This page (revision-11) was last changed on 26-Nov-2021 10:22 by Meg McFarland

This page was created on 26-Nov-2021 10:22 by jmyers

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Version Date Modified Size Author Changes ... Change note
11 26-Nov-2021 10:22 10 KB Meg McFarland to previous
10 26-Nov-2021 10:22 3 KB kparrott to previous | to last
9 26-Nov-2021 10:22 4 KB kparrott to previous | to last
8 26-Nov-2021 10:22 4 KB eyeung to previous | to last
7 26-Nov-2021 10:22 4 KB kparrott to previous | to last US_Annual_Qtrly_Reporting_GEN ==> Tax Reporting - US General
6 26-Nov-2021 10:22 4 KB jmyers to previous | to last
5 26-Nov-2021 10:22 4 KB jmyers to previous | to last
4 26-Nov-2021 10:22 5 KB jmyers to previous | to last
3 26-Nov-2021 10:22 8 KB jmyers to previous | to last
2 26-Nov-2021 10:22 36 KB jmyers to previous | to last
1 26-Nov-2021 10:22 4 KB jmyers to last

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Tax Reporting - MS
Tax Reporting - MS

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At line 5 removed 13 lines
!!What's New for Tax Year 2013
The following changes have been noted for reporting W2 wages to the Federal government:
*W2 File - RA Record – Submitter Record: New specifications have been added to the ‘Contact
E-Mail/Internet’ (positions 446-485) field.
* W2 File - RE Record – Employer Record: The ‘Other EIN’ (positions 31-39) is now applicable
to all tax jurisdiction codes.
* W2 File - RE Record – Employer Record: Five new fields have been added to the RE Employer
Record (position 222-318)
\\o Employer Contact Name (positions 222-248)
\\o Employer Contact Phone Number (positions 249-263)
\\o Employer Contact Phone Extension (positions 264-268)
\\o Employer Contact Fax Number (positions 269-278)
\\o Employer Contact E-Mail/Internet (positions 279-318)
At line 20 changed one line
This document contains abbreviated set up requirement for the state of Mississippi only, please refer to the general document ([Tax Reporting - US General]) for other setup procedure that may also be required.
This document contains abbreviated set up requirements for the State of Mississippi only. Please refer to the general document ([Tax Reporting - US General]) for other setup procedures that may also be required.
At line 34 changed 2 lines
*Records required for the W2 reporting are: Codes RA,RE,RW,RS,RT,RF (RO,RU, and RV are not required); and for the UI wage reporting: Code ‘S’.
*The State of Mississippi requires to file the MS state file by itself, therefore [IDGV] must be set up as follows:
*Records required for the W2 reporting are: Codes RA, RE, RW, RS, RT and RF (RO, RU, and RV are not required). Record Code 'S' is required for the UI wage reporting.
*The State of Mississippi requires to file the MS State file by itself, therefore [IDGV] must be set up as follows:
At line 40 changed 7 lines
[RPYEU] must be run and the following selected to generate Mississippi state file information:
|Report List Filters, Select State:|Mississippi, USA
|Parameters, Annual Form Code:|(example: use standard form code‘HL$US-W2-2014’)
|Parameters, Period Type:|Year
|Parameters, Period End Date:|Year End Date (i.e. 31-Dec-2013)
|Parameters, Media Format:|State File Format
The Directory and Media File Name parameters must be populated or an output file will not be produced.
\\
[RPYEU] must be run with the following report parameters and filters defined to generate the Mississippi State File information: \\ \\
At line 30 added 12 lines
__RPYEU Report Parameters__
|Annual Form Code|Use standard form code, such as 'HL$US-W2-YYYY'
|Period Type|Mandatory. Defines the period type. Enter "Year" for Annual reporting and "Quarter" for quarterly reporting.
|Period End Date|Mandatory. Defines the end date of the reporting period.
|Media Format|Mandatory. Set to State File Format \\Defines the Federal file format for SSA reporting (includes 'RW' and 'RS' records).
