This page (revision-50) was last changed on 26-Nov-2021 10:22 by Meg McFarland

This page was created on 26-Nov-2021 10:22 by jmyers

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Page References

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Tax Reporting - PA
Tax Reporting - PA

Version management

Difference between version and

At line 12 changed 2 lines
*[RPYEU] needs to be run twice to generate file for State of Pennsylvania and then [RPYEU] needs to be run again to generate city file for Philadelphia. After the State Magnetic media file is generated, if the State Earnings and Taxes need to be included in the Philadelphia City File, the following must be changed:
**'W2 STATE MEDIA FILING' - change to '03' to include State information in the city file when Philadelphia file is run.
*[RPYEU] needs to be run twice; once to generate the file for the State of Pennsylvania and again to generate the city file for Philadelphia. \\ \\After the State Magnetic media file is generated, if the State Earnings and Taxes need to be included in the Philadelphia City File, the following must be changed:
**'W2 STATE MEDIA FILING' - change to '03' to include the State information in the City file when Philadelphia file is run.
At line 18 changed one line
**'W2 STATE MEDIA FILING'- Must be '02' to generate UI wage magnetic media file for state of Pennsylvania.
**'W2 STATE MEDIA FILING'- Enter '02' to generate the UI wage magnetic media file for the State of Pennsylvania.
At line 21 changed one line
To report Philadelphia city file:
To report the Philadelphia City file:
At line 24 changed 3 lines
|W2 STATE MEDIA FILING|Must be '03' to generate City tax information in Local File format
|W2 TAX TYPE CODE|Must enter 'C' for City Tax
|W2 TAXING ENTITY|Must be 'PHILA' to generate Philadelphia City File
|W2 STATE MEDIA FILING|Enter '03' to generate City tax information in the Local File format
|W2 TAX TYPE CODE|Enter 'C' for City Tax
|W2 TAXING ENTITY|Enter 'PHILA' to generate the Philadelphia City File
At line 29 changed 2 lines
If there is applicable city tax, the 'Field Variable' column in [IDFDV] must be set up appropriately.
%%information: Note that all other columns are pre-defined in [IDFD] and may not be altered in the [IDFDV] screen.%%
If there is applicable city tax, the 'Field Variable' column on [IDFDV] must be set up appropriately. The following Identifiers __must be__ set up:
At line 32 changed 5 lines
|8500 |W2-CITY-NAME |City Name |Local| 20-CITY NAME| DB column| DTX.JURISDICTION_NAME
|8510 |W2-CI-WAGE-HOME |Local Wage, Home city| Local| 18-HOME CITY WAGE| Element|W2-CI-WAGE-RES
|8520 |W2-CI-WAGE-WORK|Local Wage, Work city| Local| 18-WORK CITY WAGE| Element|W2-CI-WAGE-WORK
|8530 |W2-CI-TAX-HOME |Local Tax, Home city| Local| 19-HOME CITY TAX| Element|W2-CI-TAX-RES
|8540 |W2-CI-TAX-WORK |Local Tax, Work city| Local| 19-WORK CITY TAX| Element|W2-CI-TAX-WORK
|8500|W2-CITY-NAME|City Name|Local|20-CITY NAME|DB column|DTX.JURISDICTION_NAME
|8510|W2-CI-WAGE-HOME|Local Wage, Home city|Local|18-HOME CITY WAGE|Element|W2-CI-WAGE-RES
|8520|W2-CI-WAGE-WORK|Local Wage, Work city|Local|18-WORK CITY WAGE|Element|W2-CI-WAGE-WORK
|8530|W2-CI-TAX-HOME|Local Tax, Home city|Local|19-HOME CITY TAX|Element|W2-CI-TAX-RES
|8540|W2-CI-TAX-WORK|Local Tax, Work city|Local|19-WORK CITY TAX|Element|W2-CI-TAX-WORK
At line 38 changed 5 lines
*Identifier 'W2-CITY-NAME' must be set up
*Identifier 'W2-CI-WAGE-HOME' must be set up
*Identifier 'W2-CI-WAGE-WORK' must be set up
*Identifier 'W2-CI-TAX-HOME' must be set up
*Identifier 'W2-CI-TAX-WORK' must be set up
%%information: Note that all other columns are pre-defined in [IDFD] and may not be altered on the [IDFDV] form.%%
At line 40 added one line
At line 46 changed 4 lines
*Records required are: Code RA,RE,RS,RT,RF (other record codes are not required but may be included).
*The State of Pennsylvania requires to file the PA state account number to be filed on Code RE record, therefore [RPYEU] must be run to generate PA State File for its own state, [IDGV] must be set up as follows:
**for State Registration of Pennsylvania, the IDGV Variable:
***'W2 STATE MEDIA FILING' 02 - Pennsylvania state requires its own file, do not include other state information in the state file.
*Records required are: Code RA, RE, RS, RF (other record codes are not required but may be included).\\__NEW FOR 2018:__ RT Record is not required.
*The State of Pennsylvania requires the PA state account number to be filed on Code RE record, therefore [RPYEU] must be run to generate PA State File for its own state. [IDGV] must be set up as follows:
**for State Registration of Pennsylvania, the 'W2 STATE MEDIA FILING' IDGV Variable must be set to "2". Pennsylvania State requires its own file, do not include other State information in the State file.
At line 52 changed 8 lines
[RPYEU] must be run and the following selected to generate Pennsylvania state file information:
|Media Format:|State File Format
|Select State:|Pennsylvania, USA
|Report List Filters, Select State:|Pennsylvania, USA
|Parameters, Annual Form Code:|(example: use standard form code 'HL$US-W2-2017')
|Parameters, Period Type:|Year
|Parameters, Period End Date:|Year End Date (i.e. 31-Dec-2016)
|Parameters, Media Format:|State File Format
[RPYEU] must be run with the following report parameters and filters selected to generate the Pennsylvania State file information:
__Report Parameters__
|Annual Form Code|(example: use standard form code 'HL$US-W2-2017')
|Period Type|Year
|Period End Date|Year End Date (i.e. 31-Dec-2016)
|Media Format|State File Format
|Directory Name|Must be defined or an output file will not be generated
|Media File Name|Must be defined or an output file will not be generated
At line 61 changed one line
The Directory and Media File Name parameters must be populated or an output file will not be produced.
\\
__Report Filters__
|Select State|Pennsylvania, USA
At line 61 added one line
At line 67 changed 4 lines
|3-11|Submitter’s Employer ID number (EIN)\\ \\Numeric only|Derived from [IDFDV] Field Identifier: ‘SUB-ER-EIN’ (seq 1000)
|12-19|User Identification (User ID)|Required.\\Eight character BSO User ID assigned to the employee who is attesting to the accuracy of this file.
|20-23|Software Vendor Code|Numeric four-digit Software Vendor Identification Code assigned by the National Association of Computerized Tax Processors (NACTP), or fill with blanks.
|24-28|Blank|Fill with blanks. Reserved for SSA use only.
|3-11|Submitter’s Employer ID Number (EIN)|Derived from the ‘SUB-ER-EIN’ [IDFDV] Field Identifier (seq 1000). \\Numeric only.
|12-19|User Identification (User ID)|Required.\\Enter the eight-character BSO User ID assigned to the employee who is attesting to the accuracy of this file.
|20-23|Software Vendor Code|Enter the numeric four-digit Software Vendor Identification Code assigned by the National Association of Computerized Tax Processors (NACTP). \\If "99 (Off-the-Shelf Software) in the Software Code field (positions 36-37) enter the Software Vendor Code. Otherwise fill with blanks.
|24-28|Blank|Fill with blanks. Reserved for SSA use.
At line 78 changed one line
|161-162|State Abbreviation|Enter the company's State or commonwealth/territory. \\Use a postal abbreviation. For foreign address, fill with blanks
|161-162|State Abbreviation|Enter the company's State or commonwealth/territory. \\Use a postal abbreviation. For a foreign address, fill with blanks
At line 81 changed one line
|172-176|Blank|Fill with blanks. Reserved for SSA use only.
|172-176|Blank|Fill with blanks. Reserved for SSA use.
At line 84 changed 16 lines
|215-216|Country Code|If one of the following applies, fill with blanks \\* One of the 50 States of the U.S.A. \\* District of Columbia \\* Military Post Office (MPO) \\* American Samoa \\* Guam \\* Northern Mariana Islands \\* Puerto Rico \\* Virgin Islands \\ \\Otherwise, enter the applicable Country Code.
|217-273|Submitter Name|Derived from [IDFDV] Field Identifier: ‘SUB-SUBM-NAME’ (seq 1150)
|274-295|Submitter Location Address|Derived from [IDFDV] Field Identifier: ‘SUB-SUBM-LOCN’ (seq 1160)
|296-317|Submitter Delivery Address|Derived from [IDFDV] Field Identifier: ‘SUB-SUBM-DELIV’ (seq 1170)
|318-339|Submitter City|Derived from [IDFDV] Field Identifier: ‘SUB-SUBM-CITY’ (seq 1180)
|340-341|Submitter State Abbreviation|Derived from [IDFDV] Field Identifier: ‘SUB-SUBM-STATE’ (seq 1190)
|342-346|Submitter ZIP Code|Derived from [IDFDV] Field Identifier: ‘SUB-SUBM-ZIP’ (seq 1200)
|347-350|Submitter ZIP Code extension|Derived from [IDFDV] Field Identifier: ‘SUB-SUBM-ZIP-EXT’ (seq 1210)
|351-395 PA|Variety\\ \\Not Required by the state of Pennsylvania|
|396-422|Contact Name|Derived from [IDFDV] Field Identifier: ‘SUB-CONT-NAME’ (seq 1250)
|423-437|Contact Phone Number|Derived from [IDFDV] Field Identifier: ‘SUB-CONT-TEL’ (seq 1260)
|438-442|Contact Phone Extension|Derived from [IDFDV] Field Identifier: ‘SUB-CONT-TEL-EXT’ (seq 1270)
|443-445|Blank|
|446-485|Contact E-mail|Derived from [IDFDV] Field Identifier: ‘SUB-CONT-EMAIL’ (seq 1280)
|486-488|Blank|
|489-498|Contact FAX|Derived from [IDFDV] Field Identifier: ‘SUB-CONT-FAX’ (seq 1290)
|215-216|Country Code|If one of the following applies, fill with blanks: \\* One of the 50 States of the U.S.A. \\* District of Columbia \\* Military Post Office (MPO) \\* American Samoa \\* Guam \\* Northern Mariana Islands \\* Puerto Rico \\* Virgin Islands \\ \\Otherwise, enter the applicable Country Code.
|217-273|Submitter Name|Required. Enter the name of the organizations to receive error notification if this file cannot be processed. Left Justify and fill with blanks. \\ Derived from the ‘SUB-SUBM-NAME’ [IDFDV] Field Identifier (seq 1150).
|274-295|Submitter Location Address|Enter the submitter's location address (Attention, Suite, Room Number, etc. \\Left justify and fill with blanks. \\Derived from the ‘SUB-SUBM-LOCN’ [IDFDV] Field Identifier (seq 1160).
|296-317|Submitter Delivery Address|Required. Enter the submitter's delivery address (Street or Post Office Box). \\Left justify and fill with blanks. \\Derived from the ‘SUB-SUBM-DELIV’ [IDFDV] Field Identifier (seq 1170).
|318-339|Submitter City|Required. Enter the submitter's city. \\Left justify and fill with blanks. \\Derived from the ‘SUB-SUBM-CITY’ [IDFDV] Field Identifier (seq 1180).
|340-341|Submitter State Abbreviation|Required. Enter the submitter's State or commonwealth/territory. Use a postal abbreviation. \\For a foreign address, fill with blanks. \\ Derived from the ‘SUB-SUBM-STATE’ [IDFDV] Field Identifier (seq 1190).
|342-346|Submitter ZIP Code|Required. Enter the submitter's ZIP Code. \\For a foreign address, fill with blanks. \\Derived from the ‘SUB-SUBM-ZIP’ [IDFDV] Field Identifier (seq 1200).
|347-350|Submitter ZIP Code extension|Enter the submitter's four-digit extension of the ZIP code. If not applicable, fill with blanks. \\Derived from the ‘SUB-SUBM-ZIP-EXT’ [IDFDV] Field Identifier (seq 1210).
|351-355|Blank|Fill with blanks. Reserved for SSA use
|__IMPORTANT NOTE:__ If using a foreign address, the foreign State/Province (postions 356-378), foreign Postal Code (positions 379-393) and the Contry Code (positions 394-395) are required to be completed.
|356-378|Foreign State/Province|If applicable, enter the submitter's foreign State/Province. Left justify and fill with blanks. Otherwise, fill with blanks.
|379-393|Foreign Postal Code|If applicable, enter the submitter's foreign Postal Code. Left justify and fill with blanks. Otherwise, fill with blanks.
|394-395|Country Code|If one of the following applies, fill with blanks \\* One of the 50 States of the U.S.A. \\* District of Columbia \\* Military Post Office (MPO) \\* American Samoa \\* Guam \\* Northern Mariana Islands \\* Puerto Rico \\* Virgin Islands \\ \\Otherwise, enter the applicable Country Code.
|396-422|Contact Name|Required. Enter the name of the person to be contacted by SSA concerning processing problems. \\Left justify and fill with blanks. \\Derived from the ‘SUB-CONT-NAME’ [IDFDV] Field Identifier (seq 1250).
|423-437|Contact Phone Number|Required. Enter the contact's phone number with numeric valies only (including area code). Do not use any special characters. \\Left justify and fill with blanks. \\ \\__NOTE: It is imperative that the contact's telephone number be entered in the appropriate positions. Failure to include correct and complete submiiter contact information may, in some cases, delay the timely processing of your file.__ \\ \\Derived from the ‘SUB-CONT-TEL’ [IDFDV] Field Identifier (seq 1260).
|438-442|Contact Phone Extension|Enter the contact's telephone extension. \\Left justify and fill with blanks.\\ Derived from the ‘SUB-CONT-TEL-EXT’ [IDFDV] Field Identifier (seq 1270).
|443-445|Blank|Fill with blanks. Reserved for SSA use.
|446-485|Contact E-mail/Internet|Enter the contact's e-mail/internet address. \\Derived from the ‘SUB-CONT-EMAIL’ [IDFDV] Field Identifier (seq 1280).
|486-488|Blank|Fill with blanks. Reserved for SSA use.
|489-498|Contact Fax|If applicable, enter the contact's fax number (including area code). Otherwise, fill with blanks. \\Derived from the ‘SUB-CONT-FAX’ [IDFDV] Field Identifier (seq 1290).
