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US Railroad Taxation
US Railroad Taxation

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Intent
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*All the Railroad Tax Deduction pay components must be added to the Deduction Element in order for [UPCALC] to deduct the Railroad tax from employee's gross pay
*On the [IPCU] screen, the PC Usage field set to '2 Total Deductions (PPE)' must already define a pay component from [IPPC] that specifies the Deduction element. The Associated Element field must be set to 'Deduction.
*Using the Associated Element for PC Usage 2 within [IPPC], go into the [IPPE] screen and add the list of Railroad Deduction pay components to be deducted from employee's gross pay.
All the Railroad Tax Deduction pay components must be added to the Deduction Element in order for [UPCALC] to deduct the Railroad tax from employee's gross pay
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On the [IPCU] screen, the PC Usage field set to '2 Total Deductions (PPE)' must already define a pay component from [IPPC] that specifies the Deduction element. The Associated Element field must be set to 'Deduction.
Using the Associated Element for PC Usage 2 within [IPPC], go into the [IPPE] screen and add the list of Railroad Deduction pay components to be deducted from employee's gross pay.
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For groups for Railroad Employment, the Registration tab in [IDGR] must have the W2 Employment Type field set to 'Railroad' along with the appropriate [IDGV] Government registrations.
For groups for Railroad Employment, the Registration tab in IDGR must have the W2 Employment Type field set to 'Railroad' along with the appropriate [IDGV] Government registrations.
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*If the Railroad Registration # needs to be defined or the overridden Railroad Maximums or Experience rate needs to be specified, registration types 'US RR Regist 1' up to 'US RR Regist 9' must be defined on [IDGV].
*The last digit of the 'US RR Regist n' is the same digit as the [IDGR] Fed Regist Type 'US Fed Regist n'.\\''For example, if [IDGR] specifies 'US Fed Regist 2', then [IDGV] should define 'US RR Regist 2' with the same Registration Set to be used for this group.''
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If the Railroad Registration # needs to be defined or the overridden Railroad Maximums or Experience rate needs to be specified, registration types 'US RR Regist 1' up to 'US RR Regist 9' must be defined on [IDGV].
The last digit of the 'US RR Regist n' is the same digit as the [IDGR] Fed Regist Type 'US Fed Regist n'. For example, if [IDGR] specifies 'US Fed Regist 2', then [IDGV] should define 'US RR Regist 2' with the same Registration Set to be used for this group.
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''For example, suppose the RUIA Employer Portion is 2.15% (Experience rate) or 12% up to Wage Base $1280 per month. The default tax rate of 12% will be used by [UPCALC] at all times. If the 2.15% Experience rate is being used, this rate must be set up on the [IDGV] screen to override the default rate. Enter the percent 2.15% as a rate of 0.0215.''
For example:
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RUIA Employer Portion is 2.15% (Experience Rate) or 12% up to Wage Base $1280 per month. The default tax rate of 12% will be used by [UPCALC] at all times.
If the 2.15% Experience rate is being used, this rate must be set up on [IDGV] screen to override the default rate. Please enter the percent 2.15% as a rate of 0.0215.
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*After the groups are defined for Railroad Employment, the jobs and/or positions that use these groups can be defined.
*These positions/jobs will then be used to set up employee assignments.
- after IDGR groups are defined for Railroad Employment, user can define Jobs and/or Positions that use these Groups of Railroad Employment.
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- these Positions/Jobs will then be used to set up employees Assignments.
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*When defining the employee's Assignment, a Railroad position may be selected in the Position field.
*After the Position is entered, it will be used to automatically retrieve the data for the Group field.
*When the employee is paid by this assignment, the associated group will be used for the Pay Header and therefore the Railroad tax will be calculated according to the group's W2 Employment type.
- When setting up the employee's Assignment, user can select the Railroad Positions.
- after the Position is entered, the Group is retrieved according to the Position
- when the employee is paid by this Assignment, the Group of this Assignment will be used for the Pay Header and therefore the Railroad tax will be calculated according to the W2 Employment Type of the Group.
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*The Railroad tax methods must be set up for each Railroad employee on [IPRLU] screen.
*The Railroad Taxation Area must be set up for Railroad Employees only
*The FICA Method and Medicare Method are used when the employee is paid by groups that are not Railroad Employment.
