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Tax Reporting - MA
Tax Reporting - MA

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At line 6 changed one line
This document contains abbreviated set up requirements for the state of Massachusetts only. Please refer to the general document ([Tax Reporting - US General]) for other setup procedures that may also be required.
This document contains abbreviated set up requirements for the State of Massachusetts only. Please refer to the general document ([Tax Reporting - US General]) for other setup procedures that may also be required.
At line 9 changed 3 lines
*The [IDGV Definition|IDGV#DefinitionTab] tab must be set up for ‘State Registration’ for State/Province: Massachusetts.
*The [IDGV Variables|IDGV#VariablesTab] tab must be set up for ‘State Registration’ for State/Province: Massachusetts.
*‘W2 STATE MEDIA FILING’ - Must be set to ‘02’ to generate the MA state magnetic media file for MA state only.
*The [IDGV Definition|IDGV#DefinitionTab] tab must be set up for ‘State Registration’ for State/Province: Massachusetts
*The [IDGV Variables|IDGV#VariablesTab] tab must be set up for ‘State Registration’ for State/Province: Massachusetts
*‘W2 STATE MEDIA FILING’ - Must be set to ‘02’ to generate the Massachusetts state magnetic media file for State of Massachusetts only
At line 16 changed one line
*‘W2 STATE MEDIA FILING’- Must be set to ‘02’ to generate the UI wage magnetic media file for State of Massachusetts.
*‘W2 STATE MEDIA FILING’- Must be set to ‘02’ to generate the UI wage magnetic media file for State of Massachusetts
At line 19 changed 2 lines
*The Massachusetts Department of Revenue accepts filing of W-2s via magnetic media using the EFW2 format, and the filing of Quarterly UI wages via magnetic media using the [ICESA] format.
*Records required for the W2 reporting are: Codes RA, RE, RS and RT; and for the UI wage reporting: Codes S. Optional records are: RW, RO, RU, RF and RV and follow the SSA Specifications for Filing Form W-2
The Massachusetts Department of Revenue accepts filing of W-2s via magnetic media using the EFW2 format,
*Records required for the W2 reporting are: Codes RA, RE, RS and RT. Optional records are: RW, RO, RU, RF and RV and follow the SSA Specifications for Filing Form W-2
At line 22 changed 2 lines
*The State of Massachusetts requires to file the MA state file by itself, therefore [IDGV] must be set up as follows:
**for State Registration of Massachusetts, the IDGV Variable ‘W2 STATE MEDIA FILING’ must be set to 02 – Massachusetts. The State of Massachusetts requires its own file, do not include other State information in the State file
The Massachusetts Division of Unemployment Assistance accepts the filing of Quarterly UI wages via magnetic media using the [ICESA] format.
*The only required record for UI wage reporting is Codes S.
\\
The State of Massachusetts requires to file the Massachusetts State file by itself, therefore [IDGV] must be set up as follows:
*for State Registration of Massachusetts, the IDGV Variable ‘W2 STATE MEDIA FILING’ must be set to 02 – Massachusetts. The State of Massachusetts requires its own file, do not include other State information in the State file
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!Annual W2 Wage Reporting – EFW2 File Format
!!Annual W2 Wage Reporting – EFW2 File Format
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|Annual Form Code|Mandatory. \\Annual Form Code HL$US-W2-20YY, defined on the IDFDV form. \\NOTE: Always use the current year form code. __DO NOT__ use a prior year form code as the Identifiers may be obsolete.
|Annual Form Code|Use standard form code, such as 'HL$US-W2-YYYY'
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|Select State|Massachusetts, USA
|Select State: Massachusetts, USA
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!!State Media Magnetic Media Reporting – EFW2 File Format
!State Media Magnetic Media Reporting – EFW2 File Format
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!Record Name: Code RA – Transmitter Record (Required)
[{InsertPage page='W2_EFW2_RECORD_RA'}]
!Record Name: Code RA – Transmitter Record (Required. Specific to the State of Massachusetts)
||Column||Description||Source
|1-2|Record Identifier|Constant "RA"
|3-11|Submitter’s Employer ID Number (EIN)|Required. \\Derived from the ‘SUB-ER-EIN’ [IDFDV] Field Identifier (seq 1000). \\Numeric only.
