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14 26-Nov-2021 10:22 16 KB kparrott to previous | to last US_Annual_Qtrly_Reporting_GEN ==> Tax Reporting - US General
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Page References

Incoming links Outgoing links
Tax Reporting - TX
Tax Reporting - TX

Version management

Difference between version and

At line 42 changed one line
*Annual Form Code - Use the standard supplied form code HL$US-W2-2013. The Variables need to be entered in this form code for specific use in the installation.
*Annual Form Code - Use the standard supplied form code HL$US-W2-2014. The Variables need to be entered in this form code for specific use in the installation.
At line 46 changed one line
*Period End Date:Enter the quarter end date, i.e. 31-Mar-2013
*Period End Date:Enter the quarter end date, i.e. 31-Mar-2014
At line 58 changed 2 lines
|2-5|Payment Year\\ \\The year for which this report is being prepared|From user specified FROM-TO period converted to YYYY
|6-14|Transmitter’s Federal EIN\\ \\Enter only numeric characters; omit hyphens, prefixes and suffixes|Derived from [IDFDV] Field Identifier: ‘TRAN EIN’
|2-5|Payment Year|The year for which this report is being prepared\\ \\From user specified FROM-TO period converted to YYYY
|6-14|Transmitter’s Federal EIN|Enter only numeric characters; omit hyphens, prefixes and suffixes\\ \\Derived from [IDFDV] Field Identifier: ‘TRAN EIN’
At line 62 changed 4 lines
|24-73|Transmitter Name\\ \\The transmitter name of the organization submitting the file|Derived from [IDFDV] Field Identifier: ‘TRAN NAME’
|74-113|Transmitter Street Address\\ \\The street address of the organization submitting the file|Derived from [IDFDV] Field Identifier: ‘TRAN ADDRESS’
|114-138|Transmitter City\\ \\The city of the organization submitting the file|Derived from [IDFDV] Field Identifier: ‘TRAN CITY’
|139-140|Transmitter State\\ \\The standard two character FIPS postal abbreviation|Derived from [IDFDV] Field Identifier: ‘TRAN STATE’
|24-73|Transmitter Name|The transmitter name of the organization submitting the file\\ \\Derived from [IDFDV] Field Identifier: ‘TRAN NAME’
|74-113|Transmitter Street Address|The street address of the organization submitting the file\\ \\Derived from [IDFDV] Field Identifier: ‘TRAN ADDRESS’
|114-138|Transmitter City|The city of the organization submitting the file\\ \\Derived from [IDFDV] Field Identifier: ‘TRAN CITY’
|139-140|Transmitter State|The standard two character FIPS postal abbreviation\\ \\Derived from [IDFDV] Field Identifier: ‘TRAN STATE’
At line 68 changed 2 lines
|159-163|Transmitter ZIP Code extension\\ \\Use this field as necessary for the four digit extension of ZIP code. Include hyphen in position 159|Derived from [IDFDV] Field Identifier: ‘TRAN ZIP EXTN’ (include ‘-‘ in position 159)
|164-193|Transmitter Contact\\ \\Title of the individual from the transmitter organization responsible for the accuracy of the wage report|Derived from [IDFDV] Field Identifier: ‘TRAN CONTACT’
|159-163|Transmitter ZIP Code extension|Use this field as necessary for the four digit extension of ZIP code. Include hyphen in position 159|Derived from [IDFDV] Field Identifier: ‘TRAN ZIP EXTN’ (include ‘-‘ in position 159)
|164-193|Transmitter Contact|Title of the individual from the transmitter organization responsible for the accuracy of the wage report\\ \\Derived from [IDFDV] Field Identifier: ‘TRAN CONTACT’
At line 71 changed 2 lines
|204-207|Telephone Extension/Box\\ \\The transmitter telephone extension or message box|Derived from [IDFDV] Field Identifier: ‘TRAN CONTACT EXTN’
|208-213 TX|Media Transmitter/Authorization Number\\ \\Not required|
