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24 26-Nov-2021 10:22 32 KB kparrott to previous | to last US_Annual_Qtrly_Reporting_GEN ==> Tax Reporting - US General
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Page References

Incoming links Outgoing links
Tax Reporting - VT
Tax Reporting - VT

Version management

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At line 4 added 3 lines
!!What's New for Tax Year 2011
The state of Vermont accepts W2 wage reporting via the standard SSA EFW2 file format.
At line 8 added 7 lines
The following changes have been noted for reporting W2 wages to the Federal Government:
*(W2 File) A new field, 'Kind of Employer' has been added to the RE Employer Record (position 174). This is a required field.
*(W2 File) A new field, 'Cost of Employer-Sponsored Health Coverage' has been added to the RW Employee Record (positions 463-473) and the RT Total Record (positions 295-309).
*(W2 File) A new field, 'Designated Roth Contributions Under a Governmental Section 457(b) Plan' has been added to the RO Employee Record (positions 111-121) and the RU Total Record (positions 145-159) [Record codes ‘RO’ and ‘RU’ are not required by the state of Vermont for wage reporting]
There are no file format changes in UI wage reporting for tax year 2011.
At line 6 changed one line
This document contains abbreviated set up requirements for the State of Vermont only. Please refer to the general document ([Tax Reporting - US General]) for other setup procedures that may also be required.
This document contains abbreviated set up requirement for the state of Vermont only, please refer to the general document ([US_Annual_Qtrly_Reporting_GEN]) for other setup procedure that may also be required.
At line 9 changed 3 lines
*The [IDGV Definition|IDGV#DefinitionTab] tab must be set up for 'State Registration' for State/Province: Vermont
*The [IDGV Variables|IDGV#VariablesTab] tab must be set up for 'State Registration' for State/Province: Vermont
*'W2 STATE MEDIA FILING' - Must be ‘02’ to generate Vermont State magnetic media file for State of Vermont only
*The [IDGV Definition|IDGV#DefinitionTab]tab must be set up for 'State Registration' for State/Province: Vermont.
*The [IDGV Variables|IDGV#VariablesTab] tab must be set up for 'State Registration' for State/Province: Vermont.
*'W2 STATE MEDIA FILING' - Must be ‘02’ to generate VT State magnetic media file for VT State only.
At line 14 changed 3 lines
*The [IDGV Definition|IDGV#DefinitionTab] tab must be set up with 'State SUI Registration' for State/Province: Vermont
*The [IDGV Variables|IDGV#VariablesTab] tab must be set up with 'State SUI Registration' for State/Province: Vermont
**'W2 STATE MEDIA FILING' - Must be set to '02' to generate State UI wage file for state of Vermont
*The [IDGV Definition|IDGV#DefinitionTab]tab must be set up with 'State SUI Registration' for State/Province: Vermont.
*The [IDGV Variables|IDGV#VariablesTab] tab must be set up with 'State SUI Registration' for State/Province: Vermont.
**'W2 STATE MEDIA FILING' - Must be '02' to generate State UI wage file for state of Vermont.
At line 19 changed 2 lines
The State of Vermont Department of Revenue accepts filing of W-2s via magnetic media using the EFW2 format.
*Required records are Codes RA, RE, RW, RS, RT and RF. Optpnal records are Codes RO, RU and RV.
*The state of Vermont Department of Revenue accepts filing of Quarterly UI wages via magnetic media using the [ICESA] format.
*Records required for the W2 reporting are: Code E,S,F.
At line 22 changed 2 lines
The State of Vermont Department of Labor accepts filing of Quarterly UI wage information via magnetic media using the [ICESA] format.
*Records required for the quarterly UI wage reporting are Codes A, B, E, S, T and F
!Annual W2 Wage Reporting - EFW2 File Format
[RPYEU] must be run and the following selected to generate Vermont state file information:
|Report List Filters, Select State:|Vermont, USA
|Parameters, Annual Form Code:|(example: use standard form code‘HL$US-W2-2012’)
|Parameters, Period Type:|Year
|Parameters, Period End Date:|Year End Date (i.e. 31-Dec-2011)
|Parameters, Media Format:|State File Format
At line 40 added one line
The Directory and Media File Name parameters must be populated or an output file will not be produced.
