This page (revision-34) was last changed on 26-Nov-2021 10:22 by Meg McFarland

This page was created on 26-Nov-2021 10:22 by jmyers

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Version Date Modified Size Author Changes ... Change note
34 26-Nov-2021 10:22 18 KB Meg McFarland to previous
33 26-Nov-2021 10:22 18 KB Meg McFarland to previous | to last
32 26-Nov-2021 10:22 18 KB Meg McFarland to previous | to last
31 26-Nov-2021 10:22 18 KB Meg McFarland to previous | to last
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24 26-Nov-2021 10:22 32 KB kparrott to previous | to last US_Annual_Qtrly_Reporting_GEN ==> Tax Reporting - US General
23 26-Nov-2021 10:22 32 KB jmyers to previous | to last
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21 26-Nov-2021 10:22 32 KB jmyers to previous | to last

Page References

Incoming links Outgoing links
Tax Reporting - VT
Tax Reporting - VT

Version management

Difference between version and

At line 5 changed one line
!!What's New for Tax Year 2012
!!What's New for Tax Year 2013
At line 11 changed 3 lines
*(W2 File) The 'Preferred Method of Problem Notification Code' field inthe 'RA' record (position 499) has been removed and now shown as filler.
*(W2 File) The 'Military Employee Basic Quarters, Subsistence and Combat Pay' field in the 'RW' record (positions 342-352) has been removed.
*(W2 File) The 'Military Employee Basic Quarters, Subsistence and Combat Pay' field in the 'RT' record (positions 220-234) has been removed.
*W2 File - RA Record – Submitter Record: New specifications have been added to the ‘Contact
E-Mail/Internet’ (positions 446-485) field.
* W2 File - RE Record – Employer Record: The ‘Other EIN’ (positions 31-39) is now applicable
to all tax jurisdiction codes.
* W2 File - RE Record – Employer Record: Five new fields have been added to the RE Employer
Record (position 222-318)
\\o Employer Contact Name (positions 222-248)
\\o Employer Contact Phone Number (positions 249-263)
\\o Employer Contact Phone Extension (positions 264-268)
\\o Employer Contact Fax Number (positions 269-278)
\\o Employer Contact E-Mail/Internet (positions 279-318)
At line 35 changed one line
|Parameters, Annual Form Code:|(example: use standard form code‘HL$US-W2-2013’)
|Parameters, Annual Form Code:|(example: use standard form code‘HL$US-W2-2014’)
At line 37 changed one line
|Parameters, Period End Date:|Year End Date (i.e. 31-Dec-2012)
|Parameters, Period End Date:|Year End Date (i.e. 31-Dec-2013)
At line 45 removed 40 lines
!Record Name: Code RA - Transmitter Record (Same as the Federal Code RA)
||Column||Description||Source
|1-2|Record Identifier|Constant "RA"
|3-11|Submitter’s Employer ID number (EIN)\\ \\Numeric only|Derived from [IDFDV] Field Identifier: ‘SUB-ER-EIN’ (seq 1000)
|12-28|Personal Identification Number (PIN) and Software Vendor Code|Derived from [IDFDV] Field Identifier: ‘SUB-PIN-NUMBER’ (seq 1010)\\ \\Please note that this field consists of an eight character PIN code in positions 12-19, a four character software vendor code in positions 20-23, and five blanks in positions 24-28
|29|Resub Indicator|Derived from [IDFDV] Field Identifier: ‘SUB-RESUB-IND’ (seq 1020)
|30-35|Resub WFID|Derived from [IDFDV] Field Identifier: ‘SUB-RESUB-WFID’ (seq 1030)
|36-37|Software Code|Derived from [IDFDV] Field Identifier: ‘SUB-SOFTWARE’ (seq 1040)
|38-94|Company Name|Derived from [IDFDV] Field Identifier: ‘SUB-COMP-NAME’ (seq 1050)
|95-116|Location Address|Derived from [IDFDV] Field Identifier: ‘SUB-COMP-LOCN’ (seq 1060)
|117-138|Delivery Address|Derived from [IDFDV] Field Identifier: ‘SUB-COMP-DELIV’ (seq 1070)
|139-160|Company City|Derived from [IDFDV] Field Identifier: ‘SUB-COMP-CITY’ (seq 1080)
|161-162|Company State Abbreviation|Derived from [IDFDV] Field Identifier: ‘SUB-COMP-STATE’ (seq 1090)
