This page (revision-23) was last changed on 26-Nov-2021 10:22 by Meg McFarland

This page was created on 26-Nov-2021 10:22 by jmyers

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23 26-Nov-2021 10:22 17 KB Meg McFarland to previous
22 26-Nov-2021 10:22 17 KB Meg McFarland to previous | to last
21 26-Nov-2021 10:22 17 KB Meg McFarland to previous | to last

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Tax Reporting - NE
Tax Reporting - NE

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At line 5 changed 5 lines
!!What's New for Tax Year 2012
The following changes have been noted in the SSA bulletin for reporting Wages using the EFW2 file format:
*(W2 File) The 'Preferred Method of Problem Notification Code' field in the 'RA' record (position 499) has been removed and now shown as filler.
*(W2 File) The 'Military Employee Basic Quarters, Subsistence and Combat Pay' field in the 'RW' record (positions 342-352) has been removed.
*(W2 File) The 'Military Employee Basic Quarters, Subsistence and Combat Pay' field in the 'RT' record (positions 220-234) has been removed.
!!What's New for Tax Year 2013
The following changes have been noted for reporting W2 wages to the Federal government:
*W2 File - RA Record – Submitter Record: New specifications have been added to the ‘Contact
E-Mail/Internet’ (positions 446-485) field.
* W2 File - RE Record – Employer Record: The ‘Other EIN’ (positions 31-39) is now applicable
to all tax jurisdiction codes.
* W2 File - RE Record – Employer Record: Five new fields have been added to the RE Employer
Record (position 222-318)
\\o Employer Contact Name (positions 222-248)
\\o Employer Contact Phone Number (positions 249-263)
\\o Employer Contact Phone Extension (positions 264-268)
\\o Employer Contact Fax Number (positions 269-278)
\\o Employer Contact E-Mail/Internet (positions 279-318)
At line 39 changed 40 lines
!Record Name: Code RA - Transmitter Record (Same as the Federal Code RA)
||Column||Description||Source
|1-2|Record Identifier|Constant "RA"
|3-11|Submitter’s Employer ID number (EIN)\\ \\Numeric only|Derived from [IDFDV] Field Identifier: ‘SUB-ER-EIN’ (seq 1000)
|12-28|Personal Identification Number (PIN) and Software Vendor Code|Derived from [IDFDV] Field Identifier: ‘SUB-PIN-NUMBER’ (seq 1010)\\ \\Please note that this field consists of an 8-character PIN code in positions 12-19, a 4 character Software Vendor Code in positions 20-23, and 5 blanks in positions 24-28.
|29|Resub Indicator|Derived from [IDFDV] Field Identifier: ‘SUB-RESUB-IND’ (seq 1020)
|30-35|Resub WFID|Derived from [IDFDV] Field Identifier: ‘SUB-RESUB-WFID’ (seq 1030)
|36-37|Software Code|Derived from [IDFDV] Field Identifier: ‘SUB-SOFTWARE’ (seq 1040)
|38-94|Company Name|Derived from [IDFDV] Field Identifier: ‘SUB-COMP-NAME’ (seq 1050)
|95-116|Location Address|Derived from [IDFDV] Field Identifier: ‘SUB-COMP-LOCN’ (seq 1060)
|117-138|Delivery Address|Derived from [IDFDV] Field Identifier: ‘SUB-COMP-DELIV’ (seq 1070)
|139-160|Company City|Derived from [IDFDV] Field Identifier: ‘SUB-COMP-CITY’ (seq 1080)
|161-162|Company State Abbreviation|Derived from [IDFDV] Field Identifier: ‘SUB-COMP-STATE’ (seq 1090)
|163-167|Company ZIP Code|Derived from [IDFDV] Field Identifier: ‘SUB-COMP-ZIP’ (seq 1100)
|168-171|Company ZIP Code Extension|Derived from [IDFDV] Field Identifier: ‘SUB-COMP-ZIP-EXT’ (seq 1110)
|172-176|Blank|
|177-199|Company Foreign State/Province|Derived from [IDFDV] Field Identifier: ‘SUB-COMP-F-STATE’ (seq 1120)
|200-214|Company Foreign Postal Code|Derived from [IDFDV] Field Identifier: ‘SUB-COMP-F-POST’ (seq 1130)
