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Tax Reporting - ME
Tax Reporting - ME

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At line 5 added 2 lines
!!What's New for Tax Year 2011
There are no file format change in Wage reporting to the state of Maine in tax year 2011**.
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However, the following file format changes in the standard EFW2 file are noted in the SSA bulletin which may affect clients using the standard EFW2 format to report wages to the state:
*(W2 File) A new field, 'Kind of Employer' has been added to the RE Employer Record (position 174). This is a required field.
*(W2 File) A new field, 'Cost of Employer-Sponsored Health Coverage' has been added to the RW Employee Record (positions 463-473) and the RT Total Record (positions 295-309).
*(W2 File) A new field, 'Designated Roth Contributions Under a Governmental Section 457(b) Plan' has been added to the RO Employee Record (positions 111-121) and the RU Total Record (positions 145-159)
%%information Please note that the Competitive Skill Scholarship Fund and ACH debit election accounting are not supported at this time)%%
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This document contains abbreviated set up requirements for the State of Maine only. Please refer to the general document ([Tax Reporting - US General]) for other setup procedures that may also be required.
This document contains abbreviated set up requirement for the state of Maine only, please refer to the general document ([Tax Reporting - US General]) for other setup procedure that may also be required.
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*The State of Maine Department of Revenue accepts filing of Quarterly UI wages via magnetic media using the [ICESA] format.
*Records required for the UI wage reporting: Code A, E, S, T and F. Record Code R is optional.
*When using the EFW2 format to file for the state of Maine, [IDGV] must set up as follows:
*The state of Maine Department of Revenue accepts filing of Quarterly UI wages via magnetic media using the [ICESA] format.
*Records required for the UI wage reporting: Code A,B,E,S,T,F.
*When using the EFW2 (formerly MMREF-1) format to file for the state of Maine, [IDGV] must set up as follows:
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[RPYEU] must be run with the following report parameters and filters defined to generate the Maine State file information:\\ \\
*Only records RA, RE and RS are required, the others will be ignored by the state of Maine.
*[RPYEU] must be run and the following selected to generate Maine state file information:
|Report List Filters, Select State:|Maine, USA
|Parameters, Annual Form Code:|example: use standard form code‘HL$US-W2-2012’)
|Parameters, Period Type:|Year
|Parameters, Period End Date:|Year End Date (i.e. 31-Dec-2011)
|Parameters, Media Format:|State File Format
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__RPYEU Report Parameters__
|Annual Form Code|Use standard form code, such as 'HL$US-W2-YYYY'
|Period Type|Mandatory. Defines the period type. Enter "Year" for Annual reporting and "Quarter" for quarterly reporting.
|Period End Date|Mandatory. Defines the end date of the reporting period.
|Media Format|Mandatory. Defines the Federal file format for SSA reporting (includes 'RW' and 'RS' records).
|Directory Name| Mandatory. Defines the name of the government Magnetic Media file. Must be defined or an output file will not be produced
|Media File Name|Mandatory. Defines the media file name of the data being uploaded. Must be defined or an output file will not be produced
The Directory and Media File Name parameters must be populated or an output file will not be produced.
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__RPYEU Report Filters__
|Select State: Maine, USA
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[{InsertPage page='W2_EFW2_RECORD_RA'}]
\\
||Column||Description||Source
|1-2|Record Identifier|Constant "RA"
|3-11|Submitter’s Employer ID number (EIN)\\ \\Numeric only|Derived from [IDFDV] Field Identifier: ‘SUB-ER-EIN’ (seq 1000)
|12-28|Personal Identification Number (PIN) and Software Vendor Code|Derived from [IDFDV] Field Identifier: ‘SUB-PIN-NUMBER’ (seq 1010)\\ \\Please note that this field consists of an 8-character PIN code in positions 12-19, a four character Software Vendor Code in positions 20-23, and 5 blanks in positions 24-28.
|29|Resub Indicator|Derived from [IDFDV] Field Identifier: ‘SUB-RESUB-IND’ (seq 1020)
|30-35|Resub WFID|Derived from [IDFDV] Field Identifier:‘SUB-RESUB-WFID’ (seq 1030)
|36-37|Software Code|Derived from [IDFDV] Field Identifier: ‘SUB-SOFTWARE’ (seq 1040)
|38-94|Company Name|Derived from [IDFDV] Field Identifier: ‘SUB-COMP-NAME’ (seq 1050)