At line 107 changed 3 lines
|3-6|Tax year CCYY|From user defined FROM-TO period converted to CCYY
|7 PA|Agent Indicator Code|If applicable, enter one of the following codes:\\* 1 = 2678 Agent \\* 2 = Common Paymaster \\* 3 = 3504 Agent.\\If more than one code applies, use the one that best describes your status as an agent.\\Otherwise, fill with a blank.
|8-16|Employer/Agent EIN|System derived from the applicable Federal reporting EIN, from [IDGV] or [IDGR]
|3-6|Tax year|Required. Enter the tax year for this report (CCYY). Derived from the user defined FROM-TO period, converted to CCYY.
|7 PA|Agent Indicator Code|If applicable, enter one of the following codes:\\* 1 = 2678 Agent \\* 2 = Common Paymaster \\* 3 = 3504 Agent\\If more than one code applies, use the one that best describes your status as an agent.\\Otherwise, fill with a blank.
|8-16|Employer/Agent EIN|Required. Derived from the applicable Federal reporting EIN, from [IDGV] or [IDGR].
At line 112 changed one line
|27-30|Establishment Number|For multiple RE (Employer) Records with the same EIN, you can use this field to assign a unique identifier for each RE Record. Otherwise, fill with blanks.
|27-30|Establishment Number|For multiple RE (Employer) Records with the same EIN, you can use this field to assign a unique identifier for each RE (Employer) Record. Otherwise, fill with blanks.
At line 114 changed 9 lines
|40-96|Employer Name|Derived from [IDFDV] Field Identifier: ‘W2-ER-NAME’ (seq 2010)
|97-118|Employer Location Address|Derived from [IDFDV] Field Identifier: ‘W2-ER-LOCN-ADDR’ (seq 2020)
|119-140|Employer Delivery Address|Derived from [IDFDV] Field Identifier: ‘W2-ER-DELIV-ADDR’ (seq 2030)
|141-162|Employer City|Derived from [IDFDV] Field Identifier: ‘W2-ER-CITY’ (seq 2040)
|163-164|Employer State Abbreviation|Derived from [IDFDV] Field Identifier: ‘W2-ER-STATE’ (seq 2050)
|165-169|Employer ZIP Code|Derived from [IDFDV] Field Identifier: ‘W2-ER-ZIP’ (seq 2060)
|170-173|Employer ZIP Code Extension|Derived from [IDFDV] Field Identifier: ‘W2-ER-ZIP-EXT’ (seq 2070)
|174|Kind of Employer|Enter the appropriate kind of employer: \\* F = Federal Government \\* State/local non-501c. \\* T = 501c non-government \\* Y = State/local 501c \\* N = None apply
|175-178|Fill with blanks. Reserved for SSA use.
|__IMPORTANT NOTE:__The Employer's Name field (positions 40-96) and the Employer's Address fields (positions 97-173) should normally match the employer name and address under which tax payments were submitted to the IRS under Form 941, 943, 944, 945, CT-1 or Schedule H.
|40-96|Employer Name|Required. Enter the name associated with the EIN entered in positions 8 - 16. \\Left justify and fill with blanks. \\Derived from the ‘W2-ER-NAME’ [IDFDV] Field Identifier (seq 2010).
|97-118|Employer Location Address|Enter the employer's location address (Attention, Suite, Room Number, etc. \\Left justify and fill with blanks. \\Derived from the ‘W2-ER-LOCN-ADDR’ [IDFDV] Field Identifier (seq 2020).
|119-140|Employer Delivery Address|Enter the employer's delivery address (Street or Post Office Box). \\Left justify and fill with blanks. \\Derived from the ‘W2-ER-DELIV-ADDR’ [IDFDV] Field Identifier (seq 2030).
|141-162|Employer City|Enter the employer's city. \\Left justify and fill with blanks. \\Derived from the ‘W2-ER-CITY’ [IDFDV] Field Identifier (seq 2040).
|163-164|Employer State Abbreviation|Enter the employer's State or commonwealth/territory. Use a postal abbreviation. \\For a foreign address, fill with blanks. \\Derived from the ‘W2-ER-STATE’ [IDFDV] Field Identifier (seq 2050).
|165-169|Employer ZIP Code|Enter the employer's ZIP Code. \\For a foreign address, fill with blanks. \\Derived from the ‘W2-ER-ZIP’ [IDFDV] Field Identifier (seq 2060).
|170-173|Employer ZIP Code Extension|Enter the employer's four-digit extension of the ZIP code. If not applicable, fill with blanks. \\Derived from the ‘W2-ER-ZIP-EXT’ [IDFDV] Field Identifier (seq 2070).
|174|Kind of Employer|Required. Enter the appropriate kind of employer: \\* F = Federal Government \\* State/local non-501c \\* T = 501c non-government \\* Y = State/local 501c \\* N = None apply
|175-178|Blank|Fill with blanks. Reserved for SSA use.
At line 126 changed 4 lines
|219|Employment Code|Enter the appropriate employment code: \\* A = Agriculture (Form 943)\\* H = Household (Schedule H)\\* M = Military (Form 941) \\* Q = Medicare Qualified Government Employment (Form 941)\\* X = Railroad (CT-1) \\* F = Regular (Form 944)\\* R = Regular, all others (Form 941)
|220|Tax Jurisdiction Code|Enter the code that identifies the type of income tax withheld from the employee's earnings: \\* Blank (W-2) \\* V = Virgin Islands (W-2VI) \\* G = Guam (W-2GU) \\* S = American Samoa (W-2AS) \\* N = Northern Mariana Islands (W-2CM) \\* P = Puerto Rico (W-2PR/499R-2)
|221|Third Party Sick Pay Indicator|Enter "1" for a sick pay indicator. Otherwise, enter "0" (zero)
|222-248|Employer Contact Name|Enter the name of the employer's record. \\Left justify and fill with blanks
|219|Employment Code|Required. Enter the appropriate employment code: \\* A = Agriculture (Form 943)\\* H = Household (Schedule H)\\* M = Military (Form 941) \\* Q = Medicare Qualified Government Employment (Form 941)\\* X = Railroad (CT-1) \\* F = Regular (Form 944)\\* R = Regular, all others (Form 941)
|220|Tax Jurisdiction Code|Required. Enter the code that identifies the type of income tax withheld from the employee's earnings: \\* Blank (W-2) \\* V = Virgin Islands (W-2VI) \\* G = Guam (W-2GU) \\* S = American Samoa (W-2AS) \\* N = Northern Mariana Islands (W-2CM) \\* P = Puerto Rico (W-2PR/499R-2)
|221|Third Party Sick Pay Indicator|Enter "1" for a sick pay indicator. Otherwise, enter "0" (zero).
|222-248|Employer Contact Name|Enter the name of the employer's contact. \\Left justify and fill with blanks.
At line 132 changed one line
|269-278|Employer Contact Fax Number|If applicable, enter the employer's contact fax number with __numeric values only__ (including area code). Do not use any special characters.\\Otherwise, fill with blanks. __For US and US Territories only.__
|269-278|Employer Contact Fax Number|If applicable, enter the employer's contact fax number with __numeric values only__ (including area code). Do not use any special characters.\\Otherwise, fill with blanks. \\ __For US and US Territories only.__
At line 134 changed one line
|319-512 PA|Fill with blanks. Reserved for SSA use.
|319-512 PA|Blank|Fill with blanks. Reserved for SSA use.
At line 140 changed 13 lines
|3-4|State code, appropriate FIPS postal numeric code|Derived from the State being reported\\ \\Pennsylvania numeric code is "42"
|5-9|Taxing Entity Code\\ \\Not read by PA Revenue|
|10-18|Social Security Number|Derived from [IDFDV] Field Identifier: ‘W2-EE-SSN’\\ \\If an invalid SSN is encountered, this field is entered with zeroes
|19-33|Employee First Name|Derived from the ‘W2-EE-FIRST-NAME’ [IDFDV] Field Identifier
|34-48|Employee Middle Name or Initial|Derived from the ‘W2-EE-MIDDLE’ [IDFDV] Field Identifier
|49-68|Employee Last Name|Derived from the ‘W2-EE-LAST-NAME’ [IDFDV] Field Identifier
|69-72|Employee Suffix|Derived from the ‘W2-EE-SUFFIX’ [IDFDV] Field Identifier
|73-94|Employee Location Address|Derived from the ‘W2-EE-LOCN-ADDR’ [IDFDV] Field Identifier
|95-116|Employee Delivery Address|Derived from the ‘W2-EE-DELIV-ADDR’ [IDFDV] Field Identifier
|117-138|Employee City|Derived from the 'W2-EE-CITY’ [IDFDV] Field Identifier
|139-140|Employee State Abbreviation|Derived from the ‘W2-EE-STATE’ [IDFDV] Field Identifier
|141-145|Employee ZIP Code|Derived from the ‘W2-EE-ZIP’ [IDFDV] Field Identifier
|146-149|Employee ZIP Code Extension|Derived from the ‘W2-EE-ZIP-EXT’ [IDFDV] Field Identifier:
|3-4|State Code|Enter the appropriate FIPS postal __numeric__ code. \\Derived from the State being reported.\\Pennsylvania numeric code is "42"
|5-9|Taxing Entity Code|Defined by State/local agency.
|10-18|Social Security Number|Enter the employee's SSN. __If no SSN is available, enter zeroes.__ \\Derived from the ‘W2-EE-SSN’ [IDFDV] Field Identifier.\\
|19-33|Employee First Name|Enter the employee's first name, as shown on the SSN card. \\Left justify and fill with blanks. \\Derived from the ‘W2-EE-FIRST-NAME’ [IDFDV] Field Identifier.
|34-48|Employee Middle Name or Initial|If applicable, enter the employee's middle name or initial, as shown on the SSN card. \\Left justify and fill with blanks. Otherwise, fill with blanks. \\Derived from the ‘W2-EE-MIDDLE’ [IDFDV] Field Identifier.
|49-68|Employee Last Name|Enter the employee's last name, as shown on the SSN card. \\Left justify and fill with blanks. \\ Derived from the ‘W2-EE-LAST-NAME’ [IDFDV] Field Identifier.
|69-72|Employee Suffix|If applicable, enter the employee's alphabetic suffix. \\Left justify and fill with blanks. Otherwise, fill with blanks. \\Derived from the ‘W2-EE-SUFFIX’ [IDFDV] Field Identifier.
|73-94|Employee Location Address|Enter the employee's location address (Attention, Suite, Room Number, etc. \\Left justify and fill with blanks. \\Derived from the ‘W2-EE-LOCN-ADDR’ [IDFDV] Field Identifier.
|95-116|Employee Delivery Address|Enter the employee's delivery address. \\Left justify and fill with blanks. \\Derived from the ‘W2-EE-DELIV-ADDR’ [IDFDV] Field Identifier.
|117-138|Employee City|Enter the employee's city. \\Left justify and fill with blanks. Derived from the 'W2-EE-CITY’ [IDFDV] Field Identifier.
|139-140|Employee State Abbreviation|Enter the employee's State or commonwealth/territory. Use a postal abbreviation. \\For a foreign address, fill with blanks. \\Derived from the ‘W2-EE-STATE’ [IDFDV] Field Identifier.
|141-145|Employee ZIP Code|Enter the employee's ZIP Code. \\For a foreign address, fill with blanks. \\Derived from the ‘W2-EE-ZIP’ [IDFDV] Field Identifier.
|146-149|Employee ZIP Code Extension|Enter the employee's four-digit extension of the ZIP code. If not applicable, fill with blanks. \\Derived from the ‘W2-EE-ZIP-EXT’ [IDFDV] Field Identifier.