|215-216|Company Country Code|Derived from [IDFDV] Field Identifier: ‘SUB-COMP-COUNTRY’ (seq 1140)
|217-273|Submitter Name|Derived from [IDFDV] Field Identifier: ‘SUB-SUBM-NAME’ (seq 1150)
|274-295|Submitter Location Address|Derived from [IDFDV] Field Identifier: ‘SUB-SUBM-LOCN’ (seq 1160)
|296-317|Submitter Delivery Address|Derived from [IDFDV] Field Identifier: ‘SUB-SUBM-DELIV’ (seq 1170)
|318-339|Submitter City|Derived from [IDFDV] Field Identifier: ‘SUB-SUBM-CITY’ (seq 1180)
|340-341|Submitter State Abbreviation|Derived from [IDFDV] Field Identifier: ‘SUB-SUBM-STATE’ (seq 1190)
|342-346|Submitter ZIP Code|Derived from [IDFDV] Field Identifier: ‘SUB-SUBM-ZIP’ (seq 1200)
|347-350|Submitter ZIP Code Extension|Derived from [IDFDV] Field Identifier: ‘SUB-SUBM-ZIP-EXT’ (seq 1210)
|351-355|Blank|
|356-378|Submitter Foreign State/Province|Derived from [IDFDV] Field Identifier: ‘SUB-SUBM-F-STATE’ (seq 1220)
|379-393|Submitter Foreign Postal Code|Derived from [IDFDV] Field Identifier: ‘SUB-SUBM-F-POST’ (seq 1230)
|394-395|Submitter Country Code|Derived from [IDFDV] Field Identifier: ‘SUB-SUBM-COUNTRY’ (seq 1240)
|396-422|Contact Name|Derived from [IDFDV] Field Identifier: ‘SUB-CONT-NAME’ (seq 1250)
|423-437|Contact Phone Number|Derived from [IDFDV] Field Identifier: ‘SUB-CONT-TEL’ (seq 1260)
|438-442|Contact Phone Extension|Derived from [IDFDV] Field Identifier: ‘SUB-CONT-TEL-EXT’ (seq 1270)
|443-445|Blank|
|446-485|Contact E-mail|Derived from [IDFDV] Field Identifier: ‘SUB-CONT-EMAIL’ (seq 1280)
|486-488|Blank|
|489-498|Contact FAX|Derived from [IDFDV] Field Identifier: ‘SUB-CONT-FAX’ (seq 1290)
|499-499|Filler
|500-500|Preparer Code|Derived from [IDFDV] Field Identifier: ‘SUB-PREPARER’ (seq 1310)
|501-512|Blank|
!Record Name: Code RA – Submitter Record (Same as the Federal Code RA)
[{InsertPage page='W2_EFW2_RECORD_RA'}]
\\
!Record Name: Code RE – Employer Record (Same as the Federal Code RE)
[{InsertPage page='W2_EFW2_RECORD_RE'}]
\\
At line 80 removed 27 lines
!Record Name: Code RE - Employer Record (Same as the Federal Code RE)
||Column||Description||Source
|1-2|Record Identifier|Constant "RE"
|3-6|Tax year CCYY|From user specified FROM-TO period converted to CCYY
|7|Agent Indicator Code|Derived from [IDFDV] Field Identifier: ‘W2-ER-AGENT-IND’ (seq 1500)
|8-16|Employer/Agent EIN|System derived the applicable Federal reporting EIN, from [IDGV] or [IDGR]
|17-25|Agent for EIN|Derived from [IDFDV] Field Identifier: ‘W2-ER-FOR-EIN’ (seq 1510)
|26|Terminating Business Indicator|Derived from [IDFDV] Field Identifier: ‘W2-ER-TERM-BUS’ (seq 1520)
|27-30|Establishment Number|Derived from [IDFDV] Field Identifier: ‘W2-ER-ESTAB’ (seq 1530)
|31-39|Other EIN|Derived from [IDFDV] Field Identifier: ‘W2-ER-OTHER-EIN’ (seq 1540)
|40-96|Employer Name|Derived from [IDFDV] Field Identifier: ‘W2-ER-NAME’ (seq 2010)
|97-118|Employer Location Address|Derived from [IDFDV] Field Identifier: ‘W2-ER-LOCN-ADDR’ (seq 2020)
|119-140|Employer Delivery Address|Derived from [IDFDV] Field Identifier: ‘W2-ER-DELIV-ADDR’ (seq 2030)
|141-162|Employer City|Derived from [IDFDV] Field Identifier: ‘W2-ER-CITY’ (seq 2040)
|163-164|Employer State Abbreviation|Derived from [IDFDV] Field Identifier: ‘W2-ER-STATE’ (seq 2050)
|165-169|Employer ZIP Code|Derived from [IDFDV] Field Identifier: ‘W2-ER-ZIP’ (seq 2060)
|170-173|Employer ZIP Code Extension|Derived from [IDFDV] Field Identifier: ‘W2-ER-ZIP-EXT’ (seq 2070)
|174-174|Kind of Employer|Derived from [IDFDV] Field Identifier: ‘W2-KIND-OF-EMPLOYER’ (seq 2120)
|175-178|Blank|
