issued for. \\ \\
At line 126 changed one line
When RPW2/RPRW2 is run, users should enter the word ‘REISSUED’ or ‘CORRECTED’ in the ‘Reissued/Corrected field’, so the W2 form will be printed with the defined word.
When any W2 Print Program is run, users should enter the word ‘REISSUED’ or ‘CORRECTED’ in the ‘Reissued/Corrected field’, so the W2 form will be printed with the defined word.
At line 129 changed one line
*If an error is discovered on the W2 forms and the Forms have __not__ be distributed to the employees, users should fix the error(s) and re-run [RPYEU] and RPW2/RPRW2.
*If an error is discovered on the W2 forms and the Forms have __not__ be distributed to the employees, users should fix the error(s) and re-run [RPYEU] and the W2 Print Program(s).
At line 137 changed 5 lines
*00 – Do not print, run. After the Government Registration is audited, do not print all registrations, continue to run [RPYEU]. This option suppresses all exception messages to be printed.
*01 – Print, do not run. After the Government Registration is audited, print all registrations, do not run [RPYEU]. This option is used when a user just wants to verify all of the government registration set up prior to running [RPYEU]. This option allows exception messages to be printed.
*02 – Print and Run. After the Government Registration is audited, print all registrations and continue to run [RPYEU]. This should be the default so users can verify all of the government registration set up and run [RPYEU]. This option allows exception messages to be printed.
*03 – Excp and Run. After the Government Registration is audited, do not print registrations and continue to run [RPYEU]. This option allows exception messages to be printed.
||Option||Description
|00|Do not print, run. \\ After the Government Registration is audited, do not print all registrations, continue to run [RPYEU].\\ This option suppresses all exception messages to be printed.
|01|Print, do not run. \\ After the Government Registration is audited, print all registrations, do not run [RPYEU].\\ This option is used when a user just wants to verify all of the government registration set up prior to running [RPYEU]. This option allows exception messages to be printed.
|02|Print and run. \\ After the Government Registration is audited, print all registrations and continue to run [RPYEU]. \\ This should be the default so users can verify all of the government registration set up and run [RPYEU]. This option allows exception messages to be printed.
|03|Excp and run. \\ After the Government Registration is audited, do not print registrations and continue to run [RPYEU]. \\ This option allows exception messages to be printed.
At line 161 changed one line
%%warning __Warning:__\\IDFDV Identifier Name is not set up\\IDFDV Identifier Name contains CONSTANT%%
|Warning|IDFDV Identifier Name is not set up
|Warning|IDFDV Identifier Name contains CONSTANT
\\ \\
At line 164 changed 11 lines
;Empl nnn:Invalid SSN: ssn, SSN must be 11 positions, position 4 and 7 must be a hyphen (-)\\ \\Users must verify and correct The SSN number, otherwise W2 form and Magnetic media filing will be incorrect for the employee
;Empl nnn:Term date YYYYMMDD is prior to reporting year YYYY\\ \\This is a warning that indicates the employee has been terminated in a prior year, but has YTD information for this calendar year
;Empl nnn:Box 3 999999.99 + Box 7 999999.99 = 999999.99 exceeds Annual Max Wage Base 999999.99\\ \\Users must correct either the Box 3 or Box 7 set up. The system does not adjust this number because it does not know if Box 3 or 7 is correct. If this situation is not corrected, the __W2 will be rejected__ because the government does not allow these wage base to exceed the annual maximum.
;Empl nnn:Employee has no Federal Information for Employment Type R, employee is bypassed
;Empl nnn:Identifier Amt 999999.99-, negative amount not allowed, amount changed to 0.00\\ \\Uses must review this error and correct the negative amount, otherwise the system will report zero for this field.
;Empl nnn:Identifier Amt 999999.9999 exceeds 2 decimals, amount changed to 999999.99\\ \\This can cause a rounding error. Users should be review the error to find out why the amount exceeds 2 decimals and correct the data.
;Empl nnn:Identifier Amt 999999999.99 exceeds 11 digits, check printed Form and Govt File size\\ \\The system highlights the amount that exceeds 11 digits. Users should review the printing of W2 for this field and the government file to report this amount.
;Empl nnn:Error: RS record posn 999 length = nn only, Field size exceeded for Amt 99999999.99\\ \\This Error message is issued when the Length of the Field Size available on the Magnetic Media file is not large enough to hold the amount. The field size is always checked for each numeric field prior to writing the amount on the file\\
\\Users MUST correct this error because the report will show ####### in the field and the government will reject the file. __Users should not correct the ####### to zero in the file__.