|204-207|Telephone Extension/Box|The transmitter telephone extension or message box\\ \\Derived from [IDFDV] Field Identifier: ‘TRAN CONTACT EXTN’
|208-213 TX|Media Transmitter/Authorization Number|Not required
At line 74 changed 5 lines
|215-219 TX|Suffix Code\\ \\Blank|
|220-220 TX|Allocation List Indicator\\ \\Enter ‘Y’ if Allocation List is reported on this tape, otherwise leave blank\\ \\Contains blanks, Allocation List is not supported|
|221-229 TX|Service Agent ID\\ \\If reporting an Allocation List, enter 9-digit Service Agent ID, otherwise leave blank\\ \\Contains blanks, Allocation List is not supported|
|230-242 TX|Total Remittance Amount\\ \\If reporting an Allocation List, enter total amount of EFT or check, otherwise leave blank\\ \\Contains blanks, Allocation List is not supported|
|243-250|Media Creation Date\\ \\Contains blanks, enter date in MMDDYYYY format|Derived from the System Date
|215-219 TX|Suffix Code|Blank
|220-220 TX|Allocation List Indicator|Enter ‘Y’ if Allocation List is reported on this tape, otherwise leave blank\\ \\Contains blanks, Allocation List is not supported
|221-229 TX|Service Agent ID|If reporting an Allocation List, enter 9-digit Service Agent ID, otherwise leave blank\\ \\Contains blanks, Allocation List is not supported
|230-242 TX|Total Remittance Amount|If reporting an Allocation List, enter total amount of EFT or check, otherwise leave blank\\ \\Contains blanks, Allocation List is not supported
|243-250|Media Creation Date|Contains blanks, enter date in MMDDYYYY format\\ \\Derived from the System Date
At line 84 changed 4 lines
|2-5|Payment Year\\ \\The year for which this report is being prepared|
|6-14|Transmitter’s Federal EIN\\ \\Enter only numeric characters\\ \\Basic EIN|
|15-22|Computer\\ \\The manufacturer’s name|Derived from [IDFDV] Field Identifier: ‘BASIC COMPUTER’
|23-24|Internal Label\\ \\‘SL’, ‘NS’, ‘NL’, ‘AL’, or blank for diskette|Derived from [IDFDV] Field Identifier: ‘BASIC INTERNAL LABEL’ (seq 2100, first 2 characters)
|2-5|Payment Year|The year for which this report is being prepared
|6-14|Transmitter’s Federal EIN|Enter only numeric characters\\ \\Basic EIN
|15-22|Computer|The manufacturer’s name|Derived from [IDFDV] Field Identifier: ‘BASIC COMPUTER’
|23-24|Internal Label|‘SL’, ‘NS’, ‘NL’, ‘AL’, or blank for diskette\\ \\Derived from [IDFDV] Field Identifier: ‘BASIC INTERNAL LABEL’ (seq 2100, first 2 characters)
At line 89 changed 5 lines
|26-27|Density\\ \\‘16’, ‘62’, ‘38’, or blank for diskette|
|28-30|Recording Code (Character Set)\\ \\“EBC’, or ‘ASC’. Always ‘ASC’ for diskette|
|31-32|Number of Tracks\\ \\‘09’, or ‘18’, or blanks for diskette|
|33-34|Blocking Factor\\ \\The blocking factor of the file, not to exceed 85\\ \\Enter blanks for diskette|
|35-38|Taxing Entity Code\\ \\Constant ‘UTAX’|
|26-27|Density|‘16’, ‘62’, ‘38’, or blank for diskette
|28-30|Recording Code (Character Set)|“EBC’, or ‘ASC’. Always ‘ASC’ for diskette
|31-32|Number of Tracks|‘09’, or ‘18’, or blanks for diskette
|33-34|Blocking Factor|The blocking factor of the file, not to exceed 85\\ \\Enter blanks for diskette
|35-38|Taxing Entity Code|Constant ‘UTAX’
At line 95 changed 4 lines
|147-190|Organization Name\\ \\The name of the organization to which the media should be returned|Derived from [IDFDV] Field Identifier: ‘BASIC NAME’
|191-225|Street Address\\ \\The street address of the organization to which the media should be returned|Derived from [IDFDV] Field Identifier: ‘BASIC ADDRESS’
|226-245|City\\ \\The city of the organization to which the media should be returned|Derived from [IDFDV] Field Identifier: ‘BASIC CITY’
|246-247|State\\ \\The standard two character FIPS postal abbreviation|Derived from [IDFDV] Field Identifier: ‘BASIC STATE’
