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Tax Reporting - PA
Tax Reporting - PA

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This document contains abbreviated set up requirements for the state of Pennsylvania only, please refer to the general document ([Tax Reporting - US General]) for other setup procedures that may also be required.
This document contains abbreviated set up requirements for the State of Pennsylvania only. Please refer to the general document ([Tax Reporting - US General]) for other setup procedures that may also be required.
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%%information: Note that all other columns are pre-defined in [IDFD] and may not be altered on the [IDFDV] form.%%
%%information: Note that all other columns are pre-defined in [IDFD] and can not be altered on the [IDFDV] form.%%
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*Records required are: Code RA, RE, RS, RF (other record codes are not required but can be included).\\__NEW FOR 2018:__ RT Record is not required.
*Records required are: Code RA, RE, RS, RV, RF. Other record codes are not required (RW, RO, RT and RU) and should be removed.
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[RPYEU] must be run with the following report parameters and filters selected to generate the Pennsylvania State file information: \\
__Report Parameters__
|Annual Form Code|(example: use standard form code, such as 'HL$US-W2-YYYY'
|Period Type|Year
|Period End Date|Year End Date, such as 31-Dec-YYYY
|Media Format|State File Format
|Directory Name|Must be defined or an output file will not be generated
|Media File Name|Must be defined or an output file will not be generated
[RPYEU] must be run with the following report parameters and filters selected to generate the Pennsylvania State file information: \\ \\
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\\
__Report Filters__
|Select State|Pennsylvania, USA
__RPYEU Report Parameters__
|Annual Form Code|Use standard form code, such as 'HL$US-W2-YYYY'
|Period Type|Mandatory. Defines the period type. Enter "Year" for Annual reporting and "Quarter" for quarterly reporting.
|Period End Date|Mandatory. Defines the end date of the reporting period.
|Media Format|Mandatory. Defines the Federal file format for SSA reporting (includes 'RW' and 'RS' records).
|Directory Name| Mandatory. Defines the name of the government Magnetic Media file. Must be defined or an output file will not be produced
|Media File Name|Mandatory. Defines the media file name of the data being uploaded. Must be defined or an output file will not be produced
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__RPYEU Report Filters__
|Select State: Pennsylvania, USA
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!Record Name: Code RA - Transmitter Record
||Column||Description||Source
|1-2|Record Identifier|Constant "RA"
|3-11|Submitter’s Employer ID Number (EIN)|Derived from the ‘SUB-ER-EIN’ [IDFDV] Field Identifier (seq 1000). \\Numeric only.
|12-19|User Identification (User ID)|Required.\\Enter the eight-character BSO User ID assigned to the employee who is attesting to the accuracy of this file.
|20-23|Software Vendor Code|Enter the numeric four-digit Software Vendor Identification Code assigned by the National Association of Computerized Tax Processors (NACTP). \\If "99 (Off-the-Shelf Software) is entered in the Software Code field (positions 36-37) enter the Software Vendor Code. Otherwise, fill with blanks.
|24-28|Blank|Fill with blanks. Reserved for SSA use.
|29|Resub Indicator|Enter "1" if this file is being resubmitted. Otherwise, enter "0" (zero).
|30-35|Resub Wage File Identifier (WFID)|If "1" was entered in Resub Indicator field (position 29), enter the WFID displayed on the notice SSA sent. Otherwise, fill with blanks.
|36-37|Software Code|Enter "99" to indicate 'Off-the-Shelf Software'
|38-94|Company Name|Enter the Company Name. \\Left justify and fill with blanks
|95-116|Location Address|Enter the company's location address (Attention, Suite, Room Number, etc.)
|117-138|Delivery Address|Enter the company's delivery address (Street or Post Office Box).\\Example: 123 Main Street.\\Left justify and fill with blanks
|139-160|City|Enter the company's city. Left justify and fill with blanks
|161-162|State Abbreviation|Enter the company's State or commonwealth/territory. \\Use a postal abbreviation. For a foreign address, fill with blanks
|163-167|ZIP Code|Enter the company's ZIP code. For a foreign address, fill with blanks
|168-171|ZIP Code Extension|Enter the company's four-digit extension of the ZIP code. If not applicable, fill with blanks
|172-176|Blank|Fill with blanks. Reserved for SSA use.
|177-199|Foreign State/Province|If applicable, enter the company's foreign State/Province. Left justify and fill with blanks. Otherwise, fill with blanks.
|200-214|Foreign Postal Code|If applicable, enter the company's foreign postal code. Left justify and fill with blanks. Otherwise, fill with blanks.
|215-216|Country Code|If one of the following applies, fill with blanks: \\* One of the 50 States of the U.S.A. \\* District of Columbia \\* Military Post Office (MPO) \\* American Samoa \\* Guam \\* Northern Mariana Islands \\* Puerto Rico \\* Virgin Islands \\ \\Otherwise, enter the applicable Country Code.
|217-273|Submitter Name|Required. Enter the name of the organization's submitter to receive error notification if this file cannot be processed. Left Justify and fill with blanks. \\ Derived from the ‘SUB-SUBM-NAME’ [IDFDV] Field Identifier (seq 1150).
|274-295|Submitter Location Address|Enter the submitter's location address (Attention, Suite, Room Number, etc.) \\Left justify and fill with blanks. \\Derived from the ‘SUB-SUBM-LOCN’ [IDFDV] Field Identifier (seq 1160).
|296-317|Submitter Delivery Address|Required. Enter the submitter's delivery address (Street or Post Office Box). \\Left justify and fill with blanks. \\Derived from the ‘SUB-SUBM-DELIV’ [IDFDV] Field Identifier (seq 1170).
|318-339|Submitter City|Required. Enter the submitter's city. \\Left justify and fill with blanks. \\Derived from the ‘SUB-SUBM-CITY’ [IDFDV] Field Identifier (seq 1180).
|340-341|Submitter State Abbreviation|Required. Enter the submitter's State or commonwealth/territory. Use a postal abbreviation. \\For a foreign address, fill with blanks. \\ Derived from the ‘SUB-SUBM-STATE’ [IDFDV] Field Identifier (seq 1190).
|342-346|Submitter ZIP Code|Required. Enter the submitter's ZIP Code. \\For a foreign address, fill with blanks. \\Derived from the ‘SUB-SUBM-ZIP’ [IDFDV] Field Identifier (seq 1200).
|347-350|Submitter ZIP Code extension|Enter the submitter's four-digit extension of the ZIP code. If not applicable, fill with blanks. \\Derived from the ‘SUB-SUBM-ZIP-EXT’ [IDFDV] Field Identifier (seq 1210).
|351-355|Blank|Fill with blanks. Reserved for SSA use
__IMPORTANT NOTE:__ If using a foreign address, the foreign State/Province (postions 356-378), foreign Postal Code (positions 379-393) and the Contry Code (positions 394-395) are required to be completed.
|356-378|Foreign State/Province|If applicable, enter the submitter's foreign State/Province. Left justify and fill with blanks. Otherwise, fill with blanks.
|379-393|Foreign Postal Code|If applicable, enter the submitter's foreign Postal Code. Left justify and fill with blanks. Otherwise, fill with blanks.
|394-395|Country Code|If one of the following applies, fill with blanks \\* One of the 50 States of the U.S.A. \\* District of Columbia \\* Military Post Office (MPO) \\* American Samoa \\* Guam \\* Northern Mariana Islands \\* Puerto Rico \\* Virgin Islands \\ \\Otherwise, enter the applicable Country Code.
|396-422|Contact Name|Required. Enter the name of the person to be contacted by SSA concerning processing problems. \\Left justify and fill with blanks. \\Derived from the ‘SUB-CONT-NAME’ [IDFDV] Field Identifier (seq 1250).
|423-437|Contact Phone Number|Required. Enter the contact's phone number with numeric valies only (including area code). Do not use any special characters. \\Left justify and fill with blanks. \\ \\__NOTE: It is imperative that the contact's telephone number be entered in the appropriate positions. Failure to include correct and complete submitter contact information may, in some cases, delay the timely processing of your file.__ \\ \\Derived from the ‘SUB-CONT-TEL’ [IDFDV] Field Identifier (seq 1260).