|179-201|Employer Foreign State/Province|Derived from [IDFDV] Field Identifier: ‘W2-ER-F-STATE’ (seq 2080)
|202-216| Employer Foreign Postal Code|Derived from [IDFDV] Field Identifier: ‘W2-ER-F-POSTAL’ (seq 2090)
|217-218|Country Code|Derived from [IDFDV] Field Identifier: ‘W2-ER-COUNTRY’ (seq 2100)
|219|Employment Code|From [IDGR] ‘W2 Employment Type’ or [IPRLU] FICA and Medicare method\\ \\If IPRLU.FICA method = "Do not calculate" and MEDICARE method is NOT "Do Not Calculate" then the employee is classified as Employment Type ‘Q’ for W2 reporting, otherwise the W2 Type of employment is derived from [IDGR]\\ \\A set of code RE, RW/RO/RS, RT/RU records will be generated for different types of employment
|220|Tax Jurisdiction Code|Derived from [IDFDV] Field Identifier: ‘W2-ER-TAX-JURIS’ (seq 2110)
|221|Third-Party Sick Pay Indicator|Derived from [IDFDV] Field Identifier: ‘SUB-3RD-PARTY-SICK’ (seq 1480)
|222-512|Blank|
At line 172 changed one line
|155-247 NE|Blank\\ \\Not required|
|155-247 NE|Blank|Not required
At line 178 changed one line
|298-512 NE|Not Required by the State of Nebraska\\ \\Fill with blanks|
|298-512 NE|Not Required by the State of Nebraska|Fill with blanks
At line 183 changed one line
|3-9|Number of RW Records\\ \\Total number of code "RW" records reported since last code "RE" record|
|3-9|Number of RW Records|Total number of code "RW" records reported since last code "RE" record
At line 211 changed one line
|1-2|Record Identifier\\ \\Constant "RV"|
|1-2|Record Identifier|Constant "RV"
At line 213 changed 2 lines
|10-24|Total State Taxable Wages\\ \\Total as reported in all RS records positions 276-286 in this file|
|25-39|Total State Income Tax Withheld\\ \\Total as reported in all RS records positions 287-297 in this file|
|10-24|Total State Taxable Wages|Total as reported in all RS records positions 276-286 in this file
|25-39|Total State Income Tax Withheld|Total as reported in all RS records positions 287-297 in this file
At line 221 changed one line
|8-16|Number of RW Records\\ \\Total number of code "RW" records on file|
|8-16|Number of RW Records|Total number of code "RW" records on file
At line 245 changed one line
|159-159|Name Code\\ \\Indicates surname appears first in the employee name field of the following code S records|System derived, always ‘S’
|159-159|Name Code|Indicates surname appears first in the employee name field of the following code S records\\ \\System derived, always ‘S’
At line 248 changed 3 lines
|171-172|State Identifier Code.\\ \\Enter the state FIPS postal numeric code for the state to which wages are being reported|
|173-187|State Unemployment Insurance Account Number\\ \\Enter state UI employer account number in positions 176 to 187 only|Derived from the [IDGV] State SUI Registration (first 3 characters must be blank)
|188-275|Not Required\\ \\Enter blanks if no other EIN was used|Derived from [IDFDV] Field Identifier: ‘OTHER EIN’ (seq 3060)
|171-172|State Identifier Code|Enter the state FIPS postal numeric code for the state to which wages are being reported
|173-187|State Unemployment Insurance Account Number|Enter state UI employer account number in positions 176 to 187 only|Derived from the [IDGV] State SUI Registration (first 3 characters must be blank)
|188-275|Not Required|Enter blanks if no other EIN was used|Derived from [IDFDV] Field Identifier: ‘OTHER EIN’ (seq 3060)
At line 255 changed 2 lines
|2-10|Social Security Number\\ \\Employee’s social security number; if not known, enter ‘I’ in position 2 and blanks in position 3-10|
|11-37|Employee Name\\ \\Surname first|