At line 154 changed 3 lines
|155-177|Foreign State/Province|If applicable, enter the employer's foreign State/Province. Left justofy and fill with blanks. Otherwise, fill with blanks.
|178-192|Foreign Postal Code|If applicable, enter the company's foreign postal code. Left justify and fill with blanks. Otherwise, fill with blanks.
|193-194|Country Code|If one of the following applies, fill with blanks \\* One of the 50 States of the U.S.A. \\* District of Columbia \\* Military Post Office (MPO) \\* American Samoa \\* Guam \\* Northern Mariana Islands \\* Puerto Rico \\* Virgin Islands \\ \\Otherwise, enter the applicable Country Code.
|155-177|Foreign State/Province|If applicable, enter the employee's foreign State/Province. \\Left justify and fill with blanks. \\Otherwise, fill with blanks.
|178-192|Foreign Postal Code|If applicable, enter the employee's foreign postal code. \\Left justify and fill with blanks. \\Otherwise, fill with blanks.
|193-194|Country Code|If one of the following applies, fill with blanks: \\* One of the 50 States of the U.S.A. \\* District of Columbia \\* Military Post Office (MPO) \\* American Samoa \\* Guam \\* Northern Mariana Islands \\* Puerto Rico \\* Virgin Islands \\ \\Otherwise, enter the applicable Country Code.
At line 158 changed one line
|197-202|Reporting Period|Enter the last month and four-digit year for the calendar quarter for which this report applies. __Applies to unemployment reporting.__
|197-202|Reporting Period|Enter the last month and four-digit year for the calendar quarter that this report applies. __Applies to unemployment reporting.__
At line 160 changed one line
|214-224|State Quarterly Unemployment Insurance Taxable Wages|Right justify and zero fill. __Applies to unemployment reporting.__
|214-224|State Quarterly Unemployment Insurance Total Taxable Wages|Right justify and zero fill. __Applies to unemployment reporting.__
At line 170 changed one line
|298-307|Other State Data|Defined by State'local agency. __Applies to income tax reporting.__
|298-307|Other State Data|Defined by State/local agency. __Applies to income tax reporting.__
At line 175 changed 3 lines
|338-412|Supplemental Data 1|To be defned by user.
|413-487|Supplemental Data 2|To be defned by user.
|488-512|Fill with blanks. Reserved for SSA use.
|338-412|Supplemental Data 1|To be defined by user.
|413-487|Supplemental Data 2|To be defined by user.
|488-512|Blank|Fill with blanks. Reserved for SSA use.
At line 183 removed 8 lines
||Column||Description||Source
|1-2|Record Identifier|Constant "RT"
|3-339 PA|Variety\\ \\Not read by PA Revenue|
|340-475 PA|Blank|
|476-482|Number of Code RS Record when State Code equals ‘42’ in previous Code RE Records|System derived number of all Code RS records in previous Code RE record
|483-497|Total PA Taxable Wages when State Code equals ‘42’ in previous Code RE Records|System derived Total PA Taxable Wages of all Code RS records in previous Code RE record
|498-512|Total PA Taxes Withheld when State Code equals ‘42’ in previous Code RE Records|System derived Total PA Taxes of all Code RS records in previous Code RE record
At line 202 changed one line
*For W2 city filing: [http://www.phila.gov/revenue/pdfs/w2_instructions_for_.pdf]
*For W2 City filing: https://www.revenue.pa.gov/GeneralTaxInformation/Tax%20Types%20and%20Information/EmployerWithholding/Documents/2018_w-2_and_1099_reporting_inst_and_specs.pdf
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*For 2005 reporting, the Philadelphia City Tax Magnetic Media reporting is reported using the EFW2 format
*Record Codes required are: Code RA,RE,RW,RS
*The Philadelphia City Tax Magnetic Media reporting is reported using the EFW2 format
*Record Codes required are: Code RA, RE, RF, RV
At line 209 changed 4 lines
[RPYEU] must be run and the following selected to generate Philadelphia city file information:
|Media Format:|Local File Format
|Select State:|Pennsylvania, USA
|Select City:|Philadelphia, PA, USA
[RPYEU] must be run with the following report parameters and filters selected to generate the Pennsylvania City file information:
__Report Parameters__
|Media Format|State File Format
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\\
__Report Filters__
|Select State|Pennsylvania, USA
|Select City|Philadelphia, PA, USA
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*RPYEU now supports the new lexicon X_W2_MEDIA_FORMAT value of:
**21 - PA PHILA format (new)
*RPYEU supports the lexicon X_W2_MEDIA_FORMAT value of:
**21 - PA PHILA format
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**Media Format: PA PHILA File Format
**Select City: ALL
__Report Parameters__
|Media Format|PA PHILA File Format
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*To generate PHILA file, user must select one City or ALL City for the City prompt.
**IDGV US Local Regist 1 must be set up with Registration # to be reported on Code RS.
**IDGV UDF: W2 State Media Filing = 03 , W2 Tax Type Code = C , W2 Taxing Entity = PHILA
\\
__Report Filters__
|Select City|ALL
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\\
At line 230 added 5 lines
*To generate the PHILA file, users must select one City or ALL City on the City field.
**IDGV: US Local Regist 1 must be set up with Registration # to be reported on the Code RS record
**IDGV UDF: W2 State Media Filing = 03, W2 Tax Type Code = C, W2 Taxing Entity = PHILA
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|3-11|Submitter’s Employer ID number (EIN)\\ \\Numeric only|Derived from [IDFDV] Field Identifier: ‘SUB-ER-EIN’ (seq 1000)
|12-28|Personal Identification Number (PIN) and Software Vendor Code|Derived from [IDFDV] Field Identifier: ‘SUB-PIN-NUMBER’ (seq 1010)\\ \\Please note that this field consists of an eight character PIN code in positions 12-19, a four character Software Vendor Code in positions 20-23, and five blanks in positions 24-28.
|29|Resub Indicator|Derived from [IDFDV] Field Identifier: ‘SUB-RESUB-IND’ (seq 1020)
|30-35|Resub WFID|Derived from [IDFDV] Field Identifier: ‘SUB-RESUB-WFID’ (seq 1030)
|36-37|Software Code|Derived from [IDFDV] Field Identifier: ‘SUB-SOFTWARE’ (seq 1040)
|38-94|Company Name|Derived from [IDFDV] Field Identifier: ‘SUB-COMP-NAME’ (seq 1050)
|95-116|Location Address|Derived from [IDFDV] Field Identifier:‘SUB-COMP-LOCN’ (seq 1060)
|117-138|Delivery Address|Derived from [IDFDV] Field Identifier: ‘SUB-COMP-DELIV’ (seq 1070)
|139-160|Company City|Derived from [IDFDV] Field Identifier: ‘SUB-COMP-CITY’ (seq 1080)
|161-162|Company State Abbreviation|Derived from [IDFDV] Field Identifier: ‘SUB-COMP-STATE’ (seq 1090)
|163-167|Company ZIP Code|Derived from [IDFDV] Field Identifier: ‘SUB-COMP-ZIP’ (seq 1100)
|168-171|Company ZIP Code Extension|Derived from [IDFDV] Field Identifier: ‘SUB-COMP-ZIP-EXT’ (seq 1110)
|172-176|Blank|
|177-199|Company Foreign State/Province|Derived from [IDFDV] Field Identifier: ‘SUB-COMP-F-STATE’ (seq 1120)
|200-214|Company Foreign Postal Code|Derived from [IDFDV] Field Identifier: ‘SUB-COMP-F-POST’ (seq 1130)
|215-216|Company Country Code|Derived from [IDFDV] Field Identifier: ‘SUB-COMP-COUNTRY’ (seq 1140)
|217-273|Submitter Name|Derived from [IDFDV] Field Identifier: ‘SUB-SUBM-NAME’ (seq 1150)
|274-295|Submitter Location Address|Derived from [IDFDV] Field Identifier: ‘SUB-SUBM-LOCN’ (seq 1160)
|296-317|Submitter Delivery Address|Derived from [IDFDV] Field Identifier: ‘SUB-SUBM-DELIV’ (seq 1170)
|318-339|Submitter City|Derived from [IDFDV] Field Identifier: ‘SUB-SUBM-CITY’ (seq 1180)
|340-341|Submitter State Abbreviation|Derived from [IDFDV] Field Identifier: ‘SUB-SUBM-STATE’ (seq 1190)
|342-346|Submitter ZIP Code|Derived from [IDFDV] Field Identifier: ‘SUB-SUBM-ZIP’ (seq 1200)
|347-350|Submitter ZIP Code Extension|Derived from [IDFDV] Field Identifier: ‘SUB-SUBM-ZIP-EXT’ (seq 1210)
|351-355|Blank|
|356-378|Submitter Foreign State/Province|Derived from [IDFDV] Field Identifier: ‘SUB-SUBM-F-STATE’ (seq 1220)
|379-393|Submitter Foreign Postal Code|Derived from [IDFDV] Field Identifier: ‘SUB-SUBM-F-POST’ (seq 1230)
|394-395|Submitter Country Code|Derived from [IDFDV] Field Identifier: ‘SUB-SUBM-COUNTRY’ (seq 1240)
|396-422|Contact Name|Derived from [IDFDV] Field Identifier: ‘SUB-CONT-NAME’ (seq 1250)
|423-437|Contact Phone Number|Derived from [IDFDV] Field Identifier: ‘SUB-CONT-TEL’ (seq 1260)
|438-442|Contact Phone Extension|Derived from [IDFDV] Field Identifier: ‘SUB-CONT-TEL-EXT’ (seq 1270)
|443-445|Blank|
|446-485|Contact E-mail|Derived from [IDFDV] Field Identifier: ‘SUB-CONT-EMAIL’ (seq 1280)
|486-488|Blank|
|489-498|Contact FAX|Derived from [IDFDV] Field Identifier: ‘SUB-CONT-FAX’ (seq 1290)
|499-499|Preferred Method of Problem Notification Code|Derived from [IDFDV] Field Identifier: ‘SUB-CONT-METH’ (seq 1300)
|500-500|Preparer Code|Derived from [IDFDV] Field Identifier: ‘SUB-PREPARER’ (seq 1310)
|501-512|Blank|
|3-11|Submitter’s Employer ID Number (EIN)|Derived from the ‘SUB-ER-EIN’ [IDFDV] Field Identifier (seq 1000). \\Numeric only.
|12-19|User Identification (User ID)|Required.\\Enter the eight-character BSO User ID assigned to the employee who is attesting to the accuracy of this file.
|20-23|Software Vendor Code|Enter the numeric four-digit Software Vendor Identification Code assigned by the National Association of Computerized Tax Processors (NACTP). \\If "99 (Off-the-Shelf Software) in the Software Code field (positions 36-37) enter the Software Vendor Code. Otherwise fill with blanks.
|24-28|Blank|Fill with blanks. Reserved for SSA use.
|29|Resub Indicator|Enter "1" if this file is being resubmitted. Otherwise, enter "0" (zero).
|30-35|Resub Wage File Identifier (WFID)|If "1" was entered in Resub Indicator field (position 29), enter the WFID displayed on the notice SSA sent. Otherwise, fill with blanks.
|36-37|Software Code|Enter "99" to indicate 'Off-the-Shelf Software'
|38-94|Company Name|Enter the Company Name. Left justify and fill with blanks
|95-116|Location Address|Enter the company's location address (Attention, Suite, Room Number, etc.
|117-138|Delivery Address|Enter the company's delivery address (Street or Post Office Box).\\Example: 123 Main Street.\\Left justify and fill with blanks
|139-160|City|Enter the company's city. Left justify and fill with blanks
|161-162|State Abbreviation|Enter the company's State or commonwealth/territory. \\Use a postal abbreviation. For a foreign address, fill with blanks
|163-167|ZIP Code|Enter the company's ZIP code. For a foreign address, fill with blanks
|168-171|ZIP Code Extension|Enter the company's four-digit extension of the ZIP code. If not applicable, fill with blanks
|172-176|Blank|Fill with blanks. Reserved for SSA use.
|177-199|Foreign State/Province|If applicable, enter the company's foreign State/Province. Left justify and fill with blanks. Otherwise, fill with blanks.
|200-214|Foreign Postal Code|If applicable, enter the company's foreign postal code. Left justify and fill with blanks. Otherwise, fill with blanks.
|215-216|Country Code|If one of the following applies, fill with blanks: \\* One of the 50 States of the U.S.A. \\* District of Columbia \\* Military Post Office (MPO) \\* American Samoa \\* Guam \\* Northern Mariana Islands \\* Puerto Rico \\* Virgin Islands \\ \\Otherwise, enter the applicable Country Code.
