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Tax Reporting - WV
Tax Reporting - WV

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!!What's New for Tax Year 2011
The state of West Virginia uses the current EFW2 file format for W2 wage reporting.
The following changes have been noted for reporting W2 wages to the Federal Government using the standard EFW2 format:
*(W2 File) A new field, 'Kind of Employer', has been added to the RE Employer Record (position 174). This is a required field.
*(W2 File) A new field, 'Cost of Employer-Sponsored Health Coverage', has been added to the RW Employee Record (positions 463-473) and the RT Total Record (positions 295-309).
*(W2 File) A new field, 'Designated Roth Contributions Under a Governmental Section 457(b) Plan', has been added to the RO Employee Record (positions 111-121) and the RU Total Record (positions 145-159)
We found no file format changes in UI wage reporting for tax year 2011
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!Annual W2 Wage Reporting – EFW2 Format
[RPYEU] must be run and the following selected to generate West Virginia State file information:
|Report List Filters, Select State:|West Virginia, USA
|Parameters, Annual Form Code:|(example: use standard form code‘HL$US-W2-2012’)
|Parameters, Period Type:| Year
|Parameters, Period End Date:|Year End Date (i.e. 31-Dec-2011)
|Parameters, Media Format:|Federal File Format (to include the required code RW for state reporting)
%%warning The Directory and Media File Name parameters must be populated or an output file will not be produced.%%
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!Annual W2 Wage Reporting - EFW2 File Format
[RPYEU] must be run with the following report parameters and filters selected to generate the West Virginia State file information: \\ \\
__Report Parameters__
|Annual Form Code|Use standard form code, such as 'HL$US-W2-YYYY'
|Period Type|Year
|Period End Date|Year End Date, such as 31-Dec-YYYY
|Media Format|State File Format
|Directory Name|Must be defined or an output file will not be generated
|Media File Name|Must be defined or an output file will not be generated
\\
__Report Filters__
|Select State|Pennsylvania, USA
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%%information Please note that Optional Data not require by the state of West Virginia may or may not always be filled with blanks.%%
%%information Please note that Optional Data not required by the state of West Virginia may or may not always be filled with blanks.%%
At line 41 changed 40 lines
!Record Name: Code RA - Transmitter Record (Same as the Federal Record)
||Position||Description||Source
|1-2|Record Identifier|Constant "RA"
|3-11|Submitter’s Employer ID number (EIN)\\ \\Numeric only|Derived from [IDFDV] Field Identifier: ‘SUB-ER-EIN’ (seq 1000)
|12-28|Personal Identification Number (PIN)|Derived from [IDFDV] Field Identifier: ‘SUB-PIN-NUMBER’ (seq 1010)
|29|Resub Indicator|Derived from [IDFDV] Field Identifier: ‘SUB-RESUB-IND’ (seq 1020)
|30-35|Resub WFID|Derived from [IDFDV] Field Identifier: ‘SUB-RESUB-WFID’ (seq 1030)
|36-37|Software Code|Derived from [IDFDV] Field Identifier: ‘SUB-SOFTWARE’ (seq 1040)
|38-94|Company Name|Derived from [IDFDV] Field Identifier: ‘SUB-COMP-NAME’ (seq 1050)
|95-116|Location Address|Derived from [IDFDV] Field Identifier: ‘SUB-COMP-LOCN’ (seq 1060)
|117-138|Delivery Address|Derived from [IDFDV] Field Identifier: ‘SUB-COMP-DELIV’ (seq 1070)
|139-160|Company City|Derived from [IDFDV] Field Identifier: ‘SUB-COMP-CITY’ (seq 1080)
|161-162|Company State Abbreviation|Derived from [IDFDV] Field Identifier: ‘SUB-COMP-STATE’ (seq 1090)
|163-167|Company ZIP Code|Derived from [IDFDV] Field Identifier: ‘SUB-COMP-ZIP’ (seq 1100)
|168-171|Company ZIP Code Extension|Derived from [IDFDV] Field Identifier: ‘SUB-COMP-ZIP-EXT’ (seq 1110)