|2-10|Social Security Number|Employee’s social security number; if not known, enter ‘I’ in position 2 and blanks in position 3-10
|11-37|Employee Name|Surname first
At line 258 changed 5 lines
|92-105|State QTR Unemployment Insurance Taxable Wages\\ \\State QTR UI total wages less state QTR UI excess wages|
|106-120|Quarterly State Disability Insurance Taxable Wages\\ \\State Specific Data\\ \\If not used, enter zero|
|121-129|Quarterly Tip Wages\\ \\Include all tip wages|
|130-131|Number of Weeks Worked\\ \\The number of weeks worked in the reporting period|Derived from [IDFDV] Field Sequence: 3080\\ \\This can either be ‘Plugged’ as a constant, be picked up from a Pay Component that is previously populated by a UserCalc, or if left null the P2K will compute the value.
|132-134|Number of Hours Worked\\The number of hours worked in the reporting period|Derived from [IDFDV] Field Sequence: 3300
|92-105|State QTR Unemployment Insurance Taxable Wages|State QTR UI total wages less state QTR UI excess wages
|106-120|Quarterly State Disability Insurance Taxable Wages|State Specific Data\\ \\If not used, enter zero
|121-129|Quarterly Tip Wages|Include all tip wages
|130-131|Number of Weeks Worked|The number of weeks worked in the reporting period|Derived from [IDFDV] Field Sequence: 3080\\ \\This can either be ‘Plugged’ as a constant, be picked up from a Pay Component that is previously populated by a UserCalc, or if left null the P2K will compute the value.
|132-134|Number of Hours Worked|The number of hours worked in the reporting period|Derived from [IDFDV] Field Sequence: 3300
At line 265 changed 2 lines
|147-161|State Unemployment Insurance Account Number\\ \\The state UI employer account number|SUI Registration Number from [IDGV]
|162-176|Unit/Division Location/Plant Code\\ \\The ID assigned to identify wages by work site|
|147-161|State Unemployment Insurance Account Number|The state UI employer account number|SUI Registration Number from [IDGV]
|162-176|Unit/Division Location/Plant Code|The ID assigned to identify wages by work site
At line 270 changed 11 lines
|207-207|Employer Health Insurance Code\\ \\State Specific Data\\ \\If not used, enter blank|
|208-208|Employee Health Insurance Code\\ \\State Specific Data\\ \\If not used, enter blank|
|209-209|Probationary Code\\ \\State Specific Data\\ \\If not used, enter blank|
|210-210|Officer Code\\ \\Enter ‘1’ for officers of the corporation, else enter ‘0’|
|211-211|Wage Plan Code\\ \\State Specific Data\\ \\If not used, enter blank|
|212-212|Month-1 Employment\\ \\Enter ‘1’ if employee covered by UI worked or receive pay for the pay period including the 12th day of the first reporting month, else enter ‘0’|
|213-213|Month-2 Employment\\ \\Enter ‘1’ if employee covered by UI worked or receive pay for the pay period including the 12th day of the second reporting month, else enter ‘0’|
|214-214|Month-3 Employment\\ \\Enter ‘1’ if employee covered by UI worked or receive pay for the pay period including the 12th day of the third reporting month, else enter ‘0’|
|215-220|Reporting Quarter and Year\\ \\Enter the last month and year for the calendar period for which this report applies (i.e. 062003 for Apr-June 2003)|
|221-226|Date First Employed\\ \\Enter the month and year (i.e. 072003)|
|227-232|Date of Separation\\ \\Enter the month and year (i.e. 112003)|
|207-207|Employer Health Insurance Code|State Specific Data\\ \\If not used, enter blank
|208-208|Employee Health Insurance Code|State Specific Data\\ \\If not used, enter blank
|209-209|Probationary Code|State Specific Data\\ \\If not used, enter blank
