This page (revision-2) was last changed on 26-Nov-2021 10:22 by Meg McFarland

This page was created on 26-Nov-2021 10:22 by unknown

Only authorized users are allowed to rename pages.

Only authorized users are allowed to delete pages.

Page revision history

Version Date Modified Size Author Changes ... Change note
2 26-Nov-2021 10:22 18 KB Meg McFarland to previous
1 26-Nov-2021 10:22 24 KB unknown to last

Page References

Incoming links Outgoing links
Tax Reporting - LA
Tax Reporting - LA

Version management

Difference between version and

At line 3 added 2 lines
!!What's New in Wage Reporting for Tax Year 2011
There are no wage reporting file format changes.
At line 4 removed one line
At line 6 changed one line
This document contains abbreviated set up requirements for the State of Louisiana only. Please refer to the general document ([Tax Reporting - US General]) for other setup procedures that may also be required.
This document contains abbreviated set up requirement for the state of Louisiana only, please refer to the general document ([Tax Reporting - US General]) for other setup procedure that may also be required.
At line 13 changed one line
Must be ‘02’ to generate UI wage magnetic media file for the State of Louisiana.
Must be ‘02’ to generate UI wage magnetic media file for state of Louisiana.
At line 22 changed 3 lines
*Records required for the W2 wage reporting are codes RA, RE, RS and RV.
*Records required for UI wage reporting are codes RA, RE, RS, RF.
*EFW2 format is used to file for the State of Louisiana, therefore [IDGV] must be set up as follows:
*Records required for the W2 wage reporting are codes RA,RE,RS; and for UI wage reporting are codes RA,RE,RS,RF.
*EFW2 format is used to file for the state of Louisiana, therefore [IDGV] must be set up as follows:
At line 29 changed one line
[RPYEU] must be run with the following report parameters and filters defined to generate the Louisiana State file information:\\ \\
RPYEU must be run and the following selected to generate Louisiana state file information:
|Report List Filters, Select State|Louisiana, USA
|Parameters, Annual Form Code|(example: use standard form code‘HL$US-W2-2012’)
|Parameters, Period Type|Year
|Parameters, Period End Date|Year End Date (i.e. 31-Dec-2011)
|Parameters, Media Format|State File Format
At line 31 changed 7 lines
__RPYEU Report Parameters__
|Annual Form Code|Use standard form code, such as 'HL$US-W2-YYYY'
|Period Type|Mandatory. Defines the period type. Enter "Year" for Annual reporting and "Quarter" for quarterly reporting.
|Period End Date|Mandatory. Defines the end date of the reporting period. Enter in DD-MMM-YYYY format
|Media Format|Mandatory. Set to State File Format \\Defines the Federal file format for SSA reporting (includes 'RW' and 'RS' records).
|Directory Name| Mandatory. Defines the name of the government Magnetic Media file. Must be defined or an output file will not be produced
|Media File Name|Mandatory. Defines the media file name of the data being uploaded. Must be defined or an output file will not be produced
The Directory and Media File Name parameters must be populated or an output file will not be produced.
At line 39 changed 2 lines
__RPYEU Report Filters__
|Select State: Louisiana, USA
!!State Magnetic Media Reporting – EFW2 Format
%%information Please note that the following ‘Not Required’ fields may or may not always contain blanks.%%
%%information Note: Columns with LA indicates it is required by the state of Louisiana.%%
!Record Name: Code RA - Transmitter Record (Same as the Federal Code RA)
||Column||Description||Source
|1-2 LA|Record Identifier|Constant "RA"
|3-11 LA|Submitter’s Employer ID number (EIN)\\ \\Numeric only|Derived from [IDFDV] Field Identifier: ‘SUB-ER-EIN’ (seq 1000)
|12-28|Personal Identification Number (PIN)|Derived from [IDFDV] Field Identifier: ‘SUB-PIN-NUMBER’ (seq 1010)
|29|Resub Indicator|Derived from [IDFDV] Field Identifier:‘SUB-RESUB-IND’ (seq 1020)
|30-35|Resub WFID|Derived from [IDFDV] Field Identifier:‘SUB-RESUB-WFID’ (seq 1030)
|36-37|Software Code|Derived from [IDFDV] Field Identifier: ‘SUB-SOFTWARE’ (seq 1040)
|38-94|Company Name|Derived from [IDFDV] Field Identifier: ‘SUB-COMP-NAME’ (seq 1050)
|95-116|Location Address|Derived from [IDFDV] Field Identifier: ‘SUB-COMP-LOCN’ (seq 1060)
|117-138|Delivery Address|Derived from [IDFDV] Field Identifier: ‘SUB-COMP-DELIV’ (seq 1070)
|139-160|Company City|Derived from [IDFDV] Field Identifier: ‘SUB-COMP-CITY’ (seq 1080)
|161-162|Company State Abbreviation|Derived from [IDFDV] Field Identifier: ‘SUB-COMP-STATE’ (seq 1090)
|163-167|Company ZIP Code|Derived from [IDFDV] Field Identifier: ‘SUB-COMP-ZIP’ (seq 1100)
|168-171|Company ZIP code extension|Derived from [IDFDV] Field Identifier: ‘SUB-COMP-ZIP-EXT’ (seq 1110)
|172-176|Blank|
|177-199|Company Foreign State/Province|Derived from [IDFDV] Field Identifier: ‘SUB-COMP-F-STATE’ (seq 1120)
|200-214|Company Foreign Postal Code|Derived from [IDFDV] Field Identifier: ‘SUB-COMP-F-POST’ (seq 1130)