|163-167|Company ZIP Code|Derived from [IDFDV] Field Identifier: ‘SUB-COMP-ZIP’ (seq 1100)
|168-171|Company ZIP Code Extension|Derived from [IDFDV] Field Identifier: ‘SUB-COMP-ZIP-EXT’ (seq 1110)
|172-176|Blank|
|177-199|Company Foreign State/Province|Derived from [IDFDV] Field Identifier: ‘SUB-COMP-F-STATE’ (seq 1120)
|200-214|Company Foreign Postal Code|Derived from [IDFDV] Field Identifier: ‘SUB-COMP-F-POST’ (seq 1130)
|215-216|Company Country Code|Derived from [IDFDV] Field Identifier: ‘SUB-COMP-COUNTRY’ (seq 1140)
|217-273|Submitter Name|Derived from [IDFDV] Field Identifier: ‘SUB-SUBM-NAME’ (seq 1150)
|274-295|Submitter Location Address|Derived from [IDFDV] Field Identifier: ‘SUB-SUBM-LOCN’ (seq 1160)
|296-317|Submitter Delivery Address|Derived from [IDFDV] Field Identifier: ‘SUB-SUBM-DELIV’ (seq 1170)
|318-339|Submitter City|Derived from [IDFDV] Field Identifier: ‘SUB-SUBM-CITY’ (seq 1180)
|340-341|Submitter State Abbreviation|Derived from [IDFDV] Field Identifier: ‘SUB-SUBM-STATE’ (seq 1190)
|342-346|Submitter ZIP Code|Derived from [IDFDV] Field Identifier: ‘SUB-SUBM-ZIP’ (seq 1200)
|347-350|Submitter ZIP Code Extension|Derived from [IDFDV] Field Identifier: ‘SUB-SUBM-ZIP-EXT’ (seq 1210)
|351-355|Blank|
|356-378|Submitter Foreign State/Province|Derived from [IDFDV] Field Identifier: ‘SUB-SUBM-F-STATE’ (seq 1220)
|379-393|Submitter Foreign Postal Code|Derived from [IDFDV] Field Identifier: ‘SUB-SUBM-F-POST’ (seq 1230)
|394-395|Submitter Country Code|Derived from [IDFDV] Field Identifier: ‘SUB-SUBM-COUNTRY’ (seq 1240)
|396-422|Contact Name|Derived from [IDFDV] Field Identifier: ‘SUB-CONT-NAME’ (seq 1250)
|423-437|Contact Phone Number|Derived from [IDFDV] Field Identifier: ‘SUB-CONT-TEL’ (seq 1260)
|438-442|Contact Phone Extension|Derived from [IDFDV] Field Identifier: ‘SUB-CONT-TEL-EXT’ (seq 1270)
|443-445|Blank|
|446-485|Contact E-mail|Derived from [IDFDV] Field Identifier: ‘SUB-CONT-EMAIL’ (seq 1280)
|486-488|Blank|
|489-498|Contact FAX|Derived from [IDFDV] Field Identifier: ‘SUB-CONT-FAX’ (seq 1290)
|499-499|Filler
|500-500|Preparer Code|Derived from [IDFDV] Field Identifier: ‘SUB-PREPARER’ (seq 1310)
|501-512|Blank|
At line 86 changed 26 lines
!Record Name: Code RE - Employer Record (Same as the Federal Code RE)
||Column||Description||Source
|1-2|Record Identifier|Constant "RE"
|3-6|Tax year CCYY|From user specified FROM-TO period converted to CCYY
|7|Agent Indicator Code|Derived from [IDFDV] Field Identifier: ‘W2-ER-AGENT-IND’ (seq 1500)
|8-16|Employer/Agent EIN|Derived the applicable Federal reporting EIN, from [IDGV] or [IDGR]
|17-25|Agent for EIN|Derived from [IDFDV] Field Identifier: ‘W2-ER-FOR-EIN’ (seq 1510)
|26|Terminating Business Indicator|Derived from [IDFDV] Field Identifier: ‘W2-ER-TERM-BUS’ (seq 1520)
|27-30|Establishment Number|Derived from [IDFDV] Field Identifier: ‘W2-ER-ESTAB’ (seq 1530)
|31-39|Other EIN|Derived from [IDFDV] Field Identifier: ‘W2-ER-OTHER-EIN’ (seq 1540)
|40-96|Employer Name|Derived from [IDFDV] Field Identifier: ‘W2-ER-NAME’ (seq 2010)
|97-118|Employer Location Address|Derived from [IDFDV] Field Identifier: ‘W2-ER-LOCN-ADDR’ (seq 2020)
|119-140|Employer Delivery Address|Derived from [IDFDV] Field Identifier: ‘W2-ER-DELIV-ADDR’ (seq 2030)
|141-162|Employer City|Derived from [IDFDV] Field Identifier: ‘W2-ER-CITY’ (seq 2040)
|163-164|Employer State Abbreviation|Derived from [IDFDV] Field Identifier: ‘W2-ER-STATE’ (seq 2050)
|165-169|Employer ZIP Code|Derived from [IDFDV] Field Identifier: ‘W2-ER-ZIP’ (seq 2060)
|170-173|Employer ZIP Code Extension|Derived from [IDFDV] Field Identifier: ‘W2-ER-ZIP-EXT’ (seq 2070)
|174-174|Kind of Employer|Derived from [IDFDV] Field Identifier: ‘W2-KIND-OF-EMPLOYER’ (seq 2120)
|175-178|Blank|
|179-201|Employer Foreign State/Province|Derived from [IDFDV] Field Identifier: ‘W2-ER-F-STATE’ (seq 2080)