|147-190|Organization Name|The name of the organization to which the media should be returned\\ \\Derived from [IDFDV] Field Identifier: ‘BASIC NAME’
|191-225|Street Address|The street address of the organization to which the media should be returned\\ \\Derived from [IDFDV] Field Identifier: ‘BASIC ADDRESS’
|226-245|City|The city of the organization to which the media should be returned|Derived from [IDFDV] Field Identifier: ‘BASIC CITY’
|246-247|State|The standard two character FIPS postal abbreviation\\ \\Derived from [IDFDV] Field Identifier: ‘BASIC STATE’
At line 101 changed one line
|258-262|ZIP Code extension\\ \\Enter four digit extension of ZIP code, including the hyphen in position 258|Derived from [IDFDV] Field Identifier: ‘BASIC ZIP EXTN’
|258-262|ZIP Code extension|Enter four digit extension of ZIP code, including the hyphen in position 258\\ \\Derived from [IDFDV] Field Identifier: ‘BASIC ZIP EXTN’
At line 107 changed 2 lines
|2-5|Payment Year\\ \\Enter the year for which the report is being prepared|
|6-14|Federal EIN\\ \\Enter only numeric characters|Derived from the IDGV State SUI Registration
|2-5|Payment Year|Enter the year for which the report is being prepared
|6-14|Federal EIN|Enter only numeric characters\\ \\Derived from the IDGV State SUI Registration
At line 110 changed one line
|24-73|Employer Name\\ \\Enter the first 50 positions of the employer’s name exactly as registered with the state UI agency|Derived from the Entity
|24-73|Employer Name|Enter the first 50 positions of the employer’s name exactly as registered with the state UI agency|Derived from the Entity
At line 113 changed one line
|139-140|Employer State\\ \\The standard two character FIPS postal abbreviation of the employer’s address|Derived from the Entity Location
|139-140|Employer State|The standard two character FIPS postal abbreviation of the employer’s address\\ \\Derived from the Entity Location
At line 115 changed one line
|149-153|ZIP code extension\\ \\Enter four digit extension of ZIP code, including the hyphen in position 149|Derived from the Entity Location
|149-153|ZIP code extension|Enter four digit extension of ZIP code, including the hyphen in position 149\\ \\Derived from the Entity Location
At line 118 changed 3 lines
|160-160|Type of Employment\\ \\‘A’, “H’, ‘M’, ‘Q’, ‘R’, or ‘X’|Derived from [IDFDV] Field Identifier: ‘TYPE OF EMPLOYMENT’
|161-162|Blocking Factor\\ \\Enter blocking factor of the file, not to exceed 85\\ \\Enter blanks for diskette|
|163-166|Establishment Number or Coverage Group/PRU\\ \\Enter either the establishment number of the coverage group/PRU, or blank|Derived from [IDFDV] Field Identifier: 'ESTABLISHMENT NUMBER’
|160-160|Type of Employment|‘A’, “H’, ‘M’, ‘Q’, ‘R’, or ‘X’|Derived from [IDFDV] Field Identifier: ‘TYPE OF EMPLOYMENT’
|161-162|Blocking Factor|Enter blocking factor of the file, not to exceed 85\\ \\Enter blanks for diskette
|163-166|Establishment Number or Coverage Group/PRU|Enter either the establishment number of the coverage group/PRU, or blank|Derived from [IDFDV] Field Identifier: 'ESTABLISHMENT NUMBER’
At line 122 changed one line
|171-172|State Identifier Code\\ \\Enter the state FIPS postal numeric code for the state to which wages are being reported|Texas Code is ‘48’
|171-172|State Identifier Code|Enter the state FIPS postal numeric code for the state to which wages are being reported\\ \\Texas Code is ‘48’
At line 124 changed 2 lines
|188-189|Reporting Period\\ \\‘03’, ‘06’, ‘09’, or ‘12’|
|190-190|No Workers/No Wages\\ \\Enter ‘0’ to indicate that the ‘E’ record will not be followed by the ‘S’ record\\ \\Enter ‘1’ to indicate otherwise|
|188-189|Reporting Period|‘03’, ‘06’, ‘09’, or ‘12’
|190-190|No Workers/No Wages|Enter ‘0’ to indicate that the ‘E’ record will not be followed by the ‘S’ record\\ \\Enter ‘1’ to indicate otherwise