|95-116|Location Address|Derived from [IDFDV] Field Identifier: ‘SUB-COMP-LOCN’ (seq 1060)
|117-138|Delivery Address|Derived from [IDFDV] Field Identifier: ‘SUB-COMP-DELIV’ (seq 1070)
|139-160|Company City|Derived from [IDFDV] Field Identifier: ‘SUB-COMP-CITY’ (seq 1080)
|161-162|Company State Abbreviation|Derived from [IDFDV] Field Identifier: ‘SUB-COMP-STATE’ (seq 1090)
|163-167|Company ZIP code|Derived from [IDFDV] Field Identifier: ‘SUB-COMP-ZIP’ (seq 1100)
|168-171|Company ZIP code extension|Derived from [IDFDV] Field Identifier: ‘SUB-COMP-ZIP-EXT’ (seq 1110)
|172-176|Blank|
|177-199|Company Foreign State/Province|Derived from [IDFDV] Field Identifier: ‘SUB-COMP-F-STATE’ (seq 1120)
|200-214|Company Foreign Postal Code|Derived from [IDFDV] Field Identifier: ‘SUB-COMP-F-POST’ (seq 1130)
|215-216|Company Country Code|Derived from [IDFDV] Field Identifier: ‘SUB-COMP-COUNTRY’ (seq 1140)
|217-273|Submitter Name|Derived from [IDFDV] Field Identifier: ‘SUB-SUBM-NAME’ (seq 1150)
|274-295|Submitter Location Address|Derived from [IDFDV] Field Identifier: ‘SUB-SUBM-LOCN’ (seq 1160)
|296-317|Submitter Delivery Address|Derived from [IDFDV] Field Identifier: ‘SUB-SUBM-DELIV’ (seq 1170)
|318-339|Submitter City|Derived from [IDFDV] Field Identifier: ‘SUB-SUBM-CITY’ (seq 1180)
|340-341|Submitter State Abbreviation|Derived from [IDFDV] Field Identifier: ‘SUB-SUBM-STATE’ (seq 1190)
|342-346|Submitter ZIP code|Derived from [IDFDV] Field Identifier: ‘SUB-SUBM-ZIP’ (seq 1200)
|347-350|Submitter ZIP code extension|Derived from [IDFDV] Field Identifier: ‘SUB-SUBM-ZIP-EXT’ (seq 1210)
|351-355|Blank|
|356-378|Submitter Foreign State/Province|Derived from [IDFDV] Field Identifier: ‘SUB-SUBM-F-STATE’ (seq 1220)
|379-393|Submitter Foreign Postal Code|Derived from [IDFDV] Field Identifier: ‘SUB-SUBM-F-POST’ (seq 1230)
|394-395|Submitter Country Code|Derived from [IDFDV] Field Identifier: ‘SUB-SUBM-COUNTRY’ (seq 1240)
|396-422|Contact Name|Derived from [IDFDV] Field Identifier: ‘SUB-CONT-NAME’ (seq 1250)
|423-437|Contact Phone Number|Derived from [IDFDV] Field Identifier: ‘SUB-CONT-TEL’ (seq 1260)
|438-442|Contact Phone Extension|Derived from [IDFDV] Field Identifier: ‘SUB-CONT-TEL-EXT’ (seq 1270)
|443-445|Blank|
|446-485|Contact E-mail|Derived from [IDFDV] Field Identifier: ‘SUB-CONT-EMAIL’ (seq 1280)
|486-488|Blank|
|489-498|Contact FAX|Derived from [IDFDV] Field Identifier: ‘SUB-CONT-FAX’ (seq 1290)
|499-499|Preferred Method of Problem Notification Code|Derived from [IDFDV] Field Identifier: ‘SUB-CONT-METH’ (seq 1300)
|500-500|Preparer Code|Derived from [IDFDV] Field Identifier: ‘SUB-PREPARER’ (seq 1310)
|501-512|Blank|
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[{InsertPage page='W2_EFW2_RECORD_RE'}]
\\
||Column||Description||Source
|1-2|Record Identifier|Constant "RE"
|3-6| Tax year CCYY\\ \\From user specified FROM-TO period converted to CCYY|
|7|Agent Indicator Code|Derived from [IDFDV] Field Identifier: ‘W2-ER-AGENT-IND’ (seq 1500)
|8-16|Employer/Agent EIN|System derived the applicable Federal reporting EIN, from IDGV or IDGR
|17-25|Agent for EIN|Derived from [IDFDV] Field Identifier: ‘W2-ER-FOR-EIN’ (seq 1510)
|26|Terminating Business Indicator|Derived from [IDFDV] Field Identifier: ‘W2-ER-TERM-BUS’ (seq 1520)
|27-30|Establishment Number|Derived from [IDFDV] Field Identifier: ‘W2-ER-ESTAB’ (seq 1530)
|31-39|Other EIN|Derived from [IDFDV] Field Identifier: ‘W2-ER-OTHER-EIN’ (seq 1540)
|40-96|Employer Name|Derived from [IDFDV] Field Identifier: ‘W2-ER-NAME’ (seq 2010)
|97-118|Employer Location Address|Derived from [IDFDV] Field Identifier: ‘W2-ER-LOCN-ADDR’ (seq 2020)
|119-140|Employer Delivery Address|Derived from [IDFDV] Field Identifier: ‘W2-ER-DELIV-ADDR’ (seq 2030)
|141-162|Employer City|Derived from [IDFDV] Field Identifier: ‘W2-ER-CITY’ (seq 2040)
|163-164|Employer State Abbreviation|Derived from [IDFDV] Field Identifier: ‘W2-ER-STATE’ (seq 2050)
|165-169|Employer ZIP Code|Derived from [IDFDV] Field Identifier: ‘W2-ER-ZIP’ (seq 2060)
|170-173|Employer ZIP Code Extension|Derived from [IDFDV] Field Identifier: ‘W2-ER-ZIP-EXT’ (seq 2070)
|174-174|Kind of Employer|Derived from [IDFDV] Field Identifier: ‘W2-KIND-OF-EMPLOYER’ (seq 2120)
|175-178|Blank|
|179-201|Employer Foreign State/Province|Derived from [IDFDV] Field Identifier: ‘W2-ER-F-STATE’ (seq 2080)
|202-216|Employer Foreign Postal Code|Derived from [IDFDV] Field Identifier: ‘W2-ER-F-POSTAL’ (seq 2090)
|217-218|Employer Country Code|Derived from [IDFDV] Field Identifier: ‘W2-ER-COUNTRY’ (seq 2100)
