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21 26-Nov-2021 10:22 28 KB kparrott to previous | to last US_Annual_Qtrly_Reporting_GEN ==> Tax Reporting - US General

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Tax Reporting - UT
Tax Reporting - UT

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!!!Utah Annual and Quarterly Reporting
!!!Oklahoma Annual and Quarterly Reporting
!!What's New for Tax Year 2011
There are no noted file format changes in wage reporting for the state of Oklahoma for tax year 2011.
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This document contains abbreviated set up requirements for the State of Utah only. Please refer to the general document ([Tax Reporting - US General]) for other setup procedures that may also be required.
This document contains abbreviated set up requirement for the state of Oklahoma only, please refer to the general document ([US_Annual_Qtrly_Reporting_GEN]) for other setup procedure that may also be required.
At line 9 changed 3 lines
*The [IDGV Definition|IDGV#DefinitionTab] tab must be set up for 'State Registration' for State/Province: Utah
*The [IDGV Variables|IDGV#VariablesTab] tab must be set up for 'State Registration' for State/Province: Utah
*'W2 STATE MEDIA FILING' - Must be ‘02’ to generate UT state magnetic media file for the State of Utah only
*The [IDGV Definition|IDGV#DefinitionTab]tab must be set up for 'State Registration' for State/Province: Oklahoma.
*The [IDGV Variables|IDGV#VariablesTab] tab must be set up for 'State Registration' for State/Province: Oklahoma.
*'W2 STATE MEDIA FILING' - OK state accepts W2 wage report with federal and other state information, therefore, the Media Filing variable can be set to '01', which will include state information in the Federal File. (However it must be set to '02' if a W2 magnetic media file is required for the state of OK only.)
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*The [IDGV Definition|IDGV#DefinitionTab] tab must be set up with 'State SUI Registration' for State/Province: Utah
*The [IDGV Variables|IDGV#VariablesTab] tab must be set up with 'State SUI Registration' for State/Province: Utah
**'W2 STATE MEDIA FILING' - Must be ‘02’ to generate UI wage file for the State of Utah
*The [IDGV Definition|IDGV#DefinitionTab]tab must be set up with 'State SUI Registration' for State/Province: Oklahoma.
*The [IDGV Variables|IDGV#VariablesTab] tab must be set up with 'State SUI Registration' for State/Province: Oklahoma.
**'W2 STATE MEDIA FILING' - Must be '02' to generate State UI wage file for state of Oklahoma.
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The Utah Department of Revenue accepts filing of W2s over the internet using the EFW2 file format (magnetic media filing is no longer accepted)
*Records required for the W2 reporting are Codes RA, RE, RW, RS, RT and RF. Optional Records are Codes RO and RU. Record Code RV is not required\\
*For 2008 reporting, the Oklahoma Department of Revenue accepts filing of W-2s via magnetic media using the EFW2 file format, and the filing of Quarterly UI wages via magnetic media using the NASWA/ICESA format.
*Records required for the W2 reporting are: Codes RA,RE,RW/RO,RS,RT/RU,RF.
*The State of Oklahoma requires to file the OK state file by itself, therefore [IDGV] must be set up as follows:
**for State Registration of Oklahoma, the IDGV Variable:
***'W2 STATE MEDIA FILING' 01 - Federal File Format to include Federal Record Types.
At line 22 changed 2 lines
The Utah Department of Workforce Services accepts filing of Quarterly UI wage information over the internet using the EFW2 format \\
Records required for UI quarterly wage reporting are Codes E, S, T and F. \\
!Annual W2 Wage Reporting - EFW2 File Format
[RPYEU] must be run and the following selected to generate Oklahoma state file information:
|Report List Filters, Select State:|Oklahoma, USA
|Parameters, Annual Form Code:|(example: use standard form code 'HL$US-W2-2012')
|Parameters, Period Type:|Year
|Parameters, Period End Date:|Year End Date (i.e. 31-Dec-2011)
|Parameters, Media Format:|Federal File Format
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The State of Utah requires to file the Utah State file by itself, therefore [IDGV] must be set up as follows:
*for State Registration of Utah, the IDGV Variable:
**'W2 STATE MEDIA FILING' - Set to 02 – State requires its own File, do not include other State information in the State File.
