This page (revision-21) was last changed on 15-Feb-2023 15:08 by Karen Parrott

This page was created on 26-Nov-2021 10:22 by jmyers

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Version Date Modified Size Author Changes ... Change note
21 15-Feb-2023 15:08 15 KB Karen Parrott to previous

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Tax Reporting - WA
Tax Reporting - WA

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At line 41 changed one line
(Please note that the following ‘Not Required’ fields may or may not always contain BLANKS).
%%information Please note that the following ‘Not Required’ fields may or may not always contain blanks.%%
%%information Note: Columns marked with WA indicates it is a Washington state specific requirement which is not the standard record format%%
At line 43 removed 2 lines
Note: Columns marked with WA indicates it is a Washington state specific requirement which is not the standard record format
At line 46 added 18 lines
|1-1|Record Identifier|Constant ‘A’
|2-5|Payment Year\\ \\Enter year for which this report is being prepared|From user specified FROM-TO period converted to YYYY
|6-14|Transmitter’s Federal EIN\\ \\Enter only numeric characters; omit hyphens, prefixes and suffixes|Derived from [IDFDV] Field Identifier:‘TRAN EIN’ (seq 1010).
|15-18|Taxing Entity Code|Constant ‘UTAX’
|19-23|Blank|
|24-73|Transmitter Name\\ \\Enter the transmitter name of the organization submitting the file|Derived from [IDFDV] Field Identifier: ‘TRAN NAME’ (seq 1030)
|74-113|Transmitter Street Address.\\ \\Enter the street address of the organization submitting the file|Derived from [IDFDV] Field Identifier: ‘TRAN ADDRESS’ (seq 1040)
|114-138|Transmitter City\\ \\Enter the city of the organization submitting the file|Derived from [IDFDV] Field Identifier: ‘TRAN CITY’ (seq 1050)
|139-140|Transmitter State\\ \\Enter the standard two character FIPS postal abbreviation|Derived from [IDFDV] Field Identifier: ‘TRAN STATE’ (seq 1060)
|141-153|Blank|
|154-158|Transmitter ZIP Code|Derived from [IDFDV] Field Identifier: ‘TRAN ZIP CODE’ (seq 1080)
|159-163|Transmitter ZIP Code extension\\ \\Use this field as necessary for the four digit extension of ZIP code\\ \\Includes a hyphen in position 159|Derived from [IDFDV] Field Identifier: ‘TRAN ZIP EXTN’ (seq 1070; include ‘-‘ in position 159)
|164-193|Transmitter Contact\\ \\Title of individual from transmitter organization responsible for the accuracy of the wage report|Derived from [IDFDV] Field Identifier: ‘TRAN CONTACT’(seq 1090)
|194-203|Transmitter Contact Telephone Number|Derived from [IDFDV] Field Identifier: ‘TRAN CONTACT PHONE’ (seq 1100)
|204-207|Telephone Extension/Box\\ \\Enter transmitter telephone extension or message box|Derived from [IDFDV] Field Identifier: ‘TRAN CONTACT EXTN’ (seq 1110)
|208-242 WA|Blank|
|243-250|Media Creation Date\\ \\Enter date in MMDDYYYY format|Derived from the System Date
|251-275|Blank|
At line 48 removed 52 lines
1-1 - Record Identifier.
- Constant ‘A’.
2-5 - Payment Year.
- Enter year for which this report is being prepared
- From user specified FROM-TO period converted to YYYY
6-14 - Transmitter’s Federal EIN
- Enter only numeric characters; omit hyphens, prefixes and suffixes|Derived from [IDFDV] Field Identifier:‘TRAN EIN’ (seq 1010).
15-18 - Taxing Entity Code.
- Constant ‘UTAX’
19-23|Blank|
24-73 - Transmitter Name.
- Enter the transmitter name of the organization submitting the file|Derived from [IDFDV] Field Identifier: ‘TRAN NAME’ (seq 1030)
74-113 - Transmitter Street Address.