|219|Employment Code|From [IDGR] ‘W2 Employment Type’ or [IPRLU] FICA and Medicare method\\ \\If IPRLU.FICA method = "Do not calculate" and MEDICARE method is NOT "Do Not Calculate" then the employee is classified as Employment Type ‘Q’ for W2 reporting, otherwise the W2 Type of employment is derived from [IDGR] screen\\ \\A set of code RE, RW/RO/RS, RT/RU records will be generated for different types of employment
|220|Tax Jurisdiction Code|Derived from [IDFDV] Field Identifier: ‘W2-ER-TAX-JURIS’ (seq 2110)
|221|Third-Party Sick Pay Indicator|Derived from [IDFDV] Field Identifier: ‘SUB-3RD-PARTY-SICK’ (seq 1480)
|222-512|Blank|
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!Record Name: Code RW - Employee Wage Record (Same as the Federal Code RW)
[{InsertPage page='W2_EFW2_RECORD_RW'}]
\\
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|3-4|State code|Enter the appropriate FIPS postal numeric code. Numeric Code for Maine is "23" \\System Derived from the State being reported, from [IDFDV] sequence 7000
|5-9 ME|Blank|Fill with blanks
|10-18|Social Security Number|Enter the employee's SSN\\If an invalid SSN is encountered, this field is entered with zeroes. \\Derived from [IDFDV] W2-EE-SSN Field Identifier (seq 2500)
|19-33|Employee First Name|Enter the employee’s first name \\Left justify and fill with blanks. \\Derived from [IDFDV] Field Identifier: ‘W2-EE-FIRST-NAME’ (seq 2510)
|34-48|Employee Middle Name or Initial|If applicable, enter the employee’s middle name or initial \\Left justify and fill with blanks. \\Derived from [IDFDV] Field Identifier: ‘W2-EE-MIDDLE’ (seq 2520)
|49-68|Employee Last Name|Enter the employee’s last name \\Left justify and fill with blanks. \\Derived from [IDFDV] Field Identifier: ‘W2-EE-LAST-NAME’ (seq 2530)
|69-72|Employee Suffix|If applicable, enter the employee’s alphabetic suffix \\Left justify and fill with blanks. \\Derived from [IDFDV] Field Identifier: ‘W2-EE-SUFFIX’ (seq 2540)
|73-94|Employee Location Address|Enter the employee’s location address (Attention, Suite, Room Number, etc.).\\Left justify and fill with blanks \\Derived from [IDFDV] Field Identifier: ‘W2-EE-LOCN-ADDR’ (seq 2600)
|95-116|Employee Delivery Address|Enter the employee’s delivery address\\Left justify and fill with blanks \\Derived from [IDFDV] Field Identifier: ‘W2-EE-DELIV-ADDR’ (seq 2610)
|117-138|Employee City|Enter the employee’s city \\Left justify and fill with blanks \\Derived from [IDFDV] Field Identifier: ‘W2-EE-CITY’ (seq 2620)
|139-140|Employee State Abbreviation|Enter the employee’s State \\Left justify and fill with blanks \\Derived from [IDFDV] Field Identifier: ‘W2-EE-STATE’ (seq 2630)
|141-145|Employee ZIP Code|Enter the employee’s zip code\\Left justify and fill with blanks \\Derived from [IDFDV] Field Identifier: ‘W2-EE-ZIP’ (seq 2640)
|146-192 ME|Blank|Fill with blanks
|193-194|Employee Country Code|If one of the following applies, fill with blanks: \\ \\* One of the 50 States of the U.S.A. \\* District of Columbia \\* Military Post Office (MPO) \\* American Samoa \\* Guam \\* Northern Mariana Islands \\* Puerto Rico \\* Virgin Islands \\ Otherwise, enter the applicable Country Code. \\Left justify and fill with blanks \\Derived from [IDFDV] Field Identifier: ‘W2-EE-COUNTRY’
|195-247 ME|Blank|Fill with blanks
|248-258|Maine Withholding Account Number|If Maine withholding reported in position 287-297 is greater than zero, enter the employer’s 11 digit Maine State Withholding Account Number. \\No hyphen. Left justify and fill with blanks.
|259-273 ME|Blank|Fill with blanks
|274-275|State code|Enter the appropriate FIPS postal numeric code. Maine is “23” \\Left justify and fill with blanks \\System Derived from the State being reported
|276-286|State Taxable Wages|Enter the compensation paid to the employee for services performed in Maine\\Left justify and fill with blanks \\Derived from [IDFDV] Field Identifier: ‘W2-ST-WAGE-HOME’(7020) and ‘W2-ST-WAGE-WORK’ (7030)
|287-297|State Income Tax Withheld|Enter the total of the employee's Maine Income Tax Withheld\\Left justify and fill with blanks \\Derived from [IDFDV] Field Identifier: ‘W2-ST-TAX-HOME’ (7040) and ‘W2-ST-TAX-WORK’ (7050)
|298-307||MEPERS Contribution|For public employers who participate in the MEPERS, enter the amount of pick-up contributions deducted from the employee’s salary and contributed to MEPERS on behalf of the employee.
|308-512 ME|Blank|Fill with blanks
|3-4|State code, appropriate FIPS postal numeric code|System Derived from the State being reported, from [IDFDV] sequence 7000\\ \\e.g. Numeric Code for Maine is "23"
|5-9|Taxing Entity Code\\ \\If County, City or School district tax is reported, this field is derived from [IDGV] 'W2 TAXING ENTITY' field for the County, City or School district tax being reported
|10-18|Social Security Number|Derived from [IDFDV] Field Identifier: ‘W2-EE-SSN’ (seq 2500)\\ \\If an invalid SSN is encountered, this field is entered with zeroes.
