This page (revision-7) was last changed on 26-Nov-2021 10:22 by Meg McFarland

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Version Date Modified Size Author Changes ... Change note
7 26-Nov-2021 10:22 17 KB Meg McFarland to previous
6 26-Nov-2021 10:22 17 KB Meg McFarland to previous | to last
5 26-Nov-2021 10:22 22 KB Meg McFarland to previous | to last
4 26-Nov-2021 10:22 22 KB Meg McFarland to previous | to last
3 26-Nov-2021 10:22 21 KB Meg McFarland to previous | to last
2 26-Nov-2021 10:22 21 KB Meg McFarland to previous | to last
1 26-Nov-2021 10:22 26 KB unknown to last

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Tax Reporting - ME
Tax Reporting - ME

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At line 21 changed one line
*Records required for the UI wage reporting: Code A, B, E, S, T and F.
*Records required for the UI wage reporting: Code A, E, S, T and F. Record Code R is optional.
At line 45 removed 2 lines
At line 51 added one line
\\
At line 54 changed 3 lines
!Record Name: Code RS - State Wage Record
__Specific for the State of Maine
!Record Name: Code RS - State Wage Record (Specific for the State of Maine)
At line 79 changed one line
|298-307|For public employers who participate in the MEPERS, enter the amount of pick-up contributions deducted from the employee’s salary and contributed to MEPERS on behalf of the employee.
|298-307||MEPERS Contribution|For public employers who participate in the MEPERS, enter the amount of pick-up contributions deducted from the employee’s salary and contributed to MEPERS on behalf of the employee.
At line 84 changed 2 lines
!Quarterly UI Wage Reporting – ICESA Format
[RPYEU] must be run with the following report parameters and filters defined to generate the Maine State file information:\\ \\
!Record Name: Code RT - Total Record (Same as the Federal Code RT)
[{InsertPage page='W2_EFW2_RECORD_RT'}]
\\
At line 85 added 9 lines
!Record Name: Code RF - Final Record (Same as the Federal Code RF)
[{InsertPage page='W2_EFW2_RECORD_RF'}]
!!Quarterly UI Wage Reporting – ICESA Format
The State of Maine aceepts quarterly UI reporting via magnetic media in the ICESA format. \\Record Codes A, E, S, T, and F are required. Record Code R is optional.
[RPYEU] must be run with the following report parameters and filters defined to generate the State of Maine UI file information:\\ \\
At line 88 changed one line
|Annual Form Code|Use standard form code, such as 'HL$US-W2-20YY'. The Variables need to be entered in this form code for specific use in the installation.
|Annual Form Code|Use standard form code, such as 'HL$US-W2-20YY'. The Variables need to be entered in this form code for specific use in your installation.
At line 106 changed 4 lines
|2-5|Payment Year|Enter the year this report is being prepared for \\Derived user specified FROM-TO period converted to YYYY
|6-14|Transmitter’s Federal EIN|Enter the transmitter's EIN \\Enter numeric characters only. Omit hyphens, prefixes and suffixes \\Derived from [IDFDV] Field Identifier: ‘TRAN EIN’
|15-1|Taxing Entity Code|Constant ‘UTAX’
|19-23|Not Required|Any information entered in these positions will be ignored
|2-5|Tax Year|Enter the year this report is being prepared for \\Derived from the user specified FROM-TO period converted to YYYY
|6-14|Transmitter’s Federal EIN|Enter the transmitter's Federal EIN \\Enter numeric characters only. Omit hyphens, prefixes and suffixes \\Derived from [IDFDV] Field Identifier: ‘TRAN EIN’
|15-18 ME|Taxing Entity Code|Constant ‘ WITH’
|19-23 ME|Not Required|Fill with blanks
At line 114 changed one line
|141-153|Not Required|Any information entered in these positions will be ignored
|141-153 ME|Not Required|Fill with blanks
At line 116 changed 2 lines
|159-163|Transmitter ZIP Code extension|If applicable, enter the four digit extension of ZIP code. Include hyphen in position 159 \\Derived from [IDFDV] Field Identifier: ‘TRAN ZIP EXTN’ (include ‘-‘ in position 159)
|164-193|Transmitter Contact|Enter the title of the individual from transmitter's organization responsible for the accuracy of the wage report \\Derived from [IDFDV] Field Identifier: ‘TRAN CONTACT’