|210-210|Officer Code|Enter ‘1’ for officers of the corporation, else enter ‘0’
|211-211|Wage Plan Code|State Specific Data\\ \\If not used, enter blank
|212-212|Month-1 Employment|Enter ‘1’ if employee covered by UI worked or receive pay for the pay period including the 12th day of the first reporting month, else enter ‘0’
|213-213|Month-2 Employment|Enter ‘1’ if employee covered by UI worked or receive pay for the pay period including the 12th day of the second reporting month, else enter ‘0’
|214-214|Month-3 Employment|Enter ‘1’ if employee covered by UI worked or receive pay for the pay period including the 12th day of the third reporting month, else enter ‘0’
|215-220|Reporting Quarter and Year|Enter the last month and year for the calendar period for which this report applies (i.e. 062003 for Apr-June 2003)
|221-226|Date First Employed|Enter the month and year (i.e. 072003)
|227-232|Date of Separation|Enter the month and year (i.e. 112003)
At line 286 changed one line
|2-8|Total Number of Employees\\ \\The total number of ‘S’ records since the last ‘E’ record|
|2-8|Total Number of Employees|The total number of ‘S’ records since the last ‘E’ record|
At line 288 changed 25 lines
|13-26|State QTR Total Gross Wages for employer\\ \\The QTR gross wages subject to all taxes\\ \\Total of this field on all ‘S’ records since the last ‘E’ record|
|27-40|State QTR Unemployment Insurance Total Wages for employer\\ \\The QTR wages subject to state unemployment taxes\\ \\Total of this field on all ‘S’ records since the last ‘E’ record|
|41-54|State QTR Unemployment Insurance Excess Wages for employer\\ \\The QTR wages in excess of the state UI taxable wage base\\ \\Total of all ‘S’ records since the last ‘E’ record|
|55-68|State QTR Unemployment Insurance Taxable Wages for employer\\ \\The QTR UI total wages less state QTR UI excess wages\\ \\Total of all ‘S’ records since the last ‘E’ record|
|69-81|Quarterly tip wages for employer\\ \\Enter all tip income\\ \\Total of this field on all ‘S’ records since the last ‘E’ record|
|82-87|UI tax rate this quarter\\ \\The employer UI rate for this reporting period\\ \\One decimal point followed by 5 digits e.g. 2.8%=’.02800’|
|88-100|State QTR UI taxes due\\ \\UI taxes due\\ \\QTR state UI taxable wages times UI tax rate|
|101-111|Previous Quarter(s) underpayment\\ \\State Specific Data\\ \\If not used, enter zero|
|112-122|Interest\\ \\State Specific Data\\ \\If not used, enter zero|
|123-133|Penalty\\ \\State Specific Data\\ \\If not used, enter zero|
|134-144|Credit/Overpayment\\ \\State Specific Data\\ \\If not used, enter zero|
|145-148|Employer Assessment Rate\\ \\State Specific Data\\ \\If not used, enter zero|
|149-159|Employer Assessment Amount\\ \\State Specific Data\\ \\If not used, enter zero|
|160-163|Employee Assessment Rate\\ \\State Specific Data\\ \\If not used, enter zero|
|164-174|Employee Assessment Amount\\ \\State Specific Data\\ \\If not used, enter zero|
|175-185|Total Payment Due\\ \\State Specific Data\\ \\If not used, enter zero|
|186-198|Allocation Amount\\ \\State Specific Data\\ \\If not used, enter zero|
|199-212|Wages subject to State Income Tax\\ \\State Specific Data\\ \\If not used, enter zero|
|213-226|State Income Tax withheld\\ \\State Specific Data\\ \\If not used, enter zero|
|227-233| Month-1 Employment for employer\\ \\Total number of employee covered by UI worked or receive pay for the pay period including the 12th day of the first reporting month\\ \\Total of all ‘S’ records after the last ‘E’ record|