At line 128 changed one line
|256-256|Foreign Indicator\\ \\Not Required|
|256-256|Foreign Indicator|Not Required
At line 130 changed one line
|258-266|Other EIN\\ \\Not Required|
|258-266|Other EIN|Not Required
At line 136 changed one line
|2-10|Social Security Number\\ \\Employee’s social security number; if not known, enter ‘I’ in position 2 and blanks in position 3-10|
|2-10|Social Security Number|Employee’s social security number; if not known, enter ‘I’ in position 2 and blanks in position 3-10
At line 139 changed 2 lines
|43-43|Employee Middle Initial\\ \\Enter employee middle initial\\ \\Leave blank if no middle initial|
|44-45|State Code\\ \\Enter the state FIPS postal numeric code for the state to which wages are being reported\\ \\FIPS postal numeric code for Texas is ‘48’|
|43-43|Employee Middle Initial|Enter employee middle initial\\ \\Leave blank if no middle initial
|44-45|State Code|Enter the state FIPS postal numeric code for the state to which wages are being reported\\ \\FIPS postal numeric code for Texas is ‘48’
At line 142 changed 4 lines
|50-63|State QTR Total Gross Wages\\ \\Not Required, contain blanks|
|64-77|State QTR Unemployment Insurance Total Wages\\ \\Enter quarterly wages subject to unemployment taxes|
|78-91|State QTR Unemployment Insurance Excess Wages\\ \\Not Required, contain blanks|
|92-105|State QTR Unemployment Insurance Taxable Wages\\ \\Optional Entry\\ \\State QTR UI total wages less state QTR UI excess wages|
|50-63|State QTR Total Gross Wages|Not Required, contain blanks
|64-77|State QTR Unemployment Insurance Total Wages|Enter quarterly wages subject to unemployment taxes
|78-91|State QTR Unemployment Insurance Excess Wages|Not Required, contain blanks
|92-105|State QTR Unemployment Insurance Taxable Wages|Optional Entry\\ \\State QTR UI total wages less state QTR UI excess wages
At line 149 changed 3 lines
|147-161|State Unemployment Insurance Account Number\\ \\Enter state UI employer account number|SUI Registration Number from [IDGV]
|162-171 TX|Unit/Division Location/Plant Code (Establishment ID)\\ \\Leave Blank if not reporting BLS3020 Multiple Worksite data\\ \\Contains blanks|
|172-176 TX|Unit/Division Location/Plant Code (Unit Number)\\ \\Use to report Business Unit Number; if not use fill with zero|
|147-161|State Unemployment Insurance Account Number|Enter state UI employer account number|SUI Registration Number from [IDGV]
|162-171 TX|Unit/Division Location/Plant Code (Establishment ID)|Leave Blank if not reporting BLS3020 Multiple Worksite data\\ \\Contains blanks
|172-176 TX|Unit/Division Location/Plant Code (Unit Number)|Use to report Business Unit Number; if not use fill with zero
At line 153 changed 4 lines
|212-212 TX|Month-1 Employment\\ \\Leave blank if not reporting BLS3020 Multiple Worksite data\\ \\Enter ‘1’ if employee covered by UI worked or receive pay for the pay period including the 12th day of the first reporting month, else enter ‘0’|
|213-213 TX|Month-2 Employment\\ \\Leave blank if not reporting BLS3020 Multiple Worksite data\\ \\Enter ‘1’ if employee covered by UI worked or receive pay for the pay period including the 12th day of the second reporting month, else enter ‘0’|
|214-214 TX|Month-3 Employment\\ \\Leave blank if not reporting BLS3020 Multiple Worksite data\\ \\Enter ‘1’ if employee covered by UI worked or receive pay for the pay period including the 12th day of the third reporting month, else enter ‘0’|
|215-220|Reporting Quarter and Year.\\ \\Enter the last month and year for the calendar period for which this report applies (i.e. 062007 for Apr-June 2007)|