|438-442|Contact Phone Extension|Enter the contact's telephone extension. \\Left justify and fill with blanks.\\ Derived from the ‘SUB-CONT-TEL-EXT’ [IDFDV] Field Identifier (seq 1270).
|443-445|Blank|Fill with blanks. Reserved for SSA use.
|446-485|Contact E-mail/Internet|Enter the contact's e-mail/internet address. \\Derived from the ‘SUB-CONT-EMAIL’ [IDFDV] Field Identifier (seq 1280).
|486-488|Blank|Fill with blanks. Reserved for SSA use.
|489-498|Contact Fax|If applicable, enter the contact's fax number (including area code). Otherwise, fill with blanks. \\Derived from the ‘SUB-CONT-FAX’ [IDFDV] Field Identifier (seq 1290).
|499|Blank|Fill with blanks. Reserved for SSA use.
|500|Preparer Code|Enter one of the following codes to indicate who prepared this file: \\* A = Accounting Firm \\* L = Self Prepared \\* S = Service Bureau \\* P = Parent Company \\* O = Other.\\ \\If more than one code applies, use the code that best describes who prepared this file.
|501-512 PA|Blank|Fill with blanks. Reserved for SSA use.
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!Record Name: Code RE - Employer Record
||Column||Description||Source
|1-2|Record Identifier|Constant "RE"
|3-6|Tax year|Required. Enter the tax year for this report (CCYY). Derived from the user defined FROM-TO period, converted to CCYY.
|7 PA|Agent Indicator Code|If applicable, enter one of the following codes:\\* 1 = 2678 Agent \\* 2 = Common Paymaster \\* 3 = 3504 Agent\\If more than one code applies, use the one that best describes your status as an agent.\\Otherwise, fill with a blank.
|8-16|Employer/Agent EIN|Required. Derived from the applicable Federal reporting EIN, from [IDGV] or [IDGR].
|17-25|Agent for EIN|If "1" was entered in the Agent Indicator Code field (position 7), enter the client-employer's EIN for which you are an Agent. Otherwise, fill with blanks.
|26|Terminiating Business Indicator|If this is the last tax year that W-2s will be filed under this EIN, enter "1". Otherwise, enter 0 (zero).
|27-30|Establishment Number|For multiple RE (Employer) Records with the same EIN, you can use this field to assign a unique identifier for each RE (Employer) Record. Otherwise, fill with blanks.
|31-39|Other EIN|For this tax year, if you submiited tax payments to the IRS under Form 941, 943, 944, CT-1 or Schedule H or W2 data to SSA, and a different EIN was used from the EIN in positions 8-16, enter the other EIN. Otherwise, fill with blanks.
__IMPORTANT NOTE:__The Employer's Name field (positions 40-96) and the Employer's Address fields (positions 97-173) should normally match the employer name and address under which tax payments were submitted to the IRS under Form 941, 943, 944, 945, CT-1 or Schedule H.
|40-96|Employer Name|Required. Enter the name associated with the EIN entered in positions 8 - 16. \\Left justify and fill with blanks. \\Derived from the ‘W2-ER-NAME’ [IDFDV] Field Identifier (seq 2010).
|97-118|Employer Location Address|Enter the employer's location address (Attention, Suite, Room Number, etc.) \\Left justify and fill with blanks. \\Derived from the ‘W2-ER-LOCN-ADDR’ [IDFDV] Field Identifier (seq 2020).
|119-140|Employer Delivery Address|Enter the employer's delivery address (Street or Post Office Box). \\Left justify and fill with blanks. \\Derived from the ‘W2-ER-DELIV-ADDR’ [IDFDV] Field Identifier (seq 2030).
|141-162|Employer City|Enter the employer's city. \\Left justify and fill with blanks. \\Derived from the ‘W2-ER-CITY’ [IDFDV] Field Identifier (seq 2040).
|163-164|Employer State Abbreviation|Enter the employer's State or commonwealth/territory. Use a postal abbreviation. \\For a foreign address, fill with blanks. \\Derived from the ‘W2-ER-STATE’ [IDFDV] Field Identifier (seq 2050).
|165-169|Employer ZIP Code|Enter the employer's ZIP Code. \\For a foreign address, fill with blanks. \\Derived from the ‘W2-ER-ZIP’ [IDFDV] Field Identifier (seq 2060).
|170-173|Employer ZIP Code Extension|Enter the employer's four-digit extension of the ZIP code. If not applicable, fill with blanks. \\Derived from the ‘W2-ER-ZIP-EXT’ [IDFDV] Field Identifier (seq 2070).
|174|Kind of Employer|Required. Enter the appropriate kind of employer: \\* F = Federal Government \\* State/local non-501c \\* T = 501c non-government \\* Y = State/local 501c \\* N = None apply
|175-178|Blank|Fill with blanks. Reserved for SSA use.
|179-201|Foreign State/Province|If applicable, enter the employer's foreign State/Province. Left justify and fill with blanks. Otherwise, fill with blanks.
|202-216|Foreign Postal Code|If applicable, enter the company's foreign postal code. Left justify and fill with blanks. Otherwise, fill with blanks.
|217-218|Country Code|If one of the following applies, fill with blanks: \\* One of the 50 States of the U.S.A. \\* District of Columbia \\* Military Post Office (MPO) \\* American Samoa \\* Guam \\* Northern Mariana Islands \\* Puerto Rico \\* Virgin Islands \\ \\Otherwise, enter the applicable Country Code.
|219|Employment Code|Required. Enter the appropriate employment code: \\* A = Agriculture (Form 943)\\* H = Household (Schedule H)\\* M = Military (Form 941) \\* Q = Medicare Qualified Government Employment (Form 941)\\* X = Railroad (CT-1) \\* F = Regular (Form 944)\\* R = Regular, all others (Form 941)
|220|Tax Jurisdiction Code|Required. Enter the code that identifies the type of income tax withheld from the employee's earnings: \\* Blank (W-2) \\* V = Virgin Islands (W-2VI) \\* G = Guam (W-2GU) \\* S = American Samoa (W-2AS) \\* N = Northern Mariana Islands (W-2CM) \\* P = Puerto Rico (W-2PR/499R-2)
|221|Third Party Sick Pay Indicator|Enter "1" for a sick pay indicator. Otherwise, enter "0" (zero).
|222-248|Employer Contact Name|Enter the name of the employer's contact. \\Left justify and fill with blanks.
|249-263|Employer Contact Phone Number|Enter the employer's contact telephone number with __numeric values only__ (including area code). Do not use any special characters.\\Left justify and fill with blanks.
|264-268|Employer Contact Phone Extension|Enter the employer's contact telephone extension with __numeric values only__. Do not use any special characters.\\Left justify and fill with blanks.
|269-278|Employer Contact Fax Number|If applicable, enter the employer's contact fax number with __numeric values only__ (including area code). Do not use any special characters.\\Otherwise, fill with blanks. \\ __For US and US Territories only.__
|279-318|Employer Contact E-Mail/Internet|Enter the employer's contact e-mail/internet address.
|319-512 PA|Blank|Fill with blanks. Reserved for SSA use.
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!Record Name: Code RA – Transmitter Record (Required)
[{InsertPage page='W2_EFW2_RECORD_RA'}]
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!Record Name: Code RE – Employer Record (Required)
[{InsertPage page='W2_EFW2_RECORD_RE'}]
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NOTE: Positions 1- 247 and 268-337 follow SSA requirements. All other positions are State of Pennsylvania specific
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|3-4|State Code|Enter the appropriate FIPS postal __numeric__ code. \\Derived from the State being reported.\\Pennsylvania numeric code is "42"
|3-4|State Code|Enter the appropriate postal __numeric__ code. \\Derived from the State being reported.
