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Tax Reporting - NJ
Tax Reporting - NJ

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At line 4 removed one line
WHAT’S NEW FOR TAX YEAR 2011
At line 6 changed one line
There are no format changes in wage reporting for the state of New Jersey in 2011.
!!Set Up
This document contains abbreviated set up requirement for the state of New Jersey only, please refer to the general document ([Tax Reporting - US General]) for other setup procedure that may also be required.
!IDGV - State Registration
*The [IDGV Definition|IDGV#DefinitionTab] tab must be set up for 'State Registration' for State/Province: New Jersey.
*The [IDGV Variables|IDGV#VariablesTab] tab must be set up for 'State Registration' for State/Province: New Jersey.
*'W2 STATE MEDIA FILING' - NJ state accepts W2 wage report with Federal and other state information, therefore, the Media Filing variable can be set to ‘01’, which will include state information in the Federal File. (However it must be set to ’02’ if a W2 magnetic media file is required for the state of NJ only).
*If the employer has a private Disability Insurance Plan (DI) or Private Family Leave Insurance Plan (FLI) approved by the New Jersey Department of Labor, please set up the following User Fields in IDGV (Definition Tab) for W2 reporting.
*User Fields: 'NJ WR-30 Magnetic Auth Number', 'NJ DI Disability Plan Number' (up to 9 digits), and 'NJ FLI Plan Number' (up to 9 digits).
* The DI/FLI amounts are to be reported in box 14 on the W2 form, while the DI/FLI plan numbers are to be reported in box 19/20. To report the DI/FLI amount, you have to setup the DI/FLI amount in IDFDV, in any un-used sequence# between 5000-5190 (change the O/R prompt in the appropriate sequence# to read, for example, '14-FLI Amount' so that this O/R prompt will be printed as a description for the corresponding amount. To report the DI/FLI plan number, you have to setup the DI/FLI plan number in IDFDV, in any un-used sequence# between 5500-5690 (change the O/R prompt in the appropriate sequence# to read, exactly '20-NJ DI PP.#' and/or '20-NJ FLI P.P.#' (the O/R prompt has to be named exactly as illustrated here), when the program sees these 'O/R prompts and the YTD amount in the corresponding IDFDV.Field_variable is not zero, then the DI/FLI plan number will be reported in box 19/20 on the W2 form, as well as in the 'RS' (state) record in the EFW2 wage file.
!IDGV - US SUI Registration
*The [IDGV Definition|IDGV#DefinitionTab] tab must be set up with ‘SUI Registration’ for State/Province: New Jersey
*The [IDGV Variables|IDGV#VariablesTab] tab must be set up with ‘State Registration’ for State/Province: New Jersey
*W2 STATE MEDIA FILING - Must be ‘02’ to generate State UI wage file for state of NJ
At line 8 changed one line
However, the following file format changes in the standard EFW2 file are noted in the SSA bulletin which may affect clients using the standard EFW2 format to report wages to the state
!!State File Procedures
The state of New Jersey Department of Revenue accepts filing of W-2s via magnetic media using the EFW2 format and the filing of Quarterly UI wages via magnetic media using the New Jersey state WR-30 format.
At line 10 changed 5 lines
- (W2 File) A new field, Kind of Employer, has been added to the RE Employer Record (position 174). This is a required field.
-
- (W2 File) A new field, Cost of Employer-Sponsored Health Coverage, has been added to the RW Employee Record (positions 463-473) and the RT Total Record (positions 295-309).
-
- (W2 File) A new field, Designated Roth Contributions Under a Governmental Section 457(b) Plan, has been added to the RO Employee Record (positions 111-121) and the RU Total Record (positions 145-159)
New Jersey state requires to file the NJ state file by itself, therefore [IDGV] must be set up as follows:
*For State Registration of New Jersey, the [IDGV Variable|IDGV#VariablesTab]:
**W2 STATE MEDIA FILING ‘02’ State requires its own file, do not include other state information in the state file
At line 16 changed 3 lines
SET UP
- This document contains abbreviated set up requirement for the state of New Jersey only, please refer to the general document (US_Annual_Qtrly_Reporting_GEN) for other setup procedure that may also be required.
!!Annual W2 Wage Magnetic Media Reporting for New Jersey State - EFW2 Format
!RPYEU
[RPYEU] must be run with the following report parameters and filters selected to generate the New Jersey State file information: \\ \\
__Report Parameters__
|Annual Form Code|Use the standard form code, such as 'HL$US-W2-YYYY'
|Period Type|Year
|Period End Date|Year End Date, such as 31-Dec-YYYY
|Media Format|State File Format
|Directory Name|__Must be defined or an output file will not be generated__
|Media File Name|__Must be defined or an output file will not be generated__
At line 20 changed one line
IDGV - State Registration
\\
__Report Filters__
|Select State|New Jersey, USA
At line 22 changed one line
- IDGV Definition Tab must be set up with ‘State Registration’ for State/Province: New Jersey
!!Annual W2 Electronic File Specifications
At line 24 changed one line
- IDGV Variables Tab must be set up with ‘State Registration’ for State/Province: New Jersey
!Code RA - Submitter Record (Same as the Federal Code RA)
[{InsertPage page='W2_EFW2_RECORD_RA'}]
\\
!Code RE - Employer Record (Same as the Federal Code RE)
[{InsertPage page='W2_EFW2_RECORD_RE'}]
\\
At line 26 changed one line
‘W2 STATE MEDIA FILING’ - NJ state accepts W2 wage report with Federal and other state information, therefore, the Media Filing variable can be set to ‘01’, which will include state information in the Federal File. (However it must be set to ‘02’ if a W2 magnetic media file is required for the state of NJ only)
!Code RW - Employee Wage Record (Same as Federal Code RW)
[{InsertPage page='W2_EFW2_RECORD_RW'}]
At line 29 changed one line
IDGV – US SUI Registration
!Code RO - Employee Wage Record (Optional, Same as Federal Code RO)
[{InsertPage page='W2_EFW2_RECORD_RO'}]
At line 31 removed one line
- IDGV Definition Tab must be set up with ‘SUI Registration’ for State/Province: New Jersey
At line 33 changed one line
- IDGV Variables Tab must be set up with ‘State Registration’ for State/Province: New Jersey
!Code RS - State Record
||Column||Description||Source
|1-2|Record Identifier|Constant "RS"
|3-4|State code, appropriate FIPS postal numeric code.\\New Jersey numeric code is ‘34’|Derived from the State being reported, from [IDFDV] sequence 7000
|5-9|Test/Production Indicator|1 byte of data: \\T=Test \\P=Production \\Left justify and fill with blanks|
|10-18|Social Security Number|Left justify and fill with blanks. \\Derived from [IDFDV] Field Identifier: W2-EE-SSN (seq 2500)\\ \\If an invalid SSN is encountered, this field is entered with zeroes.
