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30 26-Nov-2021 10:22 14 KB Karen Parrott to previous
29 26-Nov-2021 10:22 14 KB Karen Parrott to previous | to last
28 26-Nov-2021 10:22 14 KB Meg McFarland to previous | to last
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21 26-Nov-2021 10:22 28 KB kparrott to previous | to last US_Annual_Qtrly_Reporting_GEN ==> Tax Reporting - US General

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Tax Reporting - UT
Tax Reporting - UT

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At line 4 removed 3 lines
!!What's New for Tax Year 2013
There are no format changes in wage reporting for tax year 2013 for the state of Utah.
At line 8 removed 14 lines
However, the following format changes are noted in the EFW2 wage reporting file for clients using the standard SSA format.
*W2 File - RA Record – Submitter Record: New specifications have been added to the ‘Contact
E-Mail/Internet’ (positions 446-485) field.
* W2 File - RE Record – Employer Record: The ‘Other EIN’ (positions 31-39) is now applicable
to all tax jurisdiction codes.
* W2 File - RE Record – Employer Record: Five new fields have been added to the RE Employer
Record (position 222-318)
\\o Employer Contact Name (positions 222-248)
\\o Employer Contact Phone Number (positions 249-263)
\\o Employer Contact Phone Extension (positions 264-268)
\\o Employer Contact Fax Number (positions 269-278)
\\o Employer Contact E-Mail/Internet (positions 279-318)
At line 23 changed one line
This document contains abbreviated set up requirement for the state of Utah only, please refer to the general document ([Tax Reporting - US General]) for other setup procedure that may also be required.
This document contains abbreviated set up requirements for the State of Utah only. Please refer to the general document ([Tax Reporting - US General]) for other setup procedures that may also be required.
At line 26 changed 3 lines
*The [IDGV Definition|IDGV#DefinitionTab] tab must be set up for 'State Registration' for State/Province: Utah.
*The [IDGV Variables|IDGV#VariablesTab] tab must be set up for 'State Registration' for State/Province: Utah.
*'W2 STATE MEDIA FILING' - Must be ‘02’ to generate UT state magnetic media file for UT state only.
*The [IDGV Definition|IDGV#DefinitionTab] tab must be set up for 'State Registration' for State/Province: Utah
*The [IDGV Variables|IDGV#VariablesTab] tab must be set up for 'State Registration' for State/Province: Utah
*'W2 STATE MEDIA FILING' - Must be ‘02’ to generate UT state magnetic media file for the State of Utah only
At line 31 changed 3 lines
*The [IDGV Definition|IDGV#DefinitionTab] tab must be set up with 'State SUI Registration' for State/Province: Utah.
*The [IDGV Variables|IDGV#VariablesTab] tab must be set up with 'State SUI Registration' for State/Province: Utah.
**'W2 STATE MEDIA FILING' - Must be ‘02’ to generate UI wage magnetic media file for state of Utah.
*The [IDGV Definition|IDGV#DefinitionTab] tab must be set up with 'State SUI Registration' for State/Province: Utah
*The [IDGV Variables|IDGV#VariablesTab] tab must be set up with 'State SUI Registration' for State/Province: Utah
**'W2 STATE MEDIA FILING' - Must be ‘02’ to generate UI wage file for the State of Utah
At line 36 changed 5 lines
*The Utah Department of Revenue accepts filing of W2s on the internet using the EFW2 file format (please note that annual filing of forms W2 on magnetic media will be discontinued on that same date), and the filing of Quarterly UI wages via magnetic media using the [ICESA] format.
*Records required for the W2 reporting are: Code RA,RE,RW/RO,RS,RT/RU,RF; and for the UI wage reporting are: Codes ‘E’,’S’,’T’,’F’.
*The State of Utah requires to file the UT state file by itself, therefore [IDGV] must be set up as follows:
**for State Registration of Utah, the IDGV Variable:
***'W2 STATE MEDIA FILING' 02 – State requires its own File, do not include other State information in the State File.
The Utah Department of Revenue accepts filing of W2s over the internet using the EFW2 file format (magnetic media filing is no longer accepted)
*Records required for the W2 reporting are Codes RA, RE, RW, RS, RT and RF. Optional Records are Codes RO and RU. Record Code RV is not required\\
At line 42 changed 7 lines
!Annual W2 Wage Reporting - EFW2 File Format
[RPYEU] must be run and the following selected to generate Utah state file information:
|Report List Filters, Select State:|Utah, USA
|Parameters, Annual Form Code:|(example: use standard form code‘HL$US-W2-2014’)
|Parameters, Period Type:|Year
|Parameters, Period End Date:|Year End Date (i.e. 31-Dec-2013)
|Parameters, Media Format:|State File Format
The Utah Department of Workforce Services accepts filing of Quarterly UI wage information over the internet using the EFW2 format \\
Records required for UI quarterly wage reporting are Codes E, S, T and F. \\
At line 50 changed one line
The Directory and Media File Name parameters must be populated or an output file will not be produced.
The State of Utah requires to file the Utah State file by itself, therefore [IDGV] must be set up as follows:
*for State Registration of Utah, the IDGV Variable:
**'W2 STATE MEDIA FILING' - Set to 02 – State requires its own File, do not include other State information in the State File.