|12-19|User Identification (User ID)|Required.\\Enter the eight-character BSO User ID assigned to the employee who is attesting to the accuracy of this file.
|20-23|Software Vendor Code|Enter the numeric four-digit Software Vendor Identification Code assigned by the National Association of Computerized Tax Processors (NACTP). \\ \\If "99 (Off-the-Shelf Software)" is entered in the Software Code field (positions 36-37) enter the Software Vendor Code. \\ Otherwise, fill with blanks.
|24-28|Blank|Fill with blanks. Reserved for SSA use.
|29|Resub Indicator|Enter "1" if this file is being resubmitted. Otherwise, enter "0" (zero).
|30-37 MA|Blank|Fill with blanks
|38-94|Company Name|Enter the Company Name. \\Left justify and fill with blanks.
|95-116|Location Address|Enter the company's location address (Attention, Suite, Room Number, etc). \\Left justify and fill with blanks
|117-138|Delivery Address|Enter the company's delivery address (Street or Post Office Box).\\Example: 123 Main Street. \\Left justify and fill with blanks
|139-160|City|Enter the company's city. \\ Left justify and fill with blanks
|161-162|State Abbreviation|Enter the company's State abbreviation. \\Use a postal abbreviation. For a foreign address, fill with blanks
|163-167|ZIP Code|Enter the company's ZIP code. For a foreign address, fill with blanks
|168-171|ZIP Code Extension|Enter the company's four-digit extension of the ZIP code. If not applicable, fill with blanks
|172-176|Blank|Fill with blanks.
|177-199|Foreign State/Province|If applicable, enter the company's foreign State/Province. \\ Left justify and fill with blanks. Otherwise, fill with blanks.
|200-214|Foreign Postal Code|If applicable, enter the company's foreign postal code. \\ Left justify and fill with blanks. Otherwise, fill with blanks.
|215-216|Country Code|If one of the following applies, fill with blanks: \\* One of the 50 States of the U.S.A. \\* District of Columbia \\* Military Post Office (MPO) \\* American Samoa \\* Guam \\* Northern Mariana Islands \\* Puerto Rico \\* Virgin Islands \\ \\Otherwise, enter the applicable Country Code.
|217-273|Submitter Name|Required. Enter the name of the organization's submitter to receive notification if this file cannot be processed. \\ Left Justify and fill with blanks. \\ Derived from the ‘SUB-SUBM-NAME’ [IDFDV] Field Identifier (seq 1150).
|274-295|Submitter Location Address|Enter the submitter's location address (Attention, Suite, Room Number, etc.) \\Left justify and fill with blanks. \\Derived from the ‘SUB-SUBM-LOCN’ [IDFDV] Field Identifier (seq 1160).
|296-317|Submitter Delivery Address|Required. \\ Enter the submitter's delivery address (Street or Post Office Box). \\Left justify and fill with blanks. \\Derived from the ‘SUB-SUBM-DELIV’ [IDFDV] Field Identifier (seq 1170).
|318-339|Submitter City|Required. \\ Enter the submitter's city. \\Left justify and fill with blanks. \\Derived from the ‘SUB-SUBM-CITY’ [IDFDV] Field Identifier (seq 1180).
|340-341|Submitter State Abbreviation|Required. \\ Enter the submitter's State or commonwealth/territory. Use a postal abbreviation. \\For a foreign address, fill with blanks. \\ Derived from the ‘SUB-SUBM-STATE’ [IDFDV] Field Identifier (seq 1190).
|342-346|Submitter ZIP Code|Required. \\ Enter the submitter's ZIP Code. \\For a foreign address, fill with blanks. \\Derived from the ‘SUB-SUBM-ZIP’ [IDFDV] Field Identifier (seq 1200).
|347-350|Submitter ZIP Code extension|Enter the submitter's four-digit extension of the ZIP code. If not applicable, fill with blanks. \\Derived from the ‘SUB-SUBM-ZIP-EXT’ [IDFDV] Field Identifier (seq 1210).
|351-355|Blank|Fill with blanks.