|19-33|Employee First Name|Derived from [IDFDV] Field Identifier: W2-EE-FIRST-NAME (seq 2510)
|34-48|Employee Middle Name or Initial|Left justify and fill with blanks. \\Derived from [IDFDV] Field Identifier: W2-EE-MIDDLE (seq 2520)
|49-68|Employee Last Name|Left justify and fill with blanks. \\Derived from [IDFDV] Field Identifier: W2-EE-LAST-NAME (seq 2530)
|69-72|Employee Suffix|Left justify and fill with blanks. \\Derived from [IDFDV] Field Identifier: W2-EE-SUFFIX (seq 2540)
|73-94|Employee Location Address|Left justify and fill with blanks. \\Derived from [IDFDV] Field Identifier: W2-EE-LOCN-ADDR (seq 2600)
|95-116|Employee Delivery Address|Left justify and fill with blanks. \\Derived from [IDFDV] Field Identifier: W2-EE-DELIV-ADDR (seq 2610)
|117-138|Employee City|Enter the employee's City. \\Left justify and fill with blanks.\\Derived from [IDFDV] Field Identifier: W2-EE-CITY (seq 2620)
|139-140|Employee State Abbreviation|Enter NJ for New Jersey.\\Derived from [IDFDV] Field Identifier: W2-EE-STATE (seq 2630)\\
|141-145|Employee ZIP Code|Derived from [IDFDV] Field Identifier: W2-EE-ZIP (seq 2640)
|146-149|Employee ZIP Code Extension|Use this field for the four-digit extension of the ZIP code. If not applicable, enter blanks. \\Derived from [IDFDV] Field Identifier: W2-EE-ZIP-EXT (seq 2650)
|150-154|Blank|
|155-177|Employee Foreign State/Province|If applicable, enter the foreign State/Province. \\Left justify and fill with blanks.\\Derived from [IDFDV] Field Identifier: W2-EE-F-STATE (seq 2660)
|178-192|Employee Foreign Postal Code|If applicable, enter the foreign Postal Code \\Left justify and fill with blanks.\\Derived from [IDFDV] Field Identifier: W2-EE-F-POSTAL (seq 2670)
|193-194|Employee Country Code|Derived from [IDFDV] Field Identifier: W2-EE-COUNTRY (seq 2680)
|195-247 NJ|Blank|
|248-259 NJ|New Jersey Taxpayer Identification Number|FEIN number under which withholdings have been filed with the State of New Jersey.\\Nine-digit FEIN plus three-digit suffix. \\Derived from [IDFDV] Field Identifier: W2-STATE-REGIST for the reporting state
|260-275 NJ|Blank|
|276-286|State Taxable Wages|Right justify and zero fill. Include dollars and cents.\\Derived from [IDFDV] Field Identifier: W2-ST-WAGE-HOME and W2-ST-WAGE-WORK
|287-297|State Income Tax Withheld|Right justify and zero fill. Include dollars and cents.\\Derived from [IDFDV] Field Identifier: W2-ST-TAX-HOME and W2-ST-TAX-WORK
|298-298 NJ|Blank|
|299-299 NJ|Family Leave Insurance Plan Type Code|Enter 'P' in this field if the employer has a Private Family Leave Insurance Plan, otherwise enter blanks. \\Derived from IDFDV O/R prompt '20-NJ-FLI P.P.#' [user sequence 5500-5690] and when the YTD amount in the Field variable is not zero).
|300-313 NJ|Private Family Leave Insurance Plan Number|Make an entry in this field only if position 299 = 'P'. \\Derived from IDGV User Field 'NJ FLI Plan Number' if 'P' is entered in file position 299.
|314-318 NJ|Family Leave Insurance Withheld|Right justify and zero fill. Include dollars and cents. \\Derived from [IDFDV] Field Identifier: W2-FLI-AMOUNT (User defined seq 5000-5190)
|319-337 NJ|Blank|
|338-338 NJ|Disability Plan Type Code|Enter 'P' in this field if the employer has a Private Disability Insurance Plan, otherwise enter blanks. \\Derived from IDFDV O/R prompt '20-NJ-DI P.P.#' [user sequence 5500-5690] and when the YTD amount in the Field variable is not zero).
|339-352 NJ|Private Disability Plan Number|Make an entry in this field only if position 338 = P.\\Derived from IDGV User Field 'NJ DI Disability Plan Number' if 'P' is entered in file position 299.
|353-357 NJ|Combined NJ Unemployment Insurance, Workforce Development Program and Health Care Subsidy Withheld|Right justify and zero fill. Include dollars and cents. \\Derived from [IDFDV] Field Identifier: W2-SUI-TAX-EE (seq 7220)
|358-362 NJ|Disability Insurance Withheld|Right justify and zero fill. Include dollars and cents.\\Derived from [IDFDV] Field Identifier 'W2-DI-AMOUNT' Sequence 5000-5190)
|363-363 NJ|Pension Plan Indicator|Enter 'P' if [IDFDV] Identifier 'W2-RETIRE-PLAN' (seq 6020) is not NULL, otherwise, fill with blanks. \\Derived from [IDFDV] Field Identifier 'W2-RETIRE-PLAN' (seq 6020)
|364-364 NJ|Deferred Compensation Indicator|Enter 'D' if [IDFDV] Identifier 'W2-CODE-D' (seq 4030) is not NULL, otherwise, fill with blanks. \\Derived from [IDFDV] Field Identifier 'W2-CODE-D' (seq 4030)
|365-373 NJ|Deferred Compensation Amount|Right justify and zero fill. Include dollars and cents. \\Derived from [IDFDV] Field Identifier: W2-CODE-D (seq 4030)
|374-512 NJ|Not Required by the state of New Jersey\\Fill with blanks|
At line 35 changed one line
‘W2 STATE MEDIA FILING’ - Must be ‘02’ to generate State UI wage file for state of NJ
!Code RT - Total Record (Same as the Federal Code RT)
[{InsertPage page='W2_EFW2_RECORD_RT'}]
At line 38 changed 2 lines
STATE FILE PROCEDURES
!Code RU - Total Record (Optional, Same as Federal Code RU)
[{InsertPage page='W2_EFW2_RECORD_RU'}]
At line 41 changed one line
- The state of New Jersey Department of Revenue accepts filing of W-2s via magnetic media using the EFW2 format, and the filing of Quarterly UI wages via magnetic media using the New Jersey state WR-30 format.