|19-33|Employee First Name|Derived from [IDFDV] Field Identifier: ‘W2-EE-FIRST-NAME’ (seq 2510)
|34-48|Employee Middle Name or Initial|Derived from [IDFDV] Field Identifier: ‘W2-EE-MIDDLE’ (seq 2520)
|49-68|Employee Last Name|Derived from [IDFDV] Field Identifier: ‘W2-EE-LAST-NAME’ (seq 2530)
|69-72|Employee Suffix|Derived from [IDFDV] Field Identifier: ‘W2-EE-SUFFIX’ (seq 2540)
|73-94|Employee Location Address|Derived from [IDFDV] Field Identifier: ‘W2-EE-LOCN-ADDR’ (seq 2600)
|95-116|Employee Delivery Address|Derived from [IDFDV] Field Identifier: ‘W2-EE-DELIV-ADDR’ (seq 2610)
|117-138|Employee City|Derived from [IDFDV] Field Identifier: ‘W2-EE-CITY’ (seq 2620)
|139-140|Employee State Abbreviation|Derived from [IDFDV] Field Identifier: ‘W2-EE-STATE’ (seq 2630)
|141-145|Employee ZIP Code|Derived from [IDFDV] Field Identifier: ‘W2-EE-ZIP’ (seq 2640)
|146-149|Employee ZIP Code Extension|Derived from [IDFDV] Field Identifier: ‘W2-EE-ZIP-EXT’ (seq 2650)
|150-154|Blank|
|155-177|Employee Foreign State/Province|Derived from [IDFDV] Field Identifier: ‘W2-EE-F-STATE’ (seq 2660)
|178-192|Employee Foreign Postal Code|Derived from [IDFDV] Field Identifier: ‘W2-EE-F-POSTAL’ (seq 2670)
|193-194|Employee Country Code|Derived from [IDFDV] Field Identifier: ‘W2-EE-COUNTRY’ (seq 2680)
|195-196|Optional code\\ \\State Specific Data\\ \\If not used, enter blanks|
|197-202|Reporting Period MMCCYY|From user specified Period End Date converted to MMCCYY for the quarter\\ \\e.g. Period End Date = ‘31-Dec-2003’, then reporting period is ‘122003’
|203-273 ME|Not Required by the state of Maine|
|274-275|State code, appropriate FIPS postal numeric code|System Derived from the State being reported\\ \\Maine is “23”
|276-286|State Taxable Wages|Derived from [IDFDV] Field Identifier: ‘W2-ST-WAGE-HOME’(7020) and ‘W2-ST-WAGE-WORK’ (7030)
|287-297|State Income Tax Withheld|Derived from [IDFDV] Field Identifier: ‘W2-ST-TAX-HOME’ (7040) and ‘W2-ST-TAX-WORK’ (7050)
|298-337 ME| Not Required|
|338-348 ME|State Withholding Account Number|Derived from [IDFDV] Field Identifier: ‘W2-STATE-REGIST’ for the reporting State\\ \\When [RPYEU] is run, if the Media Format = ‘State SUI File Format’, then this field contains the SUI Registration Number from [IDGV] for the SUI Registration of the state
|349-512 ME|Not Required|
At line 81 changed 3 lines
!Record Name: Code RT - Total Record (Same as the Federal Code RT)
[{InsertPage page='W2_EFW2_RECORD_RT'}]
\\
!Quarterly UI Wage Reporting – ICESA Format
[RPYEU] must be run and the following selected to generate Maine state file information:
|Media Format:| State SUI File Format
|Select State:|Maine, USA
* The state of Maine must be selected in the ‘Report List Filters’.
*Annual Form Code – Use the standard supplied form code HL$US-W2-2012. The Variables need to be entered in this form code for specific use in the installation.
*The ‘Quarterly Form Code’ must be entered in order to produce the UI wage file in [ICESA] format.
*Use the supplied form code ‘HL$US-QTR-2012’. The Variables need to be entered in this form code for specific use in the installation.
*Period Type:Quarter
*Period End Date:Enter the quarter end date, i.e. 30-Jun-2011
*Media File Type:State SUI File Format\\ \\
*If the Directory Name/Media File Name is not supplied, an output file will not be produced.
At line 85 removed 21 lines
!Record Name: Code RF - Final Record (Same as the Federal Code RF)
[{InsertPage page='W2_EFW2_RECORD_RF'}]
!!Quarterly UI Wage Reporting – ICESA Format
The State of Maine aceepts quarterly UI reporting via magnetic media in the ICESA format. \\Record Codes A, E, S, T, and F are required. Record Code R is optional.
[RPYEU] must be run with the following report parameters and filters defined to generate the State of Maine UI file information:\\ \\
__RPYEU Report Parameters__
|Annual Form Code|Use standard form code, such as 'HL$US-W2-20YY'. The Variables need to be entered in this form code for specific use in your installation.
|Quarterly Form Code|Mandatory. Use standard form code, such as 'HL$US-QTR-20YY'. Required to produce the UI wage file in the [ICESA] format.
|Period Type|Mandatory. Defines the period type. Enter "Quarter" for quarterly reporting.
|Period End Date|Mandatory. Defines the end date of the reporting period.