__IMPORTANT NOTE:__ If using a foreign address, the foreign State/Province (positions 356-378), Foreign Postal Code (positions 379-393) and the Country Code (positions 394-395) are required to be completed.
|356-378|Foreign State/Province|If applicable, enter the submitter's foreign State/Province. \\ Left justify and fill with blanks. Otherwise, fill with blanks.
|379-393|Foreign Postal Code|If applicable, enter the submitter's foreign Postal Code. \\ Left justify and fill with blanks. Otherwise, fill with blanks.
|394-395|Country Code|If one of the following applies, fill with blanks \\* One of the 50 States of the U.S.A. \\* District of Columbia \\* Military Post Office (MPO) \\* American Samoa \\* Guam \\* Northern Mariana Islands \\* Puerto Rico \\* Virgin Islands \\ \\Otherwise, enter the applicable Country Code.
|396-422|Contact Name|Required. \\ Enter the name of the person to be contacted by SSA concerning processing problems. \\Left justify and fill with blanks. \\Derived from the ‘SUB-CONT-NAME’ [IDFDV] Field Identifier (seq 1250).
|423-437|Contact Phone Number|Required. \\ Enter the contact's phone number (including area code). \\Numeric values only . Do not use any special characters. \\Left justify and fill with blanks. \\ \\__NOTE: It is imperative that the contact's telephone number be entered in the appropriate positions. Failure to include correct and complete submitter contact information may, in some cases, delay the timely processing of your file.__ \\ \\Derived from the ‘SUB-CONT-TEL’ [IDFDV] Field Identifier (seq 1260).
|438-442|Contact Phone Extension|Enter the contact's telephone extension. \\Left justify and fill with blanks.\\ Derived from the ‘SUB-CONT-TEL-EXT’ [IDFDV] Field Identifier (seq 1270).
|443-445|Blank|Fill with blanks.
|446-485|Contact E-mail|Enter the contact's e-mail address. \\Derived from the ‘SUB-CONT-EMAIL’ [IDFDV] Field Identifier (seq 1280).
|486-488|Blank|Fill with blanks.
|489-498|Contact Fax|If applicable, enter the contact's fax number (including area code). Otherwise, fill with blanks. \\Derived from the ‘SUB-CONT-FAX’ [IDFDV] Field Identifier (seq 1290).
|499|Blank|Fill with blanks. Reserved for SSA use.
|500|Preparer Code|Enter one of the following codes to indicate who prepared this file: \\* A = Accounting Firm \\* L = Self Prepared \\* S = Service Bureau \\* P = Parent Company \\* O = Other\\ \\If more than one code applies, use the code that best describes who prepared this file.
|501-512|Blank|Fill with blanks. Reserved for SSA use.
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!Record Name: Code RE - Employer Record
!Record Name: Code RE - Employer Record (Specific to the State of Massachusetts)
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|3-6|Tax year|Required. Enter the tax year for this report (YYYY). \\ Derived from the user defined FROM-TO period, converted to YYYY.
|3-6|Tax Year|Required. Enter the tax year that is being reported, in YYYY formt. \\ Derived from the user defined FROM-TO period, converted to YYYY.
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|8-16|Employer/Agent EIN|Required. \\ Derived from the applicable Federal reporting EIN, from [IDGV] or [IDGR].
|8-16|Employer/Agent EIN|Required. Enter the employer's or agent's FEIN\\ Derived from the applicable Federal reporting EIN, from [IDGV] or [IDGR].
At line 53 changed 3 lines
|26|Terminating Business Indicator|If this is the last tax year that W-2s will be filed under this EIN, enter "1". Otherwise, enter 0 (zero).
|27-30|Establishment Number|For multiple RE (Employer) Records with the same EIN, you can use this field to assign a unique identifier for each RE (Employer) Record. Otherwise, fill with blanks.
|31-39|Other EIN|For this tax year, if you submitted tax payments to the IRS under Form 941, 943, 944, CT-1 or Schedule H or W2 data to SSA, and a different EIN was used from the EIN in positions 8-16, enter the other EIN. Otherwise, fill with blanks.
|26|Terminating Business Indicator|Enter '1' if you have terminated your business during this tax year. Otherwise, enter '0' (zero).
|27-30 MA|Blank|Fill with blanks.
|31-39|Other EIN|For this tax year, if you submitted w-2 data to the Department of Revenue and a different EIN was used from the positions 8-16, enter the other EIN. \\Otherwise, fill with blanks.