|Directory Name| Mandatory. Defines the name of the government Magnetic Media file. Must be defined or an output file will not be produced
|Media File Name|Mandatory. Defines the media file name of the data being uploaded. Must be defined or an output file will not be produced
__RPYEU Report Filters__
|Select State: Mississippi, USA
----
At line 49 changed one line
;Record name:Code RA - Transmitter Record (same as the Federal code RA)
!Record name:Code RA - Transmitter Record (same as the Federal code RA)
[{InsertPage page='W2_EFW2_RECORD_RA'}]
At line 46 added 55 lines
!Record Name: Code RE - Employer Record (Same as the Federal Code RE)
[{InsertPage page='W2_EFW2_RECORD_RE'}]
!Record name:Code RW - Employee Wage Record (same as the Federal code RW)
[{InsertPage page='W2_EFW2_RECORD_RW'}]
!Record Name: Code RS - State Record (Specific to Mississippi State only)
|1-2|Record Identifier|Constant "RS"
|3-4|State Code|Enter the appropriate FIPS code. Mississippi is code "28". \\Derived from the State being reported
|5-9|Taxing Entity Code|Defined by State/local agency
|10-18|Social Security Number|Enter the employee's SSN.\\If an invalid SSN is encountered, this field is entered with zeroes. \\Derived from [IDFDV] W2-EE-SSN Field Identifier
|19-33|Employee First Name|Enter the employee's first name. Left justify and fill with blanks.\\Derived from [IDFDV] W2-EE-FIRST-NAME Field Identifier
|34-48|Employee Middle Name or Initial|Enter the employee's middle name or initial, if applicable. Left justify and fill with blanks.\\Derived from [IDFDV] Field Identifier: ‘W2-EE-MIDDLE’
|49-68|Employee Last Name|Enter the employee's last name. Left justify and fill with blanks.\\Derived from [IDFDV] Field Identifier: ‘W2-EE-LAST-NAME’
|69-72|Suffix|If applicable, enter the employee's alphabetic suffix. Example: SR, JR. \\Left justify and fill with blanks. Otherwise, fill with blanks.
|73-94|Employee Location Address|Enter the employee’s location address (Attention, Suite, Room Number, etc.).\\Left justify and fill with blanks \\Derived from [IDFDV] Field Identifier: ‘W2-EE-LOCN-ADDR’ (seq 2600)
|95-116|Employee Delivery Address|Enter the employee’s delivery address\\Left justify and fill with blanks \\Derived from [IDFDV] Field Identifier: ‘W2-EE-DELIV-ADDR’ (seq 2610)
|117-138|Employee City|Enter the employee’s city \\Left justify and fill with blanks \\Derived from [IDFDV] Field Identifier: ‘W2-EE-CITY’ (seq 2620)
|139-140|Employee State Abbreviation|Enter the employee’s State \\Left justify and fill with blanks \\Derived from [IDFDV] Field Identifier: ‘W2-EE-STATE’ (seq 2630)
|141-145|Employee ZIP Code|Enter the employee’s zip code\\Left justify and fill with blanks \\Derived from [IDFDV] Field Identifier: ‘W2-EE-ZIP’ (seq 2640)
|146-149|Employee ZIP Code Extension|If applicable, enter the four digit extension of ZIP code. \\Derived from IDFDV] Field Identifier: ‘W2-EE-ZIP-EXT’ (seq 2650)
|150-154|Blank|Fill with blanks. Reserved for SSA use
|155-177|Employee Foreign State/Province|Enter the employee's foreign State/Province, if applicable. \\Left justify and fill with blanks. Otherwise, fill with blanks.\\Derived from [IDFDV] Field Identifier: ‘W2-EE-F-STATE’
|178-192|Employee Foreign Postal Code|Enter the employee's foreign postal code, if applicable. Left \\justify and fill with blanks. Otherwise, fill with blanks. \\Derived from [IDFDV] Field Identifier: ‘W2-EE-F-POSTAL’
|193-194|Employee Country Code|If one of the following applies, fill with blanks: \\ \\* One of the 50 States of the U.S.A. \\* District of Columbia \\* Military Post Office (MPO) \\* American Samoa \\* Guam \\* Northern Mariana Islands \\* Puerto Rico \\* Virgin Islands \\ Otherwise, enter the applicable Country Code. \\Derived from [IDFDV] Field Identifier: ‘W2-EE-COUNTRY’
|195-196|Optional Code|Defined by State/local agency. \\Applies to unemployment reporting
|197-202|Reporting Period|Enter the last month and four-digit year for the calendar quarter this report applies to. Example: 0320YY for January through March of 20YY. \\Applies to unemployment reporting.