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|10-18|Social Security Number|Enter the employee's SSN. __If no SSN is available, enter zeroes.__ \\Derived from the ‘W2-EE-SSN’ [IDFDV] Field Identifier.\\
|19-33|Employee First Name|Enter the employee's first name, as shown on the SSN card. \\Left justify and fill with blanks. \\Derived from the ‘W2-EE-FIRST-NAME’ [IDFDV] Field Identifier.
|34-48|Employee Middle Name or Initial|If applicable, enter the employee's middle name or initial, as shown on the SSN card. \\Left justify and fill with blanks. Otherwise, fill with blanks. \\Derived from the ‘W2-EE-MIDDLE’ [IDFDV] Field Identifier.
|49-68|Employee Last Name|Enter the employee's last name, as shown on the SSN card. \\Left justify and fill with blanks. \\ Derived from the ‘W2-EE-LAST-NAME’ [IDFDV] Field Identifier.
|69-72|Employee Suffix|If applicable, enter the employee's alphabetic suffix. \\Left justify and fill with blanks. Otherwise, fill with blanks. \\Derived from the ‘W2-EE-SUFFIX’ [IDFDV] Field Identifier.
|73-94|Employee Location Address|Enter the employee's location address (Attention, Suite, Room Number, etc.) \\Left justify and fill with blanks. \\Derived from the ‘W2-EE-LOCN-ADDR’ [IDFDV] Field Identifier.
|95-116|Employee Delivery Address|Enter the employee's delivery address. \\Left justify and fill with blanks. \\Derived from the ‘W2-EE-DELIV-ADDR’ [IDFDV] Field Identifier.
|117-138|Employee City|Enter the employee's city. \\Left justify and fill with blanks. Derived from the 'W2-EE-CITY’ [IDFDV] Field Identifier.
|139-140|Employee State Abbreviation|Enter the employee's State or commonwealth/territory. Use a postal abbreviation. \\For a foreign address, fill with blanks. \\Derived from the ‘W2-EE-STATE’ [IDFDV] Field Identifier.
|141-145|Employee ZIP Code|Enter the employee's ZIP Code. \\For a foreign address, fill with blanks. \\Derived from the ‘W2-EE-ZIP’ [IDFDV] Field Identifier.
|146-149|Employee ZIP Code Extension|Enter the employee's four-digit extension of the ZIP code. If not applicable, fill with blanks. \\Derived from the ‘W2-EE-ZIP-EXT’ [IDFDV] Field Identifier.
|10-18|Social Security Number|Enter the employee's SSN. __If no SSN is available, fill with zeros.__ \\Derived from the ‘W2-EE-SSN’ [IDFDV] Field Identifier.\\
|19-33|Employee First Name|Enter the employee's first name. Left justify and fill with blanks. \\Derived from [IDFDV] W2-EE-FIRST-NAME Field Identifier
|34-48|Employee Middle Name or Initial|Enter the employee's middle name or initial, if applicable. Left justify and fill with blanks.\\Derived from [IDFDV] Field Identifier: ‘W2-EE-MIDDLE’
|49-68|Employee Last Name|Enter the employee's last name. Left justify and fill with blanks.\\Derived from [IDFDV] Field Identifier: ‘W2-EE-LAST-NAME’
|69-72|Employee Suffix|Enter the employee's alphabetical suffix, if applicable. Left justify and fill with blanks.\\Derived from [IDFDV] Field Identifier: ‘W2-EE-SUFFIX’
|73-94|Employee Location Address|Enter the employee's location address. Include suite, room number, etc. Left justify and fill with blanks.\\Derived from [IDFDV] Field Identifier: ‘W2-EE-LOCN-ADDR’
|95-116|Employee Delivery Address|Enter the employee's delivery address. Left justify and fill with blanks.\\Derived from [IDFDV] Field Identifier: ‘W2-EE-DELIV-ADDR’
|117-138|Employee City|Enter the employee's city. Left justify and fill with blanks.\\Derived from [IDFDV] Field Identifier: ‘W2-EE-CITY’
|139-140|Employee State Abbreviation|Enter the employee's State postal abbreviation. Left justify and fill with blanks. For a foreign address, fill with blanks.\\Derived from [IDFDV] Field Identifier: ‘W2-EE-STATE’
|141-145|Employee ZIP Code|Enter the employee's zip code. For a foreign address, fill with blanks.\\Derived from [IDFDV] Field Identifier: ‘W2-EE-ZIP’
|146-149|Employee ZIP Code Extension|Enter the employee's four-digit zip code extension. If not applicable, fill with blanks.\\Derived from [IDFDV] Field Identifier: ‘W2-EE-ZIP-EXT’
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|155-177|Foreign State/Province|If applicable, enter the employee's foreign State/Province. \\Left justify and fill with blanks. \\Otherwise, fill with blanks.
|178-192|Foreign Postal Code|If applicable, enter the employee's foreign postal code. \\Left justify and fill with blanks. \\Otherwise, fill with blanks.
|193-194|Country Code|If one of the following applies, fill with blanks: \\* One of the 50 States of the U.S.A. \\* District of Columbia \\* Military Post Office (MPO) \\* American Samoa \\* Guam \\* Northern Mariana Islands \\* Puerto Rico \\* Virgin Islands \\ \\Otherwise, enter the applicable Country Code.
|155-177|Foreign State/Province|If applicable, enter the employee's foreign State/Province. \\Left justify and fill with blanks. Otherwise, fill with blanks.
|178-192|Foreign Postal Code|If applicable, enter the employee's foreign postal code. \\Left justify and fill with blanks. Otherwise, fill with blanks.
|193-194|Country Code|If one of the following applies, fill with blanks: \\ \\* One of the 50 States of the U.S.A. \\* District of Columbia \\* Military Post Office (MPO) \\* American Samoa \\* Guam \\* Northern Mariana Islands \\* Puerto Rico \\* Virgin Islands \\ \\Otherwise, enter the applicable Country Code.
;Locations 195 to 267:Apply to Quarterly Unemployment Reporting\\If the user has defined ‘Period Type’ as ‘Quarter’, then Locations 195 to 267 will be filled.\\Please read the document [Tax Reporting - US General] for details on quarterly reporting.
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|197-202|Reporting Period|Enter the last month and four-digit year for the calendar quarter that this report applies to.\\ __Applies to unemployment reporting.__
|197-202|Reporting Period|Enter the last month and four-digit year for the calendar quarter that this report applies. \\ __Applies to unemployment reporting.__
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|227-234|Date First Employed|Enter the month, day and four-digit year.\\ __Applies to unemployment reporting.__
|235-242|Date of Separation|Enter the month, day and four-digit year.\\ __Applies to unemployment reporting.__
|227-234|Date First Employed|Enter the month, day and four-digit year. \\ __Applies to unemployment reporting.__
|235-242|Date of Separation|Enter the month, day and four-digit year. \\ __Applies to unemployment reporting.__
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|248-267|State Employer Account Number|Enter the employer's State Account Number.\\__Applies to unemployment reporting.__
|248-255 PA| Employer Withholding Account Number|Enter 8-digit employer withholding account number
|256-267|Blank
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|274-275|State code|Enter the appropriate numeric FIPS code. \\Derived from the State being reported\\Pennsylvania is code "42". \\__Applies to income tax reporting.__
|276-286|PA State Taxable Wages|Right justify and zero fill. \\__Applies to income tax reporting.__ \\ Derived from the ‘W2-ST-WAGE-HOME’ and ‘W2-ST-WAGE-WORK’ [IDFDV] Field Identifiers
|287-297|PA State Income Tax Withheld|Right justify and zero fill. \\__Applies to income tax reporting.__ \\Derived from the ‘W2-ST-TAX-HOME’ and ‘W2-ST-TAX-WORK’ [IDFDV] Field Identifiers
;Locations 274 to 337:Apply to Income Tax Reporting\\If the user has defined ‘Period Type’ as ‘Quarter’ or ‘Year’, then Locations 274 to 337 will be filled.
|274-275|State code|Enter the appropriate postal __numeric__ code. \\Derived from the State being reported. \\__Applies to income tax reporting.__
|276-286|State Taxable Wages|Right justify and zero fill. \\ Derived from the ‘W2-ST-WAGE-HOME’ and ‘W2-ST-WAGE-WORK’ [IDFDV] Field Identifiers. \\__Applies to income tax reporting.__
|287-297|State Income Tax Withheld|Right justify and zero fill. \\Derived from the ‘W2-ST-TAX-HOME’ and ‘W2-ST-TAX-WORK’ [IDFDV] Field Identifiers. \\__Applies to income tax reporting.__
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|338-412|Supplemental Data 1|To be defined by user.
|413-487|Supplemental Data 2|To be defined by user.
|488-512|Blank|Fill with blanks. Reserved for SSA use.
|338-346 PA|Individual Taxpayer Identification Number (ITIN)|Enter the employee's ITIN as shown on the card issued by SSA.
|347-512 PA|Blank|Fill with blanks. Reserved for SSA use.