|217-273|Submitter Name|Required. Enter the name of the organizations to receive error notification if this file cannot be processed. Left Justify and fill with blanks. \\ Derived from the ‘SUB-SUBM-NAME’ [IDFDV] Field Identifier (seq 1150).
|274-295|Submitter Location Address|Enter the submitter's location address (Attention, Suite, Room Number, etc. \\Left justify and fill with blanks. \\Derived from the ‘SUB-SUBM-LOCN’ [IDFDV] Field Identifier (seq 1160).
|296-317|Submitter Delivery Address|Required. Enter the submitter's delivery address (Street or Post Office Box). \\Left justify and fill with blanks. \\Derived from the ‘SUB-SUBM-DELIV’ [IDFDV] Field Identifier (seq 1170).
|318-339|Submitter City|Required. Enter the submitter's city. \\Left justify and fill with blanks. \\Derived from the ‘SUB-SUBM-CITY’ [IDFDV] Field Identifier (seq 1180).
|340-341|Submitter State Abbreviation|Required. Enter the submitter's State or commonwealth/territory. Use a postal abbreviation. \\For a foreign address, fill with blanks. \\ Derived from the ‘SUB-SUBM-STATE’ [IDFDV] Field Identifier (seq 1190).
|342-346|Submitter ZIP Code|Required. Enter the submitter's ZIP Code. \\For a foreign address, fill with blanks. \\Derived from the ‘SUB-SUBM-ZIP’ [IDFDV] Field Identifier (seq 1200).
|347-350|Submitter ZIP Code extension|Enter the submitter's four-digit extension of the ZIP code. If not applicable, fill with blanks. \\Derived from the ‘SUB-SUBM-ZIP-EXT’ [IDFDV] Field Identifier (seq 1210).
|351-355|Blank|Fill with blanks. Reserved for SSA use
|__IMPORTANT NOTE:__ If using a foreign address, the foreign State/Province (postions 356-378), foreign Postal Code (positions 379-393) and the Contry Code (positions 394-395) are required to be completed.
|356-378|Foreign State/Province|If applicable, enter the submitter's foreign State/Province. Left justify and fill with blanks. Otherwise, fill with blanks.
|379-393|Foreign Postal Code|If applicable, enter the submitter's foreign Postal Code. Left justify and fill with blanks. Otherwise, fill with blanks.
|394-395|Country Code|If one of the following applies, fill with blanks \\* One of the 50 States of the U.S.A. \\* District of Columbia \\* Military Post Office (MPO) \\* American Samoa \\* Guam \\* Northern Mariana Islands \\* Puerto Rico \\* Virgin Islands \\ \\Otherwise, enter the applicable Country Code.
|396-422|Contact Name|Required. Enter the name of the person to be contacted by SSA concerning processing problems. \\Left justify and fill with blanks. \\Derived from the ‘SUB-CONT-NAME’ [IDFDV] Field Identifier (seq 1250).
|423-437|Contact Phone Number|Required. Enter the contact's phone number with numeric valies only (including area code). Do not use any special characters. \\Left justify and fill with blanks. \\ \\__NOTE: It is imperative that the contact's telephone number be entered in the appropriate positions. Failure to include correct and complete submiiter contact information may, in some cases, delay the timely processing of your file.__ \\ \\Derived from the ‘SUB-CONT-TEL’ [IDFDV] Field Identifier (seq 1260).
|438-442|Contact Phone Extension|Enter the contact's telephone extension. \\Left justify and fill with blanks.\\ Derived from the ‘SUB-CONT-TEL-EXT’ [IDFDV] Field Identifier (seq 1270).
|443-445|Blank|Fill with blanks. Reserved for SSA use.
|446-485|Contact E-mail/Internet|Enter the contact's e-mail/internet address. \\Derived from the ‘SUB-CONT-EMAIL’ [IDFDV] Field Identifier (seq 1280).
|486-488|Blank|Fill with blanks. Reserved for SSA use.
|489-498|Contact Fax|If applicable, enter the contact's fax number (including area code). Otherwise, fill with blanks. \\Derived from the ‘SUB-CONT-FAX’ [IDFDV] Field Identifier (seq 1290).
|499|Blank|Fill with blanks. Reserved for SSA use.
|500|Preparer Code|Enter one of the following codes to indicate who prepared this file: \\* A = Accounting Firm \\* L = Self Prepared \\* S = Service Bureau \\* P = Parent Company \\* O = Other.\\ \\If more than one code applies, use the code that best describes who prepared this file.
|501-512 PA|Blank|Fill with blanks. Reserved for SSA use.
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|3-6|Tax year CCYY|From user specified FROM-TO period converted to CCYY
|7|Agent Indicator Code|Derived from [IDFDV] Field Identifier: ‘W2-ER-AGENT-IND’ (seq 1500)
|8-16|Employer/Agent EIN|System derived from the applicable Federal reporting EIN, from [IDGV] or [IDGR]
|17-25|Agent for EIN|Derived from [IDFDV] Field Identifier: ‘W2-ER-FOR-EIN’ (seq 1510)
|26|Terminating Business Indicator|Derived from [IDFDV] Field Identifier: ‘W2-ER-TERM-BUS’ (seq 1520)
|27-30|Establishment Number|Derived from [IDFDV] Field Identifier: ‘W2-ER-ESTAB’ (seq 1530)
|31-39|Other EIN|Derived from [IDFDV] Field Identifier: ‘W2-ER-OTHER-EIN’ (seq 1540)
|40-96|Employer Name|Derived from [IDFDV] Field Identifier: ‘W2-ER-NAME’ (seq 2010)
|97-118|Employer Location Address|Derived from [IDFDV] Field Identifier: ‘W2-ER-LOCN-ADDR’ (seq 2020)
|119-140|Employer Delivery Address|Derived from [IDFDV] Field Identifier: ‘W2-ER-DELIV-ADDR’ (seq 2030)
|141-162|Employer City|Derived from [IDFDV] Field Identifier: ‘W2-ER-CITY’ (seq 2040)
|163-164|Employer State Abbreviation|Derived from [IDFDV] Field Identifier: ‘W2-ER-STATE’ (seq 2050)
|165-169|Employer ZIP Code|Derived from [IDFDV] Field Identifier: ‘W2-ER-ZIP’ (seq 2060)
|170-173|Employer ZIP Code Extension|Derived from [IDFDV] Field Identifier: ‘W2-ER-ZIP-EXT’ (seq 2070)
|174-178|Blank|
|179-201|Employer Foreign State/Province|Derived from [IDFDV] Field Identifier: ‘W2-ER-F-STATE’ (seq 2080)
|202-216|Employer Foreign Postal Code|Derived from [IDFDV] Field Identifier:‘W2-ER-F-POSTAL’ (seq 2090)
|217-218|Employer Country Code|Derived from [IDFDV] Field Identifier:‘W2-ER-COUNTRY’ (seq 2100)
|219|Employment Code|From [IDGR] ‘W2 Employment Type’ or [IPRLU] FICA and Medicare method\\ \\If IPRLU.FICA method = "Do not calculate" and MEDICARE method is NOT "Do Not Calculate" then the employee is classified as Employment Type ‘Q’ for W2 reporting, otherwise the W2 Type of employment is derived from [IDGR]\\ \\A set of code RE, RW/RO/RS, RT/RU records will be generated for different types of employment
|220|Tax Jurisdiction Code|Derived from [IDFDV] Field Identifier: ‘W2-ER-TAX-JURIS’ (seq 2110)
|221|Third-Party Sick Pay Indicator|Derived from [IDFDV] Field Identifier: ‘SUB-3RD-PARTY-SICK’ (seq 1480)
|222-512|Blank|
|3-6|Tax year|Required. Enter the tax year for this report (CCYY). Derived from the user defined FROM-TO period, converted to CCYY.
|7 PA|Agent Indicator Code|If applicable, enter one of the following codes:\\* 1 = 2678 Agent \\* 2 = Common Paymaster \\* 3 = 3504 Agent\\If more than one code applies, use the one that best describes your status as an agent.\\Otherwise, fill with a blank.
|8-16|Employer/Agent EIN|Required. Derived from the applicable Federal reporting EIN, from [IDGV] or [IDGR].
|17-25|Agent for EIN|If "1" was entered in the Agent Indicator Code field (position 7), enter the client-employer's EIN for which you are an Agent. Otherwise, fill with blanks.
|26|Terminiating Business Indicator|If this is the last tax year that W-2s will be filed under this EIN, enter "1". Otherwise, enter 0 (zero).
|27-30|Establishment Number|For multiple RE (Employer) Records with the same EIN, you can use this field to assign a unique identifier for each RE (Employer) Record. Otherwise, fill with blanks.
|31-39|Other EIN|For this tax year, if you submiited tax payments to the IRS under Form 941, 943, 944, CT-1 or Schedule H or W2 data to SSA, and a different EIN was used from the EIN in positions 8-16, enter the other EIN. Otherwise, fill with blanks.
|__IMPORTANT NOTE:__The Employer's Name field (positions 40-96) and the Employer's Address fields (positions 97-173) should normally match the employer name and address under which tax payments were submitted to the IRS under Form 941, 943, 944, 945, CT-1 or Schedule H.
|40-96|Employer Name|Required. Enter the name associated with the EIN entered in positions 8 - 16. \\Left justify and fill with blanks. \\Derived from the ‘W2-ER-NAME’ [IDFDV] Field Identifier (seq 2010).
|97-118|Employer Location Address|Enter the employer's location address (Attention, Suite, Room Number, etc. \\Left justify and fill with blanks. \\Derived from the ‘W2-ER-LOCN-ADDR’ [IDFDV] Field Identifier (seq 2020).
|119-140|Employer Delivery Address|Enter the employer's delivery address (Street or Post Office Box). \\Left justify and fill with blanks. \\Derived from the ‘W2-ER-DELIV-ADDR’ [IDFDV] Field Identifier (seq 2030).
|141-162|Employer City|Enter the employer's city. \\Left justify and fill with blanks. \\Derived from the ‘W2-ER-CITY’ [IDFDV] Field Identifier (seq 2040).
|163-164|Employer State Abbreviation|Enter the employer's State or commonwealth/territory. Use a postal abbreviation. \\For a foreign address, fill with blanks. \\Derived from the ‘W2-ER-STATE’ [IDFDV] Field Identifier (seq 2050).
|165-169|Employer ZIP Code|Enter the employer's ZIP Code. \\For a foreign address, fill with blanks. \\Derived from the ‘W2-ER-ZIP’ [IDFDV] Field Identifier (seq 2060).
|170-173|Employer ZIP Code Extension|Enter the employer's four-digit extension of the ZIP code. If not applicable, fill with blanks. \\Derived from the ‘W2-ER-ZIP-EXT’ [IDFDV] Field Identifier (seq 2070).
|174|Kind of Employer|Required. Enter the appropriate kind of employer: \\* F = Federal Government \\* State/local non-501c \\* T = 501c non-government \\* Y = State/local 501c \\* N = None apply
|175-178|Blank|Fill with blanks. Reserved for SSA use.
|179-201|Foreign State/Province|If applicable, enter the employer's foreign State/Province. Left justofy and fill with blanks. Otherwise, fill with blanks.
|202-216|Foreign Postal Code|If applicable, enter the company's foreign postal code. Left justify and fill with blanks. Otherwise, fill with blanks.
|217-218|Country Code|If one of the following applies, fill with blanks \\* One of the 50 States of the U.S.A. \\* District of Columbia \\* Military Post Office (MPO) \\* American Samoa \\* Guam \\* Northern Mariana Islands \\* Puerto Rico \\* Virgin Islands \\ \\Otherwise, enter the applicable Country Code.
|219|Employment Code|Required. Enter the appropriate employment code: \\* A = Agriculture (Form 943)\\* H = Household (Schedule H)\\* M = Military (Form 941) \\* Q = Medicare Qualified Government Employment (Form 941)\\* X = Railroad (CT-1) \\* F = Regular (Form 944)\\* R = Regular, all others (Form 941)
|220|Tax Jurisdiction Code|Required. Enter the code that identifies the type of income tax withheld from the employee's earnings: \\* Blank (W-2) \\* V = Virgin Islands (W-2VI) \\* G = Guam (W-2GU) \\* S = American Samoa (W-2AS) \\* N = Northern Mariana Islands (W-2CM) \\* P = Puerto Rico (W-2PR/499R-2)
|221|Third Party Sick Pay Indicator|Enter "1" for a sick pay indicator. Otherwise, enter "0" (zero).
|222-248|Employer Contact Name|Enter the name of the employer's contact. \\Left justify and fill with blanks.
|249-263|Employer Contact Phone Number|Enter the employer's contact telephone number with __numeric values only__ (including area code). Do not use any special characters.\\Left justify and fill with blanks.
|264-268|Employer Contact Phone Extension|Enter the employer's contact telephone extension with __numeric values only__. Do not use any special characters.\\Left justify and fill with blanks.
|269-278|Employer Contact Fax Number|If applicable, enter the employer's contact fax number with __numeric values only__ (including area code). Do not use any special characters.\\Otherwise, fill with blanks. \\ __For US and US Territories only.__
|279-318|Employer Contact E-Mail/Internet|Enter the employer's contact e-mail/internet address.
|319-512 PA|Blank|Fill with blanks. Reserved for SSA use.