|212-212 TX|Month-1 Employment|Leave blank if not reporting BLS3020 Multiple Worksite data\\ \\Enter ‘1’ if employee covered by UI worked or receive pay for the pay period including the 12th day of the first reporting month, else enter ‘0’
|213-213 TX|Month-2 Employment|Leave blank if not reporting BLS3020 Multiple Worksite data\\ \\Enter ‘1’ if employee covered by UI worked or receive pay for the pay period including the 12th day of the second reporting month, else enter ‘0’
|214-214 TX|Month-3 Employment|Leave blank if not reporting BLS3020 Multiple Worksite data\\ \\Enter ‘1’ if employee covered by UI worked or receive pay for the pay period including the 12th day of the third reporting month, else enter ‘0’
|215-220|Reporting Quarter and Year|Enter the last month and year for the calendar period for which this report applies (i.e. 062007 for Apr-June 2007)
At line 163 changed one line
|2-8|Total Number of Employees\\ \\The total number of ‘S’ records since the last ‘E’ record|
|2-8|Total Number of Employees|The total number of ‘S’ records since the last ‘E’ record
At line 165 changed 6 lines
|13-26 TX|State QTR Total Gross Wages for employer\\ \\Not Required|
|27-40|State QTR Unemployment Insurance Total Wages for employer\\ \\QTR wages subject to state unemployment taxes\\ \\Total of this field on all ‘S’ records since the last ‘E’ record|
|41-54 TX|State QTR Unemployment Insurance Excess Wages for employer\\ \\Not Required|
|55-68 TX|State QTR Unemployment Insurance Taxable Wages for employer\\ \\QTR Unemployment Insurance Taxable Wages\\ \\Total of this field on all ‘S’ records since the last ‘E’ record|
|69-81 TX|Quarterly tip wages for employer\\ \\Not required|
|82-87 TX|UI tax rate this quarter\\ \\The employer UI rate for this reporting period. One decimal point followed by 5 digits e.g. 2.8%=’.02800’|From [IDGV ]‘SUI Registration’ Variables Tab ‘QTR ER ASSESS RATE’\\ \\Please enter as ‘0.028’
|13-26 TX|State QTR Total Gross Wages for employer|Not Required
|27-40|State QTR Unemployment Insurance Total Wages for employer|QTR wages subject to state unemployment taxes\\ \\Total of this field on all ‘S’ records since the last ‘E’ record
|41-54 TX|State QTR Unemployment Insurance Excess Wages for employer|Not Required|
|55-68 TX|State QTR Unemployment Insurance Taxable Wages for employer|QTR Unemployment Insurance Taxable Wages\\ \\Total of this field on all ‘S’ records since the last ‘E’ record
|69-81 TX|Quarterly tip wages for employer|Not required
|82-87 TX|UI tax rate this quarter|The employer UI rate for this reporting period. One decimal point followed by 5 digits e.g. 2.8%=’.02800’|From [IDGV ]‘SUI Registration’ Variables Tab ‘QTR ER ASSESS RATE’\\ \\Please enter as ‘0.028’
At line 172 changed 9 lines
|101-185 TX|Not Required|
|186-198 TX|Allocation Amount\\ \\If reporting an Allocation List on this tape, enter the amount to be allocated to this employer account\\ \\Contain blanks|
|199-226 TX|Not Required|
|227-233 TX|Month-1 Employment for employer\\ \\Leave blank if not reporting C-3 Contribution Data on this tape\\ \\Total number of employees covered by UI worked or having received pay for the pay period including the 12th day of the first reporting month\\ \\Total of all ‘S’ records after the last ‘E’ record|
|234-240 TX|Month-2 Employment\\ \\Leave Blank if not reporting C-3 Contribution Data on this tape\\ \\Total number of employees covered by UI worked or having received pay for the pay period including the 12th day of the second reporting month\\ \\Total of all ‘S’ records after the last ‘E’ record|
|241-247 TX|Month-3 Employment\\ \\Leave Blank if not reporting C-3 Contribution Data on this tape\\ \\Total number of employees covered by UI worked or having received pay for the pay period including the 12th day of the third reporting month\\ \\Total of all ‘S’ records after the last ‘E’ record|