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|163-164|Employer State Abbreviation|Enter the employer's State or commonwealth/territory. Use a postal abbreviation. \\For a foreign address, fill with blanks. \\Derived from the 'W2-ER-STATE' [IDFDV] Field Identifier (seq 2050).
|165-169|Employer ZIP Code|Enter the employer's ZIP Code. \\For a foreign address, fill with blanks. \\Derived from the 'W2-ER-ZIP' [IDFDV] Field Identifier (seq 2060).
|170-173|Employer ZIP Code Extension|Enter the employer's four-digit extension of the ZIP code. If not applicable, fill with blanks. \\Derived from the 'W2-ER-ZIP-EXT' [IDFDV] Field Identifier (seq 2070).
|174|Kind of Employer|Required. \\ Enter the appropriate kind of employer: \\ \\* F = Federal Government \\* State/local non-501c \\* T = 501c non-government \\* Y = State/local 501c \\* N = None apply \\ \\ __NOTE: Leave blank if the tax jurisdiction Code in position 220 of the RE (Employer) Records is "P" (Puerto Rico).__ \\
|163-164|Employer State Abbreviation|Enter the employer's State. Use a postal abbreviation. \\For a foreign address, fill with blanks. \\Derived from the 'W2-ER-STATE' [IDFDV] Field Identifier (seq 2050).
|165-169|Employer ZIP Code|Enter the employer's zip Code. \\For a foreign address, fill with blanks. \\Derived from the 'W2-ER-ZIP' [IDFDV] Field Identifier (seq 2060).
|170-173|Employer ZIP Code Extension|Enter the employer's four-digit extension of the zip code, if applicable. If not applicable, fill with blanks. \\Derived from the 'W2-ER-ZIP-EXT' [IDFDV] Field Identifier (seq 2070).
|174|Kind of Employer|Required. Enter the appropriate kind of employer. Options are: \\* F = Federal Government \\* State/Local non-501c \\* T = 501c non-government \\* Y = State/Local 501c \\* N = None apply \\ \\ __NOTE: Leave blank if the tax jurisdiction Code in position 220 of the RE (Employer) Records is "P" (Puerto Rico).__ \\
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|179-201|Foreign State/Province|If applicable, enter the employer's foreign State/Province. \\ Left justify and fill with blanks. Otherwise, fill with blanks.
|179-201|Foreign State/Province|Enter the employer's foreign State/Province, if applicable. \\ Left justify and fill with blanks. Otherwise, fill with blanks.
At line 69 changed 2 lines
|219|Employment Code|Required. \\ Enter the appropriate employment code: \\ \\* A = Agriculture (Form 943)\\* H = Household (Schedule H)\\* M = Military (Form 941) \\* Q = Medicare Qualified Government Employment (Form 941)\\* X = Railroad (CT-1) \\* F = Regular (Form 944)\\* R = Regular (all others) (Form 941). \\ NOTE: Railroad reporting is not applicable for Puerto Rico and territorial employers.
|220|Tax Jurisdiction Code|Required. \\ Enter the code that identifies the type of income tax withheld from the employee's earnings: \\ \\* Blank (W-2) \\* V = Virgin Islands (W-2VI) \\* G = Guam (W-2GU) \\* S = American Samoa (W-2AS) \\* N = Northern Mariana Islands (W-2CM) \\* P = Puerto Rico (W-2PR/499R-2)
|219|Employment Code|Required. Enter the appropriate employment code. Options are: \\* A = Agriculture (Form 943)\\* H = Household (Schedule H)\\* M = Military (Form 941) \\* Q = Medicare Qualified Government Employment (Form 941)\\* X = Railroad (CT-1) \\* F = Regular (Form 944)\\* R = Regular (all others) (Form 941). \\ NOTE: Railroad reporting is not applicable for Puerto Rico and territorial employers.
|220|Tax Jurisdiction Code|Required. Enter the code that identifies the type of income tax withheld from the employee's earnings. \\Options are: \\* Blank (W-2) \\* V = Virgin Islands (W-2VI) \\* G = Guam (W-2GU) \\* S = American Samoa (W-2AS) \\* N = Northern Mariana Islands (W-2CM) \\* P = Puerto Rico (W-2PR/499R-2)
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|222-248|Employer Contact Name|Enter the name of the employer's contact. \\Left justify and fill with blanks.