|215-216|Company Country Code|Derived from [IDFDV] Field Identifier: ‘SUB-COMP-COUNTRY’ (seq 1140)
|217-273 LA|Submitter Name|Derived from [IDFDV] Field Identifier: ‘SUB-SUBM-NAME’ (seq 1150)
|274-295|Submitter Location Address|Derived from [IDFDV] Field Identifier: ‘SUB-SUBM-LOCN’ (seq 1160)
|296-317 LA|Submitter Delivery Address|Derived from [IDFDV] Field Identifier: ‘SUB-SUBM-DELIV’ (seq 1170)
|318-339 LA|Submitter City|Derived from [IDFDV] Field Identifier: ‘SUB-SUBM-CITY’ (seq 1180)
|340-341 LA|Submitter State Abbreviation|Derived from [IDFDV] Field Identifier: ‘SUB-SUBM-STATE’ (seq 1190)
|342-346 LA|Submitter ZIP code|Derived from [IDFDV] Field Identifier: ‘SUB-SUBM-ZIP’ (seq 1200)
|347-350 LA|Submitter ZIP code extension|Derived from [IDFDV] Field Identifier: ‘SUB-SUBM-ZIP-EXT’ (seq 1210)
|351-355|Blank|
|356-378|Submitter Foreign State/Province|Derived from [IDFDV] Field Identifier: ‘SUB-SUBM-F-STATE’ (seq 1220)
|379-393|Submitter Foreign Postal Code|Derived from [IDFDV] Field Identifier: ‘SUB-SUBM-F-POST’ (seq 1230)
|394-395|Submitter Country Code|Derived from [IDFDV] Field Identifier: ‘SUB-SUBM-COUNTRY’ (seq 1240)
|396-422|Contact Name|Derived from [IDFDV] Field Identifier: ‘SUB-CONT-NAME’ (seq 1250)
|423-437|Contact Phone Number|Derived from [IDFDV] Field Identifier: ‘SUB-CONT-TEL’ (seq 1260)
|438-442|Contact Phone Extension|Derived from [IDFDV] Field Identifier: ‘SUB-CONT-TEL-EXT’ (seq 1270)
|443-445|Blank|
|446-485|Contact E-mail|Derived from [IDFDV] Field Identifier: ‘SUB-CONT-EMAIL’ (seq 1280)
|486-488|Blank|
|489-498|Contact FAX|Derived from [IDFDV] Field Identifier: ‘SUB-CONT-FAX’ (seq 1290)
|499-499|Preferred Method of Problem Notification Code|Derived from [IDFDV] Field Identifier: ‘SUB-CONT-METH’ (seq 1300)
|500-500|Preparer Code|Derived from [IDFDV] Field Identifier: ‘SUB-PREPARER’ (seq 1310)
|501-512|Blank|
At line 42 removed 9 lines
!State Media Magnetic Media Reporting – EFW2 File Format
%%information NOTE: The following ‘Not Required’ fields may or may not always contain blanks.%% \\
%%information NOTE: Columns with LA indicate it is required by the State of Louisiana which is not the standard record format.%% \\ \\
!Record Name: Code RA - Transmitter Record (Same as Federal Code RA)
[{InsertPage page='W2_EFW2_RECORD_RA'}]
\\
At line 52 changed 2 lines
[{InsertPage page='W2_EFW2_RECORD_RE'}]
\\
||Column||Description||Source
|1-2 LA|Record Identifier|Constant "RE"
|3-6 LA|Tax year CCYY|From user specified FROM-TO period converted to CCYY
|7|Agent Indicator Code|Derived from [IDFDV] Field Identifier: ‘W2-ER-AGENT-IND’ (seq 1500)
|8-16 LA|Employer/Agent EIN|System derived the applicable Federal reporting EIN, from [IDGV] or [IDGR]
|17-25|Agent for EIN|Derived from [IDFDV] Field Identifier: ‘W2-ER-FOR-EIN’ (seq 1510)
|26|Terminating Business Indicator|Derived from [IDFDV] Field Identifier: ‘W2-ER-TERM-BUS’ (seq 1520)
|27-30|Establishment Number|Derived from [IDFDV] Field Identifier: ‘W2-ER-ESTAB’ (seq 1530)
|31-39|Other EIN|Derived from [IDFDV] Field Identifier: ‘W2-ER-OTHER-EIN’ (seq 1540)
|40-96 LA|Employer Name|Derived from [IDFDV] Field Identifier: ‘W2-ER-NAME’ (seq 2010)
|97-118|Employer Location Address|Derived from [IDFDV] Field Identifier: ‘W2-ER-LOCN-ADDR’ (seq 2020)
|119-140 LA|Employer Delivery Address|Derived from [IDFDV] Field Identifier: ‘W2-ER-DELIV-ADDR’ (seq 2030)
|141-162 LA|Employer City|Derived from [IDFDV] Field Identifier: ‘W2-ER-CITY’ (seq 2040)
|163-164 LA|Employer State Abbreviation|Derived from [IDFDV] Field Identifier: ‘W2-ER-STATE’ (seq 2050)
|165-169 LA|Employer ZIP Code|Derived from [IDFDV] Field Identifier: ‘W2-ER-ZIP’ (seq 2060)
|170-173 LA|Employer ZIP Code Extension|Derived from [IDFDV] Field Identifier: ‘W2-ER-ZIP-EXT’ (seq 2070)
|174-178|Blank|
|179-201|Employer Foreign State/Province|Derived from [IDFDV] Field Identifier: ‘W2-ER-F-STATE’ (seq 2080)
|202-216|Employer Foreign Postal Code|Derived from [IDFDV] Field Identifier: ‘W2-ER-F-POSTAL’ (seq 2090)
|217-218|Employer Country Code|Derived from [IDFDV] Field Identifier: ‘W2-ER-COUNTRY’ (seq 2100)
|219|Employment Code|From [IDGR] ‘W2 Employment Type’ or [IPRLU] FICA and Medicare method\\ \\If IPRLU.FICA method = "Do not calculate" and MEDICARE method is NOT "Do Not Calculate" then the employee is classified as Employment Type ‘Q’ for W2 reporting, otherwise the W2 Type of employment is derived from [IDGR]\\ \\A set of code RE, RW/RO/RS, RT/RU records will be generated for different types of employment
|220|Tax Jurisdiction Code|Derived from [IDFDV] Field Identifier: ‘W2-ER-TAX-JURIS’ (seq 2110)
|221|Third-Party Sick Pay Indicator|Derived from [IDFDV] Field Identifier: ‘SUB-3RD-PARTY-SICK’ (seq 1480)
|222-512|Blank|
At line 55 changed 2 lines
!Record Name: Code RS - State Wage Record (Same as Federal Code RS)
[{InsertPage page='W2_EFW2_RECORD_RS'}]
!Record Name: Code RS - State Wage Record (Same as Federal Specified Code RS)
||Column||Description||Source
|1-2 LA|Record Identifier|Constant "RS"
|3-4 LA|State code, appropriate FIPS postal numeric code|Derived from the State being reported, from [IDFDV] sequence 7000\\ \\e.g. Louisiana is code "22"