|202-216|Employer Foreign Postal Code|Derived from [IDFDV] Field Identifier: ‘W2-ER-F-POSTAL’ (seq 2090)
|217-218|Employer Country Code|Derived from [IDFDV] Field Identifier: ‘W2-ER-COUNTRY’ (seq 2100)
|219|Employment Code|From [IDGR] ‘W2 Employment Type’ or [IPRLU] FICA and Medicare method\\ \\If IPRLU.FICA method = "Do not calculate" and MEDICARE method is NOT "Do Not Calculate" then the employee is classified as Employment Type ‘Q’ for W2 reporting, otherwise the W2 Type of employment is derived from [IDGR]\\ \\A set of code RE, RW/RO/RS, RT/RU records will be generated for different types of employment
|220|Tax Jurisdiction Code|Derived from [IDFDV] Field Identifier: ‘W2-ER-TAX-JURIS’ (seq 2110)
|221|Third-Party Sick Pay Indicator|Derived from [IDFDV] Field Identifier: ‘SUB-3RD-PARTY-SICK’ (seq 1480)
|222-512|Blank|
!Record Name: Code RA – Submitter Record (Same as the Federal Code RA)
[{InsertPage page='W2_EFW2_RECORD_RA'}]
\\
!Record Name: Code RE – Employer Record (Same as the Federal Code RE)
[{InsertPage page='W2_EFW2_RECORD_RE'}]
\\
At line 169 changed one line
|23-33|Uncollected Employee Tax on Tips\\ \\The combination of the uncollected social security tax and the uncollected medicare tax|Derived from [IDFDV] Field Identifier: ‘W2-CODE-A’ + Field Identifier: ‘W2-CODE-B’ (seq 4010)
|23-33|Uncollected Employee Tax on Tips|The combination of the uncollected social security tax and the uncollected medicare tax\\ \\Derived from [IDFDV] Field Identifier: ‘W2-CODE-A’ + Field Identifier: ‘W2-CODE-B’ (seq 4010)
At line 182 changed 8 lines
|266-274|Spouse’s SSN\\ \\Blank|
|275-285|Wages Subject to Puerto Rico Tax\\ \\Stored as zeroes|
|286-296|Commissions Subject to Puerto Rico Tax\\ \\Stored as zeroes|
|297-307|Allowances Subject to Puerto Rico Tax\\ \\Stored as zeroes|
|308-318|Tips Subject to Puerto Rico Tax\\ \\Stored as zeroes|
|319-329|Total Wages, commissions, tips, and allowances subject to Puerto Rico tax\\ \\Stored as zeroes|
|330-340|Puerto Rico Tax Withheld\\ \\Stored as zeroes|
|341-351|Retirement Fund Subject to Puerto Rico Tax\\ \\Stored as zeroes|
|266-274|Spouse’s SSN|Blank
|275-285|Wages Subject to Puerto Rico Tax|Stored as zeroes
|286-296|Commissions Subject to Puerto Rico Tax|Stored as zeroes
|297-307|Allowances Subject to Puerto Rico Tax|Stored as zeroes
|308-318|Tips Subject to Puerto Rico Tax|Stored as zeroes
|319-329|Total Wages, commissions, tips, and allowances subject to Puerto Rico tax|Stored as zeroes
|330-340|Puerto Rico Tax Withheld|Stored as zeroes
|341-351|Retirement Fund Subject to Puerto Rico Tax|Stored as zeroes
At line 194 changed 2 lines
|363-373|Total wages, tips and other compensation subject to Virgin Islands, … income tax\\ \\Stored as zeroes|
|374-384|Virgin Islands, etc… Income Tax Withheld\\ \\Stored as zeroes|
|363-373|Total wages, tips and other compensation subject to Virgin Islands, … income tax|Stored as zeroes
|374-384|Virgin Islands, etc… Income Tax Withheld|Stored as zeroes
At line 201 changed one line
|3-4|State code, appropriate FIPS postal numeric code|Derived from the State being reported, from [IDFDV] sequence 7000\\ \\e.g. Vermont is code "50"
|3-4|State code|Appropriate FIPS postal numeric code\\ \\Derived from the State being reported, from [IDFDV] sequence 7000\\ \\e.g. Vermont is code "50"
At line 221 changed one line
|195-196|Optional code\\ \\State Specific Data\\ \\If not used, enter blanks|
|195-196|Optional code|State Specific Data\\ \\If not used, enter blanks
At line 238 changed one line