|172-176|Blank|
|177-199|Company Foreign State/Province|Derived from [IDFDV] Field Identifier: ‘SUB-COMP-F-STATE’ (seq 1120)
|200-214|Company Foreign Postal Code|Derived from [IDFDV] Field Identifier: ‘SUB-COMP-F-POST’ (seq 1130)
|215-216|Company Country Code|Derived from [IDFDV] Field Identifier: ‘SUB-COMP-COUNTRY’ (seq 1140)
|217-273|Submitter Name|Derived from [IDFDV] Field Identifier: ‘SUB-SUBM-NAME’ (seq 1150)
|274-295|Submitter Location Address|Derived from [IDFDV] Field Identifier: ‘SUB-SUBM-LOCN’ (seq 1160)
|296-317|Submitter Delivery Address|Derived from [IDFDV] Field Identifier: ‘SUB-SUBM-DELIV’ (seq 1170)
|318-339|Submitter City|Derived from [IDFDV] Field Identifier: ‘SUB-SUBM-CITY’ (seq 1180)
|340-341|Submitter State Abbreviation|Derived from [IDFDV] Field Identifier: ‘SUB-SUBM-STATE’ (seq 1190)
|342-346|Submitter ZIP Code|Derived from [IDFDV] Field Identifier: ‘SUB-SUBM-ZIP’ (seq 1200)
|347-350|Submitter ZIP Code Extension|Derived from [IDFDV] Field Identifier: ‘SUB-SUBM-ZIP-EXT’ (seq 1210)
|351-355|Blank|
|356-378|Submitter Foreign State/Province|Derived from [IDFDV] Field Identifier: ‘SUB-SUBM-F-STATE’ (seq 1220)
|379-393|Submitter Foreign Postal Code|Derived from [IDFDV] Field Identifier: ‘SUB-SUBM-F-POST’ (seq 1230)
|394-395|Submitter Country Code|Derived from [IDFDV] Field Identifier: ‘SUB-SUBM-COUNTRY’ (seq 1240)
|396-422|Contact Name|Derived from [IDFDV] Field Identifier: ‘SUB-CONT-NAME’ (seq 1250)
|423-437|Contact Phone Number|Derived from [IDFDV] Field Identifier: ‘SUB-CONT-TEL’ (seq 1260)
|438-442|Contact Phone Extension|Derived from [IDFDV] Field Identifier: ‘SUB-CONT-TEL-EXT’ (seq 1270)
|443-445|Blank|
|446-485|Contact E-mail|Derived from [IDFDV] Field Identifier: ‘SUB-CONT-EMAIL’ (seq 1280)
|486-488|Blank|
|489-498|Contact Fax|Derived from [IDFDV] Field Identifier: ‘SUB-CONT-FAX’ (seq 1290)
|499-499|Preferred Method of Problem Notification Code|Derived from [IDFDV] Field Identifier: ‘SUB-CONT-METH’ (seq 1300)
|500-500|Preparer Code|Derived from [IDFDV] Field Identifier: ‘SUB-PREPARER’ (seq 1310)
|501-512|Blank|
!Record Name: Code RA - Submitter Record (Same as the Federal Record)
[{InsertPage page='W2_EFW2_RECORD_RA'}]
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||Position||Description||Source
|1-2| Record Identifier|Constant "RE"
|3-6|Tax year CCYY|From user specified FROM-TO period converted to CCYY
|7|Agent Indicator Code|Derived from [IDFDV] Field Identifier: ‘W2-ER-AGENT-IND’ (seq 1500)
|8-16|Employer/Agent EIN|System derived the applicable Federal reporting EIN, from [IDGV] or [IDGR]
|17-25|Agent for EIN|Derived from [IDFDV] Field Identifier: ‘W2-ER-FOR-EIN’ (seq 1510)
|26|Terminating Business Indicator|Derived from [IDFDV] Field Identifier: ‘W2-ER-TERM-BUS’ (seq 1520)
|27-30|Establishment Number|Derived from [IDFDV] Field Identifier: ‘W2-ER-ESTAB’ (seq 1530)
|31-39|Other EIN|Derived from [IDFDV] Field Identifier: ‘W2-ER-OTHER-EIN’ (seq 1540)
|40-96|Employer Name|Derived from [IDFDV] Field Identifier: ‘W2-ER-NAME’ (seq 2010)
|97-118|Employer Location Address|Derived from [IDFDV] Field Identifier: ‘W2-ER-LOCN-ADDR’ (seq 2020)
|119-140|Employer Delivery Address|Derived from [IDFDV] Field Identifier: ‘W2-ER-DELIV-ADDR’ (seq 2030)
|141-162|Employer City|Derived from [IDFDV] Field Identifier: ‘W2-ER-CITY’ (seq 2040)
|163-164|Employer State Abbreviation|Derived from [IDFDV] Field Identifier: ‘W2-ER-STATE’ (seq 2050)
|165-169|Employer ZIP Code|Derived from [IDFDV] Field Identifier: ‘W2-ER-ZIP’ (seq 2060)
|170-173|Employer ZIP Code Extension|Derived from [IDFDV] Field Identifier: ‘W2-ER-ZIP-EXT’ (seq 2070)
|174-174|Kind of Employer|Derived from [IDFDV] Field Identifier: ‘W2-KIND-OF-EMPLOYER’ (seq 2120)
|175-512 WV|Optional Data\\ \\Not Require by the state of West Virginia|