At line 29 added 15 lines
!!Annual W2 Wage Reporting - EFW2 File Format
[RPYEU] must be run with the following report parameters and filters defined to generate the Utah state file information:\\ \\
__RPYEU Report Parameters__
|Annual Form Code|Use standard form code, such as 'HL$US-W2-YYYY'
|Period Type|Mandatory. Defines the period type. Enter "Year" for Annual reporting and "Quarter" for quarterly reporting.
|Period End Date|Mandatory. Defines the end date of the reporting period. Enter in DD-MMM-YYYY format
|Media Format|Mandatory. Set to State File Format \\Defines the Federal file format for SSA reporting (includes 'RW' and 'RS' records).
|Directory Name| Mandatory. Defines the name of the government Magnetic Media file. Must be defined or an output file will not be produced
|Media File Name|Mandatory. Defines the media file name of the data being uploaded. Must be defined or an output file will not be produced
__RPYEU Report Filters__
|Select State: Utah, USA \\
At line 62 changed 46 lines
||Column||Description||Source
|1-2|Record Identifier|Constant "RW"
|3-11|Social Security Number|Derived from [IDFDV] Field Identifier: ‘W2-EE-SSN’ (seq 2500)\\ \\If an invalid SSN is encountered, this field is entered with zeroes
|12-26|Employee First Name|Derived from [IDFDV] Field Identifier: ‘W2-EE-FIRST-NAME’ (seq 2510)
|27-41|Employee Middle Name or Initial|Derived from [IDFDV] Field Identifier: ‘W2-EE-MIDDLE’ (seq 2520)
|42-61|Employee Last Name|Derived from [IDFDV] Field Identifier: ‘W2-EE-LAST-NAME’ (seq 2530)
|62-65|Employee Suffix|Derived from [IDFDV] Field Identifier: ‘W2-EE-SUFFIX’ (seq 2540)
|66-87|Employee Location Address|Derived from [IDFDV] Field Identifier: ‘W2-EE-LOCN-ADDR’ (seq 2600)
|88-109|Employee Delivery Address|Derived from [IDFDV] Field Identifier: ‘W2-EE-DELIV-ADDR’ (seq 2610)
|110-131|Employee City|Derived from [IDFDV] Field Identifier: ‘W2-EE-CITY’ (seq 2620)
|132-133|Employee State Abbreviation|Derived from [IDFDV] Field Identifier:‘W2-EE-STATE’ (seq 2630)
|134-138|Employee ZIP Code|Derived from [IDFDV] Field Identifier: ‘W2-EE-ZIP’ (seq 2640)
|139-142|Employee ZIP Code Extension|Derived from [IDFDV] Field Identifier: ‘W2-EE-ZIP-EXT’ (seq 2650)
|143-147|Blank|
|148-170|Employee Foreign State/Province|Derived from [IDFDV] Field Identifier: ‘W2-EE-F-STATE’ (seq 2660)
|171-185|Employee Foreign Postal Code|Derived from [IDFDV] Field Identifier: ‘W2-EE-F-POSTAL’ (seq 2670)
|186-187|Employee Country Code|Derived from [IDFDV] Field Identifier: ‘W2-EE-COUNTRY’ (seq 2680)
|188-198|Wages, Tips and Other Compensation|Derived from [IDFDV] Field Identifier: ‘W2-FIT-WAGE’ (seq 3000)
|199-209|Federal Income Tax Withheld|Derived from [IDFDV] Field Identifier: ‘W2-FIT-TAX’ (seq 3010)
|210-220|Social Security Wages|Derived from [IDFDV] Field Identifier: ‘W2-SSN-WAGE’ (seq 3020)
|221-231| Social Security Tax Withheld|Derived from [IDFDV] Field Identifier: ‘W2-SSN-TAX’ (seq 3030)
|232-242|Medicare Wages & Tips|Derived from [IDFDV] Field Identifier: ‘W2-MEDI-WAGE’ (seq 3040)
|243-253|Medicare Tax Withheld|Derived from [IDFDV] Field Identifier: ‘W2-MEDI-TAX’ (seq 3050)
|254-264|Social Security Tips|Derived from [IDFDV] Field Identifier: ‘W2-SSN-TIP’ (seq 3060)
|265-275|Advanced Earned Income Credit|Derived from [IDFDV] Field Identifier: ‘W2-EIC’ (seq 3080)
|276-286|Dependent Care Benefits|Derived from [IDFDV] Field Identifier: ‘W2-DEP-CARE’ (seq 3090)
|287-297|Deferred Compensation Contribution to Section 401(k)|Derived from [IDFDV] Field Identifier: ‘W2-CODE-D’ (seq 4030)
|298-308|Deferred Compensation contribution to Section 403(b)|Derived from [IDFDV] Field Identifier: ‘W2-CODE-E’ (seq 4040)
|309-319|Deferred Compensation contribution to Section 408(k)(6)|Derived from [IDFDV] Field Identifier: ‘W2-CODE-F’ (seq 4050)
|320-330|Deferred Compensation contribution to Section 457(b)|Derived from [IDFDV] Field Identifier: ‘W2-CODE-G’ (seq 4060)
|331-341|Deferred Compensation contribution to Section 501(c)(18)(D)|Derived from [IDFDV] Field Identifier: ‘W2-CODE-H’ (seq 4070)
|342-352|Filler
|353-363|Non-qualified Plan section 457|Derived from [IDFDV] Field Identifier: ‘W2-NQUAL-457’ (seq 3102)