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!Record Name: Code RT - Total Record
__New for 2018. This record is no longer required.__
!Record Name: Code RV - State Total Record
||Column||Description||Source
|1-2|Record Identifier|Constant "RV"
|3-4|State Code|Must be "42" for PA State Wages and Withholding
|5-8|Tax Year|Required. Enter the tax year being reported.
|9-16|PA 8 digit Account Number|Required. Enter the PA 8-digit Account Number.
|17-25|Employer EIN|Required
|26-32|Number of RS Records|Required. Enter the total Number of RS Records when State Code equals '42'
|33-47|Total PA Taxable Wages|Required. Enter the total of PA Taxable Wages when State Code equals '42'
|48-62|Total PA Taxable Withheld|Required. Enter the total of PA Taxable Withheld when State Code equals '42'
|63-512|Blank|Fill with blanks. Reserved for PADOR use
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\\ \\
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|3-7|Blank|Fill with blanks. Reserved for SSA use.
|8-16|Number of RW Records|Enter the total number of RW (Employee) Records reported on the entire file. Right justify and zero fill.
|17-512|Blank|Fill with blanks. Reserved for SSA use.
|3-475|Blank|Fill with blanks. Reserved for SSA use.
|476-482|Number of RS records when State Code equals '42'|Required
|483-497|Total PA Taxable Wages of RS records when State Code equals '42'|Required
|498-512|Total PA Taxable Withheld of RS records when State Code equals '42'|Required
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!!Philadelphia City
!!Philadelphia City File Procedures
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For W2 City filing: https://www.revenue.pa.gov/GeneralTaxInformation/Tax%20Types%20and%20Information/EmployerWithholding/Documents/2018_w-2_and_1099_reporting_inst_and_specs.pdf
For W2 City filing: \\[https://www.revenue.pa.gov/GeneralTaxInformation/Tax%20Types%20and%20Information/EmployerWithholding/Documents/2018_w-2_and_1099_reporting_inst_and_specs.pdf]
\\
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*Record Codes required are: Code RA, RE, RF, RV
*Record Codes required are: Code RA, RE, RS, RV, RF
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[RPYEU] must be run with the following report parameters and filters selected to generate the Pennsylvania City file information:\\
__Report Parameters__
|Media Format|State File Format
[RPYEU] must be run with the following report parameters and filters defined to generate the Pennsylvania City file information:\\ \\
__RPYEU Report Parameters__
|Media Format:State File Format
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__Report Filters__
|Select State|Pennsylvania, USA
|Select City|Philadelphia, PA, USA
__RPYEU Report Filters__
|Select State: Pennsylvania, USA
|Select City: Philadelphia, PA, USA
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When RPYEU generates the PHILA Local file, RPYEU will pick up more than one dtx from YTD because Philadelphia has multiple jurisdictions that are for PHILA.
*RPYEU supports the lexicon X_W2_MEDIA_FORMAT for a value of: \\
**21 - PA PHILA format
When RPYEU generates the PHILA Local file, RPYEU will pick up more than one dtx from YTD because Philadelphia has multiple jurisdictions that are for PHILA. \\
RPYEU supports the lexicon X_W2_MEDIA_FORMAT for a value of "*21 - PA PHILA format"
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*When RPYEU is run, select the followng report parameters and filters: \\
__Report Parameters__
|Media Format|PA PHILA File Format
*When RPYEU is run, define the following report parameters and filters as follows: \\
__RPYEU Report Parameters__
|Media Format: PA PHILA File Format
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__Report Filters__
|Select City|ALL
__RPYEU Report Filters__
|Select City: All
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To generate the PHILA file, users must select one City or ALL City on the City field.
To generate the PHILA file, users must select one City or ALL Cities on the City field.
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*W2 State Media Filing = 03,
*W2 Tax Type Code = C,
*W2 State Media Filing = 03
*W2 Tax Type Code = C
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!Philadelphia City Magnetic Media Reporting - EFW2 Format
\\ \\
!!Philadelphia City Magnetic Media Reporting - EFW2 Format
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||Column||Description||Source
|1-2|Record Identifier|Constant "RA"
|3-11|Submitter’s Employer ID Number (EIN)|Derived from the ‘SUB-ER-EIN’ [IDFDV] Field Identifier (seq 1000). \\Numeric only.
|12-19|User Identification (User ID)|Required.\\Enter the eight-character BSO User ID assigned to the employee who is attesting to the accuracy of this file.
|20-23|Software Vendor Code|Enter the numeric four-digit Software Vendor Identification Code assigned by the National Association of Computerized Tax Processors (NACTP). \\If "99" is entered (Off-the-Shelf Software) in the Software Code field (positions 36-37) enter the Software Vendor Code. Otherwise fill with blanks.
|24-28|Blank|Fill with blanks. Reserved for SSA use.
|29|Resub Indicator|Enter "1" if this file is being resubmitted. Otherwise, enter "0" (zero).
|30-35|Resub Wage File Identifier (WFID)|If "1" was entered in Resub Indicator field (position 29), enter the WFID displayed on the notice SSA sent. Otherwise, fill with blanks.
|36-37|Software Code|Enter "99" to indicate 'Off-the-Shelf Software'
|38-94|Company Name|Enter the Company Name. Left justify and fill with blanks
|95-116|Location Address|Enter the company's location address (Attention, Suite, Room Number, etc.)
|117-138|Delivery Address|Enter the company's delivery address (Street or Post Office Box).\\Example: 123 Main Street.\\Left justify and fill with blanks
|139-160|City|Enter the company's city. Left justify and fill with blanks
|161-162|State Abbreviation|Enter the company's State or commonwealth/territory. \\Use a postal abbreviation. For a foreign address, fill with blanks
|163-167|ZIP Code|Enter the company's ZIP code. For a foreign address, fill with blanks
|168-171|ZIP Code Extension|Enter the company's four-digit extension of the ZIP code. If not applicable, fill with blanks
|172-176|Blank|Fill with blanks. Reserved for SSA use.
|177-199|Foreign State/Province|If applicable, enter the company's foreign State/Province. Left justify and fill with blanks. Otherwise, fill with blanks.
|200-214|Foreign Postal Code|If applicable, enter the company's foreign postal code. Left justify and fill with blanks. Otherwise, fill with blanks.
|215-216|Country Code|If one of the following applies, fill with blanks: \\* One of the 50 States of the U.S.A. \\* District of Columbia \\* Military Post Office (MPO) \\* American Samoa \\* Guam \\* Northern Mariana Islands \\* Puerto Rico \\* Virgin Islands \\ \\Otherwise, enter the applicable Country Code.
|217-273|Submitter Name|Required. Enter the name of the organization's submitter to receive error notification if this file cannot be processed. Left Justify and fill with blanks. \\ Derived from the ‘SUB-SUBM-NAME’ [IDFDV] Field Identifier (seq 1150).
|274-295|Submitter Location Address|Enter the submitter's location address (Attention, Suite, Room Number, etc.) \\Left justify and fill with blanks. \\Derived from the ‘SUB-SUBM-LOCN’ [IDFDV] Field Identifier (seq 1160).
|296-317|Submitter Delivery Address|Required. Enter the submitter's delivery address (Street or Post Office Box). \\Left justify and fill with blanks. \\Derived from the ‘SUB-SUBM-DELIV’ [IDFDV] Field Identifier (seq 1170).
|318-339|Submitter City|Required. Enter the submitter's City. \\Left justify and fill with blanks. \\Derived from the ‘SUB-SUBM-CITY’ [IDFDV] Field Identifier (seq 1180).