|5-9|Taxing Entity Code|If County, City or School district tax is reported, this field is derived from [IDGV] 'W2 TAXING ENTITY' field for the County, City or School district tax being reported
|10-18 LA|Social Security Number|Derived from [IDFDV] Field Identifier: ‘W2-EE-SSN’ (seq 2500)\\ \\If an invalid SSN is encountered, this field is entered with zeroes
|19-33 LA| Employee First Name|Derived from [IDFDV] Field Identifier: ‘W2-EE-FIRST-NAME’ (seq 2510)
|34-48 LA|Employee Middle Name or Initial|Derived from [IDFDV] Field Identifier: ‘W2-EE-MIDDLE’ (seq 2520)
|49-68 LA|Employee Last Name|Derived from [IDFDV] Field Identifier: ‘W2-EE-LAST-NAME’ (seq 2530)
|69-72 LA|Employee Suffix|Derived from [IDFDV] Field Identifier: ‘W2-EE-SUFFIX’ (seq 2540)
|73-94|Employee Location Address|Derived from [IDFDV] Field Identifier: ‘W2-EE-LOCN-ADDR’ (seq 2600)
|95-116 LA|Employee Delivery Address|Derived from [IDFDV] Field Identifier: ‘W2-EE-DELIV-ADDR’ (seq 2610)
|117-138 LA|Employee City|Derived from [IDFDV] Field Identifier: ‘W2-EE-CITY’ (seq 2620)
|139-140 LA|Employee State Abbreviation|Derived from [IDFDV] Field Identifier: ‘W2-EE-STATE’ (seq 2630)
|141-145 LA|Employee ZIP Code|Derived from [IDFDV] Field Identifier: ‘W2-EE-ZIP’ (seq 2640)
|146-149 LA|Employee ZIP Code Extension|Derived from [IDFDV] Field Identifier: ‘W2-EE-ZIP-EXT’ (seq 2650)
|150-154|Blank|
|155-177|Employee Foreign State/Province|Derived from [IDFDV] Field Identifier: ‘W2-EE-F-STATE’ (seq 2660)
|178-192|Employee Foreign Postal Code|Derived from [IDFDV] Field Identifier: ‘W2-EE-F-POSTAL’ (seq 2670)
|193-194|Employee Country Code|Derived from [IDFDV] Field Identifier: ‘W2-EE-COUNTRY’ (seq 2680)
|195-196|Optional Code\\ \\State Specific Data\\ \\If not used, enter blanks|
|197-202|Reporting Period MMCCYY|From user specified Period End Date converted to MMCCYY for the quarter\\ \\e.g. Period End Date = ‘31-Dec-2003’, then reporting period is ‘122003’
|203-213|State Quarterly Unemployment Insurance Total Wages|Derived from [IDFDV] Field Identifier: ‘W2-ST-WAGE-HOME’ and ‘W2-ST-WAGE-WORK’\\ \\Note that the [IDFDV] Identifier ‘W2-SUI-WAGE-ER’ is not used to report this field because the value of Identifier ‘W2-SUI-WAGE-ER’ may already been capped by Vertex during the US Tax calculation in [UPCALC] and therefore for employees who exceed the maximum wage base, this Identifier will contain no SUI Insurance wages. [RPYEU] would then be using the State Taxable wages from Identifier ‘W2-ST-WAGE-HOME’ and ‘W2-ST-WAGE-WORK’ that are related to the employee Home GEO and Work GEO code to report SUI Total Wages
|214-224|State Quarterly Unemployment Insurance Taxable Wages|Derived from State Quarterly Unemployment Insurance Total Wages and the SUI Maximum wage base as defined by the State government\\ \\Please see [Tax Reporting - US General] for detail for quarterly reporting
|225-226|Number of Weeks Worked|From system derived number of Weeks Worked for the Reporting State\\ \\The system reads all pay headers with pay category = ‘Regular Pay’ that are not reversed with Pay Issue Date falls within the user specified Quarter begin and end date\\ \\If the Pay Header’s Work State or Home State is the same as the reporting State, then the Pay Header Tax Weeks is accumulated
|227-234|Date First Employed MMDDCCYY|From system derived latest Employment Hired Date
|235-242|Date of Separation MMDDCCYY|From system derived latest Employment Termination Date that is greater than the Employment Hired Date
|243-247|Blank|
|248-267 LA|State Employer Account Number|Derived from [IDFDV] Field Identifier: ‘W2-STATE-REGIST’ for the reporting State\\ \\When [RPYEU] is run, if the Media Format = ‘State SUI File Format’, then this field contains the SUI Registration Number from [IDGV] for the SUI Registration of the State
|268-273|Blank|
|274-275|State code, appropriate FIPS postal numeric code|Derived from the State being reported\\ \\e.g. California is code "06"
|276-286 LA|State Taxable Wages|Derived from [IDFDV] Field Identifier: ‘W2-ST-WAGE-HOME’(7020) and ‘W2-ST-WAGE-WORK’ (7030)
|287-297 LA|State Income Tax Withheld|Derived from [IDFDV] Field Identifier: ‘W2-ST-TAX-HOME’ (7040) and ‘W2-ST-TAX-WORK’ (7050)
|298-307|Other State Data, to be defined by each state|
|308|Tax Type Code\\ \\Not required by state of Louisiana|
|309-330|Local Taxable Wages and Taxes withheld\\ \\Not required by the state of Louisiana|
|331-337|State Control Number (optional)\\ \\Blank|
|338-412|Supplemental Data 1\\ \\State Specific Data\\ \\If not used, enter blanks|
|413-487|Supplemental Data 2\\ \\State Specific Data\\ \\If not used, enter blanks|
|488-512|Blank|
At line 60 changed 6 lines
!Record Name: Code RV – State Total Record (Same as Federal Code RV)
[{InsertPage page='W2_EFW2_RECORD_RV'}]
\\
!!State Quarterly UI Wage Reporting – EFW2 format
[RPYEU] must be run and the following selected to generate Louisiana state file information:
*The state of Louisiana must be selected in the ‘Report List Filters’.