!Code RF - Final Record (Same as the Federal Code RF)
||Column||Description||Source
|1-2|Record Identifier|Constant "RF"
|3-7|Blank|
|8-16|Number of RW Records|Total number of code "RW" records on file
|17-512|Blank|
At line 43 removed 4 lines
- New Jersey state requires to file the NJ state file by itself, therefore the user must set up IDGV as follows:
- for State Registration of New Jersey, the IDGV Variable:
‘W2 STATE MEDIA FILING’
02 – State requires its own file, do not include other state information in the state file
At line 48 changed one line
ANNUAL W2 WAGE REPORTING – EFW2 format
!!State Quarterly UI Wage Reporting - State WR-30 Format
!RPYEU
[RPYEU] must be run and the following selected to generate New Jersey state UI Wage file information:
__Report Parameters__
|Quarterly Form Code|Must be entered in order to produce UI wage file in the WR-30 file format. Use the supplied Form Code ‘HL$US-QTR-YYYY’. The ‘Variables’ will need to be entered in this Form Code for specific use in the installation.
|Period Type|Quarter
|Period End Date|Quarter End Date, such as 31-Dec-YYYY
|Media Format|State SUI File Format
|Directory Name|__Must be defined or an output file will not be generated__
|Media File Name|__Must be defined or an output file will not be generated__
At line 50 changed one line
- The user must run RPYEU and select the following to generate New Jersey state file information:
\\
__Report Filters__
|Select State|New Jersey, USA
At line 52 changed 5 lines
Report List Filters, Select State: - New Jersey, USA
Parameters, Annual Form Code: - (example: use standard form code‘HL$US-W2-2012’)
Parameters, Period Type: - Year
Parameters, Period End Date: - Year End Date (i.e. 31-Dec-2011)
Parameters, Media Format: - State File Format
!!State Quarterly Electronic File Specifications - State WR-30 Format
At line 58 changed one line
The Directory and Media File Name parameters must be populated or an output file will not be produced.
!Record Name: M - Employer Record
NOTE: The Magnetic Authorization Number needs to be incorporated into columns 152-155 on the 'M' record. The value is from tape authorization letter as noted in this document: www.state.nj.us/treasury/revenue/njbgs/pdf/webemail.pdf (and employer must get the authorization by filling out this form www.nj.gov/treasury/revenue/pdforms/wr30rev.pdf \\
At line 134 added 15 lines
||Column||Description||Source
|1-1|Record Identifier|Constant ‘M’
|2-13| FEIN|Federal EIN and NJ 3 digit suffix. \\Derived from [IDGV]
|14-15|Blank|
|16-51|Employer Name|Enter Employer Name
|52-86|Employer Street Address|Note on Employer Address: If the [IDFDV] file definition for ‘HL$US-QTR-2003’ sequence 3010 ‘ER MAIL ADDR’ is set to ‘Y’, then the Mailing Address of the Entity Location is used; otherwise, the Entity Location Address is used
|87-106|Employer City|See Note on Employer Address above
|107-111|Employer State|See Note on Employer Address above
|112-120|Employer ZIP code|See Note on Employer Address above. Left justify and fill with spaces.
|121-122|Quarter and Year of Report|Quarter = 1, 2, 3, 4 followed by the last digit of the year. Example: Second Quarter of 2019=29
|123-128|Number of Employees reported|Total of code “B” records in the file
|129-142|Total Wages paid this quarter|Inlcude dollars and cents, no decimal.\\Right Justify and zero fill.
|143-151|FEIN|Federal EIN. \\Derived from [IDGV]
|152-155|Magnetic Authorization Number|Starting from 2014 reporting, this value is reported from tape authorization letter sent from the government when employer submits the request for Authorization to Report from WR-30 electronically [www.nj.gov/treasury/revenue/pdforms/wr30rev.pdf] User must enter the Magnetic Authorization Number on IDGV (Variables Tab) with UDF 'NJ WR-30 Magnetic Auth Number' for the state of New Jersey
|156-160|Blank|
At line 61 changed 3 lines
!Record Name: B - Employee Record
||Column||Description||Source
|1-1|Record Identifier|Constant “B”
|2-10|Employee Social Security Number|
|11-40|Employee Name|Last Name, First Name, MI (no punctuation)
|41-52|Employee Wages Paid this Quarter|Include dollars and cents (no decimal). \\Derived from the [IDFDV] Field Identifier ‘HL$US-W2-20YY’\\ \\Total of sequence 7020 ‘W2-ST-WAGE-HOME’ and sequence 7030 ‘W2-ST-WAGE-WORK’ for this quarter
|53-54|Employee Base Weeks Earned this Quarter|Maximum number of base weeks varies from 12 to 14 depending upon specific year and quarter\\Right justify and zero fill. \\System derived from pay headers tax weeks for this quarter for this State for all regular pays.
|55-160|Blank|
At line 65 changed 751 lines
STATE MAGNETIC MEDIA REPORTING – EFW2 Format
Record name: Code RA - Transmitter Record (same as the Federal code RA)
1-2 - Record Identifier
- Constant "RA"
3-11 - Submitter’s Employer ID number (EIN)
- Numeric only
- Derived from IDFDV screen, Field Identifier: ‘SUB-ER-EIN’ (seq 1000)
12-28 - Personal Identification Number (PIN) and Software Vendor Code
- Derived from IDFDV screen, Field Identifier: ‘SUB-PIN-NUMBER’ (seq 1010)
- Please note that this field consists of an 8-character PIN code in positions 12-19, a
4 character Software Vendor Code in positions 20-23, and 5 blanks in positions 24-28.