|340-341|Submitter State Abbreviation|Required. Enter the submitter's State or commonwealth/territory. Use a postal abbreviation. \\For a foreign address, fill with blanks. \\ Derived from the ‘SUB-SUBM-STATE’ [IDFDV] Field Identifier (seq 1190).
|342-346|Submitter ZIP Code|Required. Enter the submitter's ZIP Code. \\For a foreign address, fill with blanks. \\Derived from the ‘SUB-SUBM-ZIP’ [IDFDV] Field Identifier (seq 1200).
|347-350|Submitter ZIP Code extension|Enter the submitter's four-digit extension of the ZIP code. If not applicable, fill with blanks. \\Derived from the ‘SUB-SUBM-ZIP-EXT’ [IDFDV] Field Identifier (seq 1210).
|351-355|Blank|Fill with blanks. Reserved for SSA use
__IMPORTANT NOTE:__ If using a foreign address, the foreign State/Province (postions 356-378), foreign Postal Code (positions 379-393) and the Contry Code (positions 394-395) are required to be completed.
|356-378|Foreign State/Province|If applicable, enter the submitter's foreign State/Province. Left justify and fill with blanks. Otherwise, fill with blanks.
|379-393|Foreign Postal Code|If applicable, enter the submitter's foreign Postal Code. Left justify and fill with blanks. Otherwise, fill with blanks.
|394-395|Country Code|If one of the following applies, fill with blanks: \\* One of the 50 States of the U.S.A. \\* District of Columbia \\* Military Post Office (MPO) \\* American Samoa \\* Guam \\* Northern Mariana Islands \\* Puerto Rico \\* Virgin Islands \\ \\Otherwise, enter the applicable Country Code.
|396-422|Contact Name|Required. Enter the name of the person to be contacted by SSA concerning processing problems. \\Left justify and fill with blanks. \\Derived from the ‘SUB-CONT-NAME’ [IDFDV] Field Identifier (seq 1250).
|423-437|Contact Phone Number|Required. Enter the contact's phone number with numeric valies only (including area code). Do not use any special characters. \\Left justify and fill with blanks. \\ \\__NOTE: It is imperative that the contact's telephone number be entered in the appropriate positions. Failure to include correct and complete submiiter contact information may, in some cases, delay the timely processing of your file.__ \\ \\Derived from the ‘SUB-CONT-TEL’ [IDFDV] Field Identifier (seq 1260).
|438-442|Contact Phone Extension|Enter the contact's telephone extension. \\Left justify and fill with blanks.\\ Derived from the ‘SUB-CONT-TEL-EXT’ [IDFDV] Field Identifier (seq 1270).
|443-445|Blank|Fill with blanks. Reserved for SSA use.
|446-485|Contact E-mail/Internet|Enter the contact's e-mail/internet address. \\Derived from the ‘SUB-CONT-EMAIL’ [IDFDV] Field Identifier (seq 1280).
|486-488|Blank|Fill with blanks. Reserved for SSA use.
|489-498|Contact Fax|If applicable, enter the contact's fax number (including area code). Otherwise, fill with blanks. \\Derived from the ‘SUB-CONT-FAX’ [IDFDV] Field Identifier (seq 1290).
|499|Blank|Fill with blanks. Reserved for SSA use.
|500|Preparer Code|Enter one of the following codes to indicate who prepared this file: \\* A = Accounting Firm \\* L = Self Prepared \\* S = Service Bureau \\* P = Parent Company \\* O = Other.\\ \\If more than one code applies, use the code that best describes who prepared this file.
|501-512 PA|Blank|Fill with blanks. Reserved for SSA use.
[{InsertPage page='W2_EFW2_RECORD_RA'}]
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||Column||Description||Source
|1-2|Record Identifier|Constant "RE"
|3-6|Tax year|Required. Enter the tax year for this report (CCYY). Derived from the user defined FROM-TO period, converted to CCYY.
|7 PA|Agent Indicator Code|If applicable, enter one of the following codes:\\* 1 = 2678 Agent \\* 2 = Common Paymaster \\* 3 = 3504 Agent\\If more than one code applies, use the one that best describes your status as an agent.\\Otherwise, fill with a blank.
|8-16|Employer/Agent EIN|Required. Derived from the applicable Federal reporting EIN, from [IDGV] or [IDGR].
|17-25|Agent for EIN|If "1" was entered in the Agent Indicator Code field (position 7), enter the client-employer's EIN for which you are an Agent. Otherwise, fill with blanks.
|26|Terminiating Business Indicator|If this is the last tax year that W-2s will be filed under this EIN, enter "1". Otherwise, enter 0 (zero).
|27-30|Establishment Number|For multiple RE (Employer) Records with the same EIN, you can use this field to assign a unique identifier for each RE (Employer) Record. Otherwise, fill with blanks.
|31-39|Other EIN|For this tax year, if you submiited tax payments to the IRS under Form 941, 943, 944, CT-1 or Schedule H or W2 data to SSA, and a different EIN was used from the EIN in positions 8-16, enter the other EIN. Otherwise, fill with blanks.
__IMPORTANT NOTE:__The Employer's Name field (positions 40-96) and the Employer's Address fields (positions 97-173) should normally match the employer name and address under which tax payments were submitted to the IRS under Form 941, 943, 944, 945, CT-1 or Schedule H.
|40-96|Employer Name|Required. Enter the name associated with the EIN entered in positions 8 - 16. \\Left justify and fill with blanks. \\Derived from the ‘W2-ER-NAME’ [IDFDV] Field Identifier (seq 2010).
|97-118|Employer Location Address|Enter the employer's location address (Attention, Suite, Room Number, etc.) \\Left justify and fill with blanks. \\Derived from the ‘W2-ER-LOCN-ADDR’ [IDFDV] Field Identifier (seq 2020).
|119-140|Employer Delivery Address|Enter the employer's delivery address (Street or Post Office Box). \\Left justify and fill with blanks. \\Derived from the ‘W2-ER-DELIV-ADDR’ [IDFDV] Field Identifier (seq 2030).
|141-162|Employer City|Enter the employer's City. \\Left justify and fill with blanks. \\Derived from the ‘W2-ER-CITY’ [IDFDV] Field Identifier (seq 2040).
|163-164|Employer State Abbreviation|Enter the employer's State or commonwealth/territory. Use a postal abbreviation. \\For a foreign address, fill with blanks. \\Derived from the ‘W2-ER-STATE’ [IDFDV] Field Identifier (seq 2050).
|165-169|Employer ZIP Code|Enter the employer's ZIP Code. \\For a foreign address, fill with blanks. \\Derived from the ‘W2-ER-ZIP’ [IDFDV] Field Identifier (seq 2060).
|170-173|Employer ZIP Code Extension|Enter the employer's four-digit extension of the ZIP code. If not applicable, fill with blanks. \\Derived from the ‘W2-ER-ZIP-EXT’ [IDFDV] Field Identifier (seq 2070).
|174|Kind of Employer|Required. Enter the appropriate kind of employer: \\* F = Federal Government \\* State/local non-501c \\* T = 501c non-government \\* Y = State/local 501c \\* N = None apply
|175-178|Blank|Fill with blanks. Reserved for SSA use.
|179-201|Foreign State/Province|If applicable, enter the employer's foreign State/Province. Left justify and fill with blanks. Otherwise, fill with blanks.
|202-216|Foreign Postal Code|If applicable, enter the company's foreign postal code. Left justify and fill with blanks. Otherwise, fill with blanks.
|217-218|Country Code|If one of the following applies, fill with blanks: \\* One of the 50 States of the U.S.A. \\* District of Columbia \\* Military Post Office (MPO) \\* American Samoa \\* Guam \\* Northern Mariana Islands \\* Puerto Rico \\* Virgin Islands \\ \\Otherwise, enter the applicable Country Code.