*Annual Form Code’ – use the standard supplied form code HL$US-W2-2012. You will have to enter the ‘Variables’ in this Form code for use specifically in your installation.
*The ‘Quarterly Form Code’ must be entered in order to produce UI wage file in [ICESA] format. The supplied Form code ‘HL$US-QTR-2012’is to be used. The ‘Variables’ will need to be entered in the Form Code for specific use in the installation.
|Period Type|Quarter.
|Period End Date|Enter the quarter end date, i.e. 30-Jun-2011.
|Media File Type|State SUI File Format.
*If the Directory Name/Media File Name is not supplied, an output file will not be produced.
At line 67 changed 2 lines
%%information NOTE: The following ‘Not Required’ fields may or may not always contain blanks.%% \\
%%information NOTE: Columns with LA indicate it is required by the State of Louisiana which is not the standard record format.%% \\ \\
%%information Please note that the following ‘Not Required’ fields may or may not always contain blanks.%%
%%information Note: Columns marked with LA indicates it is required by the state of Louisiana%%
At line 70 changed 17 lines
[RPYEU] must be run with the following report parameters and filters selected to generate the Louisiana State file information: \\ \\
__RPYEU Report Parameters__
|Annual Form Code|Use standard form code, such as 'HL$US-W2-20YY'
|Quarterly Form Code|Use the standard form code ‘HL$US-QTR-20YY. \\Must be entered in order to generate the Louisiana UI wage file in the [ICESA] format
|Govt Interface Format|Mandatory. Enter HL$US-QTR-MM20YY
|Period Type|Mandatory. Defines the period type. Enter "Quarter" for quarterly reporting.
|Period End Date|Mandatory. Defines the end date of the reporting period. Enter in DD-MMM-YYYY format
|Media Format|Mandatory. Set to State SUI File Format \\Defines the Federal file format for SSA reporting (includes 'RW' and 'RS' records).
|Directory Name| Mandatory. Defines the name of the government Magnetic Media file. Must be defined or an output file will not be produced
|Media File Name|Mandatory. Defines the media file name of the data being uploaded. Must be defined or an output file will not be produced
__RPYEU Report Filters__
|Select State: Louisiana, USA
!Record Name: Code RA - Transmitter Record (Required)
!Record Name: Code RA - Transmitter Record
At line 88 changed 15 lines
|1-2| Record Identifier|Constant “RA”
|3-216 LA|Blank|Fill with blanks
|217-273 LA|Submitter Name|Enter the name of the organization submitting the file. \\Enter the name exactly as the Employer is registered with the state Unemployment Insurance agency. \\Derived from [IDFDV] Field Identifier: ‘SUB-SUBM-NAME’
|274-295 LA|Submitter Location Address|Enter the location address of the organization submitting the file. \\Derived from [IDFDV] Field Identifier: ‘SUB-SUBM-LOCN’
|296-317 LA|Submitter Delivery Address|Enter the delivery address of the organization submitting the file. \\Derived from [IDFDV] Field Identifier: ‘SUB-SUBM-DELIV’
|318-339 LA|Submitter City|Enter the city of the organization submitting the file. \\Derived from [IDFDV] Field Identifier: ‘SUB-SUBM-CITY’
|340-341 LA|Submitter State Abbreviation|Enter the standard two character FIPS postal abbreviation.