*For Railroad employees, both the FICA/Medicare Method and the Railroad Tax section must be set up so that when the employee is transferred between Railroad and Regular employment, the corresponding tax will be calculated.
*Once all the groups have been defined for the Railroad employment and [IEAS] has been set up to pay employees with the Railroad Employment groups, a fix up script can be run to populate the [IPRLU] Railroad tax method with the default method of 'Self Adjust'. This script is called __fix_IPRLU_Railroad_default.sql__\\%%information Please note that fix_IPRLU_Railroad_default.sql only populates the Railroad tax methods, the IPRLU record must first be created.%%
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The following is a list of the database columns used for Railroad Tax calculation:
User must set up the Railroad tax methods for each Railroad employee on IPRLU screen.
- the Railroad Taxation Area must be set up for Railroad Employees only
- the FICA Method and Medicare Method are used when the employee is paid by Groups that are not Railroad Employment.
- for Railroad Employees, the user should set up both the FICA/Medicare Method and the Railroad Tax section so that when employee is transferred to and from Railroad and Regular Employment, the corresponding tax will be calculated
- once after the user defines all Groups for the Railroad employment and finishes the set up on IEAS for the employees to be paid with the Railroad Employment Groups, the user can run a fix up script to populate the IPRLU Railroad tax method to the default method of 'Self Adjust', the script is called fix_IPRLU_Railroad_default.sql
- note: fix_IPRLU_Railroad_default.sql only populates the Railroad tax methods, user must first create the IPRLU record\\ \\
The following is a list of the Database columns used for Railroad Tax calculation:
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|URR_TIER1_SOC_METHOD|Railroad Tier 1 Social Security Tax Method\\ \\VARCHAR2(2), lookup lexicon [X_URR_TIER1_SOC_METHOD]
|URR_TIER1_MED_METHOD|Railroad Tier 1 Medicare Tax Method\\ \\VARCHAR2(2), lookup lexicon [X_URR_TIER1_MED_METHOD]
|URR_TIER2_RET_METHOD|Railroad Tier 2 Retirement Tax Method\\ \\VARCHAR2(2), lookup lexicon [X_URR_TIER2_RET_METHOD]
|URR_RUIA_METHOD|Railroad Unemployment Insurance Act (RUIA) Tax Method\\ \\VARCHAR2(2), lookup lexicon [X_URR_RUIA_METHOD]
|URR_RURT_METHOD|Railroad Unemployment Insurance Repayment (RURT) Tax Method\\ \\VARCHAR2(2), lookup lexicon [X_URR_RURT_METHOD]
|URR_SUPPL_METHOD|Railroad Supplemental Annuity Tax Method\\ \\VARCHAR2(2), lookup lexicon [X_URR_SUPPL_METHOD]
|URR_TIER1_SOC_METHOD|Railroad Tier 1 Social Security Tax Method\\ \\VARCHAR2(2), lookup lexicon X_URR_TIER1_SOC_METHOD
|URR_TIER1_MED_METHOD|Railroad Tier 1 Medicare Tax Method\\ \\VARCHAR2(2), lookup lexicon X_URR_TIER1_MED_METHOD
|URR_TIER2_RET_METHOD|Railroad Tier 2 Retirement Tax Method\\ \\VARCHAR2(2), lookup lexicon X_URR_TIER2_RET_METHOD
|URR_RUIA_METHOD|Railroad Unemployment Insurance Act (RUIA) Tax Method\\ \\VARCHAR2(2), lookup lexicon X_URR_RUIA_METHOD
|URR_RURT_METHOD|Railroad Unemployment Insurance Repayment (RURT) Tax Method\\ \\VARCHAR2(2), lookup lexicon X_URR_RURT_METHOD
|URR_SUPPL_METHOD|Railroad Supplemental Annuity Tax Method\\ \\VARCHAR2(2), lookup lexicon X_URR_SUPPL_METHOD