|364-374|Employer Contribution to a Health Savings Account|Derived from [IDFDV] Field Identifier: ‘W2-CODE-W’ (seq 4190)
|375-385|Non-qualified Plan Not section 457|Derived from [IDFDV] Field Identifier: ‘W2-NQUAL-N457’ (seq 3104)
|386-407|Blank|
|408-418|Employer cost of premiums for Group Term Life insurance over $50000|Derived from [IDFDV] Field Identifier: ‘W2-CODE-C’ (seq 4020)
|419-429|Income from Non-statutory Stock Options|Derived from [IDFDV] Field Identifier: ‘W2-CODE-V’ (seq 4180)
|430-462|Blank|
|463-473|Cost of Employer-Sponsored Health Coverage|Derived from [IDFDV] Field Identifier: ‘W2-CODE-DD’ (seq 4250)
|474-485|Blank|
|486|Statutory Employee Indicator|Derived from [IDFDV] Field Identifier: ‘W2-STAT-EE’ (seq 6000)\\ \\If the amount is non zero, then ‘1’ is entered, otherwise ‘0’ is entered
|487|Blank|
|488|Retirement Plan Indicator|Derived from [IDFDV] Field Identifier: ‘W2-RETIRE-PLAN’ (seq 6020)\\ \\If the amount is non zero, then ‘1’ is entered, otherwise ‘0’ is entered
|489|Third-Party Sick Pay Indicator|Derived from [IDFDV] Field Identifier: ‘W2-3PARTY-SICK’ (seq 6060)\\ \\If the amount is non zero, then ‘1’ is entered, otherwise ‘0’ is entered
|490-512|Blank|
[{InsertPage page='W2_EFW2_RECORD_RW'}]
\\
At line 110 changed 3 lines
||Column||Description||Source
|1-2|Record Identifier|Constant ‘RO’
|3-11|Blank|
[{InsertPage page='W2_EFW2_RECORD_RO'}]
\\
At line 114 removed 12 lines
;Location 12 to 264:Do not apply to Puerto Rico, Virgin Islands, American Samoa, Guam, or Northern Mariana Islands employees
||Column||Description||Source
|12-22|Allocated Tips|Derived from [IDFDV] Field Identifier: ‘W2-ALLOC-TIP’ (seq 3070)
|23-33|Uncollected Employee Tax on Tips|The combination of the uncollected social security tax and the uncollected medicare tax\\ \\Derived from [IDFDV] Field Identifier: ‘W2-CODE-A’ + Field Identifier: ‘W2-CODE-B’ (seq 4010)
|34-44|Medical Savings Account|Derived from [IDFDV] Field Identifier: ‘W2-CODE-R’ (seq 4150)
|45-55|Simple Retirement Account|Derived from [IDFDV] Field Identifier: ‘W2-CODE-S’ (seq 4160)
|56-66|Qualified Adoption Expenses|Derived from [IDFDV] Field Identifier: ‘W2-CODE-T’ (seq 4170)
|67-77|Uncollected SSA tax on Group Ins > 50000|Derived from [IDFDV] Field Identifier: ‘W2-CODE-M’ (seq 4110)
|78-88|Uncollected Medicare tax on Group Ins > 50000|Derived from [IDFDV] Field Identifier: ‘W2-CODE-N’ (seq 4120)
|89-110|Blank|
|111-121|Designated Roth Contribution under section 457(b)|Derived from [IDFDV] Field Identifier: ‘W2-CODE-EE’ (seq 4260)
|122-264|Blank|
At line 127 changed one line
;Location 265 to 362:For Puerto Rico employees only
!Record Name: Code RS - State Wage Record (Specific to the State Utah only)
At line 129 removed 19 lines
|265|Civil Status|
|266-274|Spouse’s SSN|Blank
|275-285|Wages Subject to Puerto Rico Tax|Stored as zeroes
|286-296|Commissions Subject to Puerto Rico Tax|Stored as zeroes
|297-307|Allowances Subject to Puerto Rico Tax|Stored as zeroes
|308-318|Tips Subject to Puerto Rico Tax|Stored as zeroes
|319-329|Total Wages, commissions, tips, and allowances subject to Puerto Rico Tax|Stored as zeroes
|330-340|Puerto Rico Tax Withheld|Stored as zeroes
|341-351|Retirement Fund Subject to Puerto Rico Tax|Stored as zeroes
|352-362|Blank|
;Location 363 to 384:For Virgin Islands, American Samoa, Guam, or Northern Mariana Islands employees
||Column||Description||Source
|363-373|Total wages, tips and other compensation subject to Virgin Islands, … income tax|Stored as zeroes
|374-384|Virgin Islands, etc… Income Tax Withheld|Stored as zeroes
|385-512|Blank|
!Record Name: Code RS - State Wage Record (Utah Specific)
||Column||Description||Source
At line 149 changed one line
|3-4|State Code, Appropriate FIPS Postal Numeric Code|Derived from the State being reported, from [IDFDV] sequence 7000\\ \\e.g. Utah numeric code is "49"
|3-4|State Code|Enter the appropriate FIPS Postal Numeric Code. Utah's numeric code is "49" \\Derived from the State being reported, from [IDFDV] sequence 7000
At line 151 changed 22 lines
|10-18|Social Security Number|Derived from [IDFDV] Field Identifier: ‘W2-EE-SSN’ (seq 2500)\\ \\If an invalid SSN is encountered, this field is entered with zeroes