|308|Tax Type Code\\ \\This field is used to report County, City or School district tax\\ \\If the County, City or School district requires to report taxes along with the State Tax information, then the following values are used for this field:\\ \\C – City Income Tax\\D – County Income Tax\\E – School District Income Tax\\F – Other Income Tax\\ \\[IDGV] must be set up for the Local or School Registration by County/City or School district for the following fields on the [Variables|IDGV#VariablesTab] tab:\\ \\'W2 STATE MEDIA FILING'- Indicates whether the County/City or School should report taxes with the state or not\\'W2 TAX TYPE CODE'- Must contain the valid Tax Type Code as defined above\\'W2 TAXING ENTITY'- Contains the Taxing Entity code supplied by the County/City or School government booklet\\ \\If County, City or School district tax is reported, this field is derived from [IDGV] 'W2 TAX TYPE CODE' field|
|308|Tax Type Code|This field is used to report County, City or School district tax\\ \\If the County, City or School district requires to report taxes along with the State Tax information, then the following values are used for this field:\\ \\C – City Income Tax\\D – County Income Tax\\E – School District Income Tax\\F – Other Income Tax\\ \\[IDGV] must be set up for the Local or School Registration by County/City or School district for the following fields on the [Variables|IDGV#VariablesTab] tab:\\ \\'W2 STATE MEDIA FILING'- Indicates whether the County/City or School should report taxes with the state or not\\'W2 TAX TYPE CODE'- Must contain the valid Tax Type Code as defined above\\'W2 TAXING ENTITY'- Contains the Taxing Entity code supplied by the County/City or School government booklet\\ \\If County, City or School district tax is reported, this field is derived from [IDGV] 'W2 TAX TYPE CODE' field
At line 241 changed 3 lines
|331-337|State Control Number (optional)\\ \\Blank|
|338-412|Supplemental Data 1\\ \\State Specific Data\\ \\If not used, enter blanks|
|413-487|Supplemental Data 2\\ \\State Specific Data\\ \\If not used, enter blanks|
|331-337|State Control Number (optional)|Blank
|338-412|Supplemental Data 1|State Specific Data\\ \\If not used, enter blanks
|413-487|Supplemental Data 2|State Specific Data\\ \\If not used, enter blanks
At line 251 changed one line
|3-9|Number of RW Records\\ \\Total number of code "RW" records reported since last code "RE" record|
|3-9|Number of RW Records|Total number of code "RW" records reported since last code "RE" record
At line 280 changed one line
|3-9|Number of RO Records\\ \\Total number of code "RO" records reported since last code "RE" record|
|3-9|Number of RO Records|Total number of code "RO" records reported since last code "RE" record
At line 291 changed 9 lines
|355-369|Wages Subject to Puerto Rico tax\\ \\Stored as zeroes|
|370-384|Commissions Subject to Puerto Rico tax\\ \\Stored as zeroes|
|385-399|Allowances Subject to Puerto Rico tax\\ \\Stored as zeroes|
|400-414|Tips Subject to Puerto Rico tax\\ \\Stored as zeroes|
|415-429|Total Wages, commissions, tips, and allowances subject to Puerto Rico tax\\ \\Stored as zeroes|
|430-444|Puerto Rico Tax Withheld\\ \\Stored as zeroes|
|445-459|Retirement Fund Subject to Puerto Rico tax\\ \\Stored as zeroes|
|460-474|Total wages, tips and other compensation subject to Virgin Islands income tax\\ \\Stored as zeroes|
|475-489|Virgin Islands, or Guam, or American Samoa, or Northern Mariana Islands Income Tax Withheld\\ \\Stored as zeroes|
|355-369|Wages Subject to Puerto Rico tax|Stored as zeroes
|370-384|Commissions Subject to Puerto Rico tax|Stored as zeroes
|385-399|Allowances Subject to Puerto Rico tax|Stored as zeroes
|400-414|Tips Subject to Puerto Rico tax|Stored as zeroes
|415-429|Total Wages, commissions, tips, and allowances subject to Puerto Rico tax|Stored as zeroes
|430-444|Puerto Rico Tax Withheld|Stored as zeroes
|445-459|Retirement Fund Subject to Puerto Rico tax|Stored as zeroes
|460-474|Total wages, tips and other compensation subject to Virgin Islands income tax|Stored as zeroes