29 - Resub Indicator
- Derived from IDFDV screen, Field Identifier: ‘SUB-RESUB-IND’ (seq 1020)
30-35 - Resub WFID
- Derived from IDFDV screen, Field Identifier: ‘SUB-RESUB-WFID’ (seq 1030)
36-37 - Software Code
- Derived from IDFDV screen, Field Identifier: ‘SUB-SOFTWARE’ (seq 1040)
38-94 - Company Name
- Derived from IDFDV screen, Field Identifier: ‘SUB-COMP-NAME’ (seq 1050)
95-116 - Location Address
- Derived from IDFDV screen, Field Identifier: ‘SUB-COMP-LOCN’ (seq 1060)
117-138 - Delivery Address
- Derived from IDFDV screen, Field Identifier: ‘SUB-COMP-DELIV’ (seq 1070)
139-160 - Company City
- Derived from IDFDV screen, Field Identifier: ‘SUB-COMP-CITY’ (seq 1080)
161-162 - Company State Abbreviation
- Derived from IDFDV screen, Field Identifier: ‘SUB-COMP-STATE’ (seq 1090)
163-167 - Company ZIP code
- Derived from IDFDV screen, Field Identifier: ‘SUB-COMP-ZIP’ (seq 1100)
168-171 - Company ZIP code extension
- Derived from IDFDV screen, Field Identifier: ‘SUB-COMP-ZIP-EXT’ (seq 1110)
172-176 - Blanks
177-199 - Company Foreign State/Province
- Derived from IDFDV screen, Field Identifier: ‘SUB-COMP-F-STATE’ (seq 1120)
200-214 - Company Foreign Postal Code
- Derived from IDFDV screen, Field Identifier: ‘SUB-COMP-F-POST’ (seq 1130)
215-216 - Company Country Code
- Derived from IDFDV screen, Field Identifier: ‘SUB-COMP-COUNTRY’ (seq 1140)
217-273 - Submitter Name
- Derived from IDFDV screen, Field Identifier: ‘SUB-SUBM-NAME’ (seq 1150)
274-295 - Submitter Location Address
- Derived from IDFDV screen, Field Identifier: ‘SUB-SUBM-LOCN’ (seq 1160)
296-317 - Submitter Delivery Address
- Derived from IDFDV screen, Field Identifier: ‘SUB-SUBM-DELIV’ (seq 1170)
318-339 - Submitter City
- Derived from IDFDV screen, Field Identifier: ‘SUB-SUBM-CITY’ (seq 1180)
340-341 - Submitter State Abbreviation
- Derived from IDFDV screen, Field Identifier: ‘SUB-SUBM-STATE’ (seq 1190)
342-346 - Submitter ZIP code
- Derived from IDFDV screen, Field Identifier: ‘SUB-SUBM-ZIP’ (seq 1200)
347-350 - Submitter ZIP code extension
- Derived from IDFDV screen, Field Identifier: ‘SUB-SUBM-ZIP-EXT’ (seq 1210)
351-355 - Blanks.
356-378 - Submitter Foreign State/Province
- Derived from IDFDV screen, Field Identifier: ‘SUB-SUBM-F-STATE’ (seq 1220)
379-393 - Submitter Foreign Postal Code
- Derived from IDFDV screen, Field Identifier: ‘SUB-SUBM-F-POST’ (seq 1230)
394-395 - Submitter Country Code
- Derived from IDFDV screen, Field Identifier: ‘SUB-SUBM-COUNTRY’ (seq 1240)
396-422 - Contact Name
- Derived from IDFDV screen, Field Identifier: ‘SUB-CONT-NAME’ (seq 1250)
423-437 - Contact Phone Number
- Derived from IDFDV screen, Field Identifier: ‘SUB-CONT-TEL’ (seq 1260)
438-442 - Contact Phone Extension
- Derived from IDFDV screen, Field Identifier: ‘SUB-CONT-TEL-EXT’ (seq 1270)
443-445 - Blanks
446-485 - Contact E-mail
- Derived from IDFDV screen, Field Identifier: ‘SUB-CONT-EMAIL’ (seq 1280)
486-488 - Blanks
489-498 - Contact FAX
- Derived from IDFDV screen, Field Identifier: ‘SUB-CONT-FAX’ (seq 1290)
499-499 - Preferred Method of Problem Notification Code
- Derived from IDFDV screen, Field Identifier: ‘SUB-CONT-METH’ (seq 1300)
500-500 - Preparer Code
- Derived from IDFDV screen, Field Identifier: ‘SUB-PREPARER’ (seq 1310)
501-512 - Blanks
Record name: Code RE - Employer Record (same as the Federal code RE)
Column Description
1-2 - Record Identifier
- Constant "RE"
3-6 - Tax year CCYY
- From user specified FROM-TO period converted to CCYY
7 - Agent Indicator Code
- Derived from IDFDV screen, Field Identifier: ‘W2-ER-AGENT-IND’ (seq 1500)
8-16 -Employer/Agent EIN
- System derived the applicable Federal reporting EIN, from IDGV or IDGR
17-25 - Agent for EIN
- Derived from IDFDV screen, Field Identifier: ‘W2-ER-FOR-EIN’ (seq 1510)
26 - Terminating Business Indicator
- Derived from IDFDV screen, Field Identifier: ‘W2-ER-TERM-BUS’ (seq 1520)
27-30 - Establishment Number
- Derived from IDFDV screen, Field Identifier: ‘W2-ER-ESTAB’ (seq 1530)
31-39 - Other EIN
- Derived from IDFDV screen, Field Identifier: ‘W2-ER-OTHER-EIN’ (seq 1540)
40-96 - Employer Name
- Derived from IDFDV screen, Field Identifier: ‘W2-ER-NAME’ (seq 2010)
97-118 - Employer Location Address
- Derived from IDFDV screen, Field Identifier: ‘W2-ER-LOCN-ADDR’ (seq 2020)
119-140 - Employer Delivery Address
- Derived from IDFDV screen, Field Identifier: ‘W2-ER-DELIV-ADDR’ (seq 2030)
141-162 - Employer City
- Derived from IDFDV screen, Field Identifier: ‘W2-ER-CITY’ (seq 2040)