|Media Format|Mandatory. State SUI File Format
|Directory Name| Mandatory. Defines the name of the government Magnetic Media file. Must be defined or an output file will not be produced
|Media File Name|Mandatory. Defines the media file name of the data being uploaded. Must be defined or an output file will not be produced
__RPYEU Report Filters__
|Select State: Maine, USA
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%%information NOTE: The following ‘Not Required’ fields may or may not always contain blanks.%%\\
%%information NOTE: Columns marked with 'ME' indicate it is a Maine specific requirement which is not the standard record format%%
%%information Please note that the following ‘Not Required’ fields may or may not always contain blanks.%%
%%information Note: Columns marked with 'ME' indicate it is a Maine specific requirement which is not the standard record format%%
At line 113 changed 15 lines
|2-5|Tax Year|Enter the year this report is being prepared for \\Derived from the user specified FROM-TO period converted to YYYY
|6-14|Transmitter’s Federal EIN|Enter the transmitter's Federal EIN \\Enter numeric characters only. Omit hyphens, prefixes and suffixes \\Derived from [IDFDV] Field Identifier: ‘TRAN EIN’
|15-18 ME|Taxing Entity Code|Constant ‘ WITH’
|19-23 ME|Not Required|Fill with blanks
|24-73|Transmitter Name|Enter the transmitter's name of the organization submitting the file \\Derived from [IDFDV] Field Identifier: ‘TRAN NAME’
|74-113|Transmitter Street Address|Enter the street address of the organization submitting the file \\Derived from [IDFDV] Field Identifier: ‘TRAN ADDRESS’
|114-138|Transmitter City|Enter the city of the organization submitting the file \\Derived from [IDFDV] Field Identifier: ‘TRAN CITY’
|139-140|Transmitter State|Enter the standard two character FIPS postal abbreviation \\Derived from [IDFDV] Field Identifier: ‘TRAN STATE’
|141-153 ME|Not Required|Fill with blanks
|154-158|Transmitter ZIP Code|Enter a valid ZIP code \\Derived from [IDFDV] Field Identifier: ‘TRAN ZIP CODE’
|159-163|Transmitter ZIP Code extension|Enter the four digit extension of ZIP code, If applicable. Include hyphen in position 159 \\Derived from [IDFDV] Field Identifier: ‘TRAN ZIP EXTN’ (include ‘-‘ in position 159)
|164-193|Transmitter Contact|Enter the name of the individual from transmitter's organization responsible for the accuracy of the wage report \\Derived from [IDFDV] Field Identifier: ‘TRAN CONTACT’
|194-203|Transmitter Contact Telephone Number|Enter the telephone number the transmitter's contact can be reached at \\Derived from [IDFDV] Field Identifier: ‘TRAN CONTACT PHONE’
|204-207|Telephone Extension|Enter the transmitter's contact telephone extension \\Derived from [IDFDV] Field Identifier: ‘TRAN CONTACT EXTN’
|208-275 ME|Not Required|Fill with blanks
|2-5|Payment Year\\ \\The year for which this report is being prepared|From user specified FROM-TO period converted to YYYY
|6-14|Transmitter’s Federal EIN\\ \\Enter only numeric characters; omit hyphens, prefixes and suffixes|Derived from [IDFDV] Field Identifier: ‘TRAN EIN’
|15-1|Taxing Entity Code|Constant ‘UTAX’
|19-23|Not Required\\ \\Any information entered in these positions will be ignored|
|24-73|Transmitter Name\\ \\The transmitter name of the organization submitting the file|Derived from [IDFDV] Field Identifier: ‘TRAN NAME’
|74-113|Transmitter Street Address.\\ \\The street address of the organization submitting the file|Derived from [IDFDV] Field Identifier: ‘TRAN ADDRESS’
|114-138|Transmitter City\\ \\The city of the organization submitting the file|Derived from [IDFDV] Field Identifier: ‘TRAN CITY’
|139-140|Transmitter State\\ \\The standard two character FIPS postal abbreviation|Derived from [IDFDV] Field Identifier: ‘TRAN STATE’
|141-153|Not Required\\ \\Any information entered in these positions will be ignored|
|154-158|Transmitter ZIP Code\\ \\A valid ZIP code|Derived from [IDFDV] Field Identifier: ‘TRAN ZIP CODE’
|159-163|Transmitter ZIP Code extension\\ \\Use this field as necessary for the four digit extension of ZIP code. Include hyphen in position 159|Derived from [IDFDV] Field Identifier: ‘TRAN ZIP EXTN’ (include ‘-‘ in position 159)
|164-193|Transmitter Contact\\ \\Title of individual from transmitter organization responsible for the accuracy of the wage report|Derived from [IDFDV] Field Identifier: ‘TRAN CONTACT’
|194-203|Transmitter Contact Telephone Number\\ \\Telephone number at which the transmitter contact can be telephoned|Derived from [IDFDV] Field Identifier: ‘TRAN CONTACT PHONE’
|204-207|Telephone Extension/Box\\ \\Enter transmitter telephone extension or message box|Derived from [IDFDV] Field Identifier: ‘TRAN CONTACT EXTN’
|208-275 ME|Not Required\\ \\Any information entered in these positions will be ignored|
At line 182 added 22 lines
!Record Name: Code B - Authorization Record (optional)
||Column||Description||Source
|1-1|Record Identifier|Constant ‘B’
|2-5|Payment Year\\ \\The year for which this report is being prepared|
|6-14|Transmitter’s Federal EIN\\ \\Enter only numeric characters\\ \\BASIC EIN|
|15-22|Computer\\ \\The manufacturer’s name|Derived from [IDFDV] Field Identifier: ‘BASIC COMPUTER’
|23-24|Internal Label\\ \\‘SL’, ‘NS’, ‘NL’, ‘AL’, or blank for diskette|Derived from [IDFDV] Field Identifier: ‘BASIC INTERNAL LABEL’ (seq 2100, first 2 characters)
|25-25|Not Required\\ \\Any information entered in these positions will be ignored|
|26-27|Density\\ \\‘16’, ‘62’, ‘38’, or blank for diskette|
|28-30|Recording Code (Character Set)\\ \\“EBC’, or ‘ASC’\\ \\Always ‘ASC’ for diskette|
|31-32|Number of Tracks\\ \\‘09’, or ‘18’, or blanks for diskette|
|33-34|Blocking Factor\\ \\Enter the blocking factor of the file, not to exceed 85\\ \\Enter blanks for diskette|
|35-38|Taxing Entity Code|Constant ‘UTAX’