|203-213|State Quarterly Unemployment Insurance Total Wages|Right justify and zero fill. \\Applies to unemployment reporting
|214-224|State Quarterly Unemployment Insurance Total Taxable Wages|Right justify and zero fill. \\Applies to unemployment reporting
|225-226|Number of Weeks Worked|Defined by State/local agency. \\Applies to unemployment reporting
|227-234|Date First Employed|Enter the month, day and four-digit year. Example: 013120YY \\Applies to unemployment reporting
|235-242|Date of Separation|Enter the month, day and four-digit year. Example: 013120YY \\Applies to unemployment reporting
|243-247|Blank|Fill with blanks. Reserved for SSA use
|248-267|State Employer Account Number|Applies to unemployment reporting
|268-273|Blank|Fill with blanks. Reserved for SSA use
|274-275|State code|Enter the appropriate postal numeric code. \\Derived from the State being reported. \\Applies to income tax reporting.
|276-286|State Taxable Wages|Right justify and zero fill. \\ Derived from the ‘W2-ST-WAGE-HOME’ and ‘W2-ST-WAGE-WORK’ [IDFDV] Field Identifiers. \\Applies to income tax reporting.
|287-297|State Income Tax Withheld|Right justify and zero fill. \\Derived from the ‘W2-ST-TAX-HOME’ and ‘W2-ST-TAX-WORK’ [IDFDV] Field Identifiers. \\Applies to income tax reporting.
|298-307|Other State Data|Defined by State/local agency. \\ __Applies to income tax reporting.
|308|Tax Type Code|Enter the appropriate code for entries in fields 309-330: \\* C = City Income Tax \\* D = County Income Tax \\* E = School District Income Tax \\* F = Other Income Tax. \\ __Applies to income tax reporting.__
|309-319|Local Taxable Wages|To be defined by State/local agency. \\ Applies to income tax reporting.
|320-330|Local Income Tax Withheld|To be defined by State/local agency. \\ Applies to income tax reporting.
|331-337|State Control Number|Optional. \\ Applies to income tax reporting.
|338-412|Supplemental Data 1|To be defined by user
|413-487|Supplemental Data 2|To be defined by user
|488-512|Blank|Fill with blanks. Reserved for SSA use
!Record Name: Code RT - Total Record (Same as the Federal Code RT)
[{InsertPage page='W2_EFW2_RECORD_RT'}]
!Record Name: Code RF - Final Record (Same as the Federal Code RF)
[{InsertPage page='W2_EFW2_RECORD_RF'}]
At line 52 changed 9 lines
[RPYEU] must be run and the following selected to generate Mississippi State UI Wage file information:
* The state of Mississippi must be selected in the ‘Report List Filters’.
*Annual Form Code – Use the standard supplied form code HL$US-W2-2014. The Variables need to be entered in this form code for specific use in the installation.
*The ‘Quarterly Form Code’ must be entered in order to produce the UI wage file in [ICESA] format.
*Use the supplied form code ‘HL$US-QTR-2012’. The Variables need to be entered in this form code for specific use in the installation.
*Period Type:Quarter
*Period End Date:Enter the quarter end date, i.e. 30-Jun-2013
*Media File Type:State SUI File Format\\ \\
*If the Directory Name/Media File Name is not supplied, an output file will not be produced.
\\
[RPYEU] must be run with the following report parameters and filters defined to generate the Mississippi State UI Wage File information: \\ \\
At line 105 added 13 lines
__RPYEU Report Parameters__
|Annual Form Code|Use standard form code, such as 'HL$US-W2-YYYY'. The Variables need to be entered in this form code for specific use in the installation.
|Quarterly Form Code|Use standard form code, such as HL$US-QTR-20YY. \\Must be entered in order to produce the UI wage file in [ICESA] format. \\The Variables need to be entered in this form code for specific use in the installation.
|Period Type|Mandatory. Defines the period type. \\Enter "Quarter" for quarterly reporting.
|Period End Date|Mandatory. Defines the end date of the reporting period.
|Media Format|Mandatory. Set to State SUI File Format \\Defines the Federal file format for SSA reporting (includes 'RW' and 'RS' records).
|Directory Name| Mandatory. Defines the name of the government Magnetic Media file. Must be defined or an output file will not be produced
|Media File Name|Mandatory. Defines the media file name of the data being uploaded. Must be defined or an output file will not be produced
__RPYEU Report Filters__
|Select State: Mississippi, USA
At line 63 changed one line
* The format details are found at the [State of Mississippi Department of Employment Security|http://mdes.ms.gov/Home/docs/Employer/wagereport.pdf] website.
* The format details are found at the State of Mississippi Department of Employment Security at https://mdes.ms.gov/media/10474/wagereport.pdf
At line 74 removed 5 lines
This page (revision-11) was last changed on 26-Nov-2021 10:22 by Meg McFarlandTop