[{InsertPage page='W2_EFW2_RECORD_RE'}]
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||Position||Description||Source
|1-2|Record Identifier|Constant "RW"
|3-11|Social Security Number|Derived from [IDFDV] Field Identifier: ‘W2-EE-SSN’ (seq 2500)\\ \\If an invalid SSN is encountered, this field is entered with zeroes
|12-26|Employee First Name|Derived from [IDFDV] Field Identifier: ‘W2-EE-FIRST-NAME’ (seq 2510)
|27-41|Employee Middle Name or Initial|Derived from [IDFDV] Field Identifier: ‘W2-EE-MIDDLE’ (seq 2520)
|42-61|Employee Last Name|Derived from [IDFDV] Field Identifier: ‘W2-EE-LAST-NAME’ (seq 2530)
|62-65|Employee Suffix|Derived from [IDFDV] Field Identifier: ‘W2-EE-SUFFIX’ (seq 2540)
|66-87|Employee Location Address|Derived from [IDFDV] Field Identifier: ‘W2-EE-LOCN-ADDR’ (seq 2600)
|88-109|Employee Delivery Address|Derived from [IDFDV] Field Identifier: ‘W2-EE-DELIV-ADDR’ (seq 2610)
|110-131|Employee City|Derived from [IDFDV] Field Identifier: ‘W2-EE-CITY’ (seq 2620)
|132-133|Employee State Abbreviation|Derived from [IDFDV] Field Identifier: ‘W2-EE-STATE’ (seq 2630)
|134-138|Employee ZIP Code|Derived from [IDFDV] Field Identifier: ‘W2-EE-ZIP’ (seq 2640)
|139-142|Employee ZIP Code Extension|Derived from [IDFDV] Field Identifier: ‘W2-EE-ZIP-EXT’ (seq 2650)
|143-187 WV|Optional Data\\ \\Not Require by the state of West Virginia|
|188-198|Wages, Tips and Other Compensation|Derived from [IDFDV] Field Identifier: ‘W2-FIT-WAGE’ (seq 3000)
|199-209|Federal Income Tax Withheld|Derived from [IDFDV] Field Identifier: ‘W2-FIT-TAX’ (seq 3010)
|210-462 WV|Optional Data\\ \\Not Require by the state of West Virginia|
|463-473|Cost of Employer-Sponsored Health Coverage|Derived from [IDFDV] Field Identifier: ‘W2-CODE-DD’ (seq 4250)
|474-512 WV|Blank|
[{InsertPage page='W2_EFW2_RECORD_RW'}]
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|3-4 WV|State Code|Constant 54’ for West Virginia
|5-9 WV|Optional Data\\ \\Not Require by the state of West Virginia|
|3-4 WV|State Code|Constant "54" for West Virginia
|5-9 WV|Optional Data|Not required by the State of West Virginia
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|69-247 WV|Optional Data\\ \\Not Require by the state of West Virginia|
|248-267 WV|State Employer Account Number|Derived from [IDFDV] Field Identifier: ‘W2-STATE-REGIST’ for the reporting State
|268-273 WV|Optional Data\\ \\Not Require by the state of West Virginia|
|274-275|State code, appropriate FIPS postal numeric code|Derived from the State being reported\\ \\e.g. West Virginia numeric code is "54"
|276-286|State Taxable Wages|Derived from [IDFDV] Field Identifier: ‘W2-ST-WAGE-HOME’ and ‘W2-ST-WAGE-WORK’
|287-297|State Income Tax Withheld|Derived from [IDFDV] Field Identifier: ‘W2-ST-TAX-HOME’ and ‘W2-ST-TAX-WORK’
|298-512 WV|Optional Data\\ \\Not Require by the state of West Virginia|
|69-247 WV|Optional Data|Not required by the State of West Virginia
|248-267 WV|State Employer Account Number|Enter the 9 digit FEIN. \\Left justify. No spaces or dashes. \\Derived from [IDFDV] Field Identifier: ‘W2-STATE-REGIST’ for the reporting State
|268-273 WV|Optional Data|Not required by the State of West Virginia
|274-275|State code|Constant "54" for West Virginia \\ Derived from the State being reported
|276-286|State Taxable Wages|Required. \\Right justify and fill with zeros. \\Derived from [IDFDV] Field Identifier: ‘W2-ST-WAGE-HOME’ and ‘W2-ST-WAGE-WORK’
|287-297|State Income Tax Withheld|Required. \\Right justify and fill with zeros. \\Derived from [IDFDV] Field Identifier: ‘W2-ST-TAX-HOME’ and ‘W2-ST-TAX-WORK’
|298-512 WV|Blank|Fill with Blanks. \\Not required by the State of West Virginia
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||Position||Description||Source
|1-2|Record Identifier|Constant "RT"