|248-250 TX|Country Code|From [IDGV] ‘SUI Registration’ Variables Tab ‘W2 TAXING ENTITY’\\ \\W2 TAXING ENTITY - Must contain the County code of the county with the greatest number of employees\\ \\This is reported on ICESA format code T record position 248-250
|251-257 TX|Outside Country Employees\\ \\Leave blank if not reporting C-3 Contribution Data on this tape\\ \\This field currently is not supported|
|258-267 TX|Document Control Number\\ \\Not Required|
|101-185 TX|Not Required
|186-198 TX|Allocation Amount|If reporting an Allocation List on this tape, enter the amount to be allocated to this employer account\\ \\Contain blanks
|199-226 TX|Not Required
|227-233 TX|Month-1 Employment for employer|Leave blank if not reporting C-3 Contribution Data on this tape\\ \\Total number of employees covered by UI worked or having received pay for the pay period including the 12th day of the first reporting month\\ \\Total of all ‘S’ records after the last ‘E’ record
|234-240 TX|Month-2 Employment|Leave Blank if not reporting C-3 Contribution Data on this tape\\ \\Total number of employees covered by UI worked or having received pay for the pay period including the 12th day of the second reporting month\\ \\Total of all ‘S’ records after the last ‘E’ record
|241-247 TX|Month-3 Employment|Leave Blank if not reporting C-3 Contribution Data on this tape\\ \\Total number of employees covered by UI worked or having received pay for the pay period including the 12th day of the third reporting month\\ \\Total of all ‘S’ records after the last ‘E’ record
|248-250 TX|Country Code|From [IDGV] ‘SUI Registration’ Variables Tab ‘W2 TAXING ENTITY’|W2 TAXING ENTITY - Must contain the County code of the county with the greatest number of employees\\ \\This is reported on ICESA format code T record position 248-250
|251-257 TX|Outside Country Employees|Leave blank if not reporting C-3 Contribution Data on this tape\\ \\This field currently is not supported
|258-267 TX|Document Control Number|Not Required
At line 186 changed 2 lines
|2-11|Total Number of Employees in File\\ \\Enter the total number of ‘S’ records in the entire file|
|12-21|Total Number of Employers in File\\ \\The total number of ‘E’ records in the entire file|
|2-11|Total Number of Employees in File|Enter the total number of ‘S’ records in the entire file
|12-21|Total Number of Employers in File|The total number of ‘E’ records in the entire file
At line 189 changed 5 lines
|26-40 TX|Quarterly Total Gross Wages in File\\ \\Not Required|
|41-55|Quarterly State Unemployment Insurance Total Wages in File\\ \\QTR wages subject to state UI tax\\ \\Total of this field for all ‘S’ records in the file|
|56-70 TX|Quarterly State Unemployment Insurance Excess Wages in File\\ \\Not Required|
|71-85 TX|Quarterly State Unemployment Insurance Taxable Wages in File\\ \\Optional Entry\\ \\State UI gross/total wage less quarterly state UI excess wages\\ \\Total of this field for all ‘S’ records in the file|
|86-139 TX|Not Required\\ \\State Specific data, contain blanks|
|26-40 TX|Quarterly Total Gross Wages in File|Not Required
|41-55|Quarterly State Unemployment Insurance Total Wages in File|QTR wages subject to state UI tax\\ \\Total of this field for all ‘S’ records in the file
|56-70 TX|Quarterly State Unemployment Insurance Excess Wages in File|Not Required
|71-85 TX|Quarterly State Unemployment Insurance Taxable Wages in File|Optional Entry\\ \\State UI gross/total wage less quarterly state UI excess wages\\ \\Total of this field for all ‘S’ records in the file
|86-139 TX|Not Required|State Specific data, contain blanks
This page (revision-20) was last changed on 26-Nov-2021 10:22 by lurtanTop