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!!Annual W2 Wage Reporting - EFW2 File Format
[RPYEU] must be run with the following report parameters and filters defined to generate the Vermont State file information:\\ \\
-Required record codes are ‘RA’, ‘RE’, ‘RW’, ‘RS’, ‘RT’, and ‘RF’.
At line 29 changed 7 lines
__RPYEU Report Parameters__
|Annual Form Code|Use standard form code, such as 'HL$US-W2-YYYY'
|Period Type|Mandatory. Defines the period type. Enter "Year" for Annual reporting and "Quarter" for quarterly reporting.
|Period End Date|Mandatory. Defines the end date of the reporting period. Enter in DD-MMM-YYYY format
|Media Format|Mandatory. Set to State File Format \\Defines the Federal file format for SSA reporting (includes 'RW' and 'RS' records).
|Directory Name| Mandatory. Defines the name of the government Magnetic Media file. Must be defined or an output file will not be produced
|Media File Name|Mandatory. Defines the media file name of the data being uploaded. Must be defined or an output file will not be produced
!!State Magnetic Media Reporting - EFW2 File Format
;Record name:Code RA - Transmitter Record (same as the federal code RA)
At line 37 changed 2 lines
__RPYEU Report Filters__
|Select State: Vermont, USA \\
!State Quarterly UI Wage Reporting - ICESA File Format
[RPYEU] must be run and the following selected to generate Vermont state UI Wage file information:
|Media Format:|State SUI File Format
|Select State:|Vermont, USA
* The state of Vermont must be selected in the 'Report List Filters'.
*Annual Form Code - Use the standard supplied form code HL$US-W2-2012. The Variables need to be entered in this form code for specific use in the installation.
*The 'Quarterly Form Code' must be entered in order to produce the UI wage file in [ICESA] format.
*Use the supplied form code 'HL$US-QTR-2012'. The Variables need to be entered in this form code for specific use in the installation.
*Period Type:Quarter
*Period End Date:Enter the quarter end date, i.e. 30-Jun-2011
*Media File Type:State SUI File Format\\ \\
*If the Directory Name/Media File Name is not supplied, an output file will not be produced.
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!Quarterly UI Wage Magnetic Media Reporting – ICESA format
Record name: Code E - Employer Record
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!State Magnetic Media Reporting - EFW2 File Format
!!ICESA for the State of Oklahoma
* The format details are found at the [Oklahoma Employent Security Commission|
http://www.ok.gov/oesc_web/Services/Unemployment_Insurance/OES-3_Quarterly_Report.html] website.
----
![Notes|Edit:Internal.Tax Reporting - OK]
[{InsertPage page='Internal.Tax Reporting - OK' default='Click to create a new notes page'}]
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!Record Name: Code RA – Submitter Record (Same as the Federal Code RA)
[{InsertPage page='W2_EFW2_RECORD_RA'}]
\\
!Record Name: Code RE – Employer Record (Same as the Federal Code RE)
[{InsertPage page='W2_EFW2_RECORD_RE'}]
\\
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!Record Name: Code RW - Employee Wage Record (Same as the Federal Code RW)
[{InsertPage page='W2_EFW2_RECORD_RW'}]
\\
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!Record Name: Code RO - Employee Wage Record (Optional for State Reporting)
[{InsertPage page='W2_EFW2_RECORD_RO'}]
\\
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!Record Name:Code RS - State Wage Record (Specific to the State of Vermont)
||Column||Description||Source
|1-2|Record Identifier|Constant "RS"
|3-4|State Code|Enter the appropriate FIPS Postal Numeric Code. Vermont's numeric code is "50" \\Derived from the State being reported, from [IDFDV] sequence 7000
|5-9 VT|Blank|Fill with blanks
|10-18|Social Security Number|Enter the employee’s SSN. \\If an invalid SSN is encountered, this field is entered with zeroes \\Derived from [IDFDV] Field Identifier: ‘W2-EE-SSN’
|19-33|Employee First Name|Enter the employee's first name. \\Derived from [IDFDV] Field Identifier: ‘W2-EE-FIRST-NAME’ (seq 2510)
|34-48|Employee Middle Name or Initial|Enter the employee's middle name or initial, if applicable. \\Derived from [IDFDV] Field Identifier: ‘W2-EE-MIDDLE’ (seq 2520)
|49-68|Employee Last Name|Enter the employee's last name. \\Derived from [IDFDV] Field Identifier: ‘W2-EE-LAST-NAME’ (seq 2530)
