This page (revision-21) was last changed on 15-Feb-2023 15:08 by Karen Parrott

This page was created on 26-Nov-2021 10:22 by jmyers

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Version Date Modified Size Author Changes ... Change note
21 15-Feb-2023 15:08 15 KB Karen Parrott to previous

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Tax Reporting - WA
Tax Reporting - WA

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!!What's New for Tax Year 2011
Washington state does not have state personal income tax.
There were no file format changes in UI wage reporting for the state of Washington for tax year 2011.
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This document contains abbreviated set up requirement for the state of Washington only, please refer to the general document ([US_Annual_Qtrly_Reporting_GEN]) for other setup procedure that may also be required.
This document contains abbreviated set up requirement for the state of Washington only, please refer to the general document ([Tax Reporting - US General]) for other setup procedure that may also be required.
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*Annual Form Code - Use the standard supplied form code HL$US-W2-2012. The Variables need to be entered in this form code for specific use in the installation.
*Annual Form Code - Use the standard supplied form code HL$US-W2-2017. The Variables need to be entered in this form code for specific use in the installation.
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*Period End Date:Enter the quarter end date, i.e. 30-Jun-2011
*Period End Date:Enter the quarter end date, i.e. 30-Mar-2016
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|2-5|Payment Year\\ \\Enter year for which this report is being prepared|From user specified FROM-TO period converted to YYYY
|6-14|Transmitter’s Federal EIN\\ \\Enter only numeric characters; omit hyphens, prefixes and suffixes|Derived from [IDFDV] Field Identifier:‘TRAN EIN’ (seq 1010).
|2-5|Payment Year|Enter year for which this report is being prepared\\ \\From user specified FROM-TO period converted to YYYY
|6-14|Transmitter’s Federal EIN|Enter only numeric characters; omit hyphens, prefixes and suffixes\\ \\Derived from [IDFDV] Field Identifier:‘TRAN EIN’ (seq 1010).
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|24-73|Transmitter Name\\ \\Enter the transmitter name of the organization submitting the file|Derived from [IDFDV] Field Identifier: ‘TRAN NAME’ (seq 1030)
|74-113|Transmitter Street Address.\\ \\Enter the street address of the organization submitting the file|Derived from [IDFDV] Field Identifier: ‘TRAN ADDRESS’ (seq 1040)
|114-138|Transmitter City\\ \\Enter the city of the organization submitting the file|Derived from [IDFDV] Field Identifier: ‘TRAN CITY’ (seq 1050)
|139-140|Transmitter State\\ \\Enter the standard two character FIPS postal abbreviation|Derived from [IDFDV] Field Identifier: ‘TRAN STATE’ (seq 1060)
|24-73|Transmitter Name|Enter the transmitter name of the organization submitting the file\\ \\Derived from [IDFDV] Field Identifier: ‘TRAN NAME’ (seq 1030)
|74-113|Transmitter Street Address|Enter the street address of the organization submitting the file\\ \\Derived from [IDFDV] Field Identifier: ‘TRAN ADDRESS’ (seq 1040)
|114-138|Transmitter City|Enter the city of the organization submitting the file\\ \\Derived from [IDFDV] Field Identifier: ‘TRAN CITY’ (seq 1050)
|139-140|Transmitter State|Enter the standard two character FIPS postal abbreviation\\ \\Derived from [IDFDV] Field Identifier: ‘TRAN STATE’ (seq 1060)
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|159-163|Transmitter ZIP Code extension\\ \\Use this field as necessary for the four digit extension of ZIP code\\ \\Includes a hyphen in position 159|Derived from [IDFDV] Field Identifier: ‘TRAN ZIP EXTN’ (seq 1070; include ‘-‘ in position 159)
|164-193|Transmitter Contact\\ \\Title of individual from transmitter organization responsible for the accuracy of the wage report|Derived from [IDFDV] Field Identifier: ‘TRAN CONTACT’(seq 1090)
|159-163|Transmitter ZIP Code extension|Use this field as necessary for the four digit extension of ZIP code\\ \\Includes a hyphen in position 159\\ \\Derived from [IDFDV] Field Identifier: ‘TRAN ZIP EXTN’ (seq 1070; include ‘-‘ in position 159)