|19-33|Employee First Name|Derived from [IDFDV] Field Identifier: ‘W2-EE-FIRST-NAME’ (seq 2510)
|34-48|Employee Middle Name or Initial|Derived from [IDFDV] Field Identifier: ‘W2-EE-MIDDLE’ (seq 2520)
|49-68|Employee Last Name|Derived from [IDFDV] Field Identifier: ‘W2-EE-LAST-NAME’ (seq 2530)
|69-72|Employee Suffix|Derived from [IDFDV] Field Identifier: ‘W2-EE-SUFFIX’ (seq 2540)
|73-94|Employee Location Address|Derived from [IDFDV] Field Identifier: ‘W2-EE-LOCN-ADDR’ (seq 2600)
|95-116|Employee Delivery Address|Derived from [IDFDV] Field Identifier: ‘W2-EE-DELIV-ADDR’ (seq 2610)
|117-138|Employee City|Derived from [IDFDV] Field Identifier: ‘W2-EE-CITY’ (seq 2620)
|139-140|Employee State Abbreviation|Derived from [IDFDV] Field Identifier: ‘W2-EE-STATE’ (seq 2630)
|141-145|Employee ZIP Code|Derived from [IDFDV] Field Identifier: ‘W2-EE-ZIP’ (seq 2640)
|146-149|Employee ZIP Code Extension|Derived from [IDFDV] Field Identifier: ‘W2-EE-ZIP-EXT’ (seq 2650)
|150-154|Blank|
|155-177|Employee Foreign State/Province|Derived from [IDFDV] Field Identifier: ‘W2-EE-F-STATE’ (seq 2660)
|178-192|Employee Foreign Postal Code|Derived from [IDFDV] Field Identifier: ‘W2-EE-F-POSTAL’ (seq 2670)
|193-194|Employee Country Code|Derived from [IDFDV] Field Identifier: ‘W2-EE-COUNTRY’ (seq 2680)
|195-247|Blank|
|248-267|State Employer Account Number|Derived from [IDFDV] Field Identifier: ‘W2-STATE-REGIST’ for the reporting State\\ \\When [RPYEU] is run, if the Media Format = ‘State SUI File Format’, then this field contains the SUI Registration Number from [IDGV] for the SUI Registration of the state
|268-273|Blank|
|274-275|State Code|Appropriate FIPS Postal Numeric Code\\ \\Derived from the State being reported\\ \\Numeric Code for Utah is ‘49’
|276-286|State Taxable Wages|Derived from [IDFDV] Field Identifier: ‘W2-ST-WAGE-HOME’(7020) and ‘W2-ST-WAGE-WORK’ (7030)
|287-297|State Income Tax Withheld|Derived from [IDFDV] Field Identifier: ‘W2-ST-TAX-HOME’ (7040) and ‘W2-ST-TAX-WORK’ (7050)
|298-512 UT|Blank|
|10-18|Social Security Number|Enter the employee’s SSN. \\If an invalid SSN is encountered, this field is entered with zeroes \\Derived from [IDFDV] Field Identifier: ‘W2-EE-SSN’
|19-33|Employee First Name|Enter the employee's first name. \\Derived from [IDFDV] Field Identifier: ‘W2-EE-FIRST-NAME’ (seq 2510)
|34-48|Employee Middle Name or Initial|Enter the employee's middle name or initial, if applicable. \\Derived from [IDFDV] Field Identifier: ‘W2-EE-MIDDLE’ (seq 2520)
|49-68|Employee Last Name|Enter the employee's last name. \\Derived from [IDFDV] Field Identifier: ‘W2-EE-LAST-NAME’ (seq 2530)
|69-72|Employee Suffix|Enter the employee's alphabetical suffix, if applicable. \\Derived from [IDFDV] Field Identifier: ‘W2-EE-SUFFIX’ (seq 2540)
|73-94|Employee Location Address|Enter the employee's location address \\Derived from [IDFDV] Field Identifier: ‘W2-EE-LOCN-ADDR’ (seq 2600)
|95-116|Employee Delivery Address|Enter the employee's delivery address \\Derived from [IDFDV] Field Identifier: ‘W2-EE-DELIV-ADDR’ (seq 2610)
|117-138|Employee City|Enter the employee's city \\Derived from [IDFDV] Field Identifier: ‘W2-EE-CITY’ (seq 2620)
|139-140|Employee State Abbreviation|Enter the standard FIPS postal alphabetic abbreviation. Utah's code is ‘49’ \\For a foreign address, fill with blanks \\ Derived from [IDFDV] Field Identifier: ‘W2-EE-STATE’ (seq 2630)
|141-145|Employee ZIP Code|Enter the employee's zip code. For a foreign address, fill with blanks \\Derived from [IDFDV] Field Identifier: ‘W2-EE-ZIP’ (seq 2640)
|146-149|Employee ZIP Code Extension|Enter the employee's zip code extension, if applicable. For a foreign address, fill with blanks \\Derived from [IDFDV] Field Identifier: ‘W2-EE-ZIP-EXT’ (seq 2650)
|150-154|Blank|Fill with blanks
|155-177|Employee Foreign State/Province|Enter the employee's foreign State/Province, if applicable \\Derived from [IDFDV] Field Identifier: ‘W2-EE-F-STATE’ (seq 2660)
|178-192|Employee Foreign Postal Code|Enter the employee's foreign postal code, if applicable \\Derived from [IDFDV] Field Identifier: ‘W2-EE-F-POSTAL’ (seq 2670)
|193-194|Employee Foreign Country Code|Enter the employee's foreign country code, if applicable \\Derived from [IDFDV] Field Identifier: ‘W2-EE-COUNTRY’ (seq 2680)