163-164 - Employer State Abbreviation
- Derived from IDFDV screen, Field Identifier: ‘W2-ER-STATE’ (seq 2050)
165-169 - Employer ZIP Code
- Derived from IDFDV screen, Field Identifier: ‘W2-ER-ZIP’ (seq 2060)
170-173 - Employer ZIP Code Extension
- Derived from IDFDV screen, Field Identifier: ‘W2-ER-ZIP-EXT’ (seq 2070)
174-174 - Kind of Employer
- Derived from IDFDV screen, Field Identifier: ‘W2-KIND-OF-EMPLOYER’ (seq 2120)
175-178 - Blanks
179-201 - Employer Foreign State/Province
- Derived from IDFDV screen, Field Identifier: ‘W2-ER-F-STATE’ (seq 2080)
202-216 - Employer Foreign Postal Code
- Derived from IDFDV screen, Field Identifier: ‘W2-ER-F-POSTAL’ (seq 2090)
217-218 - Country Code
- Derived from IDFDV screen, Field Identifier ‘W2-ER-COUNTRY’ (seq 2100)
219 - Employment Code
- from IDGR ‘W2 Employment Type’ or IPRLU FICA and Medicare method
- If IPRLU.FICA method = "Do not calculate" and MEDICARE method is NOT "Do Not Calculate" then the employee is classified as Employment Type ‘Q’ for W2 reporting
- otherwise the W2 Type of employment is derived from IDGR screen
- a set of code RE, RW/RO/RS, RT/RU records will be generated for different Type of employment
220 - Tax Jurisdiction Code
- Derived from IDFDV screen, Field Identifier: ‘W2-ER-TAX-JURIS’ (seq 2110)
221 - Third-Party Sick Pay Indicator
- Derived from IDFDV screen, Field Identifier: ‘SUB-3RD-PARTY-SICK’ (seq 1480)
222-512 - Blanks.
Record name: Code RW - Employee Wage Record (same as Federal code RW)
Column Description
1-2 - Record Identifier
- Constant "RW"
3-11 - Social Security Number
- Derived from IDFDV screen, Field Identifier: ‘W2-EE-SSN’ (seq 2500)
- if an invalid SSN is encountered, this field is entered with zeroes.
12-26 - Employee First Name
- Derived from IDFDV screen, Field Identifier: ‘W2-EE-FIRST-NAME’ (seq 2510)
27-41 - Employee Middle Name or Initial
- Derived from IDFDV screen, Field Identifier: ‘W2-EE-MIDDLE’ (seq 2520)
42-61 - Employee Last Name
- Derived from IDFDV screen, Field Identifier: ‘W2-EE-LAST-NAME’ (seq 2530)
62-65 - Employee Suffix
- Derived from IDFDV screen, Field Identifier: ‘W2-EE-SUFFIX’ (seq 2540)
66-87 - Employee Location Address
- Derived from IDFDV screen, Field Identifier: ‘W2-EE-LOCN-ADDR’ (seq 2600)
88-109 - Employee Delivery Address
- Derived from IDFDV screen, Field Identifier: ‘W2-EE-DELIV-ADDR’ (seq 2610)
110-131 - Employee City
- Derived from IDFDV screen, Field Identifier: ‘W2-EE-CITY’ (seq 2620)
132-133 - Employee State Abbreviation
- Derived from IDFDV screen, Field Identifier: ‘W2-EE-STATE’ (seq 2630)
134-138 - Employee ZIP Code
- Derived from IDFDV screen, Field Identifier: ‘W2-EE-ZIP’ (seq 2640)
139-142 - Employee ZIP Code Extension
- Derived from IDFDV screen, Field Identifier: ‘W2-EE-ZIP-EXT’ (seq 2650)
143-147 - Blanks
148-170 - Employee Foreign State/Province
- Derived from IDFDV screen, Field Identifier: ‘W2-EE-F-STATE’ (seq 2660)
171-185 - Employee Foreign Postal Code
- Derived from IDFDV screen, Field Identifier: ‘W2-EE-F-POSTAL’ (seq 2670)
186-187 - Employee Country Code
- Derived from IDFDV screen, Field Identifier: ‘W2-EE-COUNTRY’ (seq 2680)
188-198 - Wages, Tips and other compensation
- Derived from IDFDV screen, Field Identifier: ‘W2-FIT-WAGE’ (seq 3000)
199-209 - Federal Income Tax Withheld
- Derived from IDFDV screen, Field Identifier: ‘W2-FIT-TAX’ (seq 3010)
210-220 - Social Security Wages
- Derived from IDFDV screen, Field Identifier: ‘W2-SSN-WAGE’ (seq 3020)
221-231 - Social Security Tax Withheld
- Derived from IDFDV screen, Field Identifier: ‘W2-SSN-TAX’ (seq 3030)
232-242 - Medicare Wages & Tips
- Derived from IDFDV screen, Field Identifier: ‘W2-MEDI-WAGE’ (seq 3040)
243-253 - Medicare Tax Withheld
- Derived from IDFDV screen, Field Identifier: ‘W2-MEDI-TAX’ (seq 3050)
254-264 - Social Security Tips
- Derived from IDFDV screen, Field Identifier: ‘W2-SSN-TIP’ (seq 3060)
265-275 - Advanced Earned Income Credit
- Derived from IDFDV screen, Field Identifier: ‘W2-EIC’ (seq 3080)
276-286 - Dependent Care Benefits
- Derived from IDFDV screen, Field Identifier: ‘W2-DEP-CARE’ (seq 3090)
287-297 - Deferred Compensation contribution to Section 401(k)
- Derived from IDFDV screen, Field Identifier: ‘W2-CODE-D’ (seq 4030)
298-308 - Deferred Compensation contribution to Section 403(b)
- Derived from IDFDV screen, Field Identifier: ‘W2-CODE-E’ (seq 4040)
309-319 - Deferred Compensation contribution to Section 408(k)(6)
- Derived from IDFDV screen, Field Identifier: ‘W2-CODE-F’ (seq 4050)