|164-193|Transmitter Contact|Title of individual from transmitter organization responsible for the accuracy of the wage report\\ \\Derived from [IDFDV] Field Identifier: ‘TRAN CONTACT’(seq 1090)
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|204-207|Telephone Extension/Box\\ \\Enter transmitter telephone extension or message box|Derived from [IDFDV] Field Identifier: ‘TRAN CONTACT EXTN’ (seq 1110)
|204-207|Telephone Extension/Box|Enter transmitter telephone extension or message box\\ \\Derived from [IDFDV] Field Identifier: ‘TRAN CONTACT EXTN’ (seq 1110)
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|243-250|Media Creation Date\\ \\Enter date in MMDDYYYY format|Derived from the System Date
|243-250|Media Creation Date|Enter date in MMDDYYYY format\\ \\Derived from the System Date
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|2-5|Payment Year\\ \\Enter the year for which this report is being prepared|
|6-14|Transmitter’s Federal EIN\\ \\Enter only numeric characters|Derived from [IDFDV] Field Identifier: BASIC EIN (seq 2010)
|15-22|Computer\\ \\Enter the manufacturer’s name|Derived from [IDFDV] Field Identifier: ‘BASIC COMPUTER’ (seq 2020)
|23-24|Internal Label\\ \\‘SL’, ‘NS’, ‘NL’, ‘AL’, or blank for diskette|Derived from [IDFDV] Field Identifier: ‘BASIC INTERNAL LABEL’ (seq 2100, first 2 characters)
|2-5|Payment Year|Enter the year for which this report is being prepared
|6-14|Transmitter’s Federal EIN|Enter only numeric characters\\ \\Derived from [IDFDV] Field Identifier: BASIC EIN (seq 2010)
|15-22|Computer|Enter the manufacturer’s name\\ \\Derived from [IDFDV] Field Identifier: ‘BASIC COMPUTER’ (seq 2020)
|23-24|Internal Label|‘SL’, ‘NS’, ‘NL’, ‘AL’, or blank for diskette\\ \\Derived from [IDFDV] Field Identifier: ‘BASIC INTERNAL LABEL’ (seq 2100, first 2 characters)
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|2-5|Payment Year\\ \\Enter the year for which the report is being prepared|
|6-14|Federal EIN\\ \\Enter only numeric characters of the Federal EIN|
|2-5|Payment Year|Enter the year for which the report is being prepared
|6-14|Federal EIN|Enter only numeric characters of the Federal EIN
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|24-73|Employer Name\\ \\Enter the first 50 positions of the employer’s name exactly as registered with the state UI agency|Derived from the Entity
|24-73|Employer Name|Enter the first 50 positions of the employer’s name exactly as registered with the state UI agency\\ \\Derived from the Entity
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|139-140|Employer State\\ \\Enter the standard two character FIPS postal abbreviation of the employer’s address|Derived from the Entity Location
|139-140|Employer State|Enter the standard two character FIPS postal abbreviation of the employer’s address\\ \\Derived from the Entity Location
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|149-153|ZIP code extension\\ \\Enter four digit extension of ZIP code, including the hyphen in position 149|Derived from the Entity Location
|149-153|ZIP code extension|Enter four digit extension of ZIP code, including the hyphen in position 149\\ \\Derived from the Entity Location
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|171-172|State Identifier Code.\\ \\Enter the state FIPS postal numeric code for the state to which wages are being reported|Numeric Code for Washington is ‘53’
|171-172|State Identifier Code|Enter the state FIPS postal numeric code for the state to which wages are being reported\\ \\Numeric Code for Washington is ‘53’
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|188-189|Reporting Period\\ \\‘03’, ‘06’, ‘09’, or ‘12’|
|190-190|No Workers/No Wages\\ \\Enter ‘0’ to indicate that the ‘E’ record will not be followed by the ‘S’ record\\ \\Enter ‘1’ to indicate otherwise|
|188-189|Reporting Period|‘03’, ‘06’, ‘09’, or ‘12’
|190-190|No Workers/No Wages|Enter ‘0’ to indicate that the ‘E’ record will not be followed by the ‘S’ record\\ \\Enter ‘1’ to indicate otherwise
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|192-201 WA|Agent Code\\ \\Blank|
|192-201 WA|Agent Code|Blank
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|256-256|Foreign Indicator\\ \\If data in positions 74-158 is for a foreign address, enter the letter ‘X’, else leave it blank|Derived from [IDFDV] Field Identifier: ‘FOREIGN ADDR INDICATOR’ (seq 3040)