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|3-11|Social Security Number|Derived from [IDFDV] Field Identifier: ‘W2-EE-SSN’ (seq 2500)\\ \\If an invalid SSN is encountered, this field is entered with zeroes
|12-26|Employee First Name|Derived from [IDFDV] Field Identifier: ‘W2-EE-FIRST-NAME’ (seq 2510)
|27-41|Employee Middle Name or Initial|Derived from [IDFDV] Field Identifier: ‘W2-EE-MIDDLE’ (seq 2520)
|42-61|Employee Last Name|Derived from [IDFDV] Field Identifier: ‘W2-EE-LAST-NAME’ (seq 2530)
|62-65|Employee Suffix|Derived from [IDFDV] Field Identifier: ‘W2-EE-SUFFIX’ (seq 2540)
|66-87|Employee Location Address|Derived from [IDFDV] Field Identifier: ‘W2-EE-LOCN-ADDR’ (seq 2600)
|88-109|Employee Delivery Address|Derived from [IDFDV] Field Identifier: ‘W2-EE-DELIV-ADDR’ (seq 2610)
|110-131|Employee City|Derived from [IDFDV] Field Identifier: ‘W2-EE-CITY’ (seq 2620)
|132-133|Employee State Abbreviation|Derived from [IDFDV] Field Identifier: ‘W2-EE-STATE’ (seq 2630)
|134-138|Employee ZIP Code|Derived from [IDFDV] Field Identifier: ‘W2-EE-ZIP’ (seq 2640)
|139-142|Employee ZIP Code Extension|Derived from [IDFDV] Field Identifier: ‘W2-EE-ZIP-EXT’ (seq 2650)
|143-147|Blank|
|148-170|Employee Foreign State/Province|Derived from [IDFDV] Field Identifier: ‘W2-EE-F-STATE’ (seq 2660)
|171-185|Employee Foreign Postal Code|Derived from [IDFDV] Field Identifier: ‘W2-EE-F-POSTAL’ (seq 2670)
|186-187|Employee Country Code|Derived from [IDFDV] Field Identifier: ‘W2-EE-COUNTRY’ (seq 2680)
|188-198|Wages, Tips and other compensation|Derived from [IDFDV] Field Identifier: ‘W2-FIT-WAGE’ (seq 3000)
|199-209|Federal Income Tax Withheld|Derived from [IDFDV] Field Identifier: ‘W2-FIT-TAX’ (seq 3010)
|210-220|Social Security Wages|Derived from [IDFDV] Field Identifier: ‘W2-SSN-WAGE’ (seq 3020)
|221-231|Social Security Tax Withheld|Derived from [IDFDV] Field Identifier: ‘W2-SSN-TAX’ (seq 3030)
|232-242|Medicare Wages & Tips|Derived from [IDFDV] Field Identifier: ‘W2-MEDI-WAGE’ (seq 3040)
|243-253|Medicare Tax Withheld|Derived from [IDFDV] Field Identifier: ‘W2-MEDI-TAX’ (seq 3050)
|254-264|Social Security Tips|Derived from [IDFDV] Field Identifier: ‘W2-SSN-TIP’ (seq 3060)
|265-275|Advanced Earned Income Credit|Derived from [IDFDV] Field Identifier: ‘W2-EIC’ (seq 3080)
|276-286|Dependent Care Benefits|Derived from [IDFDV] Field Identifier: ‘W2-DEP-CARE’ (seq 3090)
|287-297|Deferred Compensation contribution to Section 401(k)|Derived from [IDFDV] Field Identifier: ‘W2-CODE-D’ (seq 4030)
|298-308|Deferred Compensation contribution to Section 403(b)|Derived from [IDFDV] Field Identifier: ‘W2-CODE-E’ (seq 4040)
|309-319|Deferred Compensation contribution to Section 408(k)(6)|Derived from [IDFDV] Field Identifier: ‘W2-CODE-F’ (seq 4050)
|320-330|Deferred Compensation contribution to Section 457(b)|Derived from [IDFDV] Field Identifier: ‘W2-CODE-G’ (seq 4060)
|331-341|Deferred Compensation contribution to Section 501(c)(18)(D)|Derived from [IDFDV] Field Identifier: ‘W2-CODE-H’ (seq 4070)
|342-352|Military Employee’s Basic Quarters and Combat Pay|Derived from [IDFDV] Field Identifier: ‘W2-CODE-Q’ (seq 4140)
|353-363|Non-qualified Plan section 457|Derived from [IDFDV] Field Identifier: ‘W2-NQUAL-457’ (seq 3102)
|364-374|Employer Contribution to a Health Savings Account|Derived from [IDFDV] Field Identifier: ‘W2-CODE-W’ (seq 4190)
|375-385|Non-qualified Plan Not section 457|Derived from [IDFDV] Field Identifier: ‘W2-NQUAL-N457’ (seq 3104)
|386-407|Blank|
|408-418|Employer Cost of Premiums for Group Term Life Insurance Over $50000|Derived from [IDFDV] Field Identifier: ‘W2-CODE-C’ (seq 4020)
|419-429|Income from Non-statutory Stock Options|Derived from [IDFDV] Field Identifier: ‘W2-CODE-V’ (seq 4180)
|430-485|Blank|
|486|Statutory Employee Indicator|Derived from [IDFDV] Field Identifier: ‘W2-STAT-EE’ (seq 6000)\\ \\If the amount is non zero, then ‘1’ is entered, otherwise ‘0’ is entered
|487|Blank|
|488|Retirement Plan Indicator|Derived from [IDFDV] Field Identifier: ‘W2-RETIRE-PLAN’ (seq 6020)\\ \\If the amount is non zero, then ‘1’ is entered, otherwise ‘0’ is entered
|489|Third-Party Sick Pay Indicator|Derived from [IDFDV] Field Identifier: ‘W2-3PARTY-SICK’ (seq 6060)\\ \\If the amount is non zero, then ‘1’ is entered, otherwise ‘0’ is entered
|490-512|Blank|
|3-11|Social Security Number|Required. Enter the employee's SSN. \\If an invalid SSN is encountered, this field is entered with zeroes. \\Derived from the ‘W2-EE-SSN’ (seq 2500) [IDFDV] Field Identifier.
|12-26|Employee First Name|Required. Enter the employee's first name. Left justify and fill with blanks. \\Derived from the ‘W2-EE-FIRST-NAME’ (seq 2510) [IDFDV] Field Identifier.
|27-41|Employee Middle Name or Initial|If applicable, enter the employee's middle name or initial. Left Justify and fill with blanks. Otherwise, fill with blanks. \\Derived from the ‘W2-EE-MIDDLE’ (seq 2520) [IDFDV] Field Identifier.
|42-61|Employee Last Name|Required. Enter the employee's last name. Left justify and fill with blanks. \\Derived from the ‘W2-EE-LAST-NAME’ (seq 2530) [IDFDV] Field Identifier.
|62-65|Employee Suffix|If applicable, enter the employee's alphabetic suffix. Left justify and fill with blanks. Otherwise, fill with blanks. \\Derived from the ‘W2-EE-SUFFIX’ (seq 2540) [IDFDV] Field Identifier.
|66-87|Employee Location Address|Enter the employee's location address (Attention, Suite, Room Number, etc.) Left justify and fill with blanks. \\Derived from the ‘W2-EE-LOCN-ADDR’ (seq 2600) [IDFDV] Field Identifier.
|88-109|Employee Delivery Address|Enter the employee's delivery address (Street or Post Office Box). Left justify and fill with blanks. \\Derived from the ‘W2-EE-DELIV-ADDR’ (seq 2610) [IDFDV] Field Identifier.
|110-131|Employee City|Enter the employee's city. Left justify and fill with blanks. \\Derived from the ‘W2-EE-CITY’ (seq 2620) [IDFDV] Field Identifier.
|132-133|Employee State Abbreviation|Enter the employee's State or commonwealth/territory. For a foreign address, fill with blanks. \\Derived from the ‘W2-EE-STATE’ (seq 2630) [IDFDV] Field Identifier.
|134-138|Employee ZIP Code|Enter the employee's ZIP code. For a foreign address, fill with blanks. \\Derived from the ‘W2-EE-ZIP’ (seq 2640) [IDFDV] Field Identifier.
|139-142|Employee ZIP Code Extension|Enter the employee's four-digit ZIP code extension. If not applicable, fill with blanks. Derived from the ‘W2-EE-ZIP-EXT’ (seq 2650) [IDFDV] Field Identifier.
|143-147|Blank|Fill with blanks. Reserved for SSA use.
|148-170|Employee Foreign State/Province|If applicable, enter the employee's foreign State/Province. Left justify and fill with blanks. \\Derived from the ‘W2-EE-F-STATE’ (seq 2660) [IDFDV] Field Identifier.
|171-185|Employee Foreign Postal Code|If applicable, enter the employee's foreign postal code. Left justify and fill with blanks. Otherwise, fill with blanks. \\Derived from the ‘W2-EE-F-POSTAL’ (seq 2670) [IDFDV] Field Identifier.
|186-187|Employee Country Code|If one of the following applies, fill with blanks \\* One of the 50 States of the U.S.A. \\* District of Columbia \\* Military Post Office (MPO) \\* American Samoa \\* Guam \\* Northern Mariana Islands \\* Puerto Rico \\* Virgin Islands \\ \\Otherwise, enter the applicable Country Code. \\ Derived from the ‘W2-EE-COUNTRY’ (seq 2680) [IDFDV] Field Identifier.
|188-198|Wages, Tips and Other Compensation|No negative amounts. Right justify and zero fill. \\ \\__Does not apply to Puerto Rico, Virgin Islands, American Samoa, Guam or Northern Mariana Islands employees. \\Derived from the ‘W2-FIT-WAGE’ (seq 3000) [IDFDV] Field Identifier.
|199-209|Federal Income Tax Withheld|No negative amounts. Right justify and zero fill. \\Derived from the ‘W2-FIT-TAX’ (seq 3010) [IDFDV] Field Identifier.
|210-220|Social Security Wages|No negative amounts. Right justify and zero fill. \\Derived from the ‘W2-SSN-WAGE’ (seq 3020) [IDFDV] Field Identifier.
|221-231|Social Security Tax Withheld|No negative amounts. Right justify and zero fill. \\Derived from the ‘W2-SSN-TAX’ (seq 3030) [IDFDV] Field Identifier.
|232-242|Medicare Wages and Tips|No negative amounts. Right justify and zero fill. \\Derived from the ‘W2-MEDI-WAGE’ (seq 3040) [IDFDV] Field Identifier.
|243-253|Medicare Tax Withheld|No negative amounts. Right justify and zero fill. \\Derived from the ‘W2-MEDI-TAX’ (seq 3050) [IDFDV] Field Identifier.
|254-264|Social Security Tips|No negative amounts. Right justify and zero fill. \\Derived from the ‘W2-SSN-TIP’ (seq 3060) [IDFDV] Field Identifier.
|265-275|Blank|Reserved for SSA use.
|276-286|Dependent Care Benefits|No negative amounts. Right justify and zero fill. \\Derived from the ‘W2-DEP-CARE’ (seq 3090) [IDFDV] Field Identifier.
|287-297|Deferred Compensation Contributions to Section 401(k) (Code D)|No negative amounts. Right justify and zero fill. __Does not apply to Puerto Rico.__ \\Derived from the ‘W2-CODE-D’ (seq 4030) [IDFDV] Field Identifier.
|298-308|Deferred Compensation Contributions to Section 403(b) (Code E)|No negative amounts. Right justify and zero fill. __Does not apply to Puerto Rico.__ \\Derived from the ‘W2-CODE-E’ (seq 4040) [IDFDV] Field Identifier.
|309-319|Deferred Compensation Contributions to Section 408(k)(6) (Code F)|No negative amounts. Right justify and zero fill. __Does not apply to Puerto Rico.__ \\Derived from the ‘W2-CODE-F’ (seq 4050) [IDFDV] Field Identifier.
|320-330|Deferred Compensation Contributions to Section 457(b) (Code G)|No negative amounts. Right justify and zero fill. __Does not apply to Puerto Rico.__ \\Derived from the ‘W2-CODE-G’ (seq 4060) [IDFDV] Field Identifier.
|331-341|Deferred Compensation Contributions to Section 501(c)(18)(D) (Code H)|No negative amounts. Right justify and zero fill. __Does not apply to Puerto Rico employees.__ \\Derived from the ‘W2-CODE-H’ (seq 4070) [IDFDV] Field Identifier.
|342-352|Blank|Reserved for SSA use.