|69-72|Employee Suffix|Enter the employee's alphabetical suffix, if applicable. \\Derived from [IDFDV] Field Identifier: ‘W2-EE-SUFFIX’ (seq 2540)
|73-94|Employee Location Address|Enter the employee's location address \\Derived from [IDFDV] Field Identifier: ‘W2-EE-LOCN-ADDR’ (seq 2600)
|95-116|Employee Delivery Address|Enter the employee's delivery address \\Derived from [IDFDV] Field Identifier: ‘W2-EE-DELIV-ADDR’ (seq 2610)
|117-138|Employee City|Enter the employee's city \\Derived from [IDFDV] Field Identifier: ‘W2-EE-CITY’ (seq 2620)
|139-140|Employee State Abbreviation|Enter the standard FIPS postal alphabetic abbreviation. Utah's code is ‘49’ \\For a foreign address, fill with blanks \\ Derived from [IDFDV] Field Identifier: ‘W2-EE-STATE’ (seq 2630)
|141-145|Employee ZIP Code|Enter the employee's zip code. For a foreign address, fill with blanks \\Derived from [IDFDV] Field Identifier: ‘W2-EE-ZIP’ (seq 2640)
|146-149|Employee ZIP Code Extension|Enter the employee's zip code extension, if applicable. For a foreign address, fill with blanks \\Derived from [IDFDV] Field Identifier: ‘W2-EE-ZIP-EXT’ (seq 2650)
|150-154|Blank|Fill with blanks. Reserved for SSA use.
|155-177|Employee Foreign State/Province|Enter the employee's foreign State/Province, if applicable \\Derived from [IDFDV] Field Identifier: ‘W2-EE-F-STATE’ (seq 2660)
|178-192|Employee Foreign Postal Code|Enter the employee's foreign postal code, if applicable \\Derived from [IDFDV] Field Identifier: ‘W2-EE-F-POSTAL’ (seq 2670)
|193-194|Employee Foreign Country Code|Enter the employee's foreign country code, if applicable \\Derived from [IDFDV] Field Identifier: ‘W2-EE-COUNTRY’ (seq 2680)
|195-247|Blank|Fill with blanks
|248-267|State Employer Account Number|Enter the Vermont withholding account ID number. Omit hyphens \\Left justify and fill with blanks \\Derived from [IDFDV] Field Identifier: ‘W2-STATE-REGIST’ for the reporting State \\ \\When [RPYEU] is run, if the Media Format = ‘State SUI File Format’, then this field contains the SUI Registration Number from [IDGV] for the SUI Registration of the state
|268-273|Blank|Fill with blanks
At line 84 removed 11 lines
;Location 274 to 337: Applies to Income Tax Reporting\\ If the user-defined ‘Period Type’ = ‘Quarter’ or ‘Year’, then Location 274 to 337 will be filled
||Column||Description||Source
|274-275|State Code|Enter the appropriate FIPS Postal Numeric Code. Vermont's numeric code is "50" \\Right justify and fill with blanks \\Derived from the State being reported, from [IDFDV] sequence 7000
|276-286|State Taxable Wages|Enter the total State taxable wages \\__Applies to income tax reporting__ \\Right justify and fill with blanks \\Derived from [IDFDV] Field Identifier: ‘W2-ST-WAGE-HOME’(7020) and ‘W2-ST-WAGE-WORK’ (7030)
|287-297|State Income Tax Withheld|Enter the total State income tax withheld \\__Applies to income tax reporting__ \\Derived from [IDFDV] Field Identifier: ‘W2-ST-TAX-HOME’ (7040) and ‘W2-ST-TAX-WORK’ (7050)
|298-307|Other State Data|Defined by each state \\__Applies to income tax reporting__ \\Left justify and fill with blanks
|308|Blank|Fill with blanks
|309-319|Local Taxable Wages|Enter the total local taxable wages \\Right justify and fill with blanks \\__Applies to income tax reporting__ \\*If School Tax is reported, this field is derived from Identifier ‘W2-SCHL-WAGE’ (seq 6500) \\*If County Tax is reported, this field is derived from Identifier ‘W2-CN-WAGE-HOME’ and ‘W2-CN-WAGE-WORK’ \\*If City Tax is reported, this field is derived from: ‘W2-CI-WAGE-HOME’ and ‘W2-CI-WAGE-WORK’
|320-330|Local Income Tax Withheld|Enter the total local income tac withheld \\Right justify and fill with blanks \\__Applies to income tax reporting__ \\*If School Tax is reported, this field is derived from Identifier ‘W2-SCHL-TAX’ (seq 6510) \\*If County Tax is reported, this field is derived from Identifier ‘W2-CN-TAX-HOME’ and ‘W2-CN-TAX-WORK’ \\*If City Tax is reported, this field is derived from: ‘W2-CI-TAX-HOME’ and ‘W2-CI-TAX-WORK’|
|331-337|State Control Number|Not required. Fill with blanks
|338-512|Blank|Fill with blanks
At line 79 added one line
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;Multiple Code RS Records:Multiple code RS records are generated for an employee if there are applicable county, city or school district tax information to be reported for a state. In this case, the State wages and tax will be zero for the subsequent code RS records.