The Directory and Media File Name parameters must be populated or an output file will not be produced.
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!!Annual W2 Wage Reporting - EFW2 File Format
[RPYEU] must be run with the following report parameters and filters defined to generate the Utah state file information:\\ \\
!!State Media Magnetic Media Reporting - EFW2 File Format
;Record name:Code RA - Transmitter Record (same as the federal code RA)
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__RPYEU Report Parameters__
|Annual Form Code|Use standard form code, such as 'HL$US-W2-YYYY'
|Period Type|Mandatory. Defines the period type. Enter "Year" for Annual reporting and "Quarter" for quarterly reporting.
|Period End Date|Mandatory. Defines the end date of the reporting period. Enter in DD-MMM-YYYY format
|Media Format|Mandatory. Set to State File Format \\Defines the Federal file format for SSA reporting (includes 'RW' and 'RS' records).
|Directory Name| Mandatory. Defines the name of the government Magnetic Media file. Must be defined or an output file will not be produced
|Media File Name|Mandatory. Defines the media file name of the data being uploaded. Must be defined or an output file will not be produced
!State Quarterly UI Wage Reporting - NASWA/ICESA File Format
[RPYEU] must be run and the following selected to generate Oklahoma state UI Wage file information:
|Media Format:|State SUI File Format
|Select State:|Oklahoma, USA
* The state of Oklahoma must be selected in the 'Report List Filters'.
*Annual Form Code - Use the standard supplied form code HL$US-W2-2012. The Variables need to be entered in this form code for specific use in the installation.
*The 'Quarterly Form Code' must be entered in order to produce the UI wage file in [ICESA] format.
*Use the supplied form code 'HL$US-QTR-2012'. The Variables need to be entered in this form code for specific use in the installation.
*Period Type:Quarter
*Period End Date:Enter the quarter end date, i.e. 30-Jun-2011
*Media File Type:State SUI File Format\\ \\
*If the Directory Name/Media File Name is not supplied, an output file will not be produced.
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__RPYEU Report Filters__
|Select State: Utah, USA \\
*To produce a SUI file format in the [NASWA]/[ICESA] file format, the Quarterly Form code must be entered. The required records are code 'E', 'S', and 'T'. (Note, the optional code 'P' record is not supported.)
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!!ICESA for the State of Montana
* The format details are found at the [Oklahoma Employent Security Commission|
http://www.ok.gov/oesc_web/Services/Unemployment_Insurance/OES-3_Quarterly_Report.html] website.
----
![Notes|Edit:Internal.Tax Reporting - UT]
[{InsertPage page='Internal.Tax Reporting - UT' default='Click to create a new notes page'}]
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!!State Media Magnetic Media Reporting - EFW2 File Format
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!Record Name: Code RA – Submitter Record (Same as the Federal Code RA)
[{InsertPage page='W2_EFW2_RECORD_RA'}]
\\
!Record Name: Code RE – Employer Record (Same as the Federal Code RE)
[{InsertPage page='W2_EFW2_RECORD_RE'}]
\\
WHAT’S NEW FOR TAX YEAR 2011
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!Record Name: Code RW - Employee Wage Record (Same as the Federal Code RW)
[{InsertPage page='W2_EFW2_RECORD_RW'}]
\\
There are no format changes in wage reporting for tax year 2011 for the state of Utah.
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!Record Name: Code RO - Employee Wage Record (Optional for State Wage Reporting)
[{InsertPage page='W2_EFW2_RECORD_RO'}]
\\
However, the following format changes are noted in the EFW2 wage reporting file for clients using the standard SSA format.
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- (W2 File) A new field, Kind of Employer, has been added to the RE Employer Record (position 174). This is a required field.