|353-363|Non-qualified Plan Section 457 Distributions or Contributions|No negative amounts. Right justify and zero fill. __Does not apply to Puerto Rico.__ \\Derived from the ‘W2-NQUAL-457’ (seq 3102) [IDFDV] Field Identifier.
|364-374|Employer Contributions to a Health Savings Account (Code W)|No negative amounts. Right justify and zero fill. __Does not apply to Puerto Rico or Noerthern Mariana Islands employees.__ \\Derived from the ‘W2-CODE-W’ (seq 4190) [IDFDV] Field Identifier.
|375-385|Non-qualified Plan Not section 457 Distributions or Contributions|No negative amounts. Right justify and zero fill. \\Derived from the ‘W2-NQUAL-N457’ (seq 3104) [IDFDV] Field Identifier.
|386-396|Nontaxable Combat Pay (Code Q)|No negative amounts. Right justify and zero fill. __Does not apply to Puerto Rico or Northern Mariana Islands employees.__
|397-407|Blank|Fill with blanks. Reserved for SSA use.
|408-418|Employer Cost of Premiums for Group Term Life Insurance Over $50,000 (Code C)|No negative amounts. Right justify and zero fill. __Does not apply to Puerto Rico.__ \\Derived from the ‘W2-CODE-C’ (seq 4020) [IDFDV] Field Identifier.
|419-429|Income from the Exercise of Non-Statutory Stock Options (Code V)|No negative amounts. Right justify and zero fill. __Does not apply to Puerto Rico.__ \\Derived from the ‘W2-CODE-V’ (seq 4180) [IDFDV] Field Identifier.
|430-440|Deferrals Under a Section 409A Non-Qualified Deferred Compensation Plan (Code Y)|No negative amounts. Right justify and zero fill. __Does not apply to Puerto Rico or Northern Mariana Islands employees.__
|441-451|Designated Roth Contributions to a Section 401 (k) Plan (Code AA)|No negative amounts. Right justify and zero fill. __Does not apply to Puerto Rico employees.__
|452-462|Designated Roth Contributions to a Section 403 (b) Salary Reduction Agreement (Code BB)|No negative amounts. Right justify and zero fill. __Does not apply to Puerto Rico employees.__
|463-473|Cost of Employer-Sponsored Health Coverage (Code DD)|No negative amounts. Right justify and zero fill. __Does not apply to Puerto Rico or Northern Mariana Islands employees.__
|474-484|Permitted Benefits Under a Qualified Small Employer Health Reimbursement Arrangement (Code FF)|No negative amounts. Right justify and zero fill.
|485|Blank|Fill with blanks. Reserved for SSA use.
|486|Statutory Employee Indicator|Enter "1" for statutory employee. Otherwise, enter "0" (zero). \\Derived from the ‘W2-STAT-EE’ (seq 6000) [IDFDV] Field Identifier.
|487|Blank|Fill with blanks. Reserved for SSA use.
|488|Retirement Plan Indicator|Enter "1" for a sick pay indicator. Otherwise, enter "0" (zero). \\ Derived from the ‘W2-RETIRE-PLAN’ (seq 6020) [IDFDV] Field Identifier.
|489|Third-Party Sick Pay Indicator|Enter "1" for a retirement plan. Otherwise, enter "0" (zero). Derived from the ‘W2-3PARTY-SICK’ (seq 6060) [IDFDV] Field Identifier.
|490-512|Blank|Fill with blanks. Reserved for SSA use.
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At line 344 changed 17 lines
|3-4|State Code, Appropriate FIPS Postal Numeric Code|Derived from the State being reported, from [IDFDV] sequence 7000\\ \\Pennsylvania numeric code is “42"
|5-9|Taxing Entity Code|If County, City or School district tax is reported, this field is derived from [IDGV] 'W2 TAXING ENTITY' field for the County, City or School district tax being reported
|10-18|Social Security Number|Derived from [IDFDV] Field Identifier: ‘W2-EE-SSN’ (seq 2500)\\ \\If an invalid SSN is encountered, this field is entered with zeroes.
|19-33|Employee First Name|Derived from [IDFDV] Field Identifier: ‘W2-EE-FIRST-NAME’ (seq 2510)
|34-48|Employee Middle Name or Initial|Derived from [IDFDV] Field Identifier: ‘W2-EE-MIDDLE’ (seq 2520)
|49-68|Employee Last Name|Derived from [IDFDV] Field Identifier: ‘W2-EE-LAST-NAME’ (seq 2530)
|69-72|Employee Suffix|Derived from [IDFDV] Field Identifier: ‘W2-EE-SUFFIX’ (seq 2540)
|73-94|Employee Location Address|Derived from [IDFDV] Field Identifier: ‘W2-EE-LOCN-ADDR’ (seq 2600)
|95-116|Employee Delivery Address|Derived from [IDFDV] Field Identifier: ‘W2-EE-DELIV-ADDR’ (seq 2610)
|117-138|Employee City|Derived from [IDFDV] Field Identifier: ‘W2-EE-CITY’ (seq 2620)
|139-140|Employee State Abbreviation|Derived from [IDFDV] Field Identifier: ‘W2-EE-STATE’ (seq 2630)
|141-145|Employee ZIP Code|Derived from [IDFDV] Field Identifier: ‘W2-EE-ZIP’ (seq 2640)
|146-149|Employee ZIP Code Extension|Derived from [IDFDV] Field Identifier: ‘W2-EE-ZIP-EXT’ (seq 2650)
|150-154|Blank|
|155-177|Employee Foreign State/Province|Derived from [IDFDV] Field Identifier: ‘W2-EE-F-STATE’ (seq 2660)
|178-192|Employee Foreign Postal Code|Derived from [IDFDV] Field Identifier:‘W2-EE-F-POSTAL’ (seq 2670)
|193-194|Employee Country Code|Derived from [IDFDV] Field Identifier: ‘W2-EE-COUNTRY’ (seq 2680)
|3-4|State Code|Enter the appropriate FIPS postal __numeric__ code. \\Derived from the State being reported.\\Pennsylvania numeric code is "42"
|5-9|Taxing Entity Code|Defined by State/local agency.
|10-18|Social Security Number|Enter the employee's SSN. __If no SSN is available, enter zeroes.__ \\Derived from the ‘W2-EE-SSN’ [IDFDV] Field Identifier.\\
|19-33|Employee First Name|Enter the employee's first name, as shown on the SSN card. \\Left justify and fill with blanks. \\Derived from the ‘W2-EE-FIRST-NAME’ [IDFDV] Field Identifier.
|34-48|Employee Middle Name or Initial|If applicable, enter the employee's middle name or initial, as shown on the SSN card. \\Left justify and fill with blanks. Otherwise, fill with blanks. \\Derived from the ‘W2-EE-MIDDLE’ [IDFDV] Field Identifier.
|49-68|Employee Last Name|Enter the employee's last name, as shown on the SSN card. \\Left justify and fill with blanks. \\ Derived from the ‘W2-EE-LAST-NAME’ [IDFDV] Field Identifier.
|69-72|Employee Suffix|If applicable, enter the employee's alphabetic suffix. \\Left justify and fill with blanks. Otherwise, fill with blanks. \\Derived from the ‘W2-EE-SUFFIX’ [IDFDV] Field Identifier.
|73-94|Employee Location Address|Enter the employee's location address (Attention, Suite, Room Number, etc. \\Left justify and fill with blanks. \\Derived from the ‘W2-EE-LOCN-ADDR’ [IDFDV] Field Identifier.
|95-116|Employee Delivery Address|Enter the employee's delivery address. \\Left justify and fill with blanks. \\Derived from the ‘W2-EE-DELIV-ADDR’ [IDFDV] Field Identifier.
|117-138|Employee City|Enter the employee's city. \\Left justify and fill with blanks. Derived from the 'W2-EE-CITY’ [IDFDV] Field Identifier.
|139-140|Employee State Abbreviation|Enter the employee's State or commonwealth/territory. Use a postal abbreviation. \\For a foreign address, fill with blanks. \\Derived from the ‘W2-EE-STATE’ [IDFDV] Field Identifier.
|141-145|Employee ZIP Code|Enter the employee's ZIP Code. \\For a foreign address, fill with blanks. \\Derived from the ‘W2-EE-ZIP’ [IDFDV] Field Identifier.
|146-149|Employee ZIP Code Extension|Enter the employee's four-digit extension of the ZIP code. If not applicable, fill with blanks. \\Derived from the ‘W2-EE-ZIP-EXT’ [IDFDV] Field Identifier.
|150-154|Blank|Fill with blanks. Reserved for SSA use.
|155-177|Foreign State/Province|If applicable, enter the employee's foreign State/Province. \\Left justify and fill with blanks. \\Otherwise, fill with blanks.
|178-192|Foreign Postal Code|If applicable, enter the employee's foreign postal code. \\Left justify and fill with blanks. \\Otherwise, fill with blanks.
|193-194|Country Code|If one of the following applies, fill with blanks: \\* One of the 50 States of the U.S.A. \\* District of Columbia \\* Military Post Office (MPO) \\* American Samoa \\* Guam \\* Northern Mariana Islands \\* Puerto Rico \\* Virgin Islands \\ \\Otherwise, enter the applicable Country Code.
At line 362 changed 12 lines
;Location 195 to 267:Apply to Quarterly Unemployment Reporting\\If the user specified ‘Period Type’ = ‘Quarter’, then Location 195 to 267 will be filled.\\Please read document [Tax Reporting - US General] for detail for quarterly reporting.
||Column||Description||Source
|195-196|Optional Code\\ \\State Specific Data\\ \\If not used, enter blanks|
|197-202|Reporting Period MMCCYY|From user specified Period End Date converted to MMCCYY for the quarter\\ \\e.g. Period End Date = ‘31-Dec-2016’, then reporting period is ‘122016’
|203-213|State Quarterly Unemployment Insurance Total Wages|Derived from [IDFDV] Field Identifier: ‘W2-ST-WAGE-HOME’ and ‘W2-ST-WAGE-WORK’\\ \\Note that the [IDFDV] Identifier ‘W2-SUI-WAGE-ER’ is not used to report this field because the value of Identifier ‘W2-SUI-WAGE-ER’ may already been capped by Vertex during the US Tax calculation in [UPCALC] Therefore, for employees who exceed the maximum wage base, this identifier will contain no SUI Insurance wages. This means [RPYEU] will be using the State Taxable wages from Identifier ‘W2-ST-WAGE-HOME’ and ‘W2-ST-WAGE-WORK’ that are related to the employee Home GEO and Work GEO code to report SUI Total Wages
|214-224|State Quarterly Unemployment Insurance Taxable Wages|This amount is derived from State Quarterly Unemployment Insurance Total Wages and the SUI Maximum wage base as defined by the State government\\ \\Please read document [Tax Reporting - US General] for detail for quarterly reporting
|225-226|Number of Weeks Worked|From system derived number of Weeks Worked for the Reporting State\\ \\The system reads all pay headers with pay category = ‘Regular Pay’ that are not reversed with a Pay Issue Date that falls within the user specified Quarter begin and end date\\ \\If the Pay Header’s Work State or Home State is the same as the reporting State, then the Pay Header Tax Weeks is accumulated
|227-234|Date First Employed MMDDCCYY|From system derived latest Employment Hired Date
|235-242|Date of Separation MMDDCCYY|From system derived latest Employment Termination Date that is greater than the Employment Hired Date
|243-247|Blank|
|248-267|State Employer Account Number|Derived from [IDFDV], Field Identifier: ‘W2-STATE-REGIST’ for the reporting State\\ \\When [RPYEU] is run, if the Media Format = ‘State SUI File Format’, then this field contains the SUI Registration Number from [IDGV] for the SUI Registration of the State
|268-273|Blank|
;Locations 195 to 267:Apply to Quarterly Unemployment Reporting\\If the user has defined ‘Period Type’ as ‘Quarter’, then Locations 195 to 267 will be filled.\\Please read document [Tax Reporting - US General] for detail for quarterly reporting.