320-330 - Deferred Compensation contribution to Section 457(b)
- Derived from IDFDV screen, Field Identifier: ‘W2-CODE-G’ (seq 4060)
331-341 - Deferred Compensation contribution to Section 501(c)(18)(D)
- Derived from IDFDV screen, Field Identifier: ‘W2-CODE-H’ (seq 4070)
342-352 - Military Employee’s Basic Quarters and Combat Pay
- Derived from IDFDV screen, Field Identifier: ‘W2-CODE-Q’ (seq 4140)
353-363 - Non-qualified Plan section 457
- Derived from IDFDV screen, Field Identifier: ‘W2-NQUAL-457’ (seq 3102)
364-374 - Employer Contribution to a Health Savings Account
- Derived from IDFDV screen, Field Identifier: ‘W2-CODE-W’ (seq 4190)
375-385 - Non-qualified Plan Not section 457
- Derived from IDFDV screen, Field Identifier: ‘W2-NQUAL-N457’ (seq 3104)
386-407 - Blanks
408-418 - Employer cost of premiums for Group Term Life insurance over $50000
- Derived from IDFDV screen, Field Identifier: ‘W2-CODE-C’ (seq 4020)
419-429 - Income from Non-statutory Stock Options
- Derived from IDFDV screen, Field Identifier: ‘W2-CODE-V’ (seq 4180)
430-462 - blank
463-473 - Cost of Employer-Sponsored Health Coverage
- Derived from IDFDV screen, Field Identifier: ‘W2-CODE-DD’ (seq 4250)
474-485 - blank
486 - Statutory Employee Indicator
- Derived from IDFDV screen, Field Identifier: ‘W2-STAT-EE’ (seq 6000)
- if the amount is non zero, then ‘1’ is entered, otherwise ‘0’ is entered
487 - blank
488 - Retirement Plan Indicator
- Derived from IDFDV screen, Field Identifier: ‘W2-RETIRE-PLAN’ (seq 6020)
- if the amount is non zero, then ‘1’ is entered, otherwise ‘0’ is entered
489 - Third-Party Sick Pay Indicator
- Derived from IDFDV screen, Field Identifier: ‘W2-3PARTY-SICK’ (seq 6060)
- if the amount is non zero, then ‘1’ is entered, otherwise ‘0’ is entered
490-512 - blank
Record name: Code RO - Employee Wage Record (Optional, same as Federal code RO)
Column Description
1-2 - Record Identifier
- Constant ‘RO’
3-11 - blank
12-22 - Allocated Tips
- Derived from IDFDV screen, Field Identifier: ‘W2-ALLOC-TIP’ (seq 3070)
23-33 - Uncollected Employee Tax on Tips
- combined the uncollected social security tax and the uncollected medicare tax
- Derived from IDFDV screen, Field Identifier: ‘W2-CODE-A’ + Field Identifier: ‘W2-CODE-B’ (seq 4010)
34-44 - Medical Savings Account
- Derived from IDFDV screen, Field Identifier: ‘W2-CODE-R’ (seq 4150)
45-55 - Simple Retirement Account
- Derived from IDFDV screen, Field Identifier: ‘W2-CODE-S’ (seq 4160)
56-66 - Qualified Adoption Expenses
- Derived from IDFDV screen, Field Identifier: ‘W2-CODE-T’ (seq 4170)
67-77 - Uncollected SSA tax on Group Ins > 50000
- Derived from IDFDV screen, Field Identifier: ‘W2-CODE-M’ (seq 4110)
78-88 - Uncollected Medicare tax on Group Ins > 50000
- Derived from IDFDV screen, Field Identifier: ‘W2-CODE-N’ (seq 4120)
89-110 - blank
111-121 - Designated Roth Contribution under section 457(b)
- Derived from IDFDV screen, Field Identifier: ‘W2-CODE-EE’ (seq 4260)
122-264 - blank
Location 265 to 362 are for Puerto Rico Employees only.
265 - Civil Status
266-274 - Spouse’s SSN
- blank
275-285 - Wages Subject to Puerto Rico Tax
- stored as zeroes
286-296 - Commissions Subject to Puerto Rico Tax
- stored as zeroes
297-307 - Allowances Subject to Puerto Rico Tax
- stored as zeroes
308-318 - Tips Subject to Puerto Rico Tax
- stored as zeroes
319-329 - Total Wages, commissions, tips, and allowances subject to Puerto Rico Tax
- stored as zeroes
330-340 - Puerto Rico Tax Withheld
- stored as zeroes
341-351 - Retirement Fund Subject to Puerto Rico Tax
- stored as zeroes
352-362 - blank
Location 363 to 384 are for Virgin Islands, American Samoa, Guam, or Northern Mariana Islands employees.
363-373 - Total wages, tips and other compensation subject to Virgin Islands, … income tax
- stored as zeroes
374-384 - Virgin Islands, etc… Income Tax Withheld
- stored as zeroes
385-512 - Blanks.
Record name: Code RS - State Record
Position Description
1-2 - Record Identifier
- Constant "RS"
3-4 - State code, appropriate FIPS postal numeric code
- system Derived from the State being reported, from IDFDV sequence 7000.
- e.g. New Jersey numeric code is “34”
5-9 - Taxing Entity Code
- if County, City or School district tax is reported, this field is derived from IDGV 'W2 TAXING ENTITY' field for the County, City or School district tax being reported
10-18 - Social Security Number
- Derived from IDFDV screen, Field Identifier: ‘W2-EE-SSN’ (seq 2500)
- if an invalid SSN is encountered, this field is entered with zeroes.