|195-247|Blank|Fill with blanks
|248-267|State Withholding Account ID|Enter the Utah withholding account ID number. Omit hyphens \\Left justify and fill with blanks \\Derived from [IDFDV] Field Identifier: ‘W2-STATE-REGIST’ for the reporting State\\ \\When [RPYEU] is run, if the Media Format = ‘State SUI File Format’, then this field contains the SUI Registration Number from [IDGV] for the SUI Registration of the state
|268-273|Blank|Fill with blanks
|274-275|State Code|Enter the standard FIPS postal alphabetic abbreviation. Utah's code is ‘49’ \\Derived from the State being reported
|276-286|State Taxable Wages|Enter the total State taxable wages \\Derived from [IDFDV] Field Identifier: ‘W2-ST-WAGE-HOME’(7020) and ‘W2-ST-WAGE-WORK’ (7030)
|287-297|State Income Tax Withheld|Enter the total State income tax withheld \\Derived from [IDFDV] Field Identifier: ‘W2-ST-TAX-HOME’ (7040) and ‘W2-ST-TAX-WORK’ (7050)
|298-512 UT|Blank|Fill with blanks
At line 174 changed one line
;Multiple Code RS records:Multiple code RS records are generated for an employee if there are applicable county, city or school district tax information to be reported for a state. In this case, the state wages and tax will be zero for the subsequent code RS records.
;Multiple Code RS records:Multiple code RS records are generated for an employee if there are applicable county, city or school district tax information to be reported for a State. In this case, the state wages and tax will be zero for the subsequent code RS records.
At line 177 changed 27 lines
||Column||Description||Source
|1-2|Record Identifier|Constant "RT"
|3-9|Number of RW Records|Total number of code "RW" records reported since last code "RE" record
|10-24|Wages, Tips and Other Compensation|Derived from [IDFDV] Field Identifier: ‘W2-FIT-WAGE’, total of all code "RW" records since last "RE" record
|25-39|Federal Income Tax Withheld|Derived from [IDFDV] Field Identifier: ‘W2-FIT-TAX’, total of all code "RW" records since last "RE" record
|40-54|Social Security Wages|Derived from [IDFDV] Field Identifier: ‘W2-SSN-WAGE’, total of all code "RW" records since last "RE" record
|55-69|Social Security Tax Withheld|Derived from [IDFDV] Field Identifier: ‘W2-SSN-TAX’, total of all code "RW" records since last "RE" record
|70-84|Medicare Wages and Tips|Derived from [IDFDV] Field Identifier: ‘W2-MEDI-WAGE’, total of all code "RW" records since last "RE" record
|85-99|Medicare Tax Withheld|Derived from [IDFDV] Field Identifier: ‘W2-MEDI-TAX’, total of all code "RW" records since last "RE" record
|100-114|Social Security Tips|Derived from [IDFDV] Field Identifier: ‘W2-SSN-TIP’, total of all code "RW" records since last "RE" record
|115-129|Advanced Earned Income Credit|Derived from [IDFDV] Field Identifier: ‘W2-EIC’, total of all code "RW" records since last "RE" record
|130-144|Dependent Care Benefits|Derived from [IDFDV] Field Identifier: ‘W2-DEP-CARE’, total of all code "RW" records since last "RE" record
|145-159|Deferred Compensation Contributions to Section 401(k)|Derived from [IDFDV] Field Identifier: ‘W2-CODE-D’, total of all code "RW" records since last "RE" record
|160-174|Deferred Compensation Contributions to Section 403(b)|Derived from [IDFDV] Field Identifier: ‘W2-CODE-E’, total of all code "RW" records since last "RE" record
|175-189|Deferred Compensation Contributions to Section 408(k)(6)|Derived from [IDFDV] Field Identifier: ‘W2-CODE-F’, total of all code "RW" records since last "RE" record
|190-204|Deferred Compensation Contributions to Section 457(b)|Derived from [IDFDV] Field Identifier: ‘W2-CODE-G’, total of all code "RW" records since last "RE" record
|205-219|Deferred Compensation Contributions to Section 501(c)(18)(D)|Derived from [IDFDV] Field Identifier: ‘W2-CODE-H’, total of all code "RW" records since last "RE" record
|220-234|Filler
|235-249|Non-Qualified Plan Section 457|Derived from [IDFDV] Field Identifier:‘W2-NQUAL-457’, total of all code "RW" records since last "RE" record
|250-264|Employer Contribution to a Health Savings Account|Derived from [IDFDV] Field Identifier: ‘W2-CODE-W’, total fo all code ‘RW’ records since last ‘RE’ record
