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Tax Reporting - TN
Tax Reporting - TN

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[{TableOfContents }]
!!!TENNESSEE Annual and Quarterly Reporting
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!!!TENNESSEE ANNUAL AND QUARTERLY REPORTING
!!What's New for Tax Year 2012
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Tenessee does not have personal income tax.
There are no format changes in wage reporting for tax year 2012
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This document contains abbreviated set up requirement for the state of Tennessee only, please refer to the general document ([Tax Reporting - US General]) for other setup procedure that may also be required.
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This document contains abbreviated set up requirements for __TENNESSEE__ only. Please refer to the [general document|Tax Reporting - USA] for other set up that may be required.
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*The [IDGV Definition|IDGV#DefinitionTab] tab must be set up with State SUI Registration for State/Province: Tennessee
*The [IDGV Variables|IDGV#VariablesTab] tab must be set up with State SUI Registration for State/Province: Tennessee
** W2 STATE MEDIA FILING must be '02' to generate UI wage magnetic media file for state of Tennessee
* Definition Tab must be set up with State SUI Registration for State/Province: Tennessee
* Variables tab must be set up with State SUI Registration for State/Provice: Tennessee
** W2 STATE MEDIA FILING Must be '02' to generate UI wage magnetic media file for state of Tennessee
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!!State File Procedures
!!STATE FILE PROCEDURES
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The Tennessee Department of Labor accepts filing of UI quarterly wages via magnetic media using the [ICESA format|ICESA].
The Tennessee Department of Labor accepts filing of UI quarterly wages via magnetic media using the [ICESA format|ICESA]. The required record codes are 'E', 'S' and 'F'.
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!!Quarterly UI Wage Reporting – ICESA format
[RPYEU] must be run and the following selected to generate Tennessee state file information:
The format details are found at the [Tennessee Department of Labor website|http://www.tennessee.gov/labor-wfd/Employers/icesa_format.htm target=_blank]
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*The state of Tennessee must be selected in the ‘Report List Filters’.
*Annual Form Code – Use the Annual Form definition from [IDFDV]. The Variables need to be entered in this form code for specific use in the installation.
*The ‘Quarterly Form Code’ must be entered in order to produce the UI wage file in [ICESA] format.
*Use the Quarterly Form definition from [IDFDV]. The Variables need to be entered in this form code for specific use in the installation.
*Period Type:Quarter
*Period End Date:Enter the quarter end date, i.e. 30-Jun-2016
*Media File Type:State SUI File Format\\ \\
*If the Directory Name/Media File Name is not supplied, an output file will not be produced.
The user must run [RPYEU] and select the following to generate Tennessee State file information:
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!!Quarterly UI Wage Magnetic Media Reporting - ICESA Format
%%information Please note that the following ‘Not Required’ fields may or may not always contain blanks.%%
* You must select state Tennessee in the ‘Report List Filters’.
* Annual Form Code’ – use the standard HighLine supplied form code __HL$US-W2-2012__. You will have to enter the ‘Variables’ in this Form Code for use specifically in your installation.
* The ‘Quarterly Form Code’ must be entered in order to produce UI wage file in [ICESA format|ICESA]. – use the HighLine supplied Form Code __HL$US-QTR-2012__. You will have to enter the ‘Variables’ in this Form Code for use specifically in your installation.
* Period Type: Quarter.
* Period End Date: Enter the quarter end date, i.e. 30-Jun-2011.
* Media File Type: State SUI File Format.
* If the Directory Name/Media File Name is not supplied, an output file will not be produced.