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|[X_URR_TIER1_SOC_METHOD]\\VARCHAR2(2)|01 - RR SOC Self Adjust\\02 - RR SOC No Self Adjust\\03 - RR SOC Self Adjust at Max\\99 - Do Not Calculate
|[X_URR_TIER1_MED_METHOD]\\VARCHAR2(2)|01 - RR Med Self Adjust\\02 - RR Med No Self Adjust\\03 - RR Med Self Adjust at Max\\99 - Do Not Calculate
|[X_URR_TIER2_RET_METHOD]\\VARCHAR2(2)|01 - RR Tier2 Self Adjust\\02 - RR Tier2 No Self Adjust\\03 - RR Tier2 Self Adjust at Max\\99 - Do Not Calculate
|[X_URR_RUIA_METHOD]\\VARCHAR2(2)|01 - RR RUIA Self Adjust\\02 - RR RUIA No Self Adjust\\03 - RR RUIA Self Adjust at Max\\99 - Do Not Calculate
|[X_URR_RURT_METHOD]\\VARCHAR2(2)|01 - RR RURT Self Adjust\\02 - RR RURT No Self Adjust\\03 - RR RURT Self Adjust at Max\\99 - Do Not Calculate
|[X_URR_SUPPL_METHOD]\\VARCHAR2(2)|01 - RR SUPL Self Adjust\\02 - RR SUPL No Self Adjust\\03 - RR SUPL Self Adjust at Max\\99 - Do Not Calculate
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!IPPGU - US Pay Categories
The Railroad tax methods may be overridden by the Pay Categories on [IPPGU] screen.
X_URR_TIER1_SOC_METHOD VARCHAR2(2)
01 – RR SOC Self Adjust
02 – RR SOC No Self Adjust
03 – RR SOC Self Adjust at Max
99 – Do Not Calculate
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!IPPR - Payroll Information
Because the Railroad Unemployment Insurance (RUIA) is calculated at a rate up to the Monthly Maximum Earnings, the MTD toggle on [IPPR] must be turned on in order to maintain the MTD values.
X_URR_TIER1_MED_METHOD VARCHAR2(2)
01 – RR Med Self Adjust
02 – RR Med No Self Adjust
03 – RR Med Self Adjust at Max
99 – Do Not Calculate
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X_URR_TIER2_RET_METHOD VARCHAR2(2)
01 – RR Tier2 Self Adjust
02 – RR Tier2 No Self Adjust
03 – RR Tier2 Self Adjust at Max
99 – Do Not Calculate
X_URR_RUIA_METHOD VARCHAR2(2)
01 – RR RUIA Self Adjust
02 – RR RUIA No Self Adjust
03 – RR RUIA Self Adjust at Max
99 – Do Not Calculate
X_URR_RURT_METHOD VARCHAR2(2)
01 – RR RURT Self Adjust
02 – RR RURT No Self Adjust
03 – RR RURT Self Adjust at Max
99 – Do Not Calculate
X_URR_SUPPL_METHOD VARCHAR2(2)
01 – RR SUPL Self Adjust
02 – RR SUPL No Self Adjust
03 – RR SUPL Self Adjust at Max
99 – Do Not Calculate
!IPPGU – US Pay Categories
The user may override the Railroad tax methods by Pay Categories on IPPGU screen.
!IPPR – Payroll Information
Because the Railroad Unemployment Insurance (RUIA) is calculated at a Rate up to a Monthly Maximum Earnings, the user must turn ON the MTD Toggle on IPPR screen in order to maintain the MTD values.
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!IPPH - Pay Header of Railroad Employees
*When an employee is paid with the [IEAS] assignment for the group that points to the Railroad W2 Employment Type, this employee's Pay Header is subject to Railroad Tax calculation.
*The Pay Header's group determines if this pay should calculate the Railroad tax.
*The [IPRLU] screen defines each Railroad Tax method that is eligible for this employee.
*[UPCALC] retrieves all Taxable Earnings according to [IPCU] Railroad PC Usages and passes that on to Vertex in order to calculate the Railroad taxation.
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!UPCALC - Railroad Taxation
*Railroad Tax Annual maximums and rates are supplied by Vertex.
*There are different Annual Maximum earnings and rates for different Railroad tax calculations.