At line 375 changed 11 lines
;Location 274 to 337:Apply to Income Tax Reporting\\ \\If the user specified ‘Period Type’ = ‘Quarter’ or ‘Year’, then Location 274 to 337 will be filled.
||Column||Description||Source
|274-275|State code, appropriate FIPS postal numeric code|Derived from the State being reported\\ \\e.g. California is code "06"
|276-286|State Taxable Wages|Derived from [IDFDV] Field Identifier: ‘W2-ST-WAGE-HOME’(7020) and ‘W2-ST-WAGE-WORK’ (7030)
|287-297|State Income Tax Withheld|Derived from [IDFDV] Field Identifier: ‘W2-ST-TAX-HOME’ (7040) and ‘W2-ST-TAX-WORK’ (7050)
|298-307|Other State Data, to be Defined by Each State|
|308|Tax Type Code|Derived from [IDFDV] Field Identifier:'W2 TAX TYPE CODE'\\ \\Must be ‘C’ for Philadelphia City Tax
|309-319|Local Taxable Wages|Derived from [IDFDV] Field Identifier:‘W2-CI-WAGE-HOME’ and ‘W2-CI-WAGE-WORK’
|320-330|Local Income Tax Withheld|Derived from [IDFDV] Field Identifier: ‘W2-CI-TAX-HOME’ and ‘W2-CI-TAX-WORK’
|331-337|Philadelphia Business Tax Account number|Derived from [IDGV] Registration number with ‘US Local Registration’ for Philadelphia City
|338-512|Blank|
|195-196|Optional Code|Defined by State/local agency. __Applies to unemployment reporting.__
|197-202|Reporting Period|Enter the last month and four-digit year for the calendar quarter that this report applies. __Applies to unemployment reporting.__
|203-213|State Quarterly Unemployment Insurance Total Wages|Right justify and zero fill. __Applies to unemployment reporting.__
|214-224|State Quarterly Unemployment Insurance Total Taxable Wages|Right justify and zero fill. __Applies to unemployment reporting.__
|225-226|Number of Weeks Worked|Defined by State/local agency. __Applies to unemployment reporting.__
|227-234|Date First Employed|Enter the month, day and four-digit year. __Applies to unemployment reporting.__
|235-242|Date of Separation|Enter the month, day and four-digit year. __Applies to unemployment reporting.__
|243-247|Blank|Fill with blanks. Reserved for SSA use.
|248-267|State Employer Account Number|__Applies to unemployment reporting.__
|268-273|Blank|Fill with blanks. Reserved for SSA use.
At line 403 added 15 lines
;Locations 274 to 337:Apply to Income Tax Reporting\\ \\If the user has defined ‘Period Type’ as ‘Quarter’ or ‘Year’, then Locations 274 to 337 will be filled.
|274-275|State code|Enter the appropriate numeric FIPS code. \\Derived from the State being reported\\Pennsylvania is code "42". \\__Applies to income tax reporting.__
|276-286|PA State Taxable Wages|Right justify and zero fill. __Applies to income tax reporting.__ \\ Derived from the ‘W2-ST-WAGE-HOME’ and ‘W2-ST-WAGE-WORK’ [IDFDV] Field Identifiers
|287-297|PA State Income Tax Withheld|Right justify and zero fill. __Applies to income tax reporting.__ \\Derived from the ‘W2-ST-TAX-HOME’ and ‘W2-ST-TAX-WORK’ [IDFDV] Field Identifiers
|298-307|Other State Data|Defined by State/local agency. __Applies to income tax reporting.__
|308|Tax Type Code|Enter the appropriate code for entries in fields 309-330: \\* C = City Income Tac \\* D = County Income Tax \\* E = School District Income Tax \\* F = Other Income Tax. __Applies to income tax reporting.__
|309-319|Local Taxable Wages|To be defined by State/local agency. __Applies to income tax reporting.__
|320-330|Local Income Tax Withheld|To be defined by State/local agency. __Applies to income tax reporting.__
|331-337|State Control Number|Optional. __Applies to income tax reporting.__
|338-412|Supplemental Data 1|To be defined by user.
|413-487|Supplemental Data 2|To be defined by user.
|488-512|Blank|Fill with blanks. Reserved for SSA use.
At line 388 changed 12 lines
[RPYEU] must be run and the following selected to generate Pennsylvania state file information:
|Media Format:|State SUI File Format
|Select State:|Pennsylvania, USA
*The 'Quarterly Form Code' field must be entered in order to produce the UI file in the [ICESA] format.
*The state of Pennsylvania must be selected in the 'Report List Filters'.
*Annual Form Code - Use the standard supplied form code HL$US-W2-2014. The Variables need to be entered in this form code for specific use in the installation.
*The 'Quarterly Form Code' must be entered in order to produce the UI wage file in [ICESA] format.
*Use the supplied form code 'HL$US-QTR-2012'. The Variables need to be entered in this form code for specific use in the installation.
*Period Type:Quarter
*Period End Date:Enter the quarter end date, i.e. 30-Jun-2016
*Media File Type:State SUI File Format\\ \\
*If the Directory Name/Media File Name is not supplied, an output file will not be produced.
[RPYEU] must be run with the following report parameters and filters selected to generate the Pennsylvania City file information:
__Report Parameters__
|Annual Form Code|Use the annually provided form code HL$US-W2-2014. The Variables need to be entered on this form code for specific use in the installation.
|Quarterly Form Code|Must be defined in order to produce the UI file in the [ICESA] format.
|Period Type|Select Quarter
|Period End Date|Enter the quarter end date, such as 30-Jun-YYYY
|Media Format|State SUI File Format
|Directory Name|Must be defined or an output file will not be generated.
|Media File Name|Must be defined or an output file will not be generated.
\\
__Report Filters__
|Select State|Pennsylvania, USA
At line 432 added 2 lines
At line 409 changed 2 lines
|2-5|Payment Year\\ \\Enter year for which this report is being prepared|From user specified FROM-TO period converted to YYYY
|6-14|Transmitter’s Federal EIN\\ \\Enter only numeric characters; omit hyphens, prefixes and suffixes|Derived from [IDFDV] Field Identifier: ‘TRAN EIN’ (seq 1010).
|2-5|Payment Year|Enter the year this report is being prepared for|From the user defined FROM-TO period, converted to YYYY
|6-14|Transmitter’s Federal Identification Number|Enter the tranmitter's FEIN. Only numeric characters. Omit hyphens, prefixes and suffixes. \\Derived from the ‘TRAN EIN’ (seq 1010) [IDFDV] Field Identifier.
At line 412 changed 12 lines
|19-23|Blank|
|24-73|Transmitter Name\\ \\Enter the transmitter name of the organization submitting the file|Derived from [IDFDV] Field Identifier: ‘TRAN NAME’ (seq 1030)
|74-113|Transmitter Street Address\\ \\Enter the street address of the organization submitting the file|Derived from [IDFDV] Field Identifier: ‘TRAN ADDRESS’ (seq 1040)
|114-138|Transmitter City\\ \\Enter the city of the organization submitting the file|Derived from [IDFDV] Field Identifier: ‘TRAN CITY’ (seq 1050)
|139-140|Transmitter State\\ \\Enter the standard two character FIPS postal abbreviation|Derived from [IDFDV] Field Identifier: ‘TRAN STATE’ (seq 1060)
|141-153|Report Type\\ \\Constant 'ORIGINAL'
|154-158|Transmitter ZIP Code\\ \\Enter a valid ZIP code|Derived from [IDFDV] Field Identifier: ‘TRAN ZIP CODE’ (seq 1080)
|159-163|Transmitter ZIP Code extension\\ \\Use this field as necessary for the four digit extension of ZIP code\\ \\A hyphen is included in position 159|Derived from [IDFDV] Field Identifier: ‘TRAN ZIP EXTN’ (seq 1070; include hyphen in position 159)
|164-193|Transmitter Contact\\ \\Title of individual from transmitter organization responsible for the accuracy of the wage report|Derived from [IDFDV] Field Identifier: ‘TRAN CONTACT’ (seq 1090)
|194-203|Transmitter Contact Telephone Number\\ \\Telephone number at which the transmitter contact can be telephoned|Derived from [IDFDV] Field Identifier: ‘TRAN CONTACT PHONE’(seq 1100)
|204-207|Telephone Extension/Box\\ \\Enter transmitter telephone extension or message box|Derived from [IDFDV] Field Identifier: ‘TRAN CONTACT EXTN’ (seq 1110)
|208-213 PA|Tape Transmitter Authorization Number|
|19-23|Blank|Fill with blanks.
|24-73|Transmitter Name|Enter the name of the organization submitting the file. \\Derived from the ‘TRAN NAME’ (seq 1030) [IDFDV] Field Identifier.
|74-113|Transmitter Street Address|Enter the street address of the organization submitting the file. \\Derived from the ‘TRAN ADDRESS’ (seq 1040) [IDFDV] Field Identifier.
|114-138|Transmitter City|Enter the city of the organization submitting the file. \\Derived from the ‘TRAN CITY’ (seq 1050) [IDFDV] Field Identifier.
|139-140|Transmitter State|Enter the standard two-character FIPS postal abbreviation of the organization submitting the file. \\Derived from the ‘TRAN STATE’ (seq 1060) [IDFDV] Field Identifier.
|141-153|Report Type|Enter 'ORIGINAL' or 'AMENDED'
|154-158|Transmitter ZIP Code|Enter blanks
|159-163|Transmitter ZIP Code Extension|Enter blanks
|164-193|Transmitter Contact Title|Enter the title of the individual from the transmitter's organization that is responsible for the accuracy and completness of the file. \\Derived from the ‘TRAN CONTACT’ (seq 1090) [IDFDV] Field Identifier.
|194-203|Transmitter Contact Telephone Number|Enter the telephone number where the transmitter contact can be contacted. \\Derived from the ‘TRAN CONTACT PHONE’(seq 1100) [IDFDV] Field Identifier.
|204-207|Telephone Extension|Enter the telephone extension for the transmitter's contact telephone number. \\Derived from the ‘TRAN CONTACT EXTN’ (seq 1110) [IDFDV] Field Identifier.
|208-213 PA|Transmitter Authorization Number|Enter blanks.
At line 425 changed one line
|249-275 PA|Transmitter Contact Person|Derived from [IDFDV] Field Identifier: ‘TRAN CONTACT’ (seq 1090)
|249-275 PA|Transmitter Contact Person|Enter the name of the individual from the transmitter's organization that is responsible for the accuracy and completness of the file. Derived from [IDFDV] Field Identifier: ‘TRAN CONTACT’ (seq 1090)
At line 427 changed one line
!Record Name: Code B - Authorization Record (optional record, not read by PA)
!Record Name: Code B - Authorization Record (Optional record, not read by PA)
At line 430 changed 9 lines
|2-5|Payment Year\\ \\Enter the year for which this report is being prepared|
|6-14|Transmitter’s Federal EIN\\ \\Enter only numeric characters|Derived from [IDFDV] Field Identifier: BASIC EIN (seq 2010)
|15-22|Computer\\ \\Enter the manufacturer’s name|Derived from [IDFDV] Field Identifier: ‘BASIC COMPUTER’ (seq 2020)
|23-24|Internal Label\\ \\‘SL’, ‘NS’, ‘NL’, ‘AL’, or blank for diskette|Derived from [IDFDV] Field Identifier: ‘BASIC INTERNAL LABEL’ (seq 2100, first 2 characters)
|25-25|Blank|
|26-27|Density\\ \\‘16’, ‘62’, ‘38’, or blank for diskette|Derived from [IDFDV] Field Identifier: ‘BASIC DESITY’ (seq 2110)
|28-30|Recording Code (Character Set)\\ \\“EBC’, or ‘ASC’. Always ‘ASC’ for diskette|Derived from [IDFDV] Field Identifier: ‘BASIC RECORDING MODE’ (seq 2120, first 3 characters)
|31-32|Number of Tracks\\ \\‘09’, or ‘18’, or blanks for diskette|Derived from [IDFDV] Field Identifier:‘BASIC RECORDING MODE’ (seq 2120, fourth and fifth character)
|33-34|Blocking Factor\\ \\Enter the blocking factor of the file, not to exceed 85\\ \\Enter blanks for diskette|Derived from [IDFDV] Field Identifier: ‘BLOCKING FACTOR’ (seq 3050)
|2-5|Payment Year|Enter the year this report is being prepared for
|6-14|Transmitter’s Federal EIN|Enter only numeric characters. \\Derived from the BASIC EIN (seq 2010) [IDFDV] Field Identifier.
|15-22|Computer|Enter the manufacturer’s name. \\Derived from the ‘BASIC COMPUTER’ (seq 2020) [IDFDV] Field Identifier.
|23-24|Internal Label|‘SL’, ‘NS’, ‘NL’, ‘AL’, or blank for diskette. \\Derived from the ‘BASIC INTERNAL LABEL’ (seq 2100, first 2 characters) [IDFDV] Field Identifier.
|25-25|Blank|Enter blanks
|26-27|Density|‘16’, ‘62’, ‘38’, or blank for diskette|Derived from the ‘BASIC DENSITY’ (seq 2110) [IDFDV] Field Identifier.
|28-30|Recording Code (Character Set)|“EBC’, or ‘ASC’. \\Always ‘ASC’ for diskette. \\Derived from the ‘BASIC RECORDING MODE’ (seq 2120, first 3 characters) [IDFDV] Field Identifier.
|31-32|Number of Tracks|‘09’, or ‘18’, or blanks for diskette. \\Derived from the ‘BASIC RECORDING MODE’ (seq 2120, fourth and fifth character) [IDFDV] Field Identifier.
|33-34|Blocking Factor|Enter the blocking factor of the file. Not to exceed 85. \\Enter blanks for diskette. \\Derived from the ‘BLOCKING FACTOR’ (seq 3050) [IDFDV] Field Identifier.