-
- (W2 File) A new field, Cost of Employer-Sponsored Health Coverage, has been added to the RW Employee Record (positions 463-473) and the RT Total Record (positions 295-309).
-
- (W2 File) A new field, Designated Roth Contributions Under a Governmental Section 457(b) Plan, has been added to the RO Employee Record (positions 111-121) and the RU Total Record (positions 145-159)
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!Record Name: Code RS - State Wage Record (Specific to the State Utah only)
||Column||Description||Source
|1-2|Record Identifier|Constant "RS"
|3-4|State Code|Enter the appropriate FIPS Postal Numeric Code. Utah's numeric code is "49" \\Derived from the State being reported, from [IDFDV] sequence 7000
|5-9 UT|Blank|
|10-18|Social Security Number|Enter the employee’s SSN. \\If an invalid SSN is encountered, this field is entered with zeroes \\Derived from [IDFDV] Field Identifier: ‘W2-EE-SSN’
|19-33|Employee First Name|Enter the employee's first name. \\Derived from [IDFDV] Field Identifier: ‘W2-EE-FIRST-NAME’ (seq 2510)
|34-48|Employee Middle Name or Initial|Enter the employee's middle name or initial, if applicable. \\Derived from [IDFDV] Field Identifier: ‘W2-EE-MIDDLE’ (seq 2520)
|49-68|Employee Last Name|Enter the employee's last name. \\Derived from [IDFDV] Field Identifier: ‘W2-EE-LAST-NAME’ (seq 2530)
|69-72|Employee Suffix|Enter the employee's alphabetical suffix, if applicable. \\Derived from [IDFDV] Field Identifier: ‘W2-EE-SUFFIX’ (seq 2540)
|73-94|Employee Location Address|Enter the employee's location address \\Derived from [IDFDV] Field Identifier: ‘W2-EE-LOCN-ADDR’ (seq 2600)
|95-116|Employee Delivery Address|Enter the employee's delivery address \\Derived from [IDFDV] Field Identifier: ‘W2-EE-DELIV-ADDR’ (seq 2610)
|117-138|Employee City|Enter the employee's city \\Derived from [IDFDV] Field Identifier: ‘W2-EE-CITY’ (seq 2620)
|139-140|Employee State Abbreviation|Enter the standard FIPS postal alphabetic abbreviation. Utah's code is ‘49’ \\For a foreign address, fill with blanks \\ Derived from [IDFDV] Field Identifier: ‘W2-EE-STATE’ (seq 2630)
|141-145|Employee ZIP Code|Enter the employee's zip code. For a foreign address, fill with blanks \\Derived from [IDFDV] Field Identifier: ‘W2-EE-ZIP’ (seq 2640)
|146-149|Employee ZIP Code Extension|Enter the employee's zip code extension, if applicable. For a foreign address, fill with blanks \\Derived from [IDFDV] Field Identifier: ‘W2-EE-ZIP-EXT’ (seq 2650)
|150-154|Blank|Fill with blanks
|155-177|Employee Foreign State/Province|Enter the employee's foreign State/Province, if applicable \\Derived from [IDFDV] Field Identifier: ‘W2-EE-F-STATE’ (seq 2660)
|178-192|Employee Foreign Postal Code|Enter the employee's foreign postal code, if applicable \\Derived from [IDFDV] Field Identifier: ‘W2-EE-F-POSTAL’ (seq 2670)
|193-194|Employee Foreign Country Code|Enter the employee's foreign country code, if applicable \\Derived from [IDFDV] Field Identifier: ‘W2-EE-COUNTRY’ (seq 2680)
|195-247|Blank|Fill with blanks
|248-267|State Withholding Account ID|Enter the Utah withholding account ID number. Omit hyphens \\Left justify and fill with blanks \\Derived from [IDFDV] Field Identifier: ‘W2-STATE-REGIST’ for the reporting State\\ \\When [RPYEU] is run, if the Media Format = ‘State SUI File Format’, then this field contains the SUI Registration Number from [IDGV] for the SUI Registration of the state
|268-273|Blank|Fill with blanks
|274-275|State Code|Enter the standard FIPS postal alphabetic abbreviation. Utah's code is ‘49’ \\Derived from the State being reported
|276-286|State Taxable Wages|Enter the total State taxable wages \\Derived from [IDFDV] Field Identifier: ‘W2-ST-WAGE-HOME’(7020) and ‘W2-ST-WAGE-WORK’ (7030)
|287-297|State Income Tax Withheld|Enter the total State income tax withheld \\Derived from [IDFDV] Field Identifier: ‘W2-ST-TAX-HOME’ (7040) and ‘W2-ST-TAX-WORK’ (7050)
|298-512 UT|Blank|Fill with blanks
SET UP
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;Multiple Code RS records:Multiple code RS records are generated for an employee if there are applicable county, city or school district tax information to be reported for a State. In this case, the state wages and tax will be zero for the subsequent code RS records.