*The following is an example of Rates and Maximums for 2008
**Tier1 OASDI Employee Portion is 6.2% up to SSA Wage Base $102,900
**Tier1 OASDI Employer Portion is 6.2% up to SSA Wage Base $102,900
**Tier1 Medicare Employee Portion is 1.45% with no Wage Base limit
**Tier1 Medicare Employer Portion is 1.45% with no Wage Base limit
**Tier2 Employee Portion is 3.9% up to SSA Wage Base $75,900
**Tier2 Employer Portion is 12.1% up to SSA Wage Base $75,900
**RUIA Employer Portion is 2.15% (Experience Rate) or 12% up to Wage Base $1280 per month
*When an employee is paid throughout the year of 2008, the employee will first reach the Tier2 maximum earnings $75,900 and thus the Tier2 contribution will stop, then the employee will reach the OASDI maximum of $102,900 while the Medicare portion will continue with no Base limit.
*The Railroad Unemployment Insurance (RUIA) has a Monthly Maximum Wage Base of $1280 per month, thus the MTD Earnings and contributions are passed to Vertex to determine if the RUIA Maximums are reached for each month.
!IPPH – Pay Header of Railroad Employees
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!RPREGC - Pay Register Example of Railroad Tax
When an employee is paid with the IEAS Assignment for the Group that points to the Railroad W2 Employment Type, this employee’s Pay Header is subject to Railroad Tax calculation.
- the Pay Header’s Group determines if this pay should calculate the Railroad Tax
- the IPRLU screen defines each Railroad Tax method that is eligible for this employee
- UPCALC retrieves all Taxable Earnings according to IPCU Railroad PC Usages and pass to Vertex to calculate Railroad taxation
!UPCALC – Railroad Taxation
- the Railroad Tax Annual maximums and Rates are supplied by Vertex
- there are different Annual Maximum Earnings and Rates for different Railroad tax calculation
- the following is an example of Rates and Maximums for 2008
Tier1 OASDI Employee Portion is 6.2% up to SSA Wage Base $102,900
Tier1 OASDI Employer Portion is 6.2% up to SSA Wage Base $102,900
Tier1 Medicare Employee Portion is 1.45% with no Wage Base limit
Tier1 Medicare Employer Portion is 1.45% with no Wage Base limit
Tier2 Employee Portion is 3.9% up to SSA Wage Base $75,900
Tier2 Employer Portion is 12.1% up to SSA Wage Base $75,900
RUIA Employer Portion is 2.15% (Experience Rate) or 12% up to Wage Base $1280 per month
- when an employee is paid throughout the year of 2008, the employee will first reach the Tier2 maximum earnings $75,900 and thus Tier2 contribution will stop, then the employee will reach the OASDI maximum of $102,900 while the Medicare portion will continue with no Base limit
- the Railroad Unemployment Insurance (RUIA) has a Monthly Maximum Wage Base of $1280 per month, thus the MTD Earnings and contributions are passed to Vertex to determine if the RUIA Maximums are reached for each month
!RPREGC – Pay Register Example of Railroad Tax
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|PC 6033 RR Tier1 Soc EE|535.61 x 6.2% = 33.21
|PC 6034 RR Tier1 Med EE|535.61 x 1.45% = 7.77
|PC 6035 RR Tier2 EE|535.61 x 3.9% = 20.89
|PC 7035 RR Tier2 ER|535.61 x 12.1% = 64.81
|PC 7036 RR RUIA ER|535.61 x 2.15% = 11.52 (Experience Rate 2.15% instead of default 12%)
PC 6033 RR Tier1 Soc EE: 535.61 x 6.2% = 33.21
PC 6034 RR Tier1 Med EE 535.61 x 1.45% = 7.77
PC 6035 RR Tier2 EE 535.61 x 3.9% = 20.89
PC 7035 RR Tier2 ER 535.61 x 12.1% = 64.81
PC 7036 RR RUIA ER 535.61 x 2.15% = 11.52 (Experience Rate 2.15% instead of default 12%)
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!!Employee Transfer - Railroad Employment
!IEAS - Transfer with an Effective Date Change
*An employee can transfer to and from a Railroad employment by just changing the [IEAS] Assignment position with an effective date change.
*When the Pay Headers are generated from this assignment, the effective Assignment group will be used and therefore the Railroad tax will be calculated accordingly.
*When calculating the Railroad Tier1 Social Security / Medicare portion and the Regular FICA/MEDI for the different assignments, the YTD amounts of these contributions are taken into consideration so that the employee will not contribute over the Annual maximums.