|475-489|Virgin Islands, or Guam, or American Samoa, or Northern Mariana Islands Income Tax Withheld|Stored as zeroes
At line 311 changed one line
|8-16|Number of RW Records\\ \\Total number of code "RW" records on file|
|8-16|Number of RW Records|Total number of code "RW" records on file
At line 335 changed 4 lines
|2-3 VT|Report Quarter\\ \\The month end for which the report is being prepared (‘03’,’06’,’09’, or ’12)|
|4-5 VT|Report Year\\ \\The year for which the report is being prepared (i.e. ‘12’ for 2012)|
|6-14|Federal EIN\\ \\Enter only numeric characters|Derived from the [IDGV] State SUI Registration
|15-21 VT|State Employer Number\\ \\Assigned by Vermont Department of Labor|Derived from the IDGV State SUI Registration
|2-3 VT|Report Quarter|The month end for which the report is being prepared (‘03’,’06’,’09’, or ’12)
|4-5 VT|Report Year|The year for which the report is being prepared (i.e. ‘12’ for 2012)
|6-14|Federal EIN|Enter only numeric characters\\ \\Derived from the [IDGV] State SUI Registration
|15-21 VT|State Employer Number|Assigned by Vermont Department of Labor\\ \\Derived from the IDGV State SUI Registration
At line 340 changed one line
|24-73|Employer Name\\ \\Enter the first 50 positions of the employer’s name exactly as registered with the state UI agency|Derived from the Entity
|24-73|Employer Name|Enter the first 50 positions of the employer’s name exactly as registered with the state UI agency\\ \\Derived from the Entity
At line 343 changed one line
|139-148 VT|Employer State\\ \\Enter the standard two character FIPS postal abbreviation of the employer’s address|Derived from the Entity Location
|139-148 VT|Employer State|Enter the standard two character FIPS postal abbreviation of the employer’s address\\ \\Derived from the Entity Location
At line 349 changed 2 lines
|2-10|Social Security Number\\ \\Employee’s social security number; if not known, enter ‘I’ in position 2 and blanks in position 3-10|
|11-37 VT|Employee Name\\ \\Enter employee name, last name first|
|2-10|Social Security Number|Employee’s social security number; if not known, enter ‘I’ in position 2 and blanks in position 3-10
|11-37 VT|Employee Name|Enter employee name, last name first
At line 352 changed one line
|132-140 VT|State QTR Unemployment Insurance Total Wages\\ \\Enter quarterly wages subject to unemployment taxes|
|132-140 VT|State QTR Unemployment Insurance Total Wages|Enter quarterly wages subject to unemployment taxes
At line 354 changed 6 lines
|143-149 VT|State Employer Number\\ \\Assigned by VT Department of Employment and Training|Derived from the IDGV State SUI Registration
|150-159 VT|Not Required|
|160-160 VT|Hourly/Salaried Flag\\ \\‘H’=Hourly Employee; ‘S’=Salaried Employee|
|161-161 VT|Employee Gender\\ \\‘M’=Male; ‘F’=Female|
|162-165 VT|Total Hours Worked\\ \\Fill with Zeros|
|166-171 VT|Hourly Wages\\ \\Fill with Zeros|
|143-149 VT|State Employer Number|Assigned by VT Department of Employment and Training|Derived from the IDGV State SUI Registration
|150-159 VT|Not Required
|160-160 VT|Hourly/Salaried Flag|‘H’=Hourly Employee; ‘S’=Salaried Employee
|161-161 VT|Employee Gender|‘M’=Male; ‘F’=Female
|162-165 VT|Total Hours Worked|Fill with Zeros
|166-171 VT|Hourly Wages|Fill with Zeros
At line 364 changed one line
|1-1|Record Identifier\\ \\Constant ‘F’|
|1-1|Record Identifier|Constant ‘F’
At line 366 changed one line
|8-18 VT|Quarterly Total Gross Wages in File\\ \\QTR gross wages subject to all taxes\\ \\Total of this field for all ‘S’ records in the file|
|8-18 VT|Quarterly Total Gross Wages in File|QTR gross wages subject to all taxes\\ \\Total of this field for all ‘S’ records in the file
At line 397 removed one line
This page (revision-34) was last changed on 26-Nov-2021 10:22 by Meg McFarlandTop