- Enter the street address of the organization submitting the file|Derived from [IDFDV] Field Identifier: ‘TRAN ADDRESS’ (seq 1040)
114-138 - Transmitter City.
- Enter the city of the organization submitting the file|Derived from [IDFDV] Field Identifier: ‘TRAN CITY’ (seq 1050)
139-140 - Transmitter State.
- Enter the standard two character FIPS postal abbreviation|Derived from [IDFDV] Field Identifier: ‘TRAN STATE’ (seq 1060)
141-153|Blank|
154-158 - Transmitter ZIP Code.
- Enter a valid ZIP code|Derived from [IDFDV] Field Identifier: ‘TRAN ZIP CODE’ (seq 1080)
159-163 - Transmitter ZIP Code extension.
- Use this field as necessary for the four digit extension of ZIP code. Includes a hyphen in position 159|Derived from [IDFDV] Field Identifier: ‘TRAN ZIP EXTN’ (seq 1070; include ‘-‘ in position 159)
164-193 - Transmitter Contact.
- Title of individual from transmitter organization responsible for the accuracy of the wage report|Derived from [IDFDV] Field Identifier: ‘TRAN CONTACT’(seq 1090)
194-203 - Transmitter Contact Telephone Number
- Telephone number at which the transmitter contact can be telephoned|Derived from [IDFDV] Field Identifier: ‘TRAN CONTACT PHONE’ (seq 1100)
204-207 - Telephone Extension/Box.
- Enter transmitter telephone extension or message box|Derived from [IDFDV] Field Identifier: ‘TRAN CONTACT EXTN’ (seq 1110)
208-242 WA|Blank|
243-250 - Media Creation Date.
- Enter date in MMDDYYYY format
- Derived from the System Date
251-275|Blank|
At line 67 added 7 lines
|1-1|Record Identifier|Constant ‘B’
|2-5|Payment Year\\ \\Enter the year for which this report is being prepared|
|6-14|Transmitter’s Federal EIN\\ \\Enter only numeric characters|Derived from [IDFDV] Field Identifier: BASIC EIN (seq 2010)
|15-22|Computer\\ \\Enter the manufacturer’s name|Derived from [IDFDV] Field Identifier: ‘BASIC COMPUTER’ (seq 2020)
|23-24|Internal Label\\ \\‘SL’, ‘NS’, ‘NL’, ‘AL’, or blank for diskette|Derived from [IDFDV] Field Identifier: ‘BASIC INTERNAL LABEL’ (seq 2100, first 2 characters)
|25-225 WA|Blank|
|226-275 WA|Transmitter contact email address|Derived from [IDFDV] Field Identifier: ‘SUB-CONT-EMAIL’ (seq 1280)
At line 103 removed 19 lines
1-1 - Record Identifier.
- Constant ‘B’
2-5 - Payment Year.
- Enter the year for which this report is being prepared
6-14 - Transmitter’s Federal EIN.
- Enter only numeric characters|Derived from [IDFDV] Field Identifier: BASIC EIN (seq 2010)
15-22 - Computer.
- Enter the manufacturer’s name|Derived from [IDFDV] Field Identifier: ‘BASIC COMPUTER’ (seq 2020)
23-24 - Internal Label.
- ‘SL’, ‘NS’, ‘NL’, ‘AL’, or blank for diskette|Derived from [IDFDV] Field Identifier: ‘BASIC INTERNAL LABEL’ (seq 2100, first 2 characters)
25-225 WA|Blank|
226-275 WA - Transmitter contact email address|Derived from [IDFDV] Field Identifier: ‘SUB-CONT-EMAIL’ (seq 1280)
At line 77 added 24 lines
|1-1|Record Identifier|Constant ‘E’
|2-5|Payment Year\\ \\Enter the year for which the report is being prepared|
|6-14|Federal EIN\\ \\Enter only numeric characters of the Federal EIN|
|15-23|Blank|
|24-73|Employer Name\\ \\Enter the first 50 positions of the employer’s name exactly as registered with the state UI agency|Derived from the Entity
|74-113|Employer Street Address|Derived from the Entity Location
|114-138|Employer City|Derived from the Entity Location
|139-140|Employer State\\ \\Enter the standard two character FIPS postal abbreviation of the employer’s address|Derived from the Entity Location
|141-148|Blank|
|149-153|ZIP code extension\\ \\Enter four digit extension of ZIP code, including the hyphen in position 149|Derived from the Entity Location
|154-158|ZIP code|Derived from the Entity Location.