|3-9|Number of RW Records\\ \\Total number of code "RW" records reported since last code "RE" record|
|10-24|Wages, Tips and Other Compensation|Derived from [IDFDV] Field Identifier: ‘W2-FIT-WAGE’, total of all code "RW" records since last "RE" record
|25-39|Federal Income Tax Withheld|Derived from [IDFDV] Field Identifier: ‘W2-FIT-TAX’, total of all code "RW" records since last "RE" record
|40-54|Social Security Wages|Derived from [IDFDV] Field Identifier: ‘W2-SSN-WAGE’, total of all code "RW" records since last "RE" record
|55-69|Social Security Tax Withheld|Derived from [IDFDV] Field Identifier: ‘W2-SSN-TAX’, total of all code "RW" records since last "RE" record
|70-84|Medicare Wages and Tips|Derived from [IDFDV] Field Identifier: ‘W2-MEDI-WAGE’, total of all code "RW" records since last "RE" record
|85-99|Medicare Tax Withheld|Derived from [IDFDV] Field Identifier: ‘W2-MEDI-TAX’, total of all code "RW" records since last "RE" record
|100-114|Social Security Tips|Derived from [IDFDV] Field Identifier: ‘W2-SSN-TIP’, total of all code "RW" records since last "RE" record
|115-129|Advanced Earned Income Credit|Derived from [IDFDV] Field Identifier: ‘W2-EIC’, total of all code "RW" records since last "RE" record
|130-144|Dependent Care Benefits|Derived from [IDFDV] Field Identifier: ‘W2-DEP-CARE’, total of all code "RW" records since last "RE" record
|145-159|Deferred Compensation Contributions to Section 401(k)|Derived from [IDFDV] Field Identifier: ‘W2-CODE-D’, total of all code "RW" records since last "RE" record
|160-174|Deferred Compensation Contributions to Section 403(b)|Derived from [IDFDV] Field Identifier: ‘W2-CODE-E’, total of all code "RW" records since last "RE" record
|175-189|Deferred Compensation Contributions to Section 408(k)(6)|Derived from [IDFDV] Field Identifier: ‘W2-CODE-F’, total of all code "RW" records since last "RE" record
|190-204|Deferred Compensation Contributions to Section 457(b)|Derived from [IDFDV] Field Identifier: ‘W2-CODE-G’, total of all code "RW" records since last "RE" record
|205-219|Deferred Compensation Contributions to Section 501(c)(18)(D)|Derived from [IDFDV] Field Identifier: ‘W2-CODE-H’, total of all code "RW" records since last "RE" record
|220-234|Military Employee’s Basic Quarters and Combat Pay|Derived from [IDFDV] Field Identifier: ‘W2-CODE-Q’, total of all code ‘RW’ records since last ‘RE’ record
|235-249|Non-Qualified Plan Section 457|Derived from [IDFDV] Field Identifier: ‘W2-NQUAL-457’, total of all code "RW" records since last "RE" record
|250-264|Employer Contribution to a Health Savings Account|Derived from [IDFDV] Field Identifier: ‘W2-CODE-W’, total of all code ‘RW’ records since last ‘RE’ record
|265-279|Non-Qualified Plan Not Section 457|Derived from [IDFDV] Field Identifier: ‘W2-NQUAL-N457’, total of all code "RW" records since last "RE" record
|280-294|Blank|
|295-309|Cost of Employer-Sponsored Health Coverage|Derived from [IDFDV] Field Identifier: ‘W2-CODE-DD’, total of all code "RW" records since last "RE" record
|310-324|Employer Cost of Premiums for Group Term Life Insurance over $50000|Derived from [IDFDV] Field Identifier: ‘W2-CODE-C’, total of all code "RW" records since last "RE" record
|325-339|Income Tax Withheld by Third-Party Payer|Derived from [IDFDV] Field Identifier: ‘SUB-3RD-PARTY-TAX’, total of all code "RW" records since last "RE" record
|340-354|Income from Non-statutory Stock Options|Derived from [IDFDV] Field Identifier: ‘W2-CODE-V’, total of all code "RW" records since last "RE" record
|355-512|Blank|
[{InsertPage page='W2_EFW2_RECORD_RT'}]
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[RPYEU] must be run and the following selected to generate West Virginia State file information:
*West Virginia state must be selected in the ‘Report List Filters’.