- This document contains abbreviated set up requirement for the specific state only, please refer to the general document (US_Annual_Qtrly_Reporting_GEN) for other setup procedure that may also be required.
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!Record Name: Code RT - Total Record (Same as the Federal Code RT)
[{InsertPage page='W2_EFW2_RECORD_RT'}]
\\
IDGV - State Registration
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!Record Name: Code RU - Total Record (Optional for State Wage Reporting)
[{InsertPage page='W2_EFW2_RECORD_RU'}]
\\
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!Record Name: Code RF - Final Record (Same as the Federal Code RF)
[{InsertPage page='W2_EFW2_RECORD_RF'}]
\\
- IDGV Definition Tab must be set up for ‘State Registration’ for State/Province: Utah
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!!State Quarterly UI Wage Reporting - EFW2 File Format
The Department of Workforce Services accepts quarterly UI reporting in the MMREF/EFW2 format.
*Required records are: Codes RE, RS and RT
\\
- IDGV Variables Tab must be set up for ‘State Registration’ for State/Province: Utah
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[RPYEU] must be run with the following report parameters and filters defined to generate the Utah State UI Wage file information:
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__RPYEU Report Parameters__
|Annual Form Code|Use standard form code, such as 'HL$US-W2-YYYY'. \\The Variables need to be entered in this form code for specific use in the installation.
|Quarterly Form Code|Not Required. Leave this parameter blank. \\This parameter is not required when producing the UI wage file in the MMREF/EFW2 format
|Period Type|Mandatory. Defines the period type. Enter "Quarter" for quarterly reporting.
|Period End Date|Mandatory. Defines the end date of the reporting period. Enter in DD-MMM-YYYY format
|Media Format|Mandatory. Set to State SUI File Format \\Defines the Federal file format for SSA reporting (includes 'RW' and 'RS' records).
|Directory Name| Mandatory. Defines the name of the government Magnetic Media file. Must be defined or an output file will not be produced
|Media File Name|Mandatory. Defines the media file name of the data being uploaded. Must be defined or an output file will not be produced
‘W2 STATE MEDIA FILING’ - Must be ‘02’ to generate UT state magnetic media file for UT state only
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__RPYEU Report Filters__
|Select State: Utah, USA \\
IDGV - State SUI Registration
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!Record Name: Code RE - Employer Record (Specific to the State of Utah)
||Column||Description||Source
|1-2|Record Identifier|Constant "RE"
|3-6|Tax Year|Enter the year that is being reported, in YYYY format
|7 UT|Blank|Fill with blanks
|8-16 UT|Federal Employer Identification Number|Enter the employer's FEIN \\Numeric values only \\Left justify and fill with blanks
|17-39 UT|Blank|Fill with blanks
|40-96|Employer name|Enter the employer’s name \\Derived from the Entity.