|219|Employment Code|Required. Enter the appropriate employment code: \\* A = Agriculture (Form 943)\\* H = Household (Schedule H)\\* M = Military (Form 941) \\* Q = Medicare Qualified Government Employment (Form 941)\\* X = Railroad (CT-1) \\* F = Regular (Form 944)\\* R = Regular, all others (Form 941)
|220|Tax Jurisdiction Code|Required. Enter the code that identifies the type of income tax withheld from the employee's earnings: \\* Blank (W-2) \\* V = Virgin Islands (W-2VI) \\* G = Guam (W-2GU) \\* S = American Samoa (W-2AS) \\* N = Northern Mariana Islands (W-2CM) \\* P = Puerto Rico (W-2PR/499R-2)
|221|Third Party Sick Pay Indicator|Enter "1" for a sick pay indicator. Otherwise, enter "0" (zero).
|222-248|Employer Contact Name|Enter the name of the employer's contact. \\Left justify and fill with blanks.
|249-263|Employer Contact Phone Number|Enter the employer's contact telephone number with __numeric values only__ (including area code). Do not use any special characters.\\Left justify and fill with blanks.
|264-268|Employer Contact Phone Extension|Enter the employer's contact telephone extension with __numeric values only__. Do not use any special characters.\\Left justify and fill with blanks.
|269-278|Employer Contact Fax Number|If applicable, enter the employer's contact fax number with __numeric values only__ (including area code). Do not use any special characters.\\Otherwise, fill with blanks. \\ __For US and US Territories only.__
|279-318|Employer Contact E-Mail/Internet|Enter the employer's contact e-mail/internet address.
|319-512 PA|Blank|Fill with blanks. Reserved for SSA use.
[{InsertPage page='W2_EFW2_RECORD_RE'}]
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||Column||Description||Source
|1-2|Record Identifier|Constant "RW"
|3-11|Social Security Number|Required. Enter the employee's SSN. \\If an invalid SSN is encountered, this field is filled with zeros. \\Derived from the ‘W2-EE-SSN’ (seq 2500) [IDFDV] Field Identifier.
|12-26|Employee First Name|Required. Enter the employee's first name. \\Left justify and fill with blanks. \\Derived from the ‘W2-EE-FIRST-NAME’ (seq 2510) [IDFDV] Field Identifier.
|27-41|Employee Middle Name or Initial|If applicable, enter the employee's middle name or initial. \\Left Justify and fill with blanks. Otherwise, fill with blanks. \\Derived from the ‘W2-EE-MIDDLE’ (seq 2520) [IDFDV] Field Identifier.
|42-61|Employee Last Name|Required. Enter the employee's last name. \\Left justify and fill with blanks. \\Derived from the ‘W2-EE-LAST-NAME’ (seq 2530) [IDFDV] Field Identifier.
|62-65|Employee Suffix|If applicable, enter the employee's alphabetic suffix. \\ Left justify and fill with blanks. Otherwise, fill with blanks. \\Derived from the ‘W2-EE-SUFFIX’ (seq 2540) [IDFDV] Field Identifier.
|66-87|Employee Location Address|Enter the employee's location address (Attention, Suite, Room Number, etc.) \\Left justify and fill with blanks. \\Derived from the ‘W2-EE-LOCN-ADDR’ (seq 2600) [IDFDV] Field Identifier.
|88-109|Employee Delivery Address|Enter the employee's delivery address (Street or Post Office Box). \\Left justify and fill with blanks. \\Derived from the ‘W2-EE-DELIV-ADDR’ (seq 2610) [IDFDV] Field Identifier.
|110-131|Employee City|Enter the employee's City. \\Left justify and fill with blanks. \\Derived from the ‘W2-EE-CITY’ (seq 2620) [IDFDV] Field Identifier.
|132-133|Employee State Abbreviation|Enter the employee's State or commonwealth/territory. For a foreign address, fill with blanks. \\Derived from the ‘W2-EE-STATE’ (seq 2630) [IDFDV] Field Identifier.
|134-138|Employee ZIP Code|Enter the employee's ZIP code. For a foreign address, fill with blanks. \\Derived from the ‘W2-EE-ZIP’ (seq 2640) [IDFDV] Field Identifier.
|139-142|Employee ZIP Code Extension|Enter the employee's four-digit ZIP code extension. If not applicable, fill with blanks. \\Derived from the ‘W2-EE-ZIP-EXT’ (seq 2650) [IDFDV] Field Identifier.
|143-147|Blank|Fill with blanks. Reserved for SSA use.
|148-170|Employee Foreign State/Province|If applicable, enter the employee's foreign State/Province. \\ Left justify and fill with blanks. \\Derived from the ‘W2-EE-F-STATE’ (seq 2660) [IDFDV] Field Identifier.
|171-185|Employee Foreign Postal Code|If applicable, enter the employee's foreign postal code. \\Left justify and fill with blanks. Otherwise, fill with blanks. \\Derived from the ‘W2-EE-F-POSTAL’ (seq 2670) [IDFDV] Field Identifier.
|186-187|Employee Country Code|If one of the following applies, fill with blanks: \\* One of the 50 States of the U.S.A. \\* District of Columbia \\* Military Post Office (MPO) \\* American Samoa \\* Guam \\* Northern Mariana Islands \\* Puerto Rico \\* Virgin Islands \\ \\Otherwise, enter the applicable Country Code. \\ Derived from the ‘W2-EE-COUNTRY’ (seq 2680) [IDFDV] Field Identifier.
|188-198|Wages, Tips and Other Compensation|No negative amounts. \\ Right justify and zero fill. \\ \\__Does not apply to Puerto Rico, Virgin Islands, American Samoa, Guam or Northern Mariana Islands employees.__ \\Derived from the ‘W2-FIT-WAGE’ (seq 3000) [IDFDV] Field Identifier.
|199-209|Federal Income Tax Withheld|No negative amounts. \\Right justify and zero fill. \\Derived from the ‘W2-FIT-TAX’ (seq 3010) [IDFDV] Field Identifier.
|210-220|Social Security Wages|No negative amounts. \\Right justify and zero fill. \\Derived from the ‘W2-SSN-WAGE’ (seq 3020) [IDFDV] Field Identifier.
|221-231|Social Security Tax Withheld|No negative amounts. \\ Right justify and zero fill. \\Derived from the ‘W2-SSN-TAX’ (seq 3030) [IDFDV] Field Identifier.
|232-242|Medicare Wages and Tips|No negative amounts. \\Right justify and zero fill. \\Derived from the ‘W2-MEDI-WAGE’ (seq 3040) [IDFDV] Field Identifier.
|243-253|Medicare Tax Withheld|No negative amounts. \\ Right justify and zero fill. \\Derived from the ‘W2-MEDI-TAX’ (seq 3050) [IDFDV] Field Identifier.
|254-264|Social Security Tips|No negative amounts. \\ Right justify and zero fill. \\Derived from the ‘W2-SSN-TIP’ (seq 3060) [IDFDV] Field Identifier.
|265-275|Blank|Reserved for SSA use.
|276-286|Dependent Care Benefits|No negative amounts. \\Right justify and zero fill. \\Derived from the ‘W2-DEP-CARE’ (seq 3090) [IDFDV] Field Identifier.
|287-297|Deferred Compensation Contributions to Section 401(k) (Code D)|No negative amounts. \\Right justify and zero fill. \\ __Does not apply to Puerto Rico.__ \\Derived from the ‘W2-CODE-D’ (seq 4030) [IDFDV] Field Identifier.
|298-308|Deferred Compensation Contributions to Section 403(b) (Code E)|No negative amounts. \\Right justify and zero fill. \\ __Does not apply to Puerto Rico.__ \\Derived from the ‘W2-CODE-E’ (seq 4040) [IDFDV] Field Identifier.
|309-319|Deferred Compensation Contributions to Section 408(k)(6) (Code F)|No negative amounts. \\ Right justify and zero fill. \\ __Does not apply to Puerto Rico.__ \\Derived from the ‘W2-CODE-F’ (seq 4050) [IDFDV] Field Identifier.
|320-330|Deferred Compensation Contributions to Section 457(b) (Code G)|No negative amounts. \\ Right justify and zero fill. \\ __Does not apply to Puerto Rico.__ \\Derived from the ‘W2-CODE-G’ (seq 4060) [IDFDV] Field Identifier.
|331-341|Deferred Compensation Contributions to Section 501(c)(18)(D) (Code H)|No negative amounts. \\ Right justify and zero fill. \\ __Does not apply to Puerto Rico employees.__ \\Derived from the ‘W2-CODE-H’ (seq 4070) [IDFDV] Field Identifier.