|265-279|Non-Qualified Plan Not Section 457|Derived from [IDFDV] Field Identifier:‘W2-NQUAL-N457’, total of all code "RW" records since last "RE" record
|280-294|Blank|
|295-309|Cost of Employer-Sponsored Health Coverage|Derived from [IDFDV] Field Identifier: ‘W2-CODE-DD’, total of all code "RW" records since last "RE" record
|310-324|Employer Cost of Premiums for Group Term Life Insurance Over $50000|Derived from [IDFDV] Field Identifier: ‘W2-CODE-C’, total of all code "RW" records since last "RE" record
|325-339|Income Tax Withheld by Third-Party Payer|Derived from [IDFDV] Field Identifier: ‘SUB-3RD-PARTY-TAX’, total of all code "RW" records since last "RE" record
|340-354|Income from Non-statutory Stock Options|Derived from [IDFDV] Field Identifier: ‘W2-CODE-V’, total of all code "RW" records since last "RE" record
|355-512|Blank|
[{InsertPage page='W2_EFW2_RECORD_RT'}]
\\
At line 206 changed 23 lines
||Column||Description||Source
|1-2|Record Identifier|Constant "RU"
|3-9|Number of RO Records|Total number of code "RO" records reported since last code "RE" record
|10-24|Allocated Tips|Derived from [IDFDV] Field Identifier: ‘W2-ALLOC-TIP’, total of all code "RO" records since last "RE" record
|25-39| Uncollected Employee Tax on Tips|Derived from [IDFDV] Field Identifier: ‘W2-CODE-A’ and ‘W2-CODE-B’, total of all code "RO" records since last "RE" record
|40-54|Medical Savings Account|Derived from [IDFDV] Field Identifier: ‘W2-CODE-R’, total of all code "RO" records since last "RE" record
|55-69|Simple Retirement Account|Derived from [IDFDV] Field Identifier: ‘W2-CODE-S’, total of all code "RO" records since last "RE" record
|70-84|Qualified Adoption Expenses|Derived from [IDFDV] Field Identifier: ‘W2-CODE-T’, total of all code "RO" records since last "RE" record
|85-99|Uncollected SSA tax on Group Ins > 50000|Derived from [IDFDV] Field Identifier: ‘W2-CODE-M’, total of all code "RO" records since last "RE" record
|100-114|Uncollected Medicare tax on Group Ins > 50000|Derived from [IDFDV] Field Identifier: ‘W2-CODE-N’, total of all code "RO" records since last "RE" record
|115-144|Blank|
|145-159|Designated Roth Contribution under section 457(b)|Derived from [IDFDV] Field Identifier:‘W2-CODE-EE’, total of all code "RO" records since last "RE" record
|160-354|Blank|
|355-369|Wages Subject to Puerto Rico Tax|Stored as zeroes
|370-384|Commissions Subject to Puerto Rico Tax|Stored as zeroes
|385-399|Allowances Subject to Puerto Rico Tax|Stored as zeroes
|400-414|Tips Subject to Puerto Rico Tax|Stored as zeroes
|415-429|Total Wages, commissions, tips, and allowances subject to Puerto Rico Tax|Stored as zeroes
|430-444|Puerto Rico Tax Withheld|Stored as zeroes
|445-459|Retirement Fund Subject to Puerto Rico Tax|Stored as zeroes
|460-474|Total Wages, Tips and Other Compensation Subject to Virgin Islands Income Tax|Stored as zeroes
|475-489|Virgin Islands, or Guam, or American Samoa, or Northern Mariana Islands Income Tax Withheld|Stored as zeroes
|490-512|Blank|
[{InsertPage page='W2_EFW2_RECORD_RU'}]
\\
At line 230 removed 5 lines
!Record Name: Code RV – Total State Record (Optional, Not Required by the State of Utah)
||Column||Description||Source
|1-2|Record Identifier|Constant "RV"
|3-512|To be defined by participating states|
At line 236 changed 5 lines
||Column||Description||Source
|1-2|Record Identifier|Constant "RF"
|3-7|Blank|
|8-16|Number of RW Records|Total number of code "RW" records on file
|17-512|Blank|
[{InsertPage page='W2_EFW2_RECORD_RF'}]
\\
At line 242 changed 10 lines
!State Quarterly UI Wage Reporting - ICESA File Format
[RPYEU] must be run and the following selected to generate Utah state UI Wage file information:
* The state of Utah must be selected in the 'Report List Filters'.
*Annual Form Code - Use the standard supplied form code HL$US-W2-2014. The Variables need to be entered in this form code for specific use in the installation.
*The 'Quarterly Form Code' must be entered in order to produce the UI wage file in [ICESA] format.
*Use the supplied form code 'HL$US-QTR-2012'. The Variables need to be entered in this form code for specific use in the installation.