|97-118 UT|Location Address|Enter the employer’s location address \\Left justify and fill with blanks \\Derived from the Entity Location
|119-140 UT|Delivery Address|Enter the employer’s delivery address \\Left justify and fill with blanks \\Derived from the Entity Location
|141-162|City|Enter the employer’s city \\Left justify and fill with blanks \\Derived from the Entity Location
|163-164 UT|State Abbreviation|Enter the standard two character FIPS postal abbreviation of the employer’s address \\For a foreign address, enter blanks \\Derived from the Entity Location
|165-169 UT|ZIP code|Enter the employer's zip code \\For a foreign address, enter blanks \\Derived from the Entity Location
|170-173 UT|ZIP code extension|Enter the four digit extension of ZIP code, if applicable. \\If not applicable, fill with blanks \\Derived from the Entity Location
|174-221 UT|Blank|Fill with blanks
|222-223 UT|Reportng Quarter|Enter the last month of the quarter that is being reported \\Options are: 03, 06, 09 or 12
|224-233 UT|DWS UT UI Registration Number|Enter the employer's Utah unemployment registration number
|234-512 UT|Blank|Fill with blanks
- IDGV Definition Tab must be set up with ‘State SUI Registration’ for State/Province: Utah
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- IDGV Variables Tab must be set up with ‘State SUI Registration’ for State/Province: Utah
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!Record Name: Code RS – Employee Wage Record (Specific to the State of Utah)
||Column||Description||Source
|1-2|Record Identifier|Constant ‘RS’
|3-4|State Code|Enter the appropriate FIPS postal code for the State wages are being reported \\Utah's code is 49
|5-9 UT|Blank|Fill with blanks
|10-18|Social Security Number|Enter the employee’s social security number. If no SSN is available, fill with zeroes \\If an invalid SSN is encountered, this field is entered with zeroes \\Derived from [IDFDV] Field Identifier: ‘W2-EE-SSN’
|19-33 UT|Employee First Name|Enter the employee's first name \\Punctuation is not allowed \\Left justify and fill with blanks \\Derived from [IDFDV] Field Identifier: ‘W2-EE-LAST-NAME’
|34-48 UT|Employee Middle Name or Initial|Enter the employee's middle name or initial, if applicable. \\Fill witht blanks if no middle name or initial \\Punctuation is not allowed \\Left justify and fill with blanks \\Derived from [IDFDV] Field Identifier: ‘W2-EE-MIDDLE’
|49-68 UT|Employee Last Name|Enter the employee's last name. \\Derived from [IDFDV] Field Identifier: ‘W2-EE-LAST-NAME’
|69-196 UT|Blank|Fill with blanks
|197-202 UT|Reporting Period|Enter the last month and year for the calendar period this report applies to. \\Example: 0620YY for Apr-June 20YY
|203-213 UT|State QTR Unemployment Insurance Total Wages|Enter the total quarterly gross wages paid. Include all tip income. \\Omit decimals. Right justify and zero fill \\Derived from the 7200 [IDFDV] Field Identifier.
|214-224 UT|State QTR Unemployment Insurance Taxable Wages|Enter the State quarterly UI total taxable wages \\Omit decimals. Right justify and zero fill \\Derived from the State quarterly UI total wages less state quarterly UI excess wages.
|225-247 UT|Blank|Fill with blanks
|248-257 UT|DWS Employer Account Number|Enter the DWS employer registration number
|258-268 UT|Blank|Fill with blanks. Reserved for DWS use.
|269-512 UT|Blank|Fill with blanks
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‘W2 STATE MEDIA FILING’ - Must be ‘02’ to generate UI wage magnetic media file for state of Utah
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!Record Name: Code RT - Total Record (Specific to the State of Utah)
||Column||Description||Source
|1-2|Record Identifier|Constant ‘RT’
|3-9 UT|Number of RS Records|Enter the total number of ‘RS’ records since the last ‘E’ record \\Right justify and zero fill
|10-24 UT|DWS Total Quarterly Wages|Enter the total wages for all employee RS records. \\Include dollars and cents \\Right justify and zero fill
|25-399 UT|Blank|Fill with blanks. Reserved for DWS use.