|249-263|Employer Contact Phone Number|Enter the employer's contact telephone number with numeric values only (including area code). Do not use any special characters.\\Left justify and fill with blanks.
|264-268|Employer Contact Phone Extension|Enter the employer's contact telephone extension with numeric values only. Do not use any special characters. \\ Left justify and fill with blanks.
|269-278|Employer Contact Fax Number|If applicable, enter the employer's contact fax number with numeric values only (including area code). Do not use any special characters. \\Otherwise, fill with blanks. \\ __ For US and US Territories only __
|279-318|Employer Contact E-Mail/Internet|Enter the employer's contact e-mail/internet address.
|222-248|Employer Contact Name|Enter the name of the employer's contact name. \\Left justify and fill with blanks.
|249-263|Employer Contact Phone Number|Enter the employer's contact telephone number (including area code). \\Numeric values only \\Do not use any special characters.\\Left justify and fill with blanks.
|264-268|Employer Contact Phone Extension|Enter the employer's contact telephone extension number. \\Numeric values only \\Do not use any special characters. \\ Left justify and fill with blanks.
|269-278|Employer Contact Fax Number|Enter the employer's contact fax number (including area code), if applicable. \\Otherwise, fill with blanks. \\Numeric values only \\Do not use any special characters. \\ __ For US and US Territories only __
|279-318|Employer Contact E-Mail|Enter the employer's contact e-mail address.
At line 123 added 3 lines
!Record Name: Code RW - Employee Wage Record (Same as the Federal Code RW)
[{InsertPage page='W2_EFW2_RECORD_RW'}]
\\
At line 80 changed one line
!Record Name: Code RS - State Wage Record
!Record Name: Code RO - Employee Wage Record (Same as the Federal Code RO)
[{InsertPage page='W2_EFW2_RECORD_RO'}]
\\
!Record Name: Code RS - State Wage Record (Specific to the State of Massachusetts)
At line 83 changed one line
|3-4|State Code|Numeric Code, use ‘25’ for Massachusetts
|3-4|State Code|Enter the appropriate FIPS postal numeric code. \\Massachusetts numeric code is "25" \\Derived from the State being reported, from [IDFDV] sequence 7000
At line 85 changed 11 lines
|10-18|Social Security Number|Enter the employee's SSN. __If no SSN is available, enter zeros.__ \\Derived from the ‘W2-EE-SSN’ [IDFDV] Field Identifier.
|19-33|Employee First Name|Enter the employee's first name. Left justify and fill with blanks.|Derived from [IDFDV] W2-EE-FIRST-NAME Field Identifier
|34-48|Employee Middle Name or Initial|Enter the employee's middle name or initial, if applicable. Left justify and fill with blanks.|Derived from [IDFDV] Field Identifier: ‘W2-EE-MIDDLE’
|49-68|Employee Last Name|Enter the employee's last name. Left justify and fill with blanks.|Derived from [IDFDV] Field Identifier: ‘W2-EE-LAST-NAME’
|69-72|Employee Suffix|Enter the employee's alphabetical suffix, if applicable. Left justify and fill with blanks.|Derived from [IDFDV] Field Identifier: ‘W2-EE-SUFFIX’
|73-94|Employee Location Address|Enter the employee's location address. Include suite, room number, etc. Left justify and fill with blanks.|Derived from [IDFDV] Field Identifier: ‘W2-EE-LOCN-ADDR’
|95-116|Employee Delivery Address|Enter the employee's delivery address. Left justify and fill with blanks.|Derived from [IDFDV] Field Identifier: ‘W2-EE-DELIV-ADDR’
|117-138|Employee City|Enter the employee's city. Left justify and fill with blanks.|Derived from [IDFDV] Field Identifier: ‘W2-EE-CITY’
|139-140|Employee State Abbreviation|Enter the employee's State postal abbreviation. Left justify and fill with blanks. For a foreign address, fill with blanks.|Derived from [IDFDV] Field Identifier: ‘W2-EE-STATE’