|342-352|Blank|Reserved for SSA use.
|353-363|Non-qualified Plan Section 457 Distributions or Contributions|No negative amounts. \\ Right justify and zero fill.\\ __Does not apply to Puerto Rico.__ \\Derived from the ‘W2-NQUAL-457’ (seq 3102) [IDFDV] Field Identifier.
|364-374|Employer Contributions to a Health Savings Account (Code W)|No negative amounts. \\ Right justify and zero fill. \\ __Does not apply to Puerto Rico or Noerthern Mariana Islands employees.__ \\Derived from the ‘W2-CODE-W’ (seq 4190) [IDFDV] Field Identifier.
|375-385|Non-qualified Plan Not section 457 Distributions or Contributions|No negative amounts. \\ Right justify and zero fill. \\Derived from the ‘W2-NQUAL-N457’ (seq 3104) [IDFDV] Field Identifier.
|386-396|Nontaxable Combat Pay (Code Q)|No negative amounts. \\ Right justify and zero fill. \\ __Does not apply to Puerto Rico or Northern Mariana Islands employees.__
|397-407|Blank|Fill with blanks. Reserved for SSA use.
|408-418|Employer Cost of Premiums for Group Term Life Insurance Over $50,000 (Code C)|No negative amounts. \\Right justify and zero fill. \\ __Does not apply to Puerto Rico.__ \\Derived from the ‘W2-CODE-C’ (seq 4020) [IDFDV] Field Identifier.
|419-429|Income from the Exercise of Non-Statutory Stock Options (Code V)|No negative amounts. \\Right justify and zero fill. \\ __Does not apply to Puerto Rico.__ \\Derived from the ‘W2-CODE-V’ (seq 4180) [IDFDV] Field Identifier.
|430-440|Deferrals Under a Section 409A Non-Qualified Deferred Compensation Plan (Code Y)|No negative amounts. \\ Right justify and zero fill. \\ __Does not apply to Puerto Rico or Northern Mariana Islands employees.__
|441-451|Designated Roth Contributions to a Section 401 (k) Plan (Code AA)|No negative amounts. \\ Right justify and zero fill. \\ __Does not apply to Puerto Rico employees.__
|452-462|Designated Roth Contributions to a Section 403 (b) Salary Reduction Agreement (Code BB)|No negative amounts. \\Right justify and zero fill. \\ __Does not apply to Puerto Rico employees.__
|463-473|Cost of Employer-Sponsored Health Coverage (Code DD)|No negative amounts. \\Right justify and zero fill. \\ __Does not apply to Puerto Rico or Northern Mariana Islands employees.__
|474-484|Permitted Benefits Under a Qualified Small Employer Health Reimbursement Arrangement (Code FF)|No negative amounts. \\ Right justify and zero fill.
|485|Blank|Fill with blanks. Reserved for SSA use.
|486|Statutory Employee Indicator|Enter "1" for statutory employee. Otherwise, enter "0" (zero). \\Derived from the ‘W2-STAT-EE’ (seq 6000) [IDFDV] Field Identifier.
|487|Blank|Fill with blanks. Reserved for SSA use.
|488|Retirement Plan Indicator|Enter "1" for a sick pay indicator. Otherwise, enter "0" (zero). \\ Derived from the ‘W2-RETIRE-PLAN’ (seq 6020) [IDFDV] Field Identifier.
|489|Third-Party Sick Pay Indicator|Enter "1" for a retirement plan. Otherwise, enter "0" (zero). Derived from the ‘W2-3PARTY-SICK’ (seq 6060) [IDFDV] Field Identifier.
|490-512|Blank|Fill with blanks. Reserved for SSA use.
[{InsertPage page='W2_EFW2_RECORD_RW'}]
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|10-18|Social Security Number|Enter the employee's SSN. __If no SSN is available, enter zeros.__ \\Derived from the ‘W2-EE-SSN’ [IDFDV] Field Identifier.\\
|10-18|Social Security Number|Enter the employee's SSN. __If no SSN is available, fill with zeros.__ \\Derived from the ‘W2-EE-SSN’ [IDFDV] Field Identifier.\\
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;Locations 195 to 267:Apply to Quarterly Unemployment Reporting\\If the user has defined ‘Period Type’ as ‘Quarter’, then Locations 195 to 267 will be filled.\\Please read document [Tax Reporting - US General] for detail for quarterly reporting.
;Locations 195 to 267:Apply to Quarterly Unemployment Reporting\\If the user has defined ‘Period Type’ as ‘Quarter’, then Locations 195 to 267 will be filled.\\Please read the document [Tax Reporting - US General] for details on quarterly reporting.
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;Locations 274 to 337:Apply to Income Tax Reporting\\ \\If the user has defined ‘Period Type’ as ‘Quarter’ or ‘Year’, then Locations 274 to 337 will be filled.
;Locations 274 to 337:Apply to Income Tax Reporting\\If the user has defined ‘Period Type’ as ‘Quarter’ or ‘Year’, then Locations 274 to 337 will be filled.
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|276-286|PA State Taxable Wages|Right justify and zero fill. \\__Applies to income tax reporting.__ \\ Derived from the ‘W2-ST-WAGE-HOME’ and ‘W2-ST-WAGE-WORK’ [IDFDV] Field Identifiers
|287-297|PA State Income Tax Withheld|Right justify and zero fill. \\__Applies to income tax reporting.__ \\Derived from the ‘W2-ST-TAX-HOME’ and ‘W2-ST-TAX-WORK’ [IDFDV] Field Identifiers
|276-286|PA State Taxable Wages|Right justify and zero fill. \\ Derived from the ‘W2-ST-WAGE-HOME’ and ‘W2-ST-WAGE-WORK’ [IDFDV] Field Identifiers. \\__Applies to income tax reporting.__
|287-297|PA State Income Tax Withheld|Right justify and zero fill. \\Derived from the ‘W2-ST-TAX-HOME’ and ‘W2-ST-TAX-WORK’ [IDFDV] Field Identifiers. \\__Applies to income tax reporting.__
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|308|Tax Type Code|Enter the appropriate code for entries in fields 309-330: \\* C = City Income Tac \\* D = County Income Tax \\* E = School District Income Tax \\* F = Other Income Tax. __Applies to income tax reporting.__
|308|Tax Type Code|Enter the appropriate code for entries in fields 309-330: \\* C = City Income Tac \\* D = County Income Tax \\* E = School District Income Tax \\* F = Other Income Tax. \\ __Applies to income tax reporting.__
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[RPYEU] must be run with the following report parameters and filters selected to generate the Pennsylvania City file information: \\
__Report Parameters__
|Annual Form Code|Use the annually provided form code, such as HL$US-W2-YYYY. The Variables need to be entered on this form code for specific use in the installation.
[RPYEU] must be run with the following report parameters and filters selected to generate the Pennsylvania City file information: \\ \\
__RPYEU Report Parameters__
|Annual Form Code|Use the current annual form code, HL$US-W2-YYYY, provided by High Line. The Variables must be entered on this form code for specific use in the installation.
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__Report Filters__
|Select State|Pennsylvania, USA
__RPYEU Report Filters__
|Select State: Pennsylvania, USA
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!!Quarterly UI Wage Magnetic Media Reporting - ICESA Format
!Quarterly UI Wage Magnetic Media Reporting - ICESA Format
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__NOTE:__ Columns marked with PA indicates it is a Pennsylvania specific requirement which is not the standard record format.%%
__NOTE:__ Columns marked with PA indicates it is a Pennsylvania specific requirement which is not the standard record format.%%
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|6-14|Transmitter’s Federal Identification Number|Enter the tranmitter's FEIN. Only numeric characters. Omit hyphens, prefixes and suffixes. \\Derived from the ‘TRAN EIN’ (seq 1010) [IDFDV] Field Identifier.
|6-14|Transmitter’s Federal Identification Number|Enter the transmitter's FEIN. Only numeric characters. Omit hyphens, prefixes and suffixes. \\Derived from the ‘TRAN EIN’ (seq 1010) [IDFDV] Field Identifier.