|342-346 LA|Submitter Zip Code|Enter a valid zip code \\Derived from [IDFDV] Field Identifier: ‘SUB-SUBM-ZIP’
|347-350 LA|Submitter Zip Code Extension|Enter the four digit extension of the zip code, if applicable. \\Include hyphen in position 159. \\If unknown, fill with blanks. \\Derived from [IDFDV] Field Identifier: ‘SUB-SUBM-ZIP-EXT’
|396-422 LA|Submitter Contact Name|Enter the name of the individual from submitter's organization who is responsible for the accuracy and completeness of the wage report. \\Derived from [IDFDV] Field Identifier: ‘SUB-CONT-NAME’
|423-437 LA|Submitter Contact Telephone Number|Enter the telephone number where the submitter's contact can be reached \\Derived from [IDFDV] Field Identifier: ‘SUB-CONT-TEL’
|438-442 LA|Submitter Telephone Extension|Enter submitter's contact telephone extension number \\Derived from [IDFDV] Field Identifier: ‘SUB-CONT-TEL-EXT’
|443-488|Blank|Fill with blanks
|489-498|Submitter Contact FAX|Enter submitter's contact fax number \\Derived from [IDFDV] Field Identifier: ‘SUB-CONT-FAX’
|499-512|Blank|Fill with blanks
|1-2 LA|Record Identifier|Constant "RA"
|3-216|Blank|
|217-273 LA|Submitter Name|Derived from [IDFDV] Field Identifier: ‘SUB-SUBM-NAME’
|274-295 LA|Submitter Location Address|Derived from [IDFDV] Field Identifier: ‘SUB-SUBM-LOCN’
|296-317 LA|Submitter Delivery Address|Derived from [IDFDV] Field Identifier: ‘SUB-SUBM-DELIV’
|318-339 LA|Submitter City|Derived from [IDFDV] Field Identifier: ‘SUB-SUBM-CITY’
|340-341 LA|Submitter State Abbreviation|Derived from [IDFDV] Field Identifier: ‘SUB-SUBM-STATE’
|342-346 LA|Submitter ZIP code|Derived from [IDFDV] Field Identifier: ‘SUB-SUBM-ZIP’
|347-350 LA|Submitter ZIP code extension|Derived from [IDFDV] Field Identifier: ‘SUB-SUBM-ZIP-EXT’
|351-395|Blank|
|396-422 LA|Contact Name|Derived from [IDFDV] Field Identifier: ‘SUB-CONT-NAME’
|423-437 LA|Contact Phone Number|Derived from [IDFDV] Field Identifier: ‘SUB-CONT-TEL’
|438-442 LA|Contact Phone Extension|Derived from [IDFDV] Field Identifier: ‘SUB-CONT-TEL-EXT’
|443-488|Blank|
|489-498|Contact FAX|Derived from [IDFDV] Field Identifier: ‘SUB-CONT-FAX’
|499-512|Blank|
At line 104 removed one line
At line 108 changed 20 lines
|3-6 LA|Tax Year|Enter the year this report is being prepared for \\Derived from the user defined FROM-TO period converted to YYYY
|7|Agent Indicator Code|Enter the agent indicator code \\Derived from [IDFDV] Field Identifier: ‘W2-ER-AGENT-IND’
|8-16 LA|Employer/Agent EIN|Enter the employer/agent EIN \\Derived from the applicable Federal reporting EIN, defined on [IDGV] or [IDGR]
|17-25|Agent for EIN|Enter the agent for the EIN number defined in position 8-16, if applicable \\Derived from [IDFDV] Field Identifier: ‘W2-ER-FOR-EIN’
|26|Terminating Business Indicator|Enter the terminating business indicator \\Derived from [IDFDV] Field Identifier: ‘W2-ER-TERM-BUS’
|27-30|Establishment Number|Enter the esablishment number \\Derived from [IDFDV] Field Identifier: ‘W2-ER-ESTAB’
|31-39|Other EIN|Enter other EIN, if applicable \\Derived from [IDFDV] Field Identifier: ‘W2-ER-OTHER-EIN’
|40-96 LA|Employer Name|Enter the employer name of the organization submitting the file. \\Derived from [IDFDV] Field Identifier: ‘W2-ER-NAME’
|97-118 LA|Employer Location Address|Enter the employer location address of the organization submitting the file. \\Derived from [IDFDV] Field Identifier: ‘W2-ER-LOCN-ADDR’
|119-140 LA|Employer Delivery Address|Enter the employer delivery address of the organization submitting the file. \\Derived from [IDFDV] Field Identifier: ‘W2-ER-DELIV-ADDR’
|141-162 LA|Employer City|Enter the city of the employer submitting the file. \\Derived from [IDFDV] Field Identifier: ‘W2-ER-CITY’
|163-164 LA|Employer State Abbreviation|Enter the standard two character FIPS postal abbreviation. \\Derived from [IDFDV] Field Identifier: ‘W2-ER-STATE’
|165-169 LA|Employer ZIP Code|Enter a valid zip code \\Derived from [IDFDV] Field Identifier: ‘W2-ER-ZIP’
|170-173 LA|Employer ZIP Code Extension|Enter the four digit extension of the zip code, if applicable. \\Derived from [IDFDV] Field Identifier: ‘W2-ER-ZIP-EXT’
|174-178|Blank|Fill with blanks
|179-201|Employer Foreign State/Province|Enter the employer's Foreign State/Province, if applicable. \\Derived from [IDFDV] Field Identifier: ‘W2-ER-F-STATE’
|202-216|Employer Foreign Postal Code|Enter the employer's Foreign Postal Code, if applicable. \\Derived from [IDFDV] Field Identifier: ‘W2-ER-F-POSTAL’
|217-218|Employer Country Code|Enter the employer's country code \\Derived from [IDFDV] Field Identifier: ‘W2-ER-COUNTRY’
|219-219|Employment Code|Enter the appropriate employment code \\Derived from [IDGR] ‘W2 Employment Type’ or [IPRLU] FICA and Medicare method\\ \\If IPRLU.FICA method = "Do not calculate" and MEDICARE method is NOT "Do Not Calculate" then the employee is classified as Employment Type ‘Q’ for W2 reporting, otherwise the W2 Type of employment is derived from [IDGR]\\ A set of code RE, RW/RO/RS, RT/RU records will be generated for different types of employment