!!Employee Transfer – Railroad Employment
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!IEAS - Transfer with additional Assignments
*An employee may be assigned with an additional assignment in order to perform either regular or railroad type of work throughout the year.
*When the employee is paid with either assignment, the Pay Header's group determines if the Railroad tax should be calculated.
*When calculating the Railroad Tier1 Social Security / Medicare portion and the regular FICA/MEDI for the different assignments, the YTD amounts of these contributions are taken into consideration so that the employee will not contribute over the annual maximums.
!IEAS – Transfer with an Effective Date Change
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!IEEI - Transfer with Different Employments
*An employee can be terminated and re-hired in different employments.
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For Employment with Hire Date of '01-Sep-2000', the [IEAS] Assignments are defined for this Employment.
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- an employee can transfer to and from Railroad Employment by just changing the IEAS Assignment Position with an effective date change
- when the Pay Headers are generated from this Assignment, the effective Assignment Group will be used and therefore the Railroad tax will be calculated accordingly
- when calculating the Railroad Tier1 Social Security / Medicare portion and the Regular FICA/MEDI for the different Assignments, the YTD amounts of these contributions are taken into consideration so that the employee will not contribute over the Annual maximums
!IEAS – Transfer with additional Assignments
- an employee may be assigned with an additional Assignment to perform Regular or Railroad type of work throughout the year
- when the employee is paid with either Assignment, the Pay Header’s group determines if the Railroad tax should be calculated
- when calculating the Railroad Tier1 Social Security / Medicare portion and the Regular FICA/MEDI for the different Assignments, the YTD amounts of these contributions are taken into consideration so that the employee will not contribute over the Annual maximums
!IEEI – Transfer with different Employments
An employee can be terminated and re-hired in a different Employments.
For Employment with Hire Date of ’01-Sep-2000’, the IEAS Assignments are defined for this Employment.
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*When the employee is paid with either Employments, the Pay Header's group determines if the Railroad tax should be calculated
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*When calculating the Railroad Tier1 Social Security / Medicare portion and the Regular FICA/MEDI for the different assignments, the YTD amounts of these contributions are taken into consideration so that the employee will not contribute over the annual maximums.
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*For an employment with Hire Date of '01-Jan-2002', the [IEAS] Assignments are defined for the employment.
- when the employee is paid with either Employments, the Pay Header’s group determines if the Railroad tax should be calculated
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*When Pay Headers are entered for this assignment, the assignment's group is used to determine if the Railroad Tax should be calculated.
- when calculating the Railroad Tier1 Social Security / Medicare portion and the Regular FICA/MEDI for the different Assignments, the YTD amounts of these contributions are taken into consideration so that the employee will not contribute over the Annual maximums
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*When the employee is paid with either Employments, the Pay Header's group determines if the Railroad tax should be calculated.
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*When calculating the Railroad Tier1 Social Security / Medicare portion and the Regular FICA/MEDI for the different assignments, the YTD amounts of these contributions are taken into consideration so that the employee will not contribute over the annual maximum.
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!!RPYEU - Year End Reporting Railroad Employees
!IDFDV - Box 14 Railroad Tax Set Up
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__From W2 Form instructions:__
For Employment with Hire Date of ’01-Jan-2002’, the IEAS Assignments are defined for this Employment.
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*Box 14 is used to report RRTA (Railroad Retirement Tax Act) Tier1 and Tier2 employee taxes.
When Pay Headers are entered for this Assignment, the Assignment Group is used to determine if the Railroad Tax should be calculated.
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*When reporting the Railroad Employees information, Box 3, 4, 5, 6, 7 Social Security Information should be zero.
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*When an employee has contributions to both the Railroad and Regular employments, then Box 3, 4, 5, 6, 7 Social Security Information should be reported. This is used for the scenario when an employee is transferred between Railroad and Regular employments.
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[IDFDV] Identifiers W2-OTHER-01 to W2-OTHER-nn Box 14 Information must be set up for Railroad TIER1 and TIER2 taxes as follows:
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__From EFW2 File Instructions:__
- when the employee is paid with either Employments, the Pay Header’s group determines if the Railroad tax should be calculated
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*A different Code RE Employer Record must be generated by the W2 Employment Type
*Railroad Employees who have been paid by the Code RE Federal Registration# and W2 Employment Type must be grouped and reported under this RE record.