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!Record Name: Code RT - Total Record (Same as the Federal Code RT)
[{InsertPage page='W2_EFW2_RECORD_RT'}]
\\
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!Record Name: Code RU - Total Record (Optional for State Reporting)
[{InsertPage page='W2_EFW2_RECORD_RU'}]
\\
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!Record Name: Code RV – Total State Record (Optional for State Reporting)
[{InsertPage page='W2_EFW2_RECORD_RV'}]
\\
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!Record Name: Code RF - Final Record (Same as the Federal Code RF)
[{InsertPage page='W2_EFW2_RECORD_RF'}]
\\
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!!State Quarterly UI Wage Reporting - ICESA File Format
The State of Vermont Department of Labor accepts filing of Quarterly UI wage information via magnetic media using the [ICESA] format.
*Records required for the quarterly UI wage reporting are Codes A, B, E, S, T and F \\
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[RPYEU] must be run with the following report parameters and filters defined to generate the Vermont State UI Wage file information: \\ \\
__RPYEU Report Parameters__
|Annual Form Code|Use standard form code, such as 'HL$US-W2-YYYY'. \\The Variables need to be entered in this form code for specific use in the installation.
|Quarterly Form Code|Required. Use the supplied form code ‘HL$US-QTR-2012’. \\Must be entered in order to produce the UI wage file in the [ICESA] format.
|Period Type|Mandatory. Defines the period type. Enter "Quarter" for quarterly reporting.
|Period End Date|Mandatory. Defines the end date of the reporting period. Enter in DD-MMM-YYYY format
|Media Format|Mandatory. Set to State SUI File Format \\Defines the Federal file format for SSA reporting (includes 'RW' and 'RS' records).
|Directory Name| Mandatory. Defines the name of the government Magnetic Media file. Must be defined or an output file will not be produced
|Media File Name|Mandatory. Defines the media file name of the data being uploaded. Must be defined or an output file will not be produced
At line 130 removed 2 lines
__RPYEU Report Filters__
|Select State: Vermont, USA \\
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!State Quarterly UI Wage Magnetic Media Reporting – ICESA format
%%information NOTE: The following ‘Not Required’ fields may or may not always contain blanks.%% \\
%%information NOTE: Columns with VT indicate it is a Vermont specific requirement which is not the standard record format%%
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!Record Name: Code A - Transmitter Record
||Column||Description||Source
|1| Record Identifier|Constant “A”
|2-5|Year|Enter the year this report is prepared for \\Derived from the user specified FROM-TO period converted to YYYY
|6-14|Transmitter’s Federal Employer Identification Number|Enter the transmitter’s FEIN.