|256-256|Foreign Indicator|If data in positions 74-158 is for a foreign address, enter the letter ‘X’, else leave it blank\\ \\Derived from [IDFDV] Field Identifier: ‘FOREIGN ADDR INDICATOR’ (seq 3040)
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|258-269 WA|Other EIN\\ \\Enter Blanks if no other EIN was used|Derived from [IDFDV] Field Identifier: ‘OTHER EIN’ (seq 3060)
|258-269 WA|Other EIN|Enter Blanks if no other EIN was used\\ \\Derived from [IDFDV] Field Identifier: ‘OTHER EIN’ (seq 3060)
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|2-10|Social Security Number\\ \\Employee’s social security number; if not known, enter ‘I’ in position 2 and blanks in position 3-10|
|2-10|Social Security Number|Employee’s social security number; if not known, enter ‘I’ in position 2 and blanks in position 3-10
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|43-43|Employee Middle Initial\\ \\Leave blank if no middle initial|
|44-45|State Code\\ \\Enter the state FIPS postal numeric code for the state to which wages are being reported\\ \\Use ‘53’ for Washington state|
|43-43|Employee Middle Initial|Leave blank if no middle initial
|44-45|State Code|Enter the state FIPS postal numeric code for the state to which wages are being reported\\ \\Use ‘53’ for Washington state
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|64-77|State QTR Unemployment Insurance Total Wages\\ \\Enter quarterly wages subject to unemployment taxes|Derived from [IDFDV] Field Identifier: 7200
|78-91|State QTR Unemployment Insurance Excess Wages\\ \\Quarterly wages in excess of the state UI taxable wage base|
|92-105|State QTR Unemployment Insurance Taxable Wages\\ \\State QTR UI total wages less state QTR UI excess wages|
|106-131 WA|Blank|
|132-135 WA|Number of Hours Worked\\ \\The number of hours worked in the reporting period|Derived from [IDFDV] Field Sequence 3300
|64-77|State QTR Unemployment Insurance Total Wages|Enter quarterly wages subject to unemployment taxes\\ \\Derived from [IDFDV] Field Identifier: 7200
|78-91|State QTR Unemployment Insurance Excess Wages|Quarterly wages in excess of the state UI taxable wage base
|92-105|State QTR Unemployment Insurance Taxable Wages|State QTR UI total wages less state QTR UI excess wages
|106-107 WA|Zero-hour Reason Blank|A numeric code to be entered only when a wage is reported but the employee has zero hours
|108-113|Standard Occupational Classification (SOC) Code|A 6-digit numeric SOC code that corresponds to the employee’s occupation. This field should come from the IDJB table (for the employee’s Job Code) - Occupation Code (IDOC)
|114-131| Blank|
|132-135 WA|Number of Hours Worked|The number of hours worked in the reporting period\\ \\Derived from [IDFDV] Field Sequence 3300
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|147-161|Employment Security Reference Number\\ \\Enter state UI employer account number|SUI Registration Number from IDGV
|147-161|Employment Security Reference Number|Enter state UI employer account number\\ \\SUI Registration Number from IDGV
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|210-210|Officer Code\\ \\Enter ‘1’ for officers of the corporation, else enter ‘0’|
|210-210|Officer Code|Enter ‘1’ for officers of the corporation, else enter ‘0’
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|212-212|Month-1 Employment\\ \\Enter ‘1’ if employee covered by UI worked or receive pay for the pay period including the 12th day of the first reporting month, else enter ‘0’|
|213-213|Month-2 Employment\\ \\Enter ‘1’ if employee covered by UI worked or receive pay for the pay period including the 12th day of the second reporting month, else enter ‘0’|
|214-214|Month-3 Employment\\ \\Enter ‘1’ if employee covered by UI worked or receive pay for the pay period including the 12th day of the third reporting month, else enter ‘0’|
|215-220|Reporting Quarter and Year\\ \\Enter the last month and year for the calendar period for which this report applies (i.e. 062008 for Apr-June 2008)|
|212-212|Month-1 Employment|Enter ‘1’ if employee covered by UI worked or receive pay for the pay period including the 12th day of the first reporting month, else enter ‘0’
|213-213|Month-2 Employment|Enter ‘1’ if employee covered by UI worked or receive pay for the pay period including the 12th day of the second reporting month, else enter ‘0’
|214-214|Month-3 Employment|Enter ‘1’ if employee covered by UI worked or receive pay for the pay period including the 12th day of the third reporting month, else enter ‘0’