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!Record Name: Code E - Employer Record
||Column||Description||Source
|1-1|Record Identifier|Constant ‘E’
|2-5|Payment Year|Enter the year for which the report is being prepared
|6-14|Federal EIN|Enter only numeric characters\\ \\Derived from the [IDGV] State SUI Registration
|15-23 TN|Blank|
|24-73 TN|Employer Name|Not required
|74-113 TN|Employer Street Address|Not required
|114-138 TN|Employer City|Not required
|139-140 TN|Employer State|Enter the standard two character FIPS postal abbreviation of the employer’s address\\ \\Derived from the Entity Location
|141-148 TN|Blank|
|149-153 TN|ZIP code extension|Not required
|154-158 TN|ZIP code|Not required
|159-159 TN|Blank|
|160-160 TN|Type of Employment|Not required
|161-162|Blocking Factor|Enter blocking factor of the file, must be 25\\ \\Enter blanks for diskette
|163-166 TN|Establishment Number or Coverage Group/PRU|Not required
|167-170 TN|Taxing Entity Code|Not required
|171-172|State Identifier Code|Enter the state FIPS postal numeric code for the state to which wages are being reported\\ \\Enter ‘47’ for Tennessee
|173-187|State Unemployment Insurance Account Number|Enter state UI employer account number\\ \\Derived from the [IDGV] State SUI Registration
|188-189|Reporting Period|‘03’, ‘06’, ‘09’, or ‘12’
|190-190|No Workers/No Wages|Not required
|191-208 TN|Not Used|Enter blanks
|209-255|Blank|
|256-256 TN|Foreign Indicator|Not required
|257-257|Blank|
|258-266 TN|Other EIN|Not required
|267-275|Blank|
!!ICESA for Tennessee
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!Record Name: Code S – Employee Wage Record
||Column||Description||Source
|1-1|Record Identifier|Constant ‘S’
|2-10|Social Security Number|Employee’s social security number; if not known, enter ‘I’ in position 2 and blanks in position 3-10
|11-30|Employee Last Name|
|31-42|Employee First Name|
|43-43|Employee Middle Initial|Enter employee middle initial\\ \\ Leave blank if no middle initial
|44-45|State Code|Enter the state FIPS postal numeric code for the state to which wages are being reported
|46-49|Blank|
|50-63 TN|State QTR Total Gross Wages|Not required
|64-77|State QTR Unemployment Insurance Total Wages|Enter quarterly wages subject to unemployment taxes
|78-91 TN|State QTR Unemployment Insurance Excess Wages|Not required
|92-105 TN|State QTR Unemployment Insurance Taxable Wages|Not required
|106-120 TN|Quarterly State Disability Insurance Taxable Wages|Not required
|121-129 TN|Quarterly Tip Wages|Not required
|130-131 TN|Number of Weeks Worked|Not required
|132-134 TN|Number of Hours Worked|Not Required
|135-138 TN|Date First Employed (MMYY)|Not required
|139-142 TN|Date of Separation (MMYY)|Not required
|143-146|Taxing Entity Code|Constant ‘UTAX’
|147-161|State Unemployment Insurance Account Number|SUI Registration Number from [IDGV]
|162-176|Unit/Division Location/Plant Code|The ID assigned to identify wages by work site
|177-190|State Taxable Wages|The wages subject to state income tax
|191-204|State Income Tax withheld|The wages subject to state income tax
|205-209 TN|Not Used|Enter blanks
|210-210|Officer Code|Enter ‘1’ for officers of the corporation, else enter ‘0’
|211-211|Wage Plan Code|Enter blank
|212-212|Month-1 Employment|Enter ‘1’ if employee covered by UI worked or receive pay for the pay period including the 12th day of the first reporting month, else enter ‘0’
|213-213|Month-2 Employment|Enter ‘1’ if employee covered by UI worked or receive pay for the pay period including the 12th day of the second reporting month, else enter ‘0’
|214-214|Month-3 Employment|Enter ‘1’ if employee covered by UI worked or receive pay for the pay period including the 12th day of the third reporting month, else enter ‘0’
|215-275 TN|Blank|
* Only "E" (Employer), "S" (Employee Wage Record) and "F" (Final) records are required.
* Most fields are Not Required for Tennessee,
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!Record Name: Code F - Final Record
||Column||Description||Source
|1-1|Record Identifier|Constant ‘F’
|2-275|Blank|
This page (revision-22) was last changed on 26-Nov-2021 10:22 by lurtanTop