|159-163|Transmitter ZIP Code extension|Enter the four digit extension of ZIP code, If applicable. Include hyphen in position 159 \\Derived from [IDFDV] Field Identifier: ‘TRAN ZIP EXTN’ (include ‘-‘ in position 159)
|164-193|Transmitter Contact|Enter the name of the individual from transmitter's organization responsible for the accuracy of the wage report \\Derived from [IDFDV] Field Identifier: ‘TRAN CONTACT’
At line 120 changed one line
|208-275 ME|Not Required|Any information entered in these positions will be ignored
|208-275 ME|Not Required|Fill with blanks
At line 122 removed 22 lines
!Record Name: Code B - Authorization Record (optional)
||Column||Description||Source
|1-1|Record Identifier|Constant ‘B’
|2-5|Payment Year|Enter the year this report is being prepared for
|6-14|Transmitter’s Federal EIN|Enter the transmitter's EIN \\Enter numeric characters only. Omit hyphens, prefixes and suffixes
|15-22|Computer|Enter the manufacturer’s name \\Derived from [IDFDV] Field Identifier: ‘BASIC COMPUTER’
|23-24|Internal Label|Enter SL, NS, NL, AL or blank for diskette \\Derived from [IDFDV] Field Identifier: BASIC INTERNAL LABEL’ (seq 2100, first 2 characters)
|25-25|Not Required|Any information entered in these positions will be ignored
|26-27|Density|Enter 16, 62, 38 or blank for diskette
|28-30|Recording Code (Character Set)|Enter EBC or ASC \\Always ‘ASC’ for diskette
|31-32|Number of Tracks|Enter 09, 18 or blanks for diskette
|33-34|Blocking Factor|Enter the blocking factor of the file. \\Not to exceed 85\\Enter blanks for diskette
|35-38|Taxing Entity Code|Constant ‘UTAX’
|39-146 ME|Not Required|Any information entered in these positions will be ignored
|147-190|Organization Name|Enter the name of the organization the media should be returned to \\Derived from [IDFDV] Field Identifier: ‘BASIC NAME’
|191-225|Street Address|Enter the street address of the organization the media should be returned to \\Derived from [IDFDV] Field Identifier: ‘BASIC ADDRESS’
|226-245|City|Enter the city of the organization the media should be returned to \\Derived from [IDFDV] Field Identifier: ‘BASIC CITY’
|246-247|State|Enter the standard two character FIPS postal abbreviation \\Derived from [IDFDV] Field Identifier: ‘BASIC STATE’
|248-252 ME|Not Required|Any information entered in these positions will be ignored
|253-257|ZIP Code|Enter a valid ZIP code \\Derived from [IDFDV] Field Identifier: ‘BASIC ZIP CODE’
|258-262|ZIP Code extension|If applicable, enter the four digit extension of ZIP code. Include the hyphen in position 258 \\Derived from [IDFDV] Field Identifier: ‘BASIC ZIP EXTN’
|263-275|Not Required|Any information entered in these positions will be ignored
At line 145 changed one line
!Record Name:Code E - Employer Record
!Record Name: Code E - Employer Record
At line 149 changed 2 lines
|6-14|Federal EIN|Enter the Federal EIN \\Numeric characters only. \\Derived from the [IDGV] State SUI Registration
|15-23 ME|Not Required|Any information entered in these positions will be ignored
|6-14|Federal EIN|Enter the employer's Federal EIN \\Numeric characters only. \\Derived from the [IDGV] State SUI Registration
|15-23 ME|Not Required|Fill with blanks
At line 155 changed 2 lines
|141-148 ME|Not Required|Any information entered in these positions will be ignored
|149-153|ZIP code extension|If applicable, enter four digit extension of ZIP code. Include the hyphen in position 149 \\Derived from the Entity Location
|141-148 ME|Not Required|Fill with blanks
|149-153|ZIP code extension|Enter four digit extension of ZIP code, if applicable. Include the hyphen in position 149 \\Derived from the Entity Location
At line 158 changed 2 lines
|159-166 ME|Not Required|Any information entered in these positions will be ignored
|167-170|Taxing Entity Code|Constant ‘UTAX’
|159-166 ME|Not Required|Fill with blanks
|167-170 ME|Taxing Entity Code|Constant ‘WITH’
At line 161 changed 2 lines
|173-187|UC Employer Account Number|Enter the UC Employer account number \\Derived from the [IDGV] State SUI Registration
|188-189|Reporting Period|Enter 03, 06, 09 or 12
|173 ME|Schedule 2 Waiver \\Line A Form 941ME|Enter 1 if a waiver has been granted, otherwise enter 0. \\Must match Code T record position 13 and Code E record position 190 must be ‘0’.