|15-18|Taxing Entity Code|Constant “UTAX”
|19-23|Blank|Fill with blanks
|24-73|Transmitter Name|Enter the name of the organisationation submitting the file. \\Enter the name exactly as the Employer is registered with the state Unemployment Insurance agency. \\Derived from [IDFDV] Field Identifier: ‘TRAN NAME’
|74-113|Transmitter Street|Enter the street address of the organisation submitting the file. \\Derived from [IDFDV] Field Identifier: ‘TRAN ADDRESS’
|114-138|Transmitter City|Enter the city of the organisation submitting the file. \\Derived from [IDFDV] Field Identifier: ‘TRAN CITY’
|139-140|Transmitter State|Enter the standard two character FIPS postal abbreviation. \\Derived from [IDFDV] Field Identifier: ‘TRAN STATE’
|141-153|Blank|Fill with blanks
|154-158|Transmitter Zip Code|Enter a valid zip code \\Derived from [IDFDV] Field Identifier: ‘TRAN ZIP’
|159-163|Transmitter Zip Code Extension|Enter the four digit extension of the zip code, if applicable. \\Include hyphen in position 159. \\If unknown, fill with blanks. \\Derived from [IDFDV] Field Identifier: ‘TRAN ZIP EXTN’
|164-193|Transmitter Contact|Enter the name of individual from transmitter's organisation who is responsible for the accuracy and completeness of the wage report. \\Derived from [IDFDV] Field Identifier: ‘TRAN CONTACT’
|194-203|Transmitter Contact Telephone Number|Enter the transmitter's contact telephone number. \\Derived from [IDFDV] Field Identifier: ‘TRAN CONTACT PHONE’
|204-207|Telephone Extension|Enter transmitter's contact telephone extension number. \\Derived from [IDFDV] Field Identifier: ‘TRAN CONTACT EXTN’
|208-213 VT|Authorization Code|Enter the authorization code
|214-242 VT|Blank|Fill with blanks
|243-250 VT|Tape Creation Date|Enter the date this file was created, in MMDDYYYY format
|251-275 VT|Blank|Fill with blanks
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!Record Name: Code B - Authorization Record
||Column||Description||Source
|1-1|Record Identifier|Constant ‘B’
|2-5|Payment Year|Enter the year this report is being prepared for
|6-14|Transmitter’s Federal Employer Identification Number|Enter the transmitter’s FEIN. \\Derived from the BASIC EIN (seq 2010) [IDFDV] Field Identifier.
|15-22|Computer|Enter the manufacturer’s name. \\Derived from the ‘BASIC COMPUTER’ (seq 2020) [IDFDV] Field Identifier.
|23-24 UT|Internal Label|Zero fill
|25-25|Blank|Fill with blanks
|26-27|Density|Zero fill
|28-30 VT|Character Set|Constant 'EBC' \\Derived from the ‘BASIC RECORDING MODE’ (seq 2120, first 3 characters) [IDFDV] Field Identifier.
|31-32 VT|Number of Tracks|Zero fill
|33-34 VT|Blocking Factor|Constant '25'. \\Derived from the ‘BLOCKING FACTOR’ (seq 3050) [IDFDV] Field Identifier.
|35-38|Taxing Entity Code|Constant ‘UTAX’
|39-146|Blank|Fill with blanks
|147-190|Organization Name|Enter the name of the organization the media should be returned to. \\Derived from the ‘BASIC NAME’ (seq 2040) [IDFDV] Field Identifier.
|191-225|Street Address|Enter the street address of the organization the media should be returned to. \\Derived from the ‘BASIC ADDRESS’ (seq 2050) [IDFDV] Field Identifier.
|226-245|City|Enter the City of the organization the media should be returned to. \\Derived from the ‘BASIC CITY’ (seq 2060) [IDFDV] Field Identifier.
|246-247|State|Enter the standard two-character FIPS postal abbreviation. \\Vermont's Code is '50' \\Derived from the ‘BASIC STATE’ (seq 2070) [IDFDV] Field Identifier.
|248-252|Blank|Fill with blanks
|253-257|ZIP Code|Enter a valid ZIP code. \\Derived from the ‘BASIC ZIP CODE’ (seq 2090) [IDFDV] Field Identifier.