|215-220|Reporting Quarter and Year|Enter the last month and year for the calendar period for which this report applies (i.e. 062008 for Apr-June 2008)
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|2-8|Total Number of Employees\\ \\The total number of ‘S’ records since the last ‘E’ record|
|2-8|Total Number of Employees|The total number of ‘S’ records since the last ‘E’ record
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|27-40|State QTR Unemployment Insurance Total Wages for Employer\\ \\QTR wages subject to state unemployment taxes\\ \\Total of this field on all ‘S’ records since the last ‘E’ record|
|41-54|State QTR Unemployment Insurance Excess Wages for employer\\ \\QTR wages in excess of the state UI taxable wage base\\ \\Total of all ‘S’ records since the last ‘E’ record|
|55-68|State QTR Unemployment Insurance Taxable Wages for employer\\ \\QTR UI total wages less state QTR UI excess wages\\ \\Total of all ‘S’ records since the last ‘E’ record|
|27-40|State QTR Unemployment Insurance Total Wages for Employer|QTR wages subject to state unemployment taxes\\ \\Total of this field on all ‘S’ records since the last ‘E’ record
|41-54|State QTR Unemployment Insurance Excess Wages for employer|QTR wages in excess of the state UI taxable wage base\\ \\Total of all ‘S’ records since the last ‘E’ record
|55-68|State QTR Unemployment Insurance Taxable Wages for employer|QTR UI total wages less state QTR UI excess wages\\ \\Total of all ‘S’ records since the last ‘E’ record
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|82-87 WA|UI tax rate this quarter\\ \\The employer UI rate for this reporting period\\ \\Six digits with one assumed decimal point (e.g. 2.8%=’028000’)|
|88-100|State QTR UI taxes due\\ \\UI taxes due\\ \\QTR state UI taxable wages times UI tax rate|
|101-111|Previous Quarter(s) Underpayment\\ \\State Specific Data\\ \\If not used, enter zero|
|112-122|Interest\\ \\State Specific Data\\ \\If not used, enter zero|
|123-133|Penalty\\ \\State Specific Data\\ \\If not used, enter zero|
|134-144|Credit/Overpayment\\ \\State Specific Data\\ \\If not used, enter zero|
|145-148 WA|Employment Administration Fund Tax Rate\\ \\Right Justify, Zero fill\\ \\Decimal point is assumed (e.g. 0.03%=0003)|
|149-159|Employment Administration Fund Assessment Amount\\ \\State Specific Data\\ \\If not used, enter zero|
|160-163 WA|Total Exempt Corporate Officers\\ \\State Specific Data\\ \\If not used, enter zero|
|164-174|Employee Assessment Amount\\ \\Blank|
|175-185|Total Payment Due\\ \\State Specific Data\\ \\If not used, enter zero|
|186-196 WA|Amount Remitted\\ \\State Specific Data\\ \\If not used, enter zero|
|197-200 WA|Additional 4 Digit Decimal Position for Amount Remitted\\ \\Blank|
|82-87 WA|UI tax rate this quarter|The employer UI rate for this reporting period\\ \\Six digits with one assumed decimal point (e.g. 2.8%=’028000’)
|88-100|State QTR UI taxes due\\ \\UI taxes due\\ \\QTR state UI taxable wages times UI tax rate
|101-111|Previous Quarter(s) Underpayment|State Specific Data\\ \\If not used, enter zero
|112-122|Interest|State Specific Data\\ \\If not used, enter zero
|123-133|Penalty|State Specific Data\\ \\If not used, enter zero
|134-144|Credit/Overpayment|State Specific Data\\ \\If not used, enter zero
|145-148 WA|Employment Administration Fund Tax Rate|Right Justify, Zero fill\\ \\Decimal point is assumed (e.g. 0.03%=0003)
|149-159|Employment Administration Fund Assessment Amount|State Specific Data\\ \\If not used, enter zero
|160-163 WA|Total Exempt Corporate Officers|State Specific Data\\ \\If not used, enter zero|
|164-174|Employee Assessment Amount\\ \\Blank
|175-185|Total Payment Due|State Specific Data\\ \\If not used, enter zero
|186-196 WA|Amount Remitted|State Specific Data\\ \\If not used, enter zero
|197-200 WA|Additional 4 Digit Decimal Position for Amount Remitted|Blank
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|227-233|Month-1 Employment for employer\\ \\Total number of employee covered by UI worked or receive pay for the pay period including the 12th day of the first reporting month\\ \\Total of all ‘S’ records after the last ‘E’ record|
|234-240|Month-2 Employment\\ \\Total number of employee covered by UI worked or receive pay for the pay period including the 12th day of the second reporting month\\ \\Total of all ‘S’ records after the last ‘E’ record|