|39-146 ME|Not Required\\ \\Any information entered in these positions will be ignored|
|147-190|Organization Name\\ \\The name of the organization to which the media should be returned|Derived from [IDFDV] Field Identifier: ‘BASIC NAME’
|191-225|Street Address\\ \\The street address of the organization to which the media should be returned|Derived from [IDFDV] Field Identifier: ‘BASIC ADDRESS’
|226-245|City\\ \\The city of the organization to which the media should be returned|Derived from [IDFDV] Field Identifier: ‘BASIC CITY’
|246-247|State\\ \\Enter the standard two character FIPS postal abbreviation|Derived from [IDFDV] Field Identifier: ‘BASIC STATE’
|248-252 ME|Not Required\\ \\Any information entered in these positions will be ignored|
|253-257|ZIP Code\\ \\A valid ZIP code|Derived from [IDFDV] Field Identifier: ‘BASIC ZIP CODE’
|258-262|ZIP Code extension\\ \\The four digit extension of ZIP code, including the hyphen in position 258|Derived from [IDFDV] Field Identifier: ‘BASIC ZIP EXTN’
|263-275|Not Required\\ \\Any information entered in these positions will be ignored|
At line 130 changed one line
!Record Name: Code E - Employer Record
!Record Name:Code E - Employer Record
At line 133 changed 24 lines
|2-5|Payment Year|Enter the year this report is being prepared for
|6-14|Federal EIN|Enter the employer's Federal EIN \\Numeric characters only. \\Derived from the [IDGV] State SUI Registration
|15-23 ME|Not Required|Fill with blanks
|24-73|Employer Name|Enter the first 50 positions of the employer’s name exactly as registered with the state UI agency \\Derived from the Entity
|74-113|Employer Street Address|Enter the employer's street address \\Derived from the Entity Location
|114-138|Employer City|Enter the employer’s City \\Derived from the Entity Location
|139-140|Employer State|Enter the standard two character FIPS postal abbreviation of the employer’s address \\Derived from the Entity Location
|141-148 ME|Not Required|Fill with blanks
|149-153|ZIP code extension|Enter four digit extension of ZIP code, if applicable. Include the hyphen in position 149 \\Derived from the Entity Location
|154-158|ZIP code|Enter a valid ZIP code \\Derived from the Entity Location.
|159-166 ME|Not Required|Fill with blanks
|167-170 ME|Taxing Entity Code|Constant ‘WITH’
|171-172|State Identifier Code|Enter the state FIPS postal numeric code for the state the wages are being reported for\\The Code for Maine is ‘23’
|173 ME|Schedule 2 Waiver \\Line A Form 941ME|Enter 1 if a waiver has been granted, otherwise enter 0. \\Must match Code T record position 13 and Code E record position 190 must be ‘0’.
|174-187 ME|Not Required|Fill with blanks
|188-189|Reporting Period|Enter the last month of the calendar quarter the report applies to, such as 03, 06, 09 or 12
|190-190|No Workers/No Wages|Enter ‘0’ to indicate that the ‘E’ record will not be followed by the ‘S’ record\\Enter ‘1’ to indicate otherwise
|191-208 ME|Not Required|Fill with blanks
|209-217 ME|Payroll Processor EIN|Enter the EIN of the Payroll Processor. If self-prepared, enter zeros.
|218-224 ME|Processor License Number|Enter the Maine Payroll Processor License Number.
|225-228 ME|Total Number of Employees Subject to Maine Withholding|Enter the total of all employees in the ‘S’ record who are subject to Maine withholding tax
|229-257 ME|Not Required|Fill with blanks
|258-268 ME|Withholding Account ID Number|Enter the Maine Withholding Account ID Number \\Derived from [IDFDV] Field Identifier: ‘OTHER EIN’
|269-275 ME|Not Required|Fill with blanks
|2-5|Payment Year\\ \\The year for which the report is being prepared|
|6-14|Federal EIN\\ \\Enter only numeric characters|Derived from the [IDGV] State SUI Registration
|15-23 ME|Not Required\\ \\Any information entered in these positions will be ignored|
|24-73|Employer Name\\ \\Enter the first 50 positions of the employer’s name exactly as registered with the state UI agency|Derived from the Entity
|74-113|Employer Street Address|Derived from the Entity Location
|114-138|Employer City\\ \\The city of employer’s mailing address|Derived from the Entity Location
|139-140|Employer State\\ \\The standard two character FIPS postal abbreviation of the employer’s address|Derived from the Entity Location
|141-148 ME|Not Required\\ \\Any information entered in these positions will be ignored|
|149-153|ZIP code extension\\ \\Enter four digit extension of ZIP code, including the hyphen in position 149|Derived from the Entity Location
|154-158|ZIP code\\ \\A valid ZIP code|Derived from the Entity Location.
|159-166 ME|Not Required\\ \\Any information entered in these positions will be ignored|
|167-170|Taxing Entity Code|Constant ‘UTAX’
|171-172|State Identifier Code\\ \\The state FIPS postal numeric code for the state to which wages are being reported\\ \\The Code for Maine is ‘23’|
|173-187UC Employer Account Number|Derived from the [IDGV] State SUI Registration
|188-189|Reporting Period\\ \\‘03’, ‘06’, ‘09’, or ‘12’|
|190-190|No Workers/No Wages\\ \\\Enter ‘0’ to indicate that the ‘E’ record will not be followed by the ‘S’ record\\ \\Enter ‘1’ to indicate otherwise|
|191-208 ME|Not Required\\ \\Any information entered in these positions will be ignored|
|209-217 ME|Preparer EIN|
|218-224 ME|Processor License Code|
|225-228 ME|Total Number of Employees subject to Maine withholding\\ \\\Sum of all employees in the ‘S’ record who is subject to Maine withholding tax|
|229-257 ME|Not Required\\ \\Any information entered in these positions will be ignored|
|258-268 ME|Withholding Account ID Number|Derived from [IDFDV] Field Identifier: ‘OTHER EIN’
|269-275 ME|Not Required\\ \\Any information entered in these positions will be ignored|
At line 161 changed 13 lines
|2-10|Social Security Number|Enter the employee's SSN. If not known, enter ‘I’ and fill with blanks \\If an invalid SSN is encountered, this field is entered with zeroes.