|174-187 ME|Not Required|Fill with blanks
|188-189|Reporting Period|Enter the last month of the calendar quarter the report applies to, such as 03, 06, 09 or 12
At line 164 changed 5 lines
|191-208 ME|Not Required|Any information entered in these positions will be ignored
|209-217 ME|Preparer EIN|
|218-224 ME|Processor License Code|
|225-228 ME|Total Number of Employees subject to Maine withholding|Enter the total of all employees in the ‘S’ record who are subject to Maine withholding tax
|229-257 ME|Not Required|Any information entered in these positions will be ignored
|191-208 ME|Not Required|Fill with blanks
|209-217 ME|Payroll Processor EIN|Enter the EIN of the Payroll Processor. If self-prepared, enter zeros.
|218-224 ME|Processor License Number|Enter the Maine Payroll Processor License Number.
|225-228 ME|Total Number of Employees Subject to Maine Withholding|Enter the total of all employees in the ‘S’ record who are subject to Maine withholding tax
|229-257 ME|Not Required|Fill with blanks
At line 170 changed one line
|269-275 ME|Not Required|Any information entered in these positions will be ignored
|269-275 ME|Not Required|Fill with blanks
At line 178 changed 2 lines
|43-43|Employee Middle Initial|If applicable, enter employee's middle initial\\Leave blank if no middle initial
|44-45|State Code|Enter the state FIPS postal numeric code for the state wages are being reported for. Maine is code ‘23’
|43-43|Employee Middle Initial|Enter employee's middle initial, if applicable\\Leave blank if no middle initial
|44-45|State Code|Enter the state FIPS postal numeric code for the state wages are being reported for. Maine's is code ‘23’
At line 181 changed 16 lines
|52-63 ME|Not Required|Any information entered in these positions will be ignored
|64-77|State QTR Unemployment Insurance Total Wages|Enter the total Quarterly wages subject to unemployment taxes
|78-91|State QTR Unemployment Insurance Excess Wages|Enter the total Quarterly wages in excess of the state UI taxable wage base \\This field is not mandatory
|92-105|State QTR Unemployment Insurance Taxable Wages|Enter the total State QTR UI total wages less state QTR UI excess wages \\This field is not mandatory|
|106-142 ME|Not Required|Any information entered in these positions will be ignored
|143-146|Taxing Entity Code|Constant ‘UTAX’
|147-156 ME|State Unemployment Insurance Account Number|Enter the State Unemployment Insurance Account Number \\Derived from the SUI Registration Number from [IDGV]
|157-176 ME|Not Required|
|177-190 ME|Quarterly Wage subject to Maine state income tax|Not required
|191-204 ME|Quarterly Maine income tax withheld|Enter the total Quarterly income tax withheld
|205-205 ME|Seasonal Indicator|
|206-210 ME|Not Required|Any information entered in these positions will be ignored
|211-211 ME|Wage Plan Code|Enter zeroes
|212-212|Month-1 Employment|Enter ‘1’ if the employee, covered by UI, worked or receive pay for the pay period including the 12th day of the first reporting month, else enter ‘0’ \\ Not required
|213-213|Month-2 Employment|Enter ‘1’ if the employee, covered by UI, worked or receive pay for the pay period including the 12th day of the second reporting month, else enter ‘0’ \\Not Required
|214-214|Month-3 Employment|Enter ‘1’ if the employee, covered by UI, worked or receive pay for the pay period including the 12th day of the third reporting month, else enter ‘0’ \\Not Required
|52-142 ME|Not Required|Fill with blanks
|143-146|Taxing Entity Code|Constant ‘WITH’
|147-190 ME|Not Required|Fill with blanks
|191-204 ME|Quarterly Maine Income Tax Withheld|Enter the total Quarterly Maine income tax withheld
|205-214 ME|Not Required|Fill with blanks
At line 198 changed 4 lines
|226-226 ME|Female Employment|Enter ‘1’ for Female, ‘0’ for Male|
|227-234 ME|Seasonal Period Start|Not used. Fill with zeroes