This will result in incorrect reporting for the W2, between the W2 form print and the W2 file.\\ \\The W2 form may be large enough to print the field size while the magnetic media reporting could not report this large amount.\\
\\Users must find out if incorrect data is the cause of the problem, or contact High Line for support.
||Code||Message
|Empl nnn|Invalid SSN: ssn, SSN must be 11 positions, position 4 and 7 must be a hyphen (-). Users must verify and correct The SSN number, otherwise W2 form and Magnetic media filing will be incorrect for the employee
|Empl nnn|Term date YYYYMMDD is prior to reporting year YYYY. This is a warning that indicates the employee has been terminated in a prior year, but has YTD information for this calendar year
|Empl nnn|Box 3 999999.99 + Box 7 999999.99 = 999999.99 exceeds Annual Max Wage Base 999999.99. Users must correct either the Box 3 or Box 7 set up. The system does not adjust this number because it does not know if Box 3 or 7 is correct. If this situation is not corrected, the __W2 will be rejected__ because the government does not allow these wage base to exceed the annual maximum.
|Empl nnn|Employee has no Federal Information for Employment Type R, employee is bypassed.
|Empl nnn|Identifier Amt 999999.99-, negative amount not allowed, amount changed to 0.00. Uses must review this error and correct the negative amount, otherwise the system will report zero for this field.
|Empl nnn|Identifier Amt 999999.9999 exceeds 2 decimals, amount changed to 999999.99. This can cause a rounding error. Users should be review the error to find out why the amount exceeds 2 decimals and correct the data.
|Empl nnn|Identifier Amt 999999999.99 exceeds 11 digits, check printed Form and Govt File size. The system highlights the amount that exceeds 11 digits. Users should review the printing of W2 for this field and the government file to report this amount.
|Empl nnn|Error: RS record posn 999 length = nn only, Field size exceeded for Amt 99999999.99. This Error message is issued when the Length of the Field Size available on the Magnetic Media file is not large enough to hold the amount. The field size is always checked for each numeric field prior to writing the amount on the file\\Users MUST correct this error because the report will show ####### in the field and the government will reject the file. __Users should not correct the ####### to zero in the file__. This will result in incorrect reporting for the W2, between the W2 form print and the W2 file.\\ \\The W2 form may be large enough to print the field size while the magnetic media reporting could not report this large amount.\\ Users must find out if incorrect data is the cause of the problem, or contact High Line for support.
At line 172 added one line
At line 191 changed one line
!RPYEU Trace level
!RPYEU Trace Level
At line 201 changed one line
!RPYEU Sort Level
!RPYEU Sort Levels
At line 219 changed one line
\\ \\
\\ \\
At line 231 changed one line
Example for 01-Before Sort Level\\
__Example for 01-Before Sort Level__\\
At line 248 changed one line
Example for 02-After Sort Level\\
__Example for 02-After Sort Level__\\
At line 288 changed one line
The RPW2 print program reads from the xml file and prints records in the sequence as sorted by RPYEU. If the RPW2W (Windward) version is used, RPW2W reads the IPGH ID Sequence that has been sorted by the RPYEU process.
The RPW2 (Oracle Version only) print program reads from the xml file and prints records in the sequence as sorted by RPYEU. If the RPW2W4C/RPW2W4TB (Windward Version only) print program is used, the print program reads the IPGH ID Sequence that has been sorted by the RPYEU process.
At line 294 changed one line
Prior to printing the W2 forms through the RPW2 or RPW2W programs, users should re-run the RPYEU with the Sort Employee By parameter set to either Mailing ZIP/Last/First or Primary ZIP/Last/First to generate the xml file to sort by ZIP code. Users should also verify that this RPYEU run report balances to the RPYEU report from the prior run, to ensure the totals match. Users can then run RPW2 or RPW2W to print the W2 forms.
Prior to printing the W2 forms through the W2 Print Form programs, users should re-run the RPYEU with the Sort Employee By parameter set to either Mailing ZIP/Last/First or Primary ZIP/Last/First to generate the xml file to sort by ZIP code. Users should also verify that this RPYEU run report balances to the RPYEU report from the prior run, to ensure the totals match. Users can then run W2 Print Form programs to print the W2 forms.
At line 296 changed one line
After RPW2/RPW2W is run, users should save the RPYEU xml file for backup or auditing purposes. If a user needs to reference the order of W2 printing, users can re-run RPYEU with the Sort Employee By parameter set to either Person Code or Dept/Last/First to generate the government file sequence to be kept on the IPGR / IPGH form for balancing to the government file.
After the W2 Print Form program is run, users should save the RPYEU xml file for backup or auditing purposes. If a user needs to reference the order of W2 printing, users can re-run RPYEU with the Sort Employee By parameter set to either Person Code or Dept/Last/First to generate the government file sequence to be kept on the IPGR / IPGH form for balancing to the government file.
At line 321 changed one line
__Seq 2800 W2-CONTROL-PRT__
__Seq 2800 W2-CONTROL-PRT__\\
At line 338 changed one line
__Seq 2810 W2-CONTROL-NUM__
__Seq 2810 W2-CONTROL-NUM__\\
This page (revision-16) was last changed on 19-Oct-2022 21:02 by Karen ParrottTop