|258-262|ZIP Code Extension|Enter the four-digit extension of ZIP code, if applicable \\Derived from the ‘BASIC ZIP EXTN’ (seq 2080) [IDFDV] Field Identifier.\\ \\Clients must include the hyphen (‘-‘) when defining the [IDFDV] Seq 2080
|263-275|Blank|Fill with blanks
!Record Name: Code E - Employer Record
||Column||Description||Source
|1-1|Record Identifier|Constant ‘E’
|2-5 VT|Year|Enter the year that is being reported
|6-14|Federal Federal Employer Identification Number|Enter the employer's FEIN \\Numeric characters only \\Derived from the [IDGV] State SUI Registration
|15-23 VT|Blank|Fill with blanks
|24-73|Employer Name|Enter the employer’s name \\Derived from the Entity
|74-166 VT|Blank|Fill with blanks
|167-170|Taxing Entity Code|Constant ‘UTAX’
|171-172|State Code|Enter the appropriate FIPS postal numeric code. \\Vermont's Code is '50'
|173-179|State Employer Account Number|Enter the employer account number assigned by the Vermont Department of Labor \\Derived from the IDGV State SUI Registration.
|180-187 VT|Blank|Fill with blanks
|188-189|Reporting Period|Enter the last month of the reporting period. \Options are: 03, 06, 09 or 12
|190-275 VT|Blank|Fill with blanks
!Record Name: Code S – Employee Wage Record
||Column||Description||Source
|1-1|Record Identifier|Constant ‘S’
|2-10|Social Security Number|Enter the employee’s full nine-digit SSN. \\If not known, enter ‘I’ in position 2 and fill with blanks \\If an invalid SSN is encountered, this field is entered with zeroes \\Derived from [IDFDV] Field Identifier: ‘W2-EE-SSN’
|11-30 VT|Employee Last Name|Enter employee's last name \\Derived from [IDFDV] Field Identifier: ‘W2-EE-FIRST-NAME’
|31-42 VT|Employee First Name|Enter employee's first name \\Derived from [IDFDV] Field Identifier: ‘W2-EE-FIRST-NAME’
|43 VT|Employee Middle Initial|Enter the employee's middle initial, if applicable. \\Derived from [IDFDV] Field Identifier: ‘W2-EE-MIDDLE’
|44-45 VT|State Code|Enter the appropriate FIPS postal numeric code. \\Vermont's Code is '50'
|46-49 VT|Report Quarter/Year|Enter the last month and year that is being reported, in MMYY format
|50-63 VT|Gross Wages for the Quarter|Enter the total gross wages paid during this reporting quarter \\Omit decimals
|64-142 VT|Blank|Fill with blanks
|143-146 VT|Taxing Entity Code|Constant ‘UTAX’
|147-154 VT|Blank|Fill with blanks
|155-161 VT|State Employer Account Number|Enter the employer account number assigned by the Vermont Department of Labor \\Enter preceeding zeroes if account number is less than 7 digits \\Derived from the IDGV State SUI Registration
|162-232 VT|Blank|Fill with blanks
|233 VT|Hourly/Salaried Flag|Enter ‘H’ for an hourly employee or ‘S’ for a salaried employee
|234 VT|Gender|Enter ‘M’ for Male or ‘F’ for Female
|235-238 VT|Total Hours Worked|Not required. Can fill with blanks or zeroes
|239-244 VT|Hourly Wage|Enter the rate paid on most hours in the quarter for hourly employees only \\Omit decimals
|245-275 VT|Blank|Fill with blanks
!Record Name: Code T - Total Record
||Column||Description||Source
|1|Record Identifier|Constant ‘T’
|2-8|Total Number of Employees|Enter the total number of ‘S’ records reported since the last ‘E’ record
|9-12|Taxing Entity Code|Constant ‘UTAX’
|13-26|Total Gross Wages|Enter the total quartertly gross wages subject to all taxes. \\Derived from the total of this field on all ‘S’ records since the last ‘E’ record
|27-275 VT|Blank|Fill with blanks
!Record Name: Code F - Final Record
||Column||Description||Source
|1-1|Record Identifier|Constant ‘F’
|2-11 VT|Total Number of Employees|Enter the total number of 'S' records in the file
|12-21 VT|Total Number of Employees|Enter the total number of 'E' records in the file
|22-25 VT|Taxing Entity Code|Constant ‘UTAX’
|26-40 VT|Total Gross Wages in File|Enter the total gross wages for all employees reported. \\Omit decimal \\Derived from the total of this field on all ‘S’ records in the file
----
![Notes|Edit:Internal.Tax Reporting - VT]
[{InsertPage page='Internal.Tax Reporting - VT' default='Click to create a new notes page'}]
This page (revision-34) was last changed on 26-Nov-2021 10:22 by Meg McFarlandTop