|235-242 ME|Seasonal Period End|Not used. Fill with zeroes
|243-275 ME|Not Required|Any information entered in these positions will be ignored
|226-275 ME|Not Required|Fill with blanks
At line 206 changed 29 lines
|2-8|Total Number of Employees|Enter the total number of ‘S’ records since the last ‘E’ record
|9-12|Taxing Entity Code|Constant ‘UTAX’
|13-22 ME|UC Employer Account Number|Enter the UC Employer account number \\Derived from the SUI Registration Number from [IDGV]
|23-26 ME|Not Required|Any information entered in these positions will be ignored
|27-40|State QTR Unemployment Insurance Total Wages for employer|Enter the QTR wages subject to state unemployment taxes \\Total of this field on all ‘S’ records since the last ‘E’ record
|41-54|State QTR Unemployment Insurance Excess Wages for employer|Enter the QTR wages in excess of the State UI taxable wage base \\Total of all ‘S’ records since the last ‘E’ record
|55-68|State QTR Unemployment Insurance Taxable Wages for employer|Enter the QTR UI total wages less the State QTR UI excess wages \\Total of all ‘S’ records since the last ‘E’ record
|69-87 ME|Not Required|Any information entered in these positions will be ignored
|88-100|UI Contributions Due|Enter the total UI taxes due \\QTR State UI taxable wages times UI tax rate
|101-111 ME|Competitive Skills Scholarship Fund Assessment Due|Fill with zeroes
|112-122 ME| Voucher Payments|Enter the total Income Tax Withholding Payments made
|123-133 ME|Income Tax Withholding Due|Tax Withheld – (Credit + Voucher Payment)
|134-144 ME|Blanks|Fill ith blanks
|145-148 ME|Adjusted UC Contribution Rate|Required. Enter the Adjusted UC Contribution Rate
|149-152 ME|Competitive Skills Scholarship Fund assessment rate|Fill with zeroes
|153-173 ME| Not Required|Any information entered in these positions will be ignored
|174-174 ME|ACH Debit Election|Fill with blanks
|175-185|Total Payment Due|Enter the total Amount Due with this Return \\(Total Income Tax Withholding + UC Contributions)
|186-186 ME|ACH Account Type|Fill with blanks
|187-195 ME|ACH Bank Routing Number|Fill with blanks
|196-212 ME|ACH Bank Account Number|Fill with blanks
|213-226|State Income Tax withheld|Enter the Maine Income Tax Withheld this quarter
|227-233|Month-1 Employment for Employer|Enter the total number of employees, covered by UI, who worked or receive pay for the pay period including the 12th day of the first reporting month \\Total of all ‘S’ records after the last ‘E’ record \\Right justify and fill with zeroes
|234-240|Month-2 Employment|Enter the total number of employees, covered by UI, who worked or receive pay for the pay period including the 12th day of the second reporting month. Total of all ‘S’ records after the last ‘E’ record \\ Right justify and fill with zeroes
|241-247|Month-3 Employment|Enter the total number of employees, covered by UI, who worked or receive pay for the pay period including the 12th day of the third reporting month. Total for all ‘S’ records after the last ‘E’ record \\ Right justify and fill with zeroes
|248-254 ME|Female Employment Month-1|Right justify and fill with zeroes
|255-261 ME|Female Employment Month-2|Right justify and fill with zeroes
|262-268 ME|Female Employment Month-3|Right justify and fill with zeroes
|269-275 ME|Blanks|Any information entered in these positions will be ignored
|2-8|Total Number of S Records|Enter the total number of ‘S’ records since the last ‘E’ record
|9-12|Taxing Entity Code|Constant 'WITH'
|13 ME|Schedule 2 Waiver \\Line A Form 941ME|Enter 1 if a waiver has been granted, otherwise enter 0. \\Must match E record position 173 and E record position 190 must be ‘0’
|14-111 ME|Not required|Fill with blanks
|112-122 ME|Voucher Payments|Enter the Total Income Tax Withholding Payments made. Semi-weekly deposits. \\Total entered here must equal the sum of all R Records Locations 19-27.