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|19-23|Blank|Fill with blanks.
|19-23|Blank|Fill with blanks
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|154-158|Transmitter ZIP Code|Enter blanks
|159-163|Transmitter ZIP Code Extension|Enter blanks
|154-158|Transmitter ZIP Code|Fill with blanks
|159-163|Transmitter ZIP Code Extension|Fill with blanks
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|194-203|Transmitter Contact Telephone Number|Enter the telephone number where the transmitter contact can be contacted. \\Derived from the ‘TRAN CONTACT PHONE’(seq 1100) [IDFDV] Field Identifier.
|194-203|Transmitter Contact Telephone Number|Enter the telephone number where the transmitter's contact can be contacted. \\Derived from the ‘TRAN CONTACT PHONE’(seq 1100) [IDFDV] Field Identifier.
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|208-213 PA|Transmitter Authorization Number|Enter blanks.
|214-248 PA|Not Required|
|208-213 PA|Transmitter Authorization Number|Fill with blanks
|214-248 PA|Not Required|Fill with blanks
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|23-24|Internal Label|‘SL’, ‘NS’, ‘NL’, ‘AL’, or blank for diskette. \\Derived from the ‘BASIC INTERNAL LABEL’ (seq 2100, first 2 characters) [IDFDV] Field Identifier.
|25-25|Blank|Enter blanks
|23-24|Internal Label|Enter ‘SL’, ‘NS’, ‘NL’, ‘AL’, or blank for diskette. \\Derived from the ‘BASIC INTERNAL LABEL’ (seq 2100, first 2 characters) [IDFDV] Field Identifier.
|25-25|Blank|Fill with blanks
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|39-96|Blank|Enter blanks
|97-146 PA|Individual Name|Enter Blanks
|39-96|Blank|Fill with blanks
|97-146 PA|Individual Name|Fill with blanks
At line 481 changed one line
|248-252|Blank|Enter blanks
|248-252|Blank|Fill with blanks
At line 484 changed one line
|263-275|Blank|Enter blanks
|263-275|Blank|Fill with blanks
At line 491 changed one line
|15-23|Blank|Enter blanks
|15-23|Blank|Fill with blanks
At line 496 changed one line
|141-166|Blank|Enter blanks
|141-166|Blank|Fill with blanks
At line 500 changed one line
|182-187|Blank|Enter blanks
|182-187|Blank|Fill with blanks
At line 503 changed one line
|191-275 PA|Not required|Enter blanks
|191-275 PA|Not required|Fill with blanks
At line 509 changed one line
|2-10|Social Security Number|Enter the employee’s full nine-digit SSN. Do not drop the leading zeros. \\If not known, enter blanks.
|2-10|Social Security Number|Enter the employee’s full nine-digit SSN. Do not drop the leading zeros. \\If not known, fill with blanks.
At line 515 changed 3 lines
|50-63 PA|State QTR Total Gross Wages|Enter zeros
|64-77|State QTR Unemployment Compensation Total Wages|Enter the quarterly gross wages paid. Include all tip income. \\Derived from 7200 [IDFDV] Field Identifier.
|78-91|State QTR Unemployment Compensation Excess Wages|Enter zeros
|50-63 PA|State QTR Total Gross Wages|Fillwith zeros
|64-77|State QTR Unemployment Compensation Total Wages|Enter the quarterly gross wages paid. Include all tip income. \\Derived from the 7200 [IDFDV] Field Identifier.
|78-91|State QTR Unemployment Compensation Excess Wages|Fill with zeros
At line 519 changed 6 lines
|106-120|Quarterly State disability Insurance Taxable Wages|Enter zeros
|121-129|State QTR Tip Wages|Enter zeros
|130-131|Number of Weeks Worked|Enter the number of weeks in the reporting period in which $116 or more was earned, regardless of when paid. Valid values are 0 through 14 only. \\Derived from 3080 [IDFDV] Field Identifier.\\ \\This can either be ‘plugged’ as a constant, be picked up from a pay component that is previously populated by a UserCalc. \\ If left null, the the system will compute the value.
|132-134|Number of Hours Worked|Enter blanks
|135-138|Date First Employed|Enter blanks
|139-142|Date of Separation|Enter blanks
|106-120|Quarterly State disability Insurance Taxable Wages|Fill with zeros
|121-129|State QTR Tip Wages|Fill with zeros
|130-131|Number of Weeks Worked|Enter the number of weeks in the reporting period in which $116 or more was earned, regardless of when paid. Valid values are 0 through 14 only. \\Derived from the 3080 [IDFDV] Field Identifier.\\ \\This can either be defined as a constant, or be picked up from a pay component that is previously populated by a UserCalc. \\ If left null, the the system will compute the value.
|132-134|Number of Hours Worked|Fill with blanks
|135-138|Date First Employed|Fill with blanks
|139-142|Date of Separation|Fill with blanks
At line 527 changed 2 lines
|156-161|Blank|Enter blanks
|162-275 PA|Not required|
|156-161|Blank|Fill with blanks
|162-275 PA|Not required
At line 535 changed 3 lines
|13-26 PA|Not required|Enter zeros
|27-40|State QTR Unemployment Compensation Total Wages for Employer|Enter the quarterly gross wages subject to State unemployment tax. Include all tip income. \\ \\The total of this field on all ‘S’ records since the last ‘E’ record for original file.
|41-54 PA|Not required|Enter zeros
|13-26 PA|Not required|Fill with zeros
|27-40|State QTR Unemployment Compensation Total Wages for Employer|Enter the quarterly gross wages subject to State unemployment tax. Include all tip income. \\The total of this field on all ‘S’ records since the last ‘E’ record for original file.
|41-54 PA|Not required|Fill with zeros
At line 539 changed 4 lines
|69-81|Not required|Enter zeros
|82-87|Not required|Enter blanks
|88-144|Not required|Enter zeros
|145-148|Not required|Enter blanks
|69-81|Not required|Fill with zeros
|82-87|Not required|Fill with blanks
|88-144|Not required|Fill with zeros
|145-148|Not required|Fill with blanks
At line 544 changed one line
|160-163 PA|Not required|Enter blanks
|160-163 PA|Not required|Fill with blanks
At line 546 changed 5 lines
|175-226 PA|Not required|Enter zeros
|227-233|Month 1 Employment for Employer|Original Report Type - Enter blanks. \\ \\Amended Report Type - Enter number of covered employees who worked or received pay for the pat period inclusing the 12th day of the 1st month of the reporting period.
|234-240|Month 2 Employment for Employer|Original Report Type - Enter blanks. \\ \\Amended Report Type - Enter number of covered employees who worked or received pay for the pat period inclusing the 12th day of the 2nd month of the reporting period.
|241-247|Month 3 Employment for Employer|Original Report Type - Enter blanks. \\ \\Amended Report Type - Enter number of covered employees who worked or received pay for the pat period inclusing the 12th day of the 3rd month of the reporting period.
|248-275|Not required|Enter blanks
|175-226 PA|Not required|Fill with zeros
|227-233|Month 1 Employment for Employer|Enter number of covered employees who worked or received pay for the pay period including the 12th day of the 1st month of the reporting period.
|234-240|Month 2 Employment for Employer|Enter number of covered employees who worked or received pay for the pay period including the 12th day of the 2nd month of the reporting period.
|241-247|Month 3 Employment for Employer|Enter number of covered employees who worked or received pay for the pay period including the 12th day of the 3rd month of the reporting period.
|248-275|Not required|Fill with blanks
At line 559 changed 2 lines
|26-115 PA|Not required|Enter zeros
|116-275|Not required|Enter blanks
|26-115 PA|Not required|Fill with zeros
|116-275|Not required|Fill with blanks
At line 565 changed 2 lines
![Notes|Edit:Internal.Tax Reporting - PA]
[{InsertPage page='Internal.Tax Reporting - PA' default='Click to create a new notes page'}]
![Notes|Edit:Internal.Tax Reporting - PA]
[{InsertPage page='Internal.Tax Reporting - PA' default='Click to create a new notes page'}]
This page (revision-50) was last changed on 26-Nov-2021 10:22 by Meg McFarlandTop