|11-30|Employee Last Name|Enter the employee’s last name \\Left justify and fill with blanks. \\Derived from [IDFDV] Field Identifier: ‘W2-EE-LAST-NAME’ (seq 2530)
|31-42|Employee First Name|Enter the employee’s first name \\Left justify and fill with blanks. \\Derived from [IDFDV] Field Identifier: ‘W2-EE-FIRST-NAME’ (seq 2510)
|43-43|Employee Middle Initial|Enter employee's middle initial, if applicable\\Leave blank if no middle initial
|44-45|State Code|Enter the state FIPS postal numeric code for the state wages are being reported for. Maine's is code ‘23’
|46-51 ME|Reporting Quarter and Year|Enter the last month of the quarter this report applies to. \\Example: 0620YY for 2nd quarter of 20YY
|52-142 ME|Not Required|Fill with blanks
|143-146|Taxing Entity Code|Constant ‘WITH’
|147-190 ME|Not Required|Fill with blanks
|191-204 ME|Quarterly Maine Income Tax Withheld|Enter the total Quarterly Maine income tax withheld
|205-214 ME|Not Required|Fill with blanks
|215-225 ME|Withholding Account ID Number|Enter the Withholding Account ID Number \\Derived from [IDFDV], Field Identifier: ‘OTHER EIN’
|226-275 ME|Not Required|Fill with blanks
|2-10|Social Security Number\\ \\Employee’s social security number; if not known, enter ‘I’ in position 2 and blanks in position 3-10|
|11-30|Employee Last Name|
|31-42|Employee First Name|
|43-43|Employee Middle Initial|Enter employee middle initial\\ \\Leave blank if no middle initial|
|44-45|State Code\\ \\The state FIPS postal numeric code for the state to which wages are being reported\\ \\Maine is code ‘23’|
|46-51 ME|Reporting Quarter and Year\\ \\The Last Month End Date of the quarter for which this report applies (i.e. 062012 for 2nd quarter of 2012)|
|52-63 ME|Not Required\\ \\Any information entered in these positions will be ignored|
|64-77|State QTR Unemployment Insurance Total Wages\\ \\Quarterly wages subject to unemployment taxes|
|78-91|State QTR Unemployment Insurance Excess Wages\\ \\Quarterly wages in excess of the state UI taxable wage base\\ \\This field is not mandatory|
|92-105|State QTR Unemployment Insurance Taxable Wages\\ \\State QTR UI total wages less state QTR UI excess wages\\ \\This field is not mandatory|
|106-142 ME|Not Required\\ \\Any information entered in these positions will be ignored|
|143-146|Taxing Entity Code|Constant ‘UTAX’
|147-156 ME|State Unemployment Insurance Account Number|SUI Registration Number from [IDGV]
|157-176 ME|Not Required|
|177-190 ME|Quarterly Wage subject to Maine state income tax\\ \\Not required|
|191-204 ME|Quarterly Maine income tax withheld|
|205-205 ME|Seasonal Indicator|
|206-210 ME|Not Required\\ \\Any information entered in these positions will be ignored|
|211-211 ME|Wage Plan Code\\ \\Not mandatory\\ \\Enter zero|
|212-212|Month-1 Employment\\ \\Enter ‘1’ if employee covered by UI worked or receive pay for the pay period including the 12th day of the first reporting month, else enter ‘0’\\ \\Not required|
|213-213|Month-2 Employment\ \Enter ‘1’ if employee covered by UI worked or receive pay for the pay period including the 12th day of the second reporting month, else enter ‘0’\\ \\Not Required|
|214-214|Month-3 Employment\\ \\Enter ‘1’ if employee covered by UI worked or receive pay for the pay period including the 12th day of the third reporting month, else enter ‘0’\\ \\Not Required|
|215-225 ME| Withholding Account ID No|Derived from [IDFDV], Field Identifier: ‘OTHER EIN’
|226-226 ME|Female Employment\\ \\Enter ‘1’ for Female, ‘0’ for Male|
|227-234 ME|Seasonal Period Start\\ \\Not used\\ \\Fill with zeros|
|235-242 ME|Seasonal Period End\\ \\Not used\\ \\Fill with zeros|
|243-275 ME|Not Required\\ \\Any information entered in these positions will be ignored|
At line 178 changed 11 lines
|2-8|Total Number of S Records|Enter the total number of ‘S’ records since the last ‘E’ record
|9-12|Taxing Entity Code|Constant 'WITH'
|13 ME|Schedule 2 Waiver \\Line A Form 941ME|Enter 1 if a waiver has been granted, otherwise enter 0. \\Must match E record position 173 and E record position 190 must be ‘0’
|14-111 ME|Not required|Fill with blanks
|112-122 ME|Voucher Payments|Enter the Total Income Tax Withholding Payments made. Semi-weekly deposits. \\Total entered here must equal the sum of all R Records Locations 19-27.