*'Annual Form Code’ – use the standard supplied form code HL$US-W2-2012. The ‘Variables’ will need to be entered into this Form code for specific use in the installation.
*Only Record codes ‘A’,’B’,’E’,‘S’,’T’ and ‘F’ are required for the state of West Virginia.
*The ‘Quarterly Form Code’ must be entered in order to produce UI wage file in [ICESA] format. Use the supplied Form Code ‘HL$US-QTR-2012’. The ‘Variables’ will need to be entered into this Form code for specific use in the installation.
The State of West Virginia requires Records Codes A, B, E, S, T and F only.
[RPYEU] must be run with the following report parameters and filters selected to generate the West Virginia State file information: \\ \\
__Report Parameters__
|Annual Form Code|Use standard form code, such as 'HL$US-W2-YYYY'
|Quarterly Form Code|Must be defined to produce the UI Wage file in ICESA format.
At line 176 changed 4 lines
|Period End Date|Enter the quarter end date, i.e. 30-Jun-2011
|Media File Type|State SUI File Format
%%warning If the Directory Name/Media File Name is not supplied, an output file will not be produced.%%
|Period End Date|Quarter End Date, such as 31-Dec-YYYY
|Media Format|State SUI File Format
|Directory Name|Must be defined or an output file will not be generated
|Media File Name|Must be defined or an output file will not be generated
\\
__Report Filters__
|Select State|West Virginia, USA
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|2-5|Payment Year\\ \\Enter year for which this report is being prepared\\ \\From user specified FROM-TO period converted to YYYY|
|6-23 WV|Blank\\ \\Not used by the state of West Virginia|
|24-73|Transmitter Name\\ \\Enter the transmitter name of the organization submitting the file|Derived from [IDFDV] Field Identifier: ‘TRAN NAME’ (seq 1030)
|74-113|Transmitter Street Address\\ \\Enter the street address of the organization submitting the file|Derived from [IDFDV] Field Identifier: ‘TRAN ADDRESS’ (seq 1040)
|114-138|Transmitter City\\ \\Enter the city of the organization submitting the file|Derived from [IDFDV] Field Identifier: ‘TRAN CITY’ (seq 1050)
|139-140|Transmitter State\\ \\Enter the standard two character FIPS postal abbreviation|Derived from [IDFDV] Field Identifier: ‘TRAN STATE’ (seq 1060)
|141-153|Blank|
|154-158|Transmitter ZIP Code\ \\Enter a valid ZIP code|Derived from [IDFDV] Field Identifier: ‘TRAN ZIP CODE’ (seq 1080)
|159-163|Transmitter ZIP Code extension\\ \\Use this field as necessary for the four digit extension of ZIP code\\ \\Includes a hyphen in position 159|Derived from [IDFDV] Field Identifier: ‘TRAN ZIP EXTN’ (seq 1070; include ‘-‘ in position 159)
|164-193 WV|Blank\\ \\Not used by the state of West Virginia|
|194-203|Transmitter Contact Telephone Number\\ \\Telephone number at which the transmitter contact can be telephoned|Derived from [IDFDV] Field Identifier: ‘TRAN CONTACT PHONE’ (seq 1100)
|204-275 WV|Blank\\ \\Not used by the state of West Virginia|
|2-5|Payment Year|Enter the year this report is being prepared for. \\Derived from the user defined FROM-TO period, converted to YYYY
|6-23 WV|Blank|Not used by the State of West Virginia. \\Fill with blanks
|24-73|Transmitter Name|Enter the name of the organization submitting the file. \\Derived from [IDFDV] Field Identifier: ‘TRAN NAME’ (seq 1030)
|74-113|Transmitter Street Address|Enter the street address of the organization submitting the file. \\Derived from the ‘TRAN ADDRESS’ (seq 1040) [IDFDV] Field Identifier.