|141-145|Employee ZIP Code|Enter the employee's zip code. For a foreign address, fill with blanks.|Derived from [IDFDV] Field Identifier: ‘W2-EE-ZIP’
|146-149|Employee ZIP Code Extension|Enter the employee's four-digit zip code extension. If not applicable, fill with blanks.|Derived from [IDFDV] Field Identifier: ‘W2-EE-ZIP-EXT’
|10-18|Social Security Number|Enter the employee's SSN. If an invalid SSN is encountered, this field is filled with zeroes \\Omit hyphens \\Derived from the ‘W2-EE-SSN’ [IDFDV] Field Identifier.\\
|19-33|Employee First Name|Enter the employee's first name. Left justify and fill with blanks. \\Derived from [IDFDV] W2-EE-FIRST-NAME Field Identifier
|34-48|Employee Middle Name or Initial|Enter the employee's middle name or initial, if applicable. Left justify and fill with blanks. \\Derived from [IDFDV] Field Identifier: ‘W2-EE-MIDDLE’
|49-68|Employee Last Name|Enter the employee's last name. Left justify and fill with blanks. \\Derived from [IDFDV] Field Identifier: ‘W2-EE-LAST-NAME’
|69-72|Employee Suffix|Enter the employee's alphabetical suffix, if applicable. Left justify and fill with blanks. \\Derived from [IDFDV] Field Identifier: ‘W2-EE-SUFFIX’
|73-94|Employee Location Address|Enter the employee's location address. Include suite, room number, etc. Left justify and fill with blanks. \\Derived from [IDFDV] Field Identifier: ‘W2-EE-LOCN-ADDR’
|95-116|Employee Delivery Address|Enter the employee's delivery address. Left justify and fill with blanks. \\Derived from [IDFDV] Field Identifier: ‘W2-EE-DELIV-ADDR’
|117-138|Employee City|Enter the employee's city. Left justify and fill with blanks. \\Derived from [IDFDV] Field Identifier: ‘W2-EE-CITY’
|139-140|Employee State Abbreviation|Enter the employee's State postal abbreviation. Left justify and fill with blanks. For a foreign address, fill with blanks. \\Derived from [IDFDV] Field Identifier: ‘W2-EE-STATE’
|141-145|Employee ZIP Code|Enter the employee's zip code. For a foreign address, fill with blanks. \\Derived from [IDFDV] Field Identifier: ‘W2-EE-ZIP’
|146-149|Employee ZIP Code Extension|Enter the employee's four-digit zip code extension. If not applicable, fill with blanks. \\Derived from [IDFDV] Field Identifier: ‘W2-EE-ZIP-EXT’
At line 97 changed 3 lines
|274-275|State code|Enter the appropriate FIPS postal numeric code.\\Massachusetts numeric code is "25"|Derived from the State being reported.
|276-286|State Taxable Wages|Derived from [IDFDV] Field Identifier: ‘W2-ST-WAGE-HOME’(7020) and ‘W2-ST-WAGE-WORK’ (7030)
|287-297|State Income Tax Withheld|Derived from [IDFDV] Field Identifier: ‘W2-ST-TAX-HOME’ (7040) and ‘W2-ST-TAX-WORK’ (7050)
|274-275|State code|Enter the appropriate FIPS postal numeric code. \\Massachusetts numeric code is "25". \\Derived from the State being reported.
|276-286|State Taxable Wages|Enter the total State taxable wages \\Derived from [IDFDV] Field Identifier: ‘W2-ST-WAGE-HOME’(7020) and ‘W2-ST-WAGE-WORK’ (7030)
|287-297|State Income Tax Withheld|Enter the total State income tax withheld \\Derived from [IDFDV] Field Identifier: ‘W2-ST-TAX-HOME’ (7040) and ‘W2-ST-TAX-WORK’ (7050)
At line 101 changed 4 lines
|338-348 MA|Fica Medicare Tax|Right justify and zero fill
|349-359 MA|Federal Mass Retirement|Right justify and zero fill
|360-370 MA|Federal Mass Wages|Right justify and zero fill
|371-381 MA|MAPFML|Employee contribution for Paid Family and Medical Leave. Right justifY and zero fill.
|338-370 MA|Blank|Fill with blanks
|371-381 MA|MAPFML Employee Contribution for Paid Family and Medical Leave|Enter the employee's total contribution for PFML \\Right justifY and zero fill.