|241-247|Month-3 Employment\\ \\Total number of employee covered by UI worked or receive pay for the pay period including the 12th day of the third reporting month\\ \\Total for all ‘S’ records after the last ‘E’ record|
|227-233|Month-1 Employment for employer|Total number of employee covered by UI worked or receive pay for the pay period including the 12th day of the first reporting month\\ \\Total of all ‘S’ records after the last ‘E’ record
|234-240|Month-2 Employment|Total number of employee covered by UI worked or receive pay for the pay period including the 12th day of the second reporting month\\ \\Total of all ‘S’ records after the last ‘E’ record
|241-247|Month-3 Employment|Total number of employee covered by UI worked or receive pay for the pay period including the 12th day of the third reporting month\\ \\Total for all ‘S’ records after the last ‘E’ record
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|2-11|Total Number of Employees in File\\ \\Enter the total number of ‘S’ records in the entire file|
|12-21|Total Number of Employers in File\\ \\Enter the total number of ‘E’ records in the entire file|
|2-11|Total Number of Employees in File|Enter the total number of ‘S’ records in the entire file|
|12-21|Total Number of Employers in File|Enter the total number of ‘E’ records in the entire file|
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|41-55|Quarterly State Unemployment Insurance Total Wages in File\\ \\QTR wages subject to state UI tax\\ \\Total of this field for all ‘S’ records in the file|
|56-70|Quarterly State Unemployment Insurance Excess Wages in File\\ \\QTR wages in excess of the state UI taxable wage base\\ \\Total of this field for all ‘S’ records in the file|
|71-85|Quarterly State Unemployment Insurance Taxable Wages in File\\ \\State UI gross/total wage less quarterly state UI excess wages\\ \\Total of this field for all ‘S’ records in the file|
|41-55|Quarterly State Unemployment Insurance Total Wages in File|QTR wages subject to state UI tax\\ \\Total of this field for all ‘S’ records in the file
|56-70|Quarterly State Unemployment Insurance Excess Wages in File|QTR wages in excess of the state UI taxable wage base\\ \\Total of this field for all ‘S’ records in the file
|71-85|Quarterly State Unemployment Insurance Taxable Wages in File|State UI gross/total wage less quarterly state UI excess wages\\ \\Total of this field for all ‘S’ records in the file
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!!State Quarterly UI Wage Reporting – .CSV File Format
[UEEF] must be run with the following report parameters defined to generate the Washington State Quarterly file information in the .CSV format. \\
||Parameter||Description||Source
|As Of Date|Enter the quarter end date, such as 30-Jun-20YY
|Interface Format Code|Use the annual supplied form code, such as 'HL$US-QTR-WA-20YY'. The 'Variables' need to be entered on this form code for specific use in the installation.
|Directory Name| Mandatory. Defines the name of the government Magnetic Media file. Must be defined or an output file will not be produced
|Media File Name|Mandatory. Defines the media file name of the data being uploaded. Must be defined or an output file will not be produced
!!Quarterly UI Wage Magnetic Media Reporting - .CSV File Format
||Column||Description||Source
|1|Social Security Number (SSN) or Individual Taxpayer Identification Number (ITIN) |This field must be numeric and may be formatted (i.e., 3 digits, dash, 2 digits, dash, 4 digits) or unformatted (nine digits) e.g., — ?123-45-6789? or — ?123456789? or blank, no spaces. \\ An ITIN is a 9-digit number issued by the IRS to identify an individual who is not eligible to receive an SSN.
|2|Last Name|Up to 30 characters
|3|First Name|Up to 30 characters
|4|Middle Name|Up to 30 characters
|5|Suffix|Optional, Up to 4 characters
|6|*Hours|Enter Quarterly hours subject to unemployment taxes \\ (from Pay Element 'REG HOURS' if the standard IDIF file definition 'HL$US-QTR-WA-20YY' is used)
|7|*Gross|Enter quarterly wages subject to unemployment taxes \\ (from Pay Element 'SUI WAGES' if the standard IDIF file definition 'HL$US-QTR-WA-20YY' is used)
|8|SOC|6 digits, Occupation Code from IDJB for the employee's Job
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This page (revision-21) was last changed on 15-Feb-2023 15:08 by Karen ParrottTop