19-33 - Employee First Name
- Derived from IDFDV screen, Field Identifier: ‘W2-EE-FIRST-NAME’ (seq 2510)
34-48 - Employee Middle Name or Initial
- Derived from IDFDV screen, Field Identifier: ‘W2-EE-MIDDLE’ (seq 2520)
49-68 - Employee Last Name
- Derived from IDFDV screen, Field Identifier: ‘W2-EE-LAST-NAME’ (seq 2530)
69-72 - Employee Suffix
- Derived from IDFDV screen, Field Identifier: ‘W2-EE-SUFFIX’ (seq 2540)
73-94 - Employee Location Address
- Derived from IDFDV screen, Field Identifier: ‘W2-EE-LOCN-ADDR’ (seq 2600)
95-116 - Employee Delivery Address
- Derived from IDFDV screen, Field Identifier: ‘W2-EE-DELIV-ADDR’ (seq 2610)
117-138 - Employee City
- Derived from IDFDV screen, Field Identifier: ‘W2-EE-CITY’ (seq 2620)
139-140 - Employee State Abbreviation
- Derived from IDFDV screen, Field Identifier: ‘W2-EE-STATE’ (seq 2630)
- Enter ‘NJ’ for New Jersey
141-145 - Employee ZIP Code
- Derived from IDFDV screen, Field Identifier: ‘W2-EE-ZIP’ (seq 2640)
146-149 - Employee ZIP Code Extension
- Derived from IDFDV screen, Field Identifier: ‘W2-EE-ZIP-EXT’ (seq 2650)
150-154 - Blanks.
155-177 - Employee Foreign State/Province
- Derived from IDFDV screen, Field Identifier: ‘W2-EE-F-STATE’ (seq 2660)
178-192 - Employee Foreign Postal Code
- Derived from IDFDV screen, Field Identifier: ‘W2-EE-F-POSTAL’ (seq 2670)
193-194 - Employee Country Code
- Derived from IDFDV screen, Field Identifier: ‘W2-EE-COUNTRY’ (seq 2680)
195-247 NJ - Fill with Blanks.
248-259 NJ - New Jersey Taxpayer Identification Number
- system Derived from IDFDV screen, Field Identifier: ‘W2-STATE-REGIST’ for the reporting State.
260-275 NJ - Fill with Blanks.
276-286 - State Taxable Wages
- Derived from IDFDV screen, Field Identifier: ‘W2-ST-WAGE-HOME’ and ‘W2-ST-WAGE-WORK’
287-297 - State Income Tax Withheld
- Derived from IDFDV screen, Field Identifier: ‘W2-ST-TAX-HOME’ and ‘W2-ST-TAX-WORK’
298-298 NJ - Blank
299-299 NJ - Family Leave Insurance Plan Type Code
300-313 NJ - Private Family Leave Insurance Plan Number.
314-318 NJ - Family Leave Insurance Withheld.
319-337 NJ - Fill with Blanks.
338-338 NJ - Disability Plan Type Code
339-352 NJ - Private Disability Plan Number
353-357 NJ - Combined NJ Unemployment Insurance,Workforce Development Program and Health Care Subsidy Withheld
358-362 NJ - Disability Insurance Withheld.
363-363 NJ - Pension Plan Indicator
364-364 NJ - Deferred Compensation Indicator
365-373 NJ - Deferred Compensation Amount
374-512 NJ - Not Required by the state of Georgia.
- Fill with Blanks
Record name: Code RT - Total Record (same as the Federal code RT)
Column Description
1-2 - Record Identifier
- Constant "RT"
3-9 - Number of RW Records
- Total number of code "RW" records reported since last code "RE" record
10-24 - Wages, Tips and Other Compensation
- Derived from IDFDV screen, Identifier: ‘W2-FIT-WAGE’, total of all code "RW" records since last "RE" record
25-39 - Federal Income Tax Withheld
- Derived from IDFDV screen, Identifier: ‘W2-FIT-TAX’, total of all code "RW" records since last "RE" record
40-54 - Social Security Wages
- Derived from IDFDV screen, Identifier: ‘W2-SSN-WAGE’, total of all code "RW" records since last "RE" record
55-69 - Social Security Tax Withheld
- Derived from IDFDV screen, Identifier: ‘W2-SSN-TAX’, total of all code "RW" records since last "RE" record
70-84 - Medicare Wages and Tips
- Derived from IDFDV screen, Identifier: ‘W2-MEDI-WAGE’, total of all code "RW" records since last "RE" record
85-99 - Medicare Tax Withheld
- Derived from IDFDV screen, Identifier: ‘W2-MEDI-TAX’, total of all code "RW" records since last "RE" record
100-114 - Social Security Tips
- Derived from IDFDV screen, Identifier: ‘W2-SSN-TIP’, total of all code "RW" records since last "RE" record
115-129 - Advanced Earned Income Credit
- Derived from IDFDV screen, Identifier: ‘W2-EIC’, total of all code "RW" records since last "RE" record
130-144 - Dependent Care Benefits
- Derived from IDFDV screen, Identifier: ‘W2-DEP-CARE’, total of all code "RW" records since last "RE" record
145-159 - Deferred Compensation Contributions to Section 401(k)
- Derived from IDFDV screen, Field Identifier ‘W2-CODE-D’, total of all code "RW" records since last "RE" record
160-174 - Deferred Compensation Contributions to Section 403(b)
- Derived from IDFDV screen, Field Identifier ‘W2-CODE-E’, total of all code "RW" records since last "RE" record
175-189 - Deferred Compensation Contributions to Section 408(k)(6)
- Derived from IDFDV screen, Field Identifier ‘W2-CODE-F’, total of all code "RW" records since last "RE" record
190-204 - Deferred Compensation Contributions to Section 457(b)
- Derived from IDFDV screen, Field Identifier ‘W2-CODE-G’, total of all code "RW" records since last "RE" record
205-219 - Deferred Compensation Contributions to Section 501(c)(18)(D)
- Derived from IDFDV screen, Field Identifier ‘W2-CODE-H’, total of all code "RW" records since last "RE" record
220-234 - Military Employee’s Basic Quarters and Combat Pay
- Derived from IDFDV screen, Field Identifier: ‘W2-CODE-Q’, total of all code ‘RW’ records since last ‘RE’ record
235-249 - Non-Qualified Plan Section 457
- Derived from IDFDV Identifier ‘W2-NQUAL-457’, total of all code "RW" records since last "RE" record
250-264 - Employer Contribution to a Health Savings Account
- Derived from IDFDV screen, Field Identifier: ‘W2-CODE-W’, total fo all code ‘RW’ records since last ‘RE’ record
265-279 - Non-Qualified Plan Not Section 457
- Derived from IDFDV Identifier ‘W2-NQUAL-N457’, total of all code "RW" records since last "RE" record
280-294 - blank
295-309 - Cost of Employer-Sponsored Health Coverage
- Derived from IDFDV screen, Field Identifier ‘W2-CODE-DD’, total of all code "RW" records since last "RE" record