|400-414 UT|DWS Total Excess Wages|Enter the total wages in excess of Utah taxable wages. \\Include dollars and cents \\Right justify and zero fill
|415-429 UT|DWS Total Taxable Wages|Enter the total taxable wages less the excess wages. \\Include dollars and cents \\Right justify and zero fill
|430-434 UT|DWS Tax Rate|Enter the DWS tax rate \\Omit decimals \\Right justify and zero fill
|435-443 UT|DWS Tax Due|Enter the total DWS tax due \\Omit decimals \\Right justify and zero fill
|444-448 UT|Month 1 Employee Count|Enter number of covered employees who worked or received pay for the pay period \\including the 12th day of the 1st month of the reporting period.
|449-453 UT|Month 2 Employee Count|Enter number of covered employees who worked or received pay for the pay period \\including the 12th day of the 2nd month of the reporting period.
|454-458 UT|Month 3 Employee Count|Enter number of covered employees who worked or received pay for the pay period \\including the 12th day of the 3rd month of the reporting period.
|459-512 UT|Blank|Fill with blanks. Reserved for DWS use.
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!Record Name: Code RF - Final Record (Specific to the State of Utah)
||Column||Description||Source
|1-2|Record Identifier|Constant ‘RF’
|3-9 UT|Total Number of Employees in File|Enter the total number of ‘S’ records in the entire file
|9-275 UT|Blank|
STATE FILE PROCEDURES
At line 184 changed 3 lines
----
![Notes|Edit:Internal.Tax Reporting - UT]
[{InsertPage page='Internal.Tax Reporting - UT' default='Click to create a new notes page'}]
- The Utah Department of Revenue accepts filing of W2s on the internet using the EFW2 file format [please note that annual filing of forms W2 on magnetic media will be discontinued on that same date], and the filing of Quarterly UI wages via magnetic media using the ICESA format.
At line 108 added 6 lines
- Record Codes required for the W2 reporting are: Code RA,RE,RW/RO,RS,RT/RU,RF; and for the UI wage reporting are: Codes ‘E’,’S’,’T’,’F’.
- Utah State requires to file the UT state file by itself, therefore the user must set up IDGV as follows:
- for State Registration of Utah, the IDGV Variable:
‘W2 STATE MEDIA FILING’
02 – State requires its own File, do not include other State information in the State File
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ANNUAL W2 WAGE REPORTING – EFW2 format
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- The user must run RPYEU and select the following to generate Utah state file information:
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Report List Filters, Select State: - Utah, USA
Parameters, Annual Form Code: - (example: use standard form code‘HL$US-W2-2012’)
Parameters, Period Type: - Year
Parameters, Period End Date: - Year End Date (i.e. 31-Dec-2011)
Parameters, Media Format: - State File Format
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The Directory and Media File Name parameters must be populated or an output file will not be produced.
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STATE MAGNETIC MEDIA REPORTING – EFW2 Format
Record name: Code RA - Transmitter Record (same as the federal code RA)
STATE QUARTERLY UI WAGE REPORTING – ICESA format
- The user must run RPYEU and select the following to generate Utah State UI Wage file information:
- You must select state UTAH in the ‘Report List Filters’.
- Annual Form Code’ – use the standard HighLine supplied form code HL$US-W2-2012. You will have to enter the ‘Variables’ in this Form Code for use specifically in your installation.
- The ‘Quarterly Form Code’ must be entered in order to produce UI wage file in ICESA format. – use the HighLine supplied Form Code ‘HL$US-QTR-2012’.. You will have to enter the ‘Variables’ in this Form Code for use specifically in your installation.
- Period Type: Quarter.
- Period End Date: Enter the quarter end date, i.e. 30-Jun-2011.
- Media File Type: State SUI File Format.
- If the Directory Name/Media File Name is not supplied, an output file will not be produced.
This page (revision-30) was last changed on 26-Nov-2021 10:22 by Karen ParrottTop