|220-220|Tax Jurisdiction Code|Enter the tax jurisdiction code \\Derived from [IDFDV] Field Identifier: ‘W2-ER-TAX-JURIS’
|3-6 LA|Tax year CCYY|From user specified FROM-TO period converted to CCYY
|7|Agent Indicator Code|Derived from [IDFDV] Field Identifier: ‘W2-ER-AGENT-IND’
|8-16 LA|Employer/Agent EIN|System derived the applicable Federal reporting EIN, from [IDGV] or [IDGR]
|17-25|Agent for EIN|Derived from [IDFDV] Field Identifier: ‘W2-ER-FOR-EIN’
|26|Terminating Business Indicator|Derived from [IDFDV] Field Identifier: ‘W2-ER-TERM-BUS’
|27-30|Establishment Number|Derived from [IDFDV] Field Identifier: ‘W2-ER-ESTAB’
|31-39|Other EIN|Derived from [IDFDV] Field Identifier: ‘W2-ER-OTHER-EIN’
|40-96 LA|Employer Name|Derived from [IDFDV] Field Identifier: ‘W2-ER-NAME’
|97-118 LA|Employer Location Address|Derived from [IDFDV] Field Identifier: ‘W2-ER-LOCN-ADDR’
|119-140 LA|Employer Delivery Address|Derived from [IDFDV] Field Identifier: ‘W2-ER-DELIV-ADDR’
|141-162 LA|Employer City|Derived from [IDFDV] Field Identifier: ‘W2-ER-CITY’
|163-164 LA|Employer State Abbreviation|Derived from [IDFDV] Field Identifier: ‘W2-ER-STATE’
|165-169 LA|Employer ZIP Code|Derived from [IDFDV] Field Identifier: ‘W2-ER-ZIP’
|170-173 LA|Employer ZIP Code Extension|Derived from [IDFDV] Field Identifier: ‘W2-ER-ZIP-EXT’
|174-178|Blank|
|179-201|Employer Foreign State/Province|Derived from [IDFDV] Field Identifier: ‘W2-ER-F-STATE’
|202-216|Employer Foreign Postal Code|Derived from [IDFDV] Field Identifier: ‘W2-ER-F-POSTAL’
|217-218|Employer Country Code|Derived from [IDFDV] Field Identifier: ‘W2-ER-COUNTRY’
|219-219|Employment Code|From [IDGR] ‘W2 Employment Type’ or [IPRLU] FICA and Medicare method\\ \\If IPRLU.FICA method = "Do not calculate" and MEDICARE method is NOT "Do Not Calculate" then the employee is classified as Employment Type ‘Q’ for W2 reporting, otherwise the W2 Type of employment is derived from [IDGR]\\ \\A set of code RE, RW/RO/RS, RT/RU records will be generated for different types of employment
|220-220|Tax Jurisdiction Code|Derived from [IDFDV] Field Identifier: ‘W2-ER-TAX-JURIS’
At line 129 changed 11 lines
|222-223 LA|State Code|Enter the Numeric FIPS postal code. Louisiana's code is ‘22’
|224-229 LA|Reporting Period|Enter the month End Date for the Quarter this report applies Example: 0920YY for third quarter of 20YY
|230-231 LA|Blocking Factor|Enter the blocking factor
|232-234|Blank|Fill with blanks
|235-246 LA|State UI Employer Number|Enter the State UI Employer Number \\Derived from the [IDGV] State SUI Registration
|247-249|Blank|Fill with blanks
|250-250 LA|Multiple County Industry|Only required for Multiple Worksite Reporter who has chosen to submit Form BLS-3020
|251-251 LA|Multiple Worksite Location|Only required for Multiple Worksite Reporter who has chosen to submit Form BLS-3020
|252-252 LA|Multiple Worksite Indicator|Only required for Multiple Worksite Reporter who has chosen to submit Form BLS-3020
|253-253 LA|Electronic Funds Transfer Indicator|Only required if your organization participates in Electronic Fund Transfer of Quarterly UI Payroll taxes
|254-512|Blank|Fill with blanks
|222-223 LA|State Code\\ \\Use the Numeric FIPS postal code (Louisiana is ‘22’)|
|224-229 LA|Reporting Period\\ \\The Month End Date for the Quarter this report applies (i.e. ‘092003’ for third quarter of 2003)|
|230-231 LA|Blocking Factor|
|232-234|Blank|
|235-246 LA|State UI Employer Number|Derived from the [IDGV] State SUI Registration
|247-249|Blank|
|250-250 LA|Multiple County Industry\\ \\Only required for Multiple Worksite Reporter who has chosen to submit Form BLS-3020|
|251-251 LA|Multiple Worksite Location\\ \\Only required for Multiple Worksite Reporter who has chosen to submit Form BLS-3020|
|252-252 LA|Multiple Worksite Indicator\\ \\Only required for Multiple Worksite Reporter who has chosen to submit Form BLS-3020|
|253-253 LA|Electronic Funds Transfer Indicator\\ \\Only required if this firm participates in Electronic Fund Transfer of Quarterly UI Payroll taxes|
|254-512|Blank|
At line 144 changed 40 lines
|3-4 LA|State code|Enter the appropriate FIPS postal numeric code. Louisiana's code is ‘22’ \\Derived from the state being reported, from [IDFDV] sequence 7000
|5-9|Taxing Entity Code|Fill with blanks
|10-18 LA|Social Security Number|Enter the employee’s full nine-digit SSN. \\If not known, enter ‘I’ in position 2 and fill with blanks \\If an invalid SSN is encountered, this field is entered with zeroes \\Derived from [IDFDV] Field Identifier: ‘W2-EE-SSN’
|19-38 LA|Employee Last Name|Enter the employee's last name. \\Derived from [IDFDV] Field Identifier: ‘W2-EE-LAST-NAME’
|39-53 LA|Employee First Name|Enter the employee's first name. \\Derived from [IDFDV] Field Identifier: ‘W2-EE-FIRST-NAME’
|54-68 LA|Employee Middle Name or Initial|Enter the employee's middle initial, if applicable. Leave blank if no middle initial \\Derived from [IDFDV] Field Identifier: ‘W2-EE-MIDDLE’