|123-136 ME|Income Tax Withholding Due|Tax Withheld – (Credit + Voucher Payment) \\Fill with zeros if this amount is not applicable. \\ Right justify, fill with zeros \\Do not use ANY punctuation (decimal point is assumed). \\Negative (credit) amounts ARE ALLOWED using minus sign (-). \\ \\T Record Location 213-226 minus 112-122 must equal the total entered
|137-174 ME|Not Required|Fill with blanks
|175-188 ME|Total Payment Due|Enter the total Amount Due with this Return \\(Total Income Tax Withholding + UC Contributions)
|189-212 ME|Not required|Fill with blanks
|213-226|Quarterly State Income Tax withheld|Enter the Maine Income Tax Withheld this quarter \\Enter the sum of Location 191-204 of all S Records since the last E Record
|227-275 ME|Not required|Fill with blanks
At line 190 added 12 lines
!Record Name: Code R - Reconcilitation Record (Optional)
TOTAL OF R RECORDS MUST EQUAL T RECORD, LOCATIONS 112-122
\\For employers required to remit Semi-weekly Payments of Withheld Income Taxes. Complete one R record for each semi-weekly payment submitted during the quarter. If no withholding payments were made during the quarter, an R record is not required. \\
||Column||Description||Source
|1|Record Identifier|Constant 'R'
|2-9 ME|Date Wages Paid|If semi-weekly payments were deposited with Maine Revenue Services during the quarter, there needs to be one R record for each deposit representing each date wages were paid. \\Enter date wages or distribution paid to employees or payees \\Format in MMDDYYYY. \\Numeric values only.
|10-18 ME|Not required|Fill with blanks
|19-27 ME|Amount Deposited|Enter the amount of the withholding payment deposited with Maine Revenue Services for the payment period in locations 2 – 9. \\The sum of amounts entered in this location or all R Records must equal the T Record Locations 112-122.
|28-275 ME|Not required|Fill with blanks
At line 239 changed 6 lines
|2-11|Total Number of Employees in File|Enter the total number of ‘S’ records in the entire file
|12-21|Total Number of Employers in File|Enter the total number of ‘E’ records in the entire file
|22-25|Taxing Entity Code|Constant ‘UTAX’
|26-40 ME|Not Required|Any information entered in these positions will be ignored
|41-55|Quarterly State Unemployment Insurance Total Wages in File|Enter the total QTR wages subject to State UI tax \\Total of this field for all ‘S’ records in the file
|56-275 ME|Not Required|Any information entered in these positions will be ignored
|2-11|Total Number of S Records in File|Enter the total number of ‘S’ records in the entire file
|12-21|Total Number of E Records in File|Enter the total number of ‘E’ records in the entire file
|22-25|Taxing Entity Code|Constant ‘WITH’
|26-40 ME|Not Required|Fill with blanks
|41-55|Quarterly State Withholding Total|Enter the total quarterly withholding reported. \\Include all income tax withholding reported in the file. \\This field must equal the total of all T Records, Locations 213 - 226 in the file.
|56-275 ME|Not Required|Fill with blanks
At line 212 added one line
This page (revision-7) was last changed on 26-Nov-2021 10:22 by Meg McFarlandTop