|114-138|Transmitter City|Enter the City of the organization submitting the file. \\Derived from the ‘TRAN CITY’ (seq 1050) [IDFDV] Field Identifier.
|139-140|Transmitter State|Enter the standard two-character FIPS postal abbreviation of the organization submitting the file. \\Derived from the ‘TRAN STATE’ (seq 1060) [IDFDV] Field Identifier.
|141-153|Blank|Not used by the State of West Virginia. \\Fill with blanks
|154-158|Transmitter ZIP Code|Enter the ZIP code of the organization submitting the file, with the hyphen in position 159. \\Derived from [IDFDV] Field Identifier: ‘TRAN ZIP CODE’ (seq 1080)
|159-163|Transmitter ZIP Code extension|Enter the ZIP code extension of the organization submitting the file, if applicable.\\ \\Includes a hyphen in position 159. \\Derived from [IDFDV] Field Identifier: ‘TRAN ZIP EXTN’ (seq 1070; include ‘-‘ in position 159)
|164-193 WV|Blank|Not used by the State of West Virginia. \\Fill with blanks
|194-203|Transmitter Contact Telephone Number| Enter the telephone number where the transmitter contact can be reached. \\Derived from [IDFDV] Field Identifier: ‘TRAN CONTACT PHONE’ (seq 1100)
|204-275 WV|Blank|Not required by the State of West Virginia. \\ Fill with blanks.
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|2-5|Payment Year\\ \\Enter the year for which this report is being prepared|
|6-14 WV|Blank\\ \\Not used by the state of West Virginia|
|15-22|Computer\\ \\Enter the manufacturer’s name|Derived from [IDFDV] Field Identifier: ‘BASIC COMPUTER’ (seq 2020)
|23-24|Internal Label\\ \\‘SL’, ‘NS’, ‘NL’, ‘AL’ or blank for diskette|Derived from [IDFDV] Field Identifier: ‘BASIC INTERNAL LABEL’ (seq 2100, first 2 characters)
|25-25|Blank|
|26-27|Density\\ \\‘16’, ‘62’, ‘38’, or blank for diskette|Derived from [IDFDV] Field Identifier: ‘BASIC DENSITY’ (seq 2110)
|28-30|Recording Code (Character Set)\\ \\“EBC’ or ‘ASC’; always ‘ASC’ for diskette|Derived from [IDFDV] Field Identifier: ‘BASIC RECORDING MODE’ (seq 2120, first 3 characters)
|31-32|Number of Tracks\\ \\‘09’, or ‘18’, or blanks for diskette|Derived from [IDFDV] Field Identifier: ‘BASIC RECORDING MODE’ (seq 2120, fourth and fifth character)
|33-34|Blocking Factor\\ \\Enter the blocking factor of the file, not to exceed 85\\ \\Enter blanks for diskette|Derived from [IDFDV] Field Identifier: ‘BLOCKING FACTOR’ (seq 3050)
|35-146 WV|Blanks\\ \\Not used by the state of West Virginia|
|147-190|Organization Name\\ \\The name of the organization to which the media should be returned|Derived from [IDFDV] Field Identifier: ‘BASIC NAME’ (seq 2040)
|191-225|Street Address\\ \\The street address of the organization to which the media should be returned|Derived from [IDFDV] Field Identifier: ‘BASIC ADDRESS’ (seq 2050)
|226-245|City\\ \\The city of the organization to which the media should be returned|Derived from [IDFDV] Field Identifier: ‘BASIC CITY’ (seq 2060)
|246-247|State\\ \\Enter the standard two character FIPS postal abbreviation|Derived from [IDFDV] Field Identifier: ‘BASIC STATE’ (seq 2070)
|248-252|Blank|
|253-257|ZIP Code\\ \\Enter a valid ZIP code|Derived from [IDFDV] Field Identifier: ‘BASIC ZIP CODE’ (seq 2090)
|258-262|ZIP Code Extension\\ \\Enter four digit extension of ZIP code, including the hyphen in position 258|Derived from [IDFDV] Field Identifier: ‘BASIC ZIP EXTN’ (seq 2080)\\ \\The hyphen (‘-‘) must be included when defining the [IDFDV] seq. 2080
|263-275 WV|Blank\\ \\Not used by the state of West Virginia|
|2-5|Payment Year|Enter the year this report is being prepared for.