|69-72|Employee Suffix|Enter the employee's suffix \\Derived from [IDFDV] Field Identifier: ‘W2-EE-SUFFIX’
|73-94|Employee Location Address|Enter the employee's location address \\Derived from [IDFDV] Field Identifier: ‘W2-EE-LOCN-ADDR’
|95-116|Employee Delivery Address|Enter the employee's delivery address \\Derived from [IDFDV] Field Identifier: ‘W2-EE-DELIV-ADDR’
|117-138|Employee City|Enter the employee's city \\Derived from [IDFDV] Field Identifier: ‘W2-EE-CITY’
|139-140|Employee State Abbreviation|Enter the employee's State abbreviation \\Derived from [IDFDV] Field Identifier: ‘W2-EE-STATE’
|141-145|Employee ZIP Code|Enter the employee's zip code \\Derived from [IDFDV] Field Identifier: ‘W2-EE-ZIP’
|146-149|Employee ZIP Code Extension|Enter the employee's zip code extension, if applicable \\Derived from [IDFDV] Field Identifier: ‘W2-EE-ZIP-EXT’
|150-154|Blank|Fill with blanks
|155-177|Employee Foreign State/Province|Enter the employee's Foreign State/Province, if applicable \\Derived from [IDFDV] Field Identifier: ‘W2-EE-F-STATE’
|178-192|Employee Foreign Postal Code|Enter the employee's Foreign postal code, if applicable \\Derived from [IDFDV] Field Identifier: ‘W2-EE-F-POSTAL’
|193-196|Blank|Fill with blanks
|197-202 LA|Reporting Period|Enter the last month quarter and the year of the reporting period. \\Derived from the user defined Period End Date Example: 1220YY for the Period End Date of 31-Dec-20YY
|203-213 LA|State QTR Unemployment Insurance Total Wages|Enter the total quarterly gross wages paid. \\NOTE: This amount must be rounded to the nearest dollar. Example: 1081.49 = 1081.00 \\ \\NOTE: The [IDFDV] Identifier ‘W2-SUI-WAGE-ER’ is not used to report this field because the value of Identifier ‘W2-SUI-WAGE-ER’ may already been capped by Symmetry during the US Tax calculation in [UPCALC]. Therefore, for employees who exceed the maximum wage base, this identifier will contain no SUI Insurance wages. [RPYEU] uses the State Taxable wages from the ‘W2-ST-WAGE-HOME’ and ‘W2-ST-WAGE-WORK’ Identifiers, that are related to the employee Home GEO and Work GEO codes, to report SUI Total Wages \\ Derived from [IDFDV] Field Identifier: ‘W2-ST-WAGE-HOME’ and ‘W2-ST-WAGE-WORK’
|214-224|State QTR Unemployment Insurance Taxable Wages|Enter the State quarterly UI total taxable wages \\Derived from State Quarterly Unemployment Insurance Total Wages and the SUI Maximum wage base as defined by the State government\\ Please see [Tax Reporting - US General] for quarterly reporting details
|225-226|Number of Weeks Worked|Enter the number of weeks worked in the reporting period. \\Derived the Number of Weeks Worked for the Reporting State\\ \\NOTE: The system reads all pay headers with pay category defined as ‘Regular Pay’, that are not reversed, with the Pay Issue Date that falls within the user defined Quarter begin and end dates. \\ If the Pay Header’s Work State or Home State is the same as the reporting State, then the Pay Header Tax Weeks is accumulated
|227-234|Date First Employed|Enter the date the employee was first employed in the MMDDYYY format \\Derived from the system derived latest Employment Hired Date
|235-242|Date of Separation|Enter the employee's date of separation in the MMDDYYY format \\Derived from the system derived latest Employment Termination Date, and is greater than the Employment Hired Date
|243-247|Blank|Fill with blanks
|248-267|State Employer Account Number|Enter the State employer account number \\ \\When [RPYEU] is run, if the Media Format = ‘State SUI File Format’, then this field contains the SUI Registration Number from [IDGV] for the SUI Registration of the State \\Derived from [IDFDV] Field Identifier: ‘W2-STATE-REGIST’ for the reporting State
|268-273|Blank|Fill with blanks
|274-275|State code|Enter the appropriate FIPS Postal Numeric Code. Louisiana's Code is "22" \\Derived from the state being reported, from [IDFDV] sequence 7000
|276-286|State Taxable Wages|Enter the total State taxable wages \\Derived from [IDFDV] Field Identifier: ‘W2-ST-WAGE-HOME’ and ‘W2-ST-WAGE-WORK’
|287-297 LA|Blank|Fill with blanks
|298-307 LA|State Excess Wages|Enter the State total excess wages. \\NOTE: This amount must be rounded to the nearest dollar Example: 1081.49 = 1081.0
|308-337|Blank|Fill with blanks
|338-347 LA|Reporting Unit Number|Only required for Multiple Worksite Reporter who has chosen to submit Form BLS-3020
|348-350 LA|County Code|Only required for Multiple Worksite Reporter who has chosen to submit Form BLS-3020
|351-356 LA|Industry Code|Only required for Multiple Worksite Reporter who has chosen to submit Form BLS-3020
|357-357 LA|Month 1 Employment|Enter ‘1’ if the employee worked during or received pay for the Pay Period including the 12th day of the first month in the quarter \\Only required if your organization participates in Electronic Fund Transfer of Quarterly UI Payroll taxes