*Period Type:Quarter
*Period End Date:Enter the quarter end date, i.e. 30-Mar-2014
*Media File Type:State SUI File Format\\ \\
*If the Directory Name/Media File Name is not supplied, an output file will not be produced.
!!State Quarterly UI Wage Reporting - EFW2 File Format
The Department of Workforce Services accepts quarterly UI reporting in the MMREF/EFW2 format.
*Required records are: Codes RE, RS and RT
\\
At line 253 changed one line
!Record Name: Code E - Employer Record
[RPYEU] must be run with the following report parameters and filters defined to generate the Utah State UI Wage file information:
__RPYEU Report Parameters__
|Annual Form Code|Use standard form code, such as 'HL$US-W2-YYYY'. \\The Variables need to be entered in this form code for specific use in the installation.
|Quarterly Form Code|Not Required. Leave this parameter blank. \\This parameter is not required when producing the UI wage file in the MMREF/EFW2 format
|Period Type|Mandatory. Defines the period type. Enter "Quarter" for quarterly reporting.
|Period End Date|Mandatory. Defines the end date of the reporting period. Enter in DD-MMM-YYYY format
|Media Format|Mandatory. Set to State SUI File Format \\Defines the Federal file format for SSA reporting (includes 'RW' and 'RS' records).
|Directory Name| Mandatory. Defines the name of the government Magnetic Media file. Must be defined or an output file will not be produced
|Media File Name|Mandatory. Defines the media file name of the data being uploaded. Must be defined or an output file will not be produced
__RPYEU Report Filters__
|Select State: Utah, USA \\
!Record Name: Code RE - Employer Record (Specific to the State of Utah)
At line 255 changed 21 lines
|1-1|Record Identifier|Constant "E"
|2-5|Payment Year|
|6-14|Federal EIN |Numeric only
|15-23|Blank|
|24-73|Employer name|Derived from the Entity
|74-113|Street address|Derived from the Entity Location
|114-138|City|Derived from the Entity Location
|139-148 UT|Employer State|The standard two character FIPS postal abbreviation of the employer’s address\\ \\Derived from the Entity Location
|149-153 UT|ZIP code extension|Blank
|154-158|ZIP code|Derived from the Entity Location
|159-159 UT|Name Code|Constant ‘S’ to indicate that Employee Surname appears first in the Name Field
|160-160|Type of Employment|‘A’, “H’, ‘M’, ‘Q’, ‘R’, or ‘X’\\ \\Derived from [IDFDV] Field Identifier: ‘TYPE OF EMPLOYMENT’
|161-162 UT|Blocking Factor|Constant ‘25’
|163-167|Blank|
|168-168 UT|Tax Type Code|Constant ‘B’ for state UI wage reporting
|169-170 UT|State Identifier Code|The state FIPS postal numeric code for the state to which wages are being reported\\ \\Use code ‘49’ for Utah
|171-175 UT|Blank|
|176-183 UT|State Unemployment Insurance Account Number|Derived from the [IDGV] State SUI Registration
|184-186 UT|Zero Fill|
|187-187 UT|Blank|
|188-275 UT|For Multi-State Employer Reporting|Not supported, fill with blanks
|1-2|Record Identifier|Constant "RE"
|3-6|Tax Year|Enter the year that is being reported, in YYYY format
|7 UT|Blank|Fill with blanks
|8-16 UT|Federal Employer Identification Number|Enter the employer's FEIN \\Numeric values only \\Left justify and fill with blanks
|17-39 UT|Blank|Fill with blanks
|40-96|Employer name|Enter the employer’s name \\Derived from the Entity.
|97-118 UT|Location Address|Enter the employer’s location address \\Left justify and fill with blanks \\Derived from the Entity Location
|119-140 UT|Delivery Address|Enter the employer’s delivery address \\Left justify and fill with blanks \\Derived from the Entity Location
|141-162|City|Enter the employer’s city \\Left justify and fill with blanks \\Derived from the Entity Location
|163-164 UT|State Abbreviation|Enter the standard two character FIPS postal abbreviation of the employer’s address \\For a foreign address, enter blanks \\Derived from the Entity Location
|165-169 UT|ZIP code|Enter the employer's zip code \\For a foreign address, enter blanks \\Derived from the Entity Location
|170-173 UT|ZIP code extension|Enter the four digit extension of ZIP code, if applicable. \\If not applicable, fill with blanks \\Derived from the Entity Location
|174-221 UT|Blank|Fill with blanks
|222-223 UT|Reportng Quarter|Enter the last month of the quarter that is being reported \\Options are: 03, 06, 09 or 12
|224-233 UT|DWS UT UI Registration Number|Enter the employer's Utah unemployment registration number
|234-512 UT|Blank|Fill with blanks
At line 277 changed one line
!Record Name: Code S – Employee Wage Record
!Record Name: Code RS – Employee Wage Record (Specific to the State of Utah)
At line 279 changed 12 lines
|1-1|Record Identifier|Constant ‘S’
|2-10|Social Security Number|Employee’s social security number; if not known, enter ‘I’ in position 2 and blanks in position 3-10
|11-37 UT|Employee Name|Enter last name first
|38-123 UT|Blank|