At line 110 changed one line
!Record Name: Code RT - Total Record
!Record Name: Code RT - Total Record (Specific to the State of Massachusetts)
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|3-9|Number of RS Records|Total number of code "RS" records reported since last code "RE" record. Right justify and zero fill
|10-24 MA|Total State Taxable Wages|Total for all employee records Code RS reported on Code RE records. Right justify and zero fill
|25-39 MA|Total State Income Tax Withheld|Enter the total for all employee records Code RS reported since the last RE record. Right justify and zero fill
|3-9|Number of RS Records|Total number of code "RS" records reported since last code "RE" record. \\Right justify and zero fill
|10-24 MA|Total State Taxable Wages|Enter the total State taxable wages \\Derived from the total for all employee records Code RS reported on Code RE records. \\Right justify and zero fill
|25-39 MA|Total State Income Tax Withheld|Enter the total State income tax withheld \\Derived from the total for all employee records Code RS reported since the last RE record. \\Right justify and zero fill
At line 118 changed 2 lines
!Quarterly UI Wage Reporting – ICESA Format
*The state of Massachusetts only reads the ‘S’ record in UI Wage Reporting.
!Record Name: Code RU - Total Record (Same as the Federal Code RU)
[{InsertPage page='W2_EFW2_RECORD_RU'}]
\\
!Record Name: Code RV - Total Record (Same as the Federal Code RV)
[{InsertPage page='W2_EFW2_RECORD_RV'}]
\\
!Record Name: Code RU - Total Record (Same as the Federal Code RF)
[{InsertPage page='W2_EFW2_RECORD_RF'}]
\\
!!Quarterly UI Wage Magnetic Media Reporting - ICESA Format
The State of Massachusetts only reads the ‘S’ record for UI Wage Reporting.\\ \\
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|Select State|Massachusetts, USA
|Select State: Massachusetts, USA
At line 195 added 2 lines
!Quarterly UI Wage Reporting – ICESA Format
%%information NOTE: The following ‘Not Required’ fields may or may not always contain blanks. \\Columns marked with MA indicates it is a Massachusetts specific requirement which is not the standard record format.%%
At line 134 removed 3 lines
!!Quarterly UI Wage Magnetic Media Reporting - ICESA Format
%%information NOTE: The following ‘Not Required’ fields may or may not always contain blanks. Columns marked with MA indicates it is a Massachusetts specific requirement which is not the standard record format.%%
At line 140 changed 4 lines
|2-10|Social Security Number|Employee’s social security number; if not known, enter ‘I’ in position 2 and blanks in position 3-10
|11-30 MA|Employee Last Name|
|31-42 MA|Employee First Name|
|43-43 MA|Employee Initial|
|2-10|Social Security Number|Enter the employee's SSN. If an invalid SSN is encountered, this field is filled with zeroes \\Omit hyphens \\Derived from the ‘W2-EE-SSN’ [IDFDV] Field Identifier.
|11-30 MA|Employee Last Name|Enter the employee's last name \\Derived from [IDFDV] Field Identifier: ‘W2-EE-LAST-NAME’
|31-42 MA|Employee First Name|Enter the employee's first name \\Derived from [IDFDV] Field Identifier: ‘W2-EE-FIRST-NAME’
|43-43 MA|Employee Initial|Enter the employee's middle initial, if applicable. Leave blank if no middle initial \\Derived from [IDFDV] Field Identifier: ‘W2-EE-MIDDLE’
At line 145 changed 23 lines
|46-46 MA|Adjustment Code|Enter ‘0’ to indicate original submission
|47-49 MA|Blank|
|50-63 MA|State Quarterly Gross Wages|Enter the State gross quarterly wages
|64-77 MA|Total State Quarterly Wages subject to unemployment taxes|Not required by the State of Massachusetts
|78-131 MA|Other State Wages|Not required by the State of Massachusetts.|Fill with blanks
|132-134 MA|Hours Worked|Enter total hours worked during the reporting period. Decimals are not allowed
|135-142 MA|Blank|Not required by the State of Massachusetts.|Fill with blanks
|143-146 MA|Taxing Entity Code|Not required by the State of Massachusetts.|Fill with blanks
|147-154 MA|State Unemployment Insurance Employer Account Number|