|159-166 WA|Blank|
|167-170|Taxing Entity Code|Constant ‘UTAX’
|171-172|State Identifier Code.\\ \\Enter the state FIPS postal numeric code for the state to which wages are being reported|Numeric Code for Washington is ‘53’
|173-187|State Unemployment Insurance Account Number|Derived from the IDGV State SUI Registration
|188-189|Reporting Period\\ \\‘03’, ‘06’, ‘09’, or ‘12’|
|190-190|No Workers/No Wages\\ \\Enter ‘0’ to indicate that the ‘E’ record will not be followed by the ‘S’ record\\ \\Enter ‘1’ to indicate otherwise|
|191-191 WA|Blank|
|192-201 WA|Agent Code\\ \\Blank|
|202-255 WA|Blank|
|256-256|Foreign Indicator\\ \\If data in positions 74-158 is for a foreign address, enter the letter ‘X’, else leave it blank|Derived from [IDFDV] Field Identifier: ‘FOREIGN ADDR INDICATOR’ (seq 3040)
|257-257|Blank|
|258-269 WA|Other EIN\\ \\Enter Blanks if no other EIN was used|Derived from [IDFDV] Field Identifier: ‘OTHER EIN’ (seq 3060)
|270-275|Blank|
At line 125 removed 73 lines
1-1 - Record Identifier.
- Constant ‘E’.
2-5 - Payment Year.
- Enter the year for which the report is being prepared
6-14 - Federal EIN
- Enter only numeric characters of the Federal EIN
15-23|Blank|
24-73 - Employer Name.
- Enter the first 50 positions of the employer’s name exactly as registered with the state UI agency
- Derived from the Entity
74-113 - Employer Street Address
- Enter the street address of the Employer
- Derived from the Entity Location
114-138 - Employer City
- Enter the city of employer’s mailing address
- Derived from the Entity Location
139-140 - Employer State
- Enter the standard two character FIPS postal abbreviation of the employer’s address
- Derived from the Entity Location
141-148|Blank|
149-153 - ZIP code extension
- Enter four digit extension of ZIP code, including the hyphen in position 149.
- Derived from the Entity Location
154-158 - ZIP code.
- Enter a valid ZIP code
- Derived from the Entity Location.
159-166 WA|Blank|
167-170 - Taxing Entity Code.
- Constant ‘UTAX’
171-172 - State Identifier Code.
- Enter the state FIPS postal numeric code for the state to which wages are being reported.
- Numeric Code for Washington is ‘53’.
173-187 - State Unemployment Insurance Account Number.
- Enter state UI employer account number.
- Derived from the IDGV State SUI Registration
188-189 - Reporting Period.
- ‘03’, ‘06’, ‘09’, or ‘12’.
190-190 - No Workers/No Wages.
- Enter ‘0’ to indicate that the ‘E’ record will not be followed by the ‘S’ record. Enter ‘1’ to indicate otherwise.
191-191 WA|Blank|
192-201 WA- - Agent Code
- Blanks
202-255 WA|Blank|
256-256 - Foreign Indicator.
- If data in positions 74-158 is for a foreign address, enter the letter ‘X’, else leave it blank|Derived from [IDFDV] Field Identifier: ‘FOREIGN ADDR INDICATOR’ (seq 3040)
257-257|Blank|
258-269 WA - Other EIN.
- Enter Blanks if no other EIN was used|Derived from [IDFDV] Field Identifier: ‘OTHER EIN’ (seq 3060)
270-275|Blank|
This page (revision-21) was last changed on 15-Feb-2023 15:08 by Karen ParrottTop