|124-125 UT|State Code|Enter the state FIPS postal numeric code for the state to which wages are being reported\\ \\Constant ‘49’
|126-127 UT|Blank|
|128-131 UT|Reporting Period|Enter the last month and year for the calendar period for which this report applies (i.e. 0612 for Apr-June 2012)
|132-140 UT|State QTR Total Gross Wages|Quarterly wages subject to all taxes
|141-149 UT|State QTR Unemployment Insurance Taxable Wages|State QTR UI total wages less state QTR UI excess wages
|150-202 UT|Blank|
|203-208 UT|Date First Employed (MMDDYY)|Enter month date year (i.e. 092797)
|209-275 UT|Blank|
|1-2|Record Identifier|Constant ‘RS’
|3-4|State Code|Enter the appropriate FIPS postal code for the State wages are being reported \\Utah's code is 49
|5-9 UT|Blank|Fill with blanks
|10-18|Social Security Number|Enter the employee’s social security number. If no SSN is available, fill with zeroes \\If an invalid SSN is encountered, this field is entered with zeroes \\Derived from [IDFDV] Field Identifier: ‘W2-EE-SSN’
|19-33 UT|Employee First Name|Enter the employee's first name \\Punctuation is not allowed \\Left justify and fill with blanks \\Derived from [IDFDV] Field Identifier: ‘W2-EE-LAST-NAME’
|34-48 UT|Employee Middle Name or Initial|Enter the employee's middle name or initial, if applicable. \\Fill witht blanks if no middle name or initial \\Punctuation is not allowed \\Left justify and fill with blanks \\Derived from [IDFDV] Field Identifier: ‘W2-EE-MIDDLE’
|49-68 UT|Employee Last Name|Enter the employee's last name. \\Derived from [IDFDV] Field Identifier: ‘W2-EE-LAST-NAME’
|69-196 UT|Blank|Fill with blanks
|197-202 UT|Reporting Period|Enter the last month and year for the calendar period this report applies to. \\Example: 0620YY for Apr-June 20YY
|203-213 UT|State QTR Unemployment Insurance Total Wages|Enter the total quarterly gross wages paid. Include all tip income. \\Omit decimals. Right justify and zero fill \\Derived from the 7200 [IDFDV] Field Identifier.
|214-224 UT|State QTR Unemployment Insurance Taxable Wages|Enter the State quarterly UI total taxable wages \\Omit decimals. Right justify and zero fill \\Derived from the State quarterly UI total wages less state quarterly UI excess wages.
|225-247 UT|Blank|Fill with blanks
|248-257 UT|DWS Employer Account Number|Enter the DWS employer registration number
|258-268 UT|Blank|Fill with blanks. Reserved for DWS use.
|269-512 UT|Blank|Fill with blanks
At line 292 changed one line
!Record Name: Code T - Total Record
!Record Name: Code RT - Total Record (Specific to the State of Utah)
At line 294 changed 5 lines
|1-1|Record Identifier|Constant ‘T’
|2-8|Total Number of Employees|The total number of ‘S’ records since the last ‘E’ record
|9-34 UT|Blank|
|35-47 UT|State QTR Total Gross Wages for employer|QTR gross wages subject to all taxes. Total of this field on all ‘S’ records since the last ‘E’ record.
|48-275 UT|Blank|
|1-2|Record Identifier|Constant ‘RT’
|3-9 UT|Number of RS Records|Enter the total number of ‘RS’ records since the last ‘E’ record \\Right justify and zero fill
|10-24 UT|DWS Total Quarterly Wages|Enter the total wages for all employee RS records. \\Include dollars and cents \\Right justify and zero fill
|25-399 UT|Blank|Fill with blanks. Reserved for DWS use.
|400-414 UT|DWS Total Excess Wages|Enter the total wages in excess of Utah taxable wages. \\Include dollars and cents \\Right justify and zero fill
|415-429 UT|DWS Total Taxable Wages|Enter the total taxable wages less the excess wages. \\Include dollars and cents \\Right justify and zero fill
|430-434 UT|DWS Tax Rate|Enter the DWS tax rate \\Omit decimals \\Right justify and zero fill
|435-443 UT|DWS Tax Due|Enter the total DWS tax due \\Omit decimals \\Right justify and zero fill
|444-448 UT|Month 1 Employee Count|Enter number of covered employees who worked or received pay for the pay period \\including the 12th day of the 1st month of the reporting period.
|449-453 UT|Month 2 Employee Count|Enter number of covered employees who worked or received pay for the pay period \\including the 12th day of the 2nd month of the reporting period.
|454-458 UT|Month 3 Employee Count|Enter number of covered employees who worked or received pay for the pay period \\including the 12th day of the 3rd month of the reporting period.
|459-512 UT|Blank|Fill with blanks. Reserved for DWS use.
At line 300 changed one line
!Record Name: Code F - Final Record
!Record Name: Code RF - Final Record (Specific to the State of Utah)
At line 302 changed 2 lines
|1-1|Record Identifier|Constant ‘F’
|2-8 UT|Total Number of Employees in File|Enter the total number of ‘S’ records in the entire file
|1-2|Record Identifier|Constant ‘RF’
|3-9 UT|Total Number of Employees in File|Enter the total number of ‘S’ records in the entire file
This page (revision-30) was last changed on 26-Nov-2021 10:22 by Karen ParrottTop