|155-161 MA|Blank|Not required by the State of Massachusetts.|Fill with blanks
|162-165 MA|Unit/Division Location (plant code)|
|166-176 MA|Blank|Not required by the State of Massachusetts.|Fill with blanks
|177-190 MA|Total State Taxable Wages|
|191-204 MA|State Income Tax Withheld|
|205-209 MA|Various|Not required by the State of Massachusetts.|Fill with blanks
|210-210 MA|Officer Code|Default value is ‘0’|
|211-211 MA|Wage Plan Code|Not required by the State of Massachusetts.|Fill with blanks
|212-212 MA|12th of the Month Employment Indicator – Month 1|Enter ‘1’ if the employee worked on the 12th day of the 1st month of the reporting period
|213-213 MA|12th of the Month Employment Indicator – Month 2|Enter ‘1’ if the employee worked on the 12th day of the 2nd month of the reporting period
|214-214 MA|12th of the Month Employment Indicator – Month 3|Enter ‘1’ if the employee worked on the 12th day of the 3rd month of the reporting period
|215-220 MA|Reporting Quarter and Year|Enter the quarter (2-digits) and the year (4-digits) that is being reported. Example: 01YYYY for January-March
|221-232 MA|Not required by the State of Massachusetts.|Fill with blanks
|233-275 MA|Not required by the State of Massachusetts.|Fill with blanks
|46-46 MA|Adjustment Code|Enter the adjustment reason code. \\Valid codes are 1, 2, 3, 4, 5, 6, 7 or 8.
|47-49 MA|Blank|Fill with blanks
|50-63 MA|State Quarterly Total Gross Wages|Enter the total State quarterly gross wages \\No commas or decimals. \\Right justify and zero fill
|64-131 MA|Blank|Not required by the State of Massachusetts. Fill with blanks
|132-134 MA|Hours Worked|Enter the total hours worked during the reporting period. \\Decimals are not allowed \\Right justify and zero fill
|135-142 MA|Blank|Not required by the State of Massachusetts. Fill with blanks
|143-146 MA|Blank|Not required by the State of Massachusetts. Fill with blanks
|147-154 MA|State Unemployment Insurance Employer Account Number|Enter the employer's State UI account number
|155-161 MA|Blank|Not required by the State of Massachusetts. Fill with blanks
|162-165 MA|Unit/Division Location (plant code)|Enter the location code (reporting unit) where work is performed. \\Right justify and zero fill
|166-176 MA|Blank|Not required by the State of Massachusetts. Fill with blanks
|177-190 MA|Total State Taxable Wages|Enter the total State taxable wages \\No commas or decimals. \\Right justify and zero fill
|191-204 MA|State Income Tax Withheld|Enter the total State income tax withheld \\No commas or decimals. \\Right justify and zero fill
|205-209 MA|Various|Not required by the State of Massachusetts. Fill with blanks
|210-210 MA|Officer Code|Defines if the employee is an owner or officer of the organization. \\Enter '1' if Yes, otherwise enter '0' \\Default value is ‘0’
|211-211 MA|Wage Plan Code|Not required by the State of Massachusetts. Fill with blanks
|212-212 MA|Employment Indicator - Month 1|Enter ‘1’ if the employee covered by UI, worked or received pay for the pay period including the 12th day of the first reporting month \\Total of all ‘S’ records since the last ‘E’ record
|213-213 MA|Employment Indicator - Month 2|Enter ‘1’ if the employee covered by UI, worked or received pay for the pay period including the 12th day of the second reporting month \\Total of all ‘S’ records since the last ‘E’ record
|214-214 MA|Employment Indicator - Month 3|Enter ‘1’ if the employee covered by UI, worked or received pay for the pay period including the 12th day of the third reporting month \\Total of all ‘S’ records since the last ‘E’ record
|215-220 MA|Reporting Quarter and Year|Enter the last month of the quarter number and the year that is being reported, in QQYYYY Example: 0320YY for January-March 20YY
|221-232 MA|Blank|Not required by the State of Massachusetts. \\Fill with blanks
|233-275 MA|Blank|Not required by the State of Massachusetts. \\Fill with blanks
This page (revision-34) was last changed on 26-Nov-2021 10:22 by Meg McFarlandTop