*Social Security and Medicare information should be zero filled for these employees.
*Information from Box 14 is not reported on EFW2 File.
- when calculating the Railroad Tier1 Social Security / Medicare portion and the Regular FICA/MEDI for the different Assignments, the YTD amounts of these contributions are taken into consideration so that the employee will not contribute over the Annual maximums
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!RPYEU - Example of a Regular and Railroad Employee
*Employee 507 has been paid for both Regular and Railroad Employment during the year.
*When RPYEU is run, the [IPVT] Group code is used to retrieve the W2 Employment Type to be reported.
*Employee 507 will be reported under both Regular and Railroad Employment.
*When reporting the Regular Employment, the Box 3, 4, 5, 6 Social Security Information will be retrieved from [IPVT] for the Regular Employment Group which had calculated the Social Security taxes throughout the year.
*Box 14 Railroad taxes will not be reported because the Regular Employment Group will not calculate Railroad taxes.
*When reporting the Railroad Employment, the Box 3, 4, 5, 6 Social Security Information will not be retrieved from [IPVT] for the Railroad Employment Group because the Social Security taxes have not been calculated throughout the year.
*Box 14 Railroad taxes will be reported because the Railroad Employment Group has been calculated the Railroad taxes.
%%information Note that Box 7 SOC SEC TIPS are calculated and set up by users. This report is an example only, should not be used to calculate for Railroad employees%%
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!RPW2 - Example of a Regular and Railroad Employee
!!RPYEU – Year End Reporting Railroad Employees
!IDFDV – Box 14 Railroad Tax Set Up
From W2 Form Instructions:
- Box 14 is used to report RRTA (Railroad Retirement Tax Act) Tier1 and Tier2 employee taxes
- when reporting the Railroad Employees information, Box 3, 4, 5, 6, 7 Social Security Information should be zero
- when an employee has contributions to both the Railroad and Regular Employments, then Box 3, 4, 5, 6, 7 Social Security Information should be reported, this is the case when employee is transferred to and from Railroad and Regular Employments
User must set up IDFDV Identifiers W2-OTHER-01 to W2-OTHER-nn Box 14 Information for Railroad TIER1 and TIER2 taxes as follows:
From EFW2 File Instructions:
- different Code RE Employer Record must be generated by the W2 Employment Type
- Railroad Employees who have been paid by this Code RE Federal Registration# and W2 Employment Type must be grouped and reported under this RE record
- Social Security and Medicare information should be zero filled for these employees
- Box 14 information are not reported on EFW2 File
!RPYEU – Example of a Regular and Railroad Employee
- Employee 507 has been paid for both Regular and Railroad Employment during the year.
- When RPYEU is run, IPVT Group Code is used to retrieve the W2 Employment Type to be reported
- Employee 507 will be reported under Regular Employment and Railroad Employment.
- when reporting the Regular Employment, the Box 3, 4, 5, 6 Social Security Information will be retrieved from IPVT of the Regular Employment Group which had calculated the Social Security taxes throughout the year
- Box 14 Railroad taxes will not be reported because the Regular Employment Group will not calculate Railroad taxes
- when reporting the Railroad Employment, the Box 3, 4, 5, 6 Social Security Information will not be retrieved from IPVT of the Railroad Employment Group because the Social Security taxes have not been calculated throughout the year
- Box 14 Railroad taxes will be reported because the Railroad Employment Group has been calculated the Railroad taxes
- note that Box 7 SOC SEC TIPS are calculated and set up by users, this report is an example only, user should not calculate this for Railroad employees
!RPW2 – Example of a Regular and Railroad Employee
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For Regular Employment:
Box 3, 4, 5, 6 Social Security Information will be printed
Box 14 Railroad information will not be printed
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For Regular Employment:\\
Box 3, 4, 5, 6 Social Security Information will be printed\\
Box 14 Railroad information will not be printed\\ \\
For Railroad Employment:\\
Box 3, 4, 5, 6 Social Security Information will not be printed\\
For Railroad Employment:
Box 3, 4, 5, 6 Social Security Information will not be printed
This page (revision-24) was last changed on 26-Nov-2021 10:22 by jmyersTop