310-324 - Employer Cost of Premiums for Group Term Life Insurance over $50000
- Derived from IDFDV screen, Field Identifier ‘W2-CODE-C’, total of all code "RW" records since last "RE" record
325-339 - Income Tax Withheld by Third-Party Payer
- Derived from IDFDV Identifier ‘SUB-3RD-PARTY-TAX’, total of all code "RW" records since last "RE" record
340-354 - Income from Non-statutory Stock options
- Derived from IDFDV screen, Field Identifier ‘W2-CODE-V’, total of all code "RW" records since last "RE" record
355-512 - blank
Record name: Code RU - Total Record (Optional, same as Federal code RU)
Column Description
1-2 - Record Identifier
- Constant "RU"
3-9 - Number of RO Records
- Total number of code "RO" records reported since last code "RE" reocrd
10-24 - Allocated Tips
- Derived from IDFDV screen, Identifier: ‘W2-ALLOC-TIP’, total of all code "RO" records since last "RE" record
25-39 - Uncollected Employee Tax on Tips
- Derived from IDFDV ‘W2-CODE-A’ and ‘W2-CODE-B’, total of all code "RO" records since last "RE" record
40-54 - Medical Savings Account
- Derived from IDFDV screen, Field Identifier: ‘W2-CODE-R’, total of all code "RO" records since last "RE" record
55-69 - Simple Retirement Account
- Derived from IDFDV screen, Field Identifier: ‘W2-CODE-S’, total of all code "RO" records since last "RE" record
70-84 - Qualified Adoption Expenses
- Derived from IDFDV screen, Field Identifier: ‘W2-CODE-T’, total of all code "RO" records since last "RE" record
85-99 - Uncollected SSA tax on Group Ins > 50000
- Derived from IDFDV screen, Field Identifier: ‘W2-CODE-M’, total of all code "RO" records since last "RE" record
100-114 - Uncollected Medicare tax on Group Ins > 50000
- Derived from IDFDV screen, Field Identifier: ‘W2-CODE-N’, total of all code "RO" records since last "RE" record
115-144 - Blank
145-159 - Designated Roth Contribution under section 457(b)
- Derived from IDFDV screen, Field Identifier: ‘W2-CODE-EE’, total of all code "RO" records since last "RE" record
160-354 - Blank
355-369 - Wages Subject to Puerto Rico Tax
- stored as zeroes
370-384 - Commissions Subject to Puerto Rico Tax
- stored as zeroes
385-399 - Allowances Subject to Puerto Rico Tax
- stored as zeroes
400-414 - Tips Subject to Puerto Rico Tax
- stored as zeroes
415-429 - Total Wages, commissions, tips, and allowances subject to Puerto Rico Tax
- stored as zeroes
430-444 - Puerto Rico Tax Withheld
- stored as zeroes
445-459 - Retirement Fund Subject to Puerto Rico Tax
- stored as zeroes
460-474 - Total wages, tips and other compensation subject to Virgin Islands, … income tax
- stored as zeroes
475-489 - Virgin Islands, or Guam, or American Samoa, or Northern Mariana Islands Income Tax Withheld
- stored as zeroes
490-512 - blank
Record name: Code RF - Final Record (same as the Federal code RF)
Column Description
1-2 - Record Identifier
- Constant "RF"
3-7 - blank
8-16 - Number of RW Records
- Total number of code "RW" records on file
17-512 - blank
STATE QUARTERLY UI WAGE REPORTING – State WR-30 format
- The user must run RPYEU and select the following to generate New Jersey state UI Wage file information:
- You must select state New Jersey in the ‘Report List Filters’.
- Annual Form Code’ – use the standard HighLine supplied form code HL$US-W2-2012. You will have to enter the ‘Variables’ in this Form Code for use specifically in your installation.
- The ‘Quarterly Form Code’ must be entered in order to produce UI wage file in the WR-30 file format. – use the HighLine supplied Form Code ‘HL$US-QTR-2012’.. You will have to enter the ‘Variables’ in this Form Code for use specifically in your installation.
- Period Type: Quarter.
- Period End Date: Enter the quarter end date, i.e. 30-Jun-2011.
- Media File Type: State SUI File Format.
- If the Directory Name/Media File Name is not supplied, an output file will not be produced.
Record Code M - Employer Record
Column Description
1-1 - Record Identifier
- Constant “M”
2-13 - TPID
- Federal EIN and NJ 3 digit suffix. Derived from the IDGV screen
14-15 - Blank
16-51 - Employer Name
52-86 - Employer Street Address
- Note on Employer Address: If the IDFDV file definition for ‘HL$US-QTR-2003’ sequence 3010 ‘ER MAIL ADDR’ is set to ‘Y’, then the Mailing Address of the Entity Location is used; otherwise, the Entity Location Address is used.
87-106 - Employer City
- See Note on Employer Address above
107-111 - Employer State
- See Note on Employer Address above
112-120 - Employer ZIP code
- See Note on Employer Address above
121-122 - Quarter and Year of Report
- Quarter = 1,2,3,4; Last digit of Year (i.e. Second Quarter of 2003=23)
123-128 - Number of Employees reported
- Total of code ‘B’ records in the file.
129-142 - Total Wages paid this Quarter
143-151 - FEIN
- Federal EIN. Derived from the IDGV screen
152-160 - Blank
Record Code B - Employee Record
Column Description
1-1 - Record Identifier
- Constant “B”
2-10 - Employee Social Security Number
11-40 - Employee Name
- Last First MI (no punctuation)
41-52 - Employee Wages paid this Quarter
- Dollars and Cents (no decimal), Derived from the IDFDV file definition for ‘HL$US-W2-2003’
- Total of sequence 7020 ‘W2-ST-WAGE-HOME’ and sequence 7030 ‘W2-ST-WAGE-WORK’ for this quarter
53-54 - Employee Base Weeks earned this quarter
- Maximum number of base weeks varies from 12 to 14 depending upon specific year and quarter
- System derived from Pay Headers tax weeks for this quarter for this state for all Regular pays.
55-160 - Blanks
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![Notes|Edit:Internal.Tax Reporting - NJ]
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This page (revision-28) was last changed on 26-Nov-2021 10:22 by mmcfarlandTop