|6-14 WV|Blank|Not used by the State of West Virginia. \\Fill with blanks
|15-22|Computer|Enter the manufacturer’s name of the computer used to create the file.|Derived from [IDFDV] Field Identifier: ‘BASIC COMPUTER’ (seq 2020)
|23-24|Internal Label|Enter spaces for diskette or CD-R file. \\Derived from [IDFDV] Field Identifier: ‘BASIC INTERNAL LABEL’ (seq 2100, first 2 characters)
|25-25|Blank|Not required by the State of West Virginia. \\ Fill with blanks.
|26-27|Density|Enter spaces for diskette or CD-R file. \\Derived from [IDFDV] Field Identifier: ‘BASIC DENSITY’ (seq 2110)
|28-30|Character Set| Enter ‘ASC’ for diskette or CD-R file. \\Derived from [IDFDV] Field Identifier: ‘BASIC RECORDING MODE’ (seq 2120, first 3 characters)
|31-32|Number of Tracks|Enter spaces for diskette or CD-R file. \\Derived from [IDFDV] Field Identifier: ‘BASIC RECORDING MODE’ (seq 2120, fourth and fifth character)
|33-34|Blocking Factor|Enter spaces for diskette or CD-R file. \\Derived from [IDFDV] Field Identifier: ‘BLOCKING FACTOR’ (seq 3050)
|35-146 WV|Blanks|Not used by the State of West Virginia. \\Fill with blanks
|147-190|Organization Name|Enter the name of the organization the media should be returned to. \\Derived from [IDFDV] Field Identifier: ‘BASIC NAME’ (seq 2040)
|191-225|Street Address|Enter the street address of the organization the media should be returned to. \\Derived from [IDFDV] Field Identifier: ‘BASIC ADDRESS’ (seq 2050)
|226-245|City|Enter the city of the organization the media should be returned to. \\Derived from [IDFDV] Field Identifier: ‘BASIC CITY’ (seq 2060)
|246-247|State|Enter the standard two-character FIPS postal abbreviation the file should be returned to. \\Derived from [IDFDV] Field Identifier: ‘BASIC STATE’ (seq 2070)
|248-252|Blank|Not used by the State of West Virginia. \\Fill with blanks
|253-257|ZIP Code|Enter a valid ZIP code. \\ Derived from [IDFDV] Field Identifier: ‘BASIC ZIP CODE’ (seq 2090)
|258-262|ZIP Code Extension|Enter the four-digit extension of ZIP code, with the hyphen in position 258. \\Derived from [IDFDV] Field Identifier: ‘BASIC ZIP EXTN’ (seq 2080)\\ \\The hyphen (‘-‘) must be included when defining the [IDFDV] seq. 2080
|263-275 WV|Blank|Not used by the State of West Virginia. \\Fill with blanks
At line 221 changed 6 lines
|2-5|Payment Year\\ \\Enter the year for which the report is being prepared|
|6-170 WV|Blank\\ \\Not used by the state of West Virginia|
|171-172|State Identifier Code\\ \\Enter the state FIPS postal numeric code for the state to which wages are being reported\\ \\West Virginia code is ‘54’|
|173-187|State Unemployment Insurance Account Number|Derived from the [IDGV] State SUI Registration
|188-189|Reporting Period\\ \\‘03’, ‘06’, ‘09’, or ‘12’|
|190-275 WV|Blank\\ \\Not used by the state of West Virginia|
|2-5|Payment Year|Enter the year the report is being prepared for
|6-170 WV|Blank|Not used by the State of West Virginia. \\Fill with blanks
|171-172|State Identifier Code|Enter the state FIPS numeric code for the state the wages are being reported for. \\West Virginia code is ‘54’
|173-187|State Unemployment Insurance Account Number|Enter the West Virginia Unemployment Insurance Account Number. \\Derived from the [IDGV] State SUI Registration
|188-189|Reporting Period|Enter the two-digit code for the last month of the quarter being reported for. \\ \\* 03: 1st Quarter * 06: 2nd Quarter * 09: 3rd Quarter * 12: 4th Quarter
|190-275 WV|Blank|Not used by the State of West Virginia. \\Fill with blanks
At line 231 changed 12 lines
|2-10|Social Security Number\\ \\Employee’s social security number; if not known, enter ‘I’ in position 2 and blanks in position 3-10|
|11-30|Employee Last Name|
|31-42| Employee First Name|
|43-43|Employee Middle Initial\\ \\Leave blank if no middle initial|