|123-136 ME|Income Tax Withholding Due|Tax Withheld – (Credit + Voucher Payment) \\Fill with zeros if this amount is not applicable. \\ Right justify, fill with zeros \\Do not use ANY punctuation (decimal point is assumed). \\Negative (credit) amounts ARE ALLOWED using minus sign (-). \\ \\T Record Location 213-226 minus 112-122 must equal the total entered
|137-174 ME|Not Required|Fill with blanks
|175-188 ME|Total Payment Due|Enter the total Amount Due with this Return \\(Total Income Tax Withholding + UC Contributions)
|189-212 ME|Not required|Fill with blanks
|213-226|Quarterly State Income Tax withheld|Enter the Maine Income Tax Withheld this quarter \\Enter the sum of Location 191-204 of all S Records since the last E Record
|227-275 ME|Not required|Fill with blanks
|2-8|Total Number of Employees\\ \\The total number of ‘S’ records since the last ‘E’ record|
|9-12|Taxing Entity Code|Constant ‘UTAX’
|13-22 ME|UC Employer Account Number|SUI Registration Number from [IDGV]
|23-26 ME|Not Required\\ \\Any information entered in these positions will be ignored|
|27-40|State QTR Unemployment Insurance Total Wages for employer\\ \\QTR wages subject to state unemployment taxes\\ \\Total of this field on all ‘S’ records since the last ‘E’ record|
|41-54|State QTR Unemployment Insurance Excess Wages for employer\\ \\QTR wages in excess of the state UI taxable wage base\\ \\Total of all ‘S’ records since the last ‘E’ record|
|55-68|State QTR Unemployment Insurance Taxable Wages for employer\\ \\QTR UI total wages less state QTR UI excess wages\\ \\Total of all ‘S’ records since the last ‘E’ record|
|69-87 ME|Not Required\\ \\Any information entered in these positions will be ignored|
|88-100|UI Contributions Due\\ \\UI taxes due\\ \\QTR state UI taxable wages times UI tax rate|
|101-111 ME|Competitive Skills Scholarship Fund Assessment Due\\ \\Fill with zeros|
|112-122 ME| Voucher Payments\\ \\Income Tax Withholding Payments made|
|123-133 ME|Income Tax Withholding Due\\ \\Tax Withheld – (Credit + Voucher Payment)|
|134-144 ME|Blanks\\ \\Enter Spaces|
|145-148 ME|Adjusted UC Contribution Rate\\ \\Required field|
|149-152 ME|Competitive Skills Scholarship Fund assessment rate\\ \\Fill with zeros|
|153-173 ME| Not Required\\ \\Any information entered in these positions will be ignored|
|174-174 ME|ACH Debit Election\\ \\Blanks|
|175-185|Total Payment Due\\ \\Amount Due with this Return (Total Income Tax Withholding + UC Contributions)|
|186-186 ME|ACH Account Type\\ \\Blanks|
|187-195 ME|ACH Bank Routing Number\\ \\Blanks|
|196-212 ME|ACH Bank Account Number\\ \\Blanks|
|213-226|State Income Tax withheld\\ \\Main Income Tax Withheld this quarter.
|227-233|Month-1 Employment for employer\\ \\Total number of employee covered by UI worked or receive pay for the pay period including the 12th day of the first reporting month\\ \\Total of all ‘S’ records after the last ‘E’ record\\ \\Right Justify, fill with zeros|
|234-240|Month-2 Employment\\ \\Total number of employee covered by UI worked or receive pay for the pay period including the 12th day of the second reporting month. Total of all ‘S’ records after the last ‘E’ record\\ \\Right Justify, fill with zeros|
|241-247|Month-3 Employment\\ \\Total number of employee covered by UI worked or receive pay for the pay period including the 12th day of the third reporting month. Total for all ‘S’ records after the last ‘E’ record\\ \\Right Justify, fill with zeros|
|248-254 ME|Female Employment Month-1\\ \\Right Justify, fill with zeros|
|255-261 ME|Female Employment Month-2\\ \\Right Justify, fill with zeros|
|262-268 ME|Female Employment Month-3\\ \\Right Justify, fill with zeros|
|269-275 ME|Blanks\\ \\Any information entered in these positions will be ignored|
At line 190 removed 12 lines
!Record Name: Code R - Reconcilitation Record (Optional)
TOTAL OF R RECORDS MUST EQUAL T RECORD, LOCATIONS 112-122
\\For employers required to remit Semi-weekly Payments of Withheld Income Taxes. Complete one R record for each semi-weekly payment submitted during the quarter. If no withholding payments were made during the quarter, an R record is not required. \\
||Column||Description||Source
|1|Record Identifier|Constant 'R'
|2-9 ME|Date Wages Paid|If semi-weekly payments were deposited with Maine Revenue Services during the quarter, there needs to be one R record for each deposit representing each date wages were paid. \\Enter date wages or distribution paid to employees or payees \\Format in MMDDYYYY. \\Numeric values only.
|10-18 ME|Not required|Fill with blanks
|19-27 ME|Amount Deposited|Enter the amount of the withholding payment deposited with Maine Revenue Services for the payment period in locations 2 – 9. \\The sum of amounts entered in this location or all R Records must equal the T Record Locations 112-122.
|28-275 ME|Not required|Fill with blanks
At line 205 changed 6 lines
|2-11|Total Number of S Records in File|Enter the total number of ‘S’ records in the entire file
|12-21|Total Number of E Records in File|Enter the total number of ‘E’ records in the entire file
|22-25|Taxing Entity Code|Constant ‘WITH’
|26-40 ME|Not Required|Fill with blanks
|41-55|Quarterly State Withholding Total|Enter the total quarterly withholding reported. \\Include all income tax withholding reported in the file. \\This field must equal the total of all T Records, Locations 213 - 226 in the file.
|56-275 ME|Not Required|Fill with blanks
|2-11|Total Number of Employees in File\\ \\Enter the total number of ‘S’ records in the entire file|
|12-21|Total Number of Employers in File\\ \\Enter the total number of ‘E’ records in the entire file|
|22-25|Taxing Entity Code|Constant ‘UTAX’
|26-40 ME|Not Required\\ \\Any information entered in these positions will be ignored|
|41-55|Quarterly State Unemployment Insurance Total Wages in File\\ \\QTR wages subject to state UI tax\\ \\Total of this field for all ‘S’ records in the file|
|56-275 ME|Not Required\\ \\Any information entered in these positions will be ignored|
At line 212 removed one line
This page (revision-7) was last changed on 26-Nov-2021 10:22 by Meg McFarlandTop