|234-240|Month-2 Employment\\ \\Total number of employee covered by UI worked or receive pay for the pay period including the 12th day of the second reporting month\\ \\Total of all ‘S’ records after the last ‘E’ record|
|241-247|Month-3 Employment\\ \\Total number of employee covered by UI worked or receive pay for the pay period including the 12th day of the third reporting month\\ \\Total for all ‘S’ records after the last ‘E’ record|
|248-250|Country Code\\ \\State Specific Data\\ \\If not used, enter zero|
|251-257|Outside Country Employees\\ \\State Specific Data\\ \\If not used, enter zero|
|258-267|Document Control Number\\ \\State Specific Data\\ \\If not used, enter zero|
|13-26|State QTR Total Gross Wages for employer|The QTR gross wages subject to all taxes\\ \\Total of this field on all ‘S’ records since the last ‘E’ record
|27-40|State QTR Unemployment Insurance Total Wages for employer|The QTR wages subject to state unemployment taxes\\ \\Total of this field on all ‘S’ records since the last ‘E’ record
|41-54|State QTR Unemployment Insurance Excess Wages for employer|The QTR wages in excess of the state UI taxable wage base\\ \\Total of all ‘S’ records since the last ‘E’ record
|55-68|State QTR Unemployment Insurance Taxable Wages for employer|The QTR UI total wages less state QTR UI excess wages\\ \\Total of all ‘S’ records since the last ‘E’ record
|69-81|Quarterly tip wages for employer|Enter all tip income\\ \\Total of this field on all ‘S’ records since the last ‘E’ record
|82-87|UI tax rate this quarter|The employer UI rate for this reporting period\\ \\One decimal point followed by 5 digits e.g. 2.8%=’.02800’
|88-100|State QTR UI taxes due|UI taxes due\\ \\QTR state UI taxable wages times UI tax rate
|101-111|Previous Quarter(s) underpayment|State Specific Data\\ \\If not used, enter zero
|112-122|Interest|State Specific Data\\ \\If not used, enter zero
|123-133|Penalty|State Specific Data\\ \\If not used, enter zero
|134-144|Credit/Overpayment|State Specific Data\\ \\If not used, enter zero
|145-148|Employer Assessment Rate|State Specific Data\\ \\If not used, enter zero
|149-159|Employer Assessment Amount|State Specific Data\\ \\If not used, enter zero
|160-163|Employee Assessment Rate|State Specific Data\\ \\If not used, enter zero
|164-174|Employee Assessment Amount|State Specific Data\\ \\If not used, enter zero
|175-185|Total Payment Due|State Specific Data\\ \\If not used, enter zero
|186-198|Allocation Amount|State Specific Data\\ \\If not used, enter zero
|199-212|Wages subject to State Income Tax|State Specific Data\\ \\If not used, enter zero
|213-226|State Income Tax withheld|State Specific Data\\ \\If not used, enter zero
|227-233| Month-1 Employment for employer|Total number of employee covered by UI worked or receive pay for the pay period including the 12th day of the first reporting month\\ \\Total of all ‘S’ records after the last ‘E’ record
|234-240|Month-2 Employment|Total number of employee covered by UI worked or receive pay for the pay period including the 12th day of the second reporting month\\ \\Total of all ‘S’ records after the last ‘E’ record
|241-247|Month-3 Employment|Total number of employee covered by UI worked or receive pay for the pay period including the 12th day of the third reporting month\\ \\Total for all ‘S’ records after the last ‘E’ record
|248-250|Country Code|State Specific Data\\ \\If not used, enter zero
|251-257|Outside Country Employees|State Specific Data\\ \\If not used, enter zero
|258-267|Document Control Number|State Specific Data\\ \\If not used, enter zero
This page (revision-23) was last changed on 26-Nov-2021 10:22 by Meg McFarlandTop