At line 440 changed 10 lines
|39-96|Blank|
|97-146 PA|Individual Name\\ \\Enter Blank|
|147-190|Organization Name\\ \\The name of the organization to which the media should be returned|Derived from [IDFDV] Field Identifier: ‘BASIC NAME’ (seq 2040)
|191-225|Street Address\\ \\The street address of the organization to which the media should be returned|Derived from [IDFDV] Field Identifier: ‘BASIC ADDRESS’ (seq 2050)
|226-245|City\\ \\The city of the organization to which the media should be returned|Derived from [IDFDV] Field Identifier: ‘BASIC CITY’ (seq 2060)
|246-247|State\\ \\Enter the standard two character FIPS postal abbreviation|Derived from [IDFDV] Field Identifier: ‘BASIC STATE’ (seq 2070)
|248-252|Blank|
|253-257|ZIP Code\\ \\Enter a valid ZIP code|Derived from [IDFDV] Field Identifier: ‘BASIC ZIP CODE’ (seq 2090)
|258-262|ZIP Code extension\\ \\Enter four digit extension of ZIP code, including the hyphen in position 258|Derived from [IDFDV] Field Identifier: ‘BASIC ZIP EXTN’ (seq 2080)\\ \\Client must include the hyphen (‘-‘) when defining the [IDFDV] Seq 2080
|263-275|Blank|
|39-96|Blank|Enter blanks
|97-146 PA|Individual Name|Enter Blanks
|147-190|Organization Name|Enter the name of the organization who the media should be returned to. \\Derived from the ‘BASIC NAME’ (seq 2040) [IDFDV] Field Identifier.
|191-225|Street Address|Enter the street address of the organization who the media should be returned to. \\Derived from the ‘BASIC ADDRESS’ (seq 2050) [IDFDV] Field Identifier.
|226-245|City|Enter the city of the organization who the media should be returned to. \\Derived from the ‘BASIC CITY’ (seq 2060) [IDFDV] Field Identifier.
|246-247|State|Enter the standard two-character FIPS postal abbreviation. \\Derived from the ‘BASIC STATE’ (seq 2070) [IDFDV] Field Identifier.
|248-252|Blank|Enter blanks
|253-257|ZIP Code|Enter a valid ZIP code. \\Derived from the ‘BASIC ZIP CODE’ (seq 2090) [IDFDV] Field Identifier.
|258-262|ZIP Code extension|Enter the four-digit extension of ZIP code, including the hyphen, in position 258. \\Derived from the ‘BASIC ZIP EXTN’ (seq 2080) [IDFDV] Field Identifier.\\ \\Clients must include the hyphen (‘-‘) when defining the [IDFDV] Seq 2080
|263-275|Blank|Enter blanks
At line 454 changed 14 lines
|2-5|Payment Year\\ \\Enter the year for which the report is being prepared|
|6-14|Federal EIN\\ \\Enter only numeric characters of the Federal EIN|
|15-23|Blank|
|24-73|Employer Name\\ \\Enter the first 50 positions of the employer’s name exactly as registered with the state UI agency|Derived from the Entity
|74-113|Employer Street Address|Derived from the Entity Location
|114-138|Employer City|Derived from the Entity Location
|139-140|Employer State\\ \\Enter the standard two character FIPS postal abbreviation of the employer’s address|Derived from the Entity Location
|141-148|Blank|
|149-153|ZIP code extension\\ \\Enter four digit extension of ZIP code, including the hyphen in position 149|Derived from the Entity Location
|154-158|ZIP code|Derived from the Entity Location.
|159-159|Blank|
|160-160|Type of Employment\\ \\‘A’, “H’, ‘M’, ‘Q’, ‘R’, or ‘X’|Derived from [IDFDV] Field Identifier: ‘TYPE OF EMPLOYMENT’ (seq 3020)
|161-162 PA|Blocking Factor\\ \\Not Required|
|163-166 PA|Establishment Number Coverage Group/PRU\\ \\Not Required|
|2-5|Reporting Year|Enter the year the report is being prepared for
|6-14|Federal Identification Number (FEIN)|Enter the tranmitter's FEIN. Only numeric characters. Omit hyphens, prefixes and suffixes.
|15-23|Blank
|24-73|Employer Name|Enter the first 50 positions of the employer’s name, exactly as registered with the state UI agency. \\Derived from the Entity.
|74-113|Employer Street Address|Enter the street of the employer's mailing address. \\Derived from the Entity Location.
|114-138|Employer City|Enter the city of the employer's mailing address. \\Derived from the Entity Location
|139-140|Employer State|Enter the "PA" or the FIPS postal numeric code of "42" for Pennsylvania. \\Derived from the Entity Location
|141-166|Blank|Enter blanks
At line 469 changed 7 lines
|171-172|State Identifier Code\\ \\Enter the state FIPS postal numeric code for the state to which wages are being reported|
|173-187|State Unemployment Insurance Account Number|Derived from the IDGV State SUI Registration
|188-189|Reporting Period\\ \\‘03’, ‘06’, ‘09’, or ‘12’|
|190-190| No Workers/No Wages\\ \\Enter ‘0’ to indicate that the ‘E’ record will not be followed by the ‘S’ record\\ \\Enter ‘1’ to indicate otherwise|
|191-208 PA|Not required|
|209-210 PA|Plant Number\\ \\Enter blanks|
|211-275 PA|Not required|
|171-172|State Code|Enter the "PA" or the FIPS postal numeric code of "42" for Pennsylvania.
|173-181|State Unemployment Compensation Account Number|Enter the UC employer account number, without spaces or hyphens, no R or M indicators and no check digits. Do not drop the leading zero, if applicable. Left justify and right fill with spaces. \\Derived from the IDGV State SUI Registration.
|182-187|Blank|Enter blanks
|188-189|Reporting Period|Enter the last month of the calendar quarter the report applies to. Such as: ‘03’, ‘06’, ‘09’, or ‘12’
|190-190| No Workers/No Wages|Enter ‘0’ to indicate that the ‘E’ record will not be followed by the ‘S’ employee records. \\Enter ‘1’ to indicate otherwise that the E record will be followed by ‘S’ employee records.
|191-275 PA|Not required. Enter blanks
At line 503 added one line
At line 480 changed 15 lines
|2-10|Social Security Number\\ \\Employee’s social security number; if not known, enter ‘I’ in position 2 and blanks in position 3-10|
|11-30|Employee Last Name|
|31-42|Employee First Name|
|43-43|Employee Middle Initial\\ \\Enter employee middle initial\\ \\Leave blank if no middle initial|
|44-45|State Code\\ \\Enter the state FIPS postal numeric code for the state to which wages are being reported|
|46-49 PA|Reporting Quarter and Year\\ \\Enter the last month and year for the quarter for which this wage report applies (i.e. 0603 for Apr-June 2003)|
|50-63 PA|State QTR Total Gross Wages\\ \\Not required|
|64-77|State QTR Unemployment Insurance Total Wages\\ \\Enter quarterly wages subject to unemployment taxes|Derived from [IDFDV] Field Identifier: 7200
|78-91|State QTR Unemployment Insurance Excess Wages\\ \\Not required|
|92-105|State QTR Unemployment Insurance Taxable Wages\\ \\Not required|
|121-129|State QTR Tip Wages\\ \\Not required|
|130-131|Number of Weeks Worked.\\ \\The number of weeks worked in the reporting period|Derived from [IDFDV] Field Identifier: 3080\\ \\This can either be ‘plugged’ as a constant, be picked up from a pay component that is previously populated by a UserCalc, or if left null the P2K will compute the value
|132-134|Number of Hours Worked\\ \\Not required|
|135-138|Date First Employed\\ \\Not required|
|139-142|Date of Separation\\ \\Not required|
|2-10|Social Security Number|Enter the employee’s full nine-digit social security number. Do not drop the leading zeros. \\If not known, enter blanks.
|11-30|Employee Last Name|Enter the employee's last name.
|31-42|Employee First Name|Enter the employee's first name.
|43-43|Employee Middle Initial|Enter the employee's middle initial. Leave blank if no middle initial
|44-45|State Code|Enter the "PA" or the FIPS postal numeric code of "42" for Pennsylvania.
|46-49 PA|Reporting Quarter and Year|Enter the last month and year for the calendar quarter that this wage report applies to (in MMYY format).
|50-63 PA|State QTR Total Gross Wages|Enter zeros
|64-77|State QTR Unemployment Compensation Total Wages|Enter the quarterly gross wages paid. Include all tip income. \\Derived from 7200 [IDFDV] Field Identifier.
|78-91|State QTR Unemployment Compensation Excess Wages|Enter zeros
|92-105|State QTR Unemployment Compensation Taxable Wages|Enter quarterly taxable wages.
|106-120|Quarterly State disability Insurance Taxable Wages|Enter zeros
|121-129|State QTR Tip Wages|Enter zeros
|130-131|Number of Weeks Worked|Enter the number of weeks in the reporting period in which $116 or more was earned, regardless of when paid. Valid values are 0 through 14 only. \\Derived from 3080 [IDFDV] Field Identifier.\\ \\This can either be ‘plugged’ as a constant, be picked up from a pay component that is previously populated by a UserCalc. If left null the, the system will compute the value.
|132-134|Number of Hours Worked|Enter blanks
|135-138|Date First Employed|Enter blanks
|139-142|Date of Separation|Enter blanks
At line 496 changed one line
|147-161|State Unemployment Insurance Account Number\\ \\Enter state UI employer account number|SUI Registration Number from [IDGV]
|147-155|State Unemployment Compensation Account Number|Enter the UC employer account number, without spaces or hyphens, no R or M indicators and no check digits. Do not drop the leading zero, if applicable. Left justify and right fill with spaces. \\Derived from the SUI Registration Number defined on [IDGV].
|156-161|Blank|Enter blanks
At line 501 changed 2 lines
|1-1|Record Identifier|Constant ‘T’
|2-8|Total Number of Employees\\ \\The total number of ‘S’ records since the last ‘E’ record|
|1|Record Identifier|Constant ‘T’
|2-8|Total Number of Employees|Enter the total number of ‘S’ records reported since the last ‘E’ record
At line 504 changed 9 lines
|13-26 PA|Not required|
|27-40|State QTR Unemployment Insurance Total Wages for employer\\ \\QTR wages subject to state unemployment taxes\\ \\Total of this field on all ‘S’ records since the last ‘E’ record|
|41-54 PA|Not required|
|55-68|QTR Taxable Wages|
|69-148 PA|Not required|
|149-159|QTR ER contributions due|
|160-163 PA|Not required|
|164-174|QTR EE withholding amount due|
|175-275 PA|Not required|
|13-26 PA|Not required|Enter zeros
|27-40|State QTR Unemployment Compensation Total Wages for Employer|Enter the quarterly gross wages subject to State unemployment tax. Include all tip income. \\ \\The total of this field on all ‘S’ records since the last ‘E’ record| for original file.
|41-54 PA|Not required|Enter zeros
|55-68|State QTR Unemployment Compensation Taxable Wages for Employer|Enter quarterly taxable wages subject to Unemployment taxes.
|69-81|Not required. Enter zeros
|82-87|Not required. Enter blanks
|88-144|Not required. Enter zeros
|145-148|Not required. Enter blanks
|149-159|Employer Contribution Amount|Enter employer contributions due
|160-163 PA|Not required. Enter blanks
|164-174|QTR Employee Withholding Amount|Enter employee withholding due
|175-226 PA|Not required. Enter zeros
|227-233|Month 1 Employment for Employer|Original Report Type - Enter blanks. \\ \\Amended Report Type - Enter number of covered employees who worked or received pay for the pat period inclusing the 12th day of the 1st month of the reporting period.
|234-240|Month 2 Employment for Employer|Original Report Type - Enter blanks. \\ \\Amended Report Type - Enter number of covered employees who worked or received pay for the pat period inclusing the 12th day of the 2nd month of the reporting period.
|241-247|Month 3 Employment for Employer|Original Report Type - Enter blanks. \\ \\Amended Report Type - Enter number of covered employees who worked or received pay for the pat period inclusing the 12th day of the 3rd month of the reporting period.
|248-275|Not required. Enter blanks
At line 550 added one line
At line 516 changed 5 lines
|1-1|Record Identifier|Constant ‘F’
|2-11|Total Number of Employees in File\\ \\Enter the total number of ‘S’ records in the entire file|
|12-21|Total Number of Employers in File\\ \\Enter the total number of ‘E’ records in the entire file|
|22-25|Taxing Entity Code\\ \\Constant ‘UTAX’|
|26-275 PA|Not required|
|1|Record Identifier|Constant ‘F’
|2-11|Total Number of Employees in File|Enter the total number of ‘S’ records in the entire file
|12-21|Total Number of Employers in File|Enter the total number of ‘E’ records in the entire file
|22-25|Taxing Entity Code|Constant ‘UTAX’
|26-115 PA|Not required. Enter zeros
|116-275|Not required. Enter blanks
This page (revision-50) was last changed on 26-Nov-2021 10:22 by Meg McFarlandTop