|44-45|State Code\\ \\Enter the state FIPS postal numeric code for the state to which wages are being reported\\ \\West Virginia code is ‘54’|
|46-49|Blank|
|50-63|State QTR Total Gross Wages\\ \\Enter quarterly wages subject to all taxes|Derived from [IDFDV] Field Identifier: sequence 3090
|64-146 WV|Blank\\ \\Not used by the state of West Virginia|
|147-161|State Unemployment Insurance Account Number|SUI Registration Number from [IDGV]
|162-214 WV|Blank\\ \\Not used by the state of West Virginia|
|215-220|Reporting Quarter and Year\\ \\Enter the last month and year for the calendar period for which this report applies (i.e. 062007 for Apr-June 2007)|
|221-275 WV|Blank\\ \\Not used by the state of West Virginia|
|2-10|Social Security Number|Enter the employee’s social security number. Do not enter dashes or any other special characters. \\If not known, enter ‘I’ in position 2 and blanks in position 3-10
|11-30|Employee Last Name|Enter the employee's last name
|31-42| Employee First Name|Enter the employee's first name
|43-43|Employee Middle Initial|Enter the employee's middle initial. \\ \\Leave blank if no middle initial
|44-45|State Identifier Code|Enter the state FIPS numeric code for the state the wages are being reported for. \\West Virginia code is ‘54’
|46-49|Blank|Not used by the State of West Virginia. \\Fill with blanks
|50-63|State QTR Total Gross Wages|Enter quarter total gross wages paid to the employee. \\Enter dollar and cents with no decimal point. \\Derived from [IDFDV] Field Identifier: sequence 3090
|64-146 WV|Blank|Not used by the State of West Virginia. \\Fill with blanks
|147-161|State Unemployment Insurance Account Number|Enter the West Virginia Unemployment Insurance Account Number. \\Derived from the [IDGV] State SUI Registration
|162-214 WV|Blank|Not used by the State of West Virginia. \\Fill with blanks
|215-220|Reporting Period and Year|Enter the two-digit code for the last month of the quarter being reported for. \\ \\* 03: 1st Quarter * 06: 2nd Quarter * 09: 3rd Quarter * 12: 4th Quarter
|221-275 WV|Blank|Not used by the State of West Virginia. \\Fill with blanks
At line 247 changed 3 lines
|2-12 WV|Blank\\ \\Not used by the state of West Virginia|
|13-26|State QTR Total Gross Wages for Employer\\ \\QTR gross wages subject to all taxes\\ \\Total of this field on all ‘S’ records since the last ‘E’ record|
|27-275 WV|Blank\\ \\Not used by the state of West Virginia|
|2-12 WV|Blank|Not used by the State of West Virginia. \\Fill with blanks
|13-26|State QTR Total Gross Wages|Enter quarter total gross wages paid by the employer. \\Enter dollar and cents with no decimal point. QTR gross wages subject to all taxes\\ \\Total of this field on all ‘S’ records since the last ‘E’ record|
|27-275 WV|Blank|Not used by the State of West Virginia. \\Fill with blanks
At line 254 changed 5 lines
|2-11|Total Number of Employees in File\\ \\Enter the total number of ‘S’ records in the entire file|
|12-21|Total Number of Employers in File\\ \\Enter the total number of ‘E’ records in the entire file|
|22-25 WV|Blank\\ \\Not used by the state of West Virginia|
|26-40|Quarterly Total Gross Wages in File\\ \\QTR gross wages subject to all taxes\\ \\Total of this field for all ‘S’ records in the file|
|41-275 WV|Blank\\ \\Not used by the state of West Virginia|
|2-11|Total Number of Employees|Enter the total number of ‘S’ records in the entire file
|12-21|Total Number of Employers|Enter the total number of ‘E’ records in the entire file
|22-25 WV|Blank|Not used by the State of West Virginia. \\Fill with blanks
|26-40|Quarterly Total Gross Wages|Enter the total gross wages for all 'S' records on file.
|41-275 WV|Blank|Not used by the State of West Virginia. \\Fill with blanks
This page (revision-6) was last changed on 26-Nov-2021 10:22 by Meg McFarlandTop