|358-358 LA|Month 2 Employment|Enter ‘1’ if the employee worked during or received pay for the Pay Period including the 12th day of the second month in the quarter \\Only required if your organization participates in Electronic Fund Transfer of Quarterly UI Payroll taxes
|359-359 LA|Month 3 Employment|Enter ‘1’ if the employee worked during or received pay for the Pay Period including the 12th day of the third month in the quarter \\Only required if your organization participates in Electronic Fund Transfer of Quarterly UI Payroll taxes
|360-366|Hourly Wages|Enter the total hourly wages. Optional. \\Fill with zeroes
|367-372|OES Code|Optional. Fill with blanks
|373-512|Blank|Fill with blanks
|3-4 LA|State code, appropriate FIPS postal numeric code|Derived from the state being reported, from [IDFDV] sequence 7000\\ \\Louisiana Code is "22"
|5-9|Taxing Entity Code\\ \\Blank|
|10-18 LA|Social Security Number|Derived from [IDFDV] Field Identifier: ‘W2-EE-SSN’\\ \\If an invalid SSN is encountered, this field is entered with zeroes
|19-38 LA|Employee Last Name|Derived from [IDFDV] Field Identifier: ‘W2-EE-LAST-NAME’
|39-53 LA|Employee First Name|Derived from [IDFDV] Field Identifier: ‘W2-EE-FIRST-NAME’
|54-68 LA|Employee Middle Name or Initial|Derived from [IDFDV] Field Identifier: ‘W2-EE-MIDDLE’
|69-72|Employee Suffix|Derived from [IDFDV] Field Identifier: ‘W2-EE-SUFFIX’
|73-94|Employee Location Address|Derived from [IDFDV] Field Identifier: ‘W2-EE-LOCN-ADDR’
|95-116|Employee Delivery Address|Derived from [IDFDV] Field Identifier: ‘W2-EE-DELIV-ADDR’
|117-138|Employee City|Derived from [IDFDV] Field Identifier: ‘W2-EE-CITY’
|139-140|Employee State Abbreviation|Derived from [IDFDV] Field Identifier: ‘W2-EE-STATE’
|141-145|Employee ZIP Code|Derived from [IDFDV] Field Identifier: ‘W2-EE-ZIP’
|146-149|Employee ZIP Code Extension|Derived from [IDFDV] Field Identifier: ‘W2-EE-ZIP-EXT’
|150-154|Blank|
|155-177|Employee Foreign State/Province|Derived from [IDFDV] Field Identifier: ‘W2-EE-F-STATE’
|178-192|Employee Foreign Postal Code|Derived from [IDFDV] Field Identifier: ‘W2-EE-F-POSTAL’
|193-196|Blank|
|197-202 LA|Reporting Period MMCCYY|From user specified Period End Date converted to MMCCYY for the quarter\\ \\e.g. Period End Date = ‘31-Dec-2003’, then reporting period is ‘122003’
|203-213 LA|State Quarterly Unemployment Insurance Total Wages|Derived from [IDFDV] Field Identifier: ‘W2-ST-WAGE-HOME’ and ‘W2-ST-WAGE-WORK’\\ \\This amount must be rounded to the nearest dollar (i.e. 1081.49=1081.00; 1081.50=1082.00)\\ \\Note that the [IDFDV] Identifier ‘W2-SUI-WAGE-ER’ is not used to report this field because the value of Identifier ‘W2-SUI-WAGE-ER’ may already been capped by Vertex during the US Tax calculation in [UPCALC] and therefore for employees who exceed the maximum wage base, this identifier will contain no SUI Insurance wages. [RPYEU] will then be using the State Taxable wages from Identifier ‘W2-ST-WAGE-HOME’ and ‘W2-ST-WAGE-WORK’ that are related to the employee Home GEO and Work GEO code to report SUI Total Wages
|214-224|State Quarterly Unemployment Insurance Taxable Wages|Derived from State Quarterly Unemployment Insurance Total Wages and the SUI Maximum wage base as defined by the State government\\ \\Please see [Tax Reporting - US General] for detail for quarterly reporting
|225-226|Number of Weeks Worked|From system derived number of Weeks Worked for the Reporting State\\ \\The system reads all pay headers with pay category = ‘Regular Pay’ that are not reversed with the Pay Issue Date that falls within the user specified Quarter begin and end date\\ \\If the Pay Header’s Work State or Home State is the same as the reporting State, then the Pay Header Tax Weeks is accumulated
|227-234|Date First Employed MMDDCCYY| From system derived latest Employment Hired Date
|235-242|Date of Separation MMDDCCYY|From system derived latest Employment Termination Date that is greater than the Employment Hired Date
|243-247|Blank|
|248-267|State Employer Account Number|Derived from [IDFDV] Field Identifier: ‘W2-STATE-REGIST’ for the reporting State\\ \\When [RPYEU] is run, if the Media Format = ‘State SUI File Format’, then this field contains the SUI Registration Number from [IDGV] for the SUI Registration of the State
|268-273|Blank|
|274-275|State code, Appropriate FIPS Postal Numeric Code|Derived from the state being reported, from [IDFDV] sequence 7000\\ \\Louisiana Code is "22"
|276-286|State Taxable Wages|Derived from [IDFDV] Field Identifier: ‘W2-ST-WAGE-HOME’ and ‘W2-ST-WAGE-WORK’
|287-297 LA|Blank|
|298-307 LA|State Excess Wages\\ \\This amount must be rounded to the nearest dollar (i.e. 1081.49=1081.00; 1081.50=1082.00)|
|308-337|Blank|
|338-347 LA|Reporting Unit Number\\ \\Only required for Multiple Worksite Reporter who has chosen to submit Form BLS-3020|
|348-350 LA|County Code\\ \\Only required for Multiple Worksite Reporter who has chosen to submit Form BLS-3020|
|351-356 LA|Industry Code\\ \\Only required for Multiple Worksite Reporter who has chosen to submit Form BLS-3020|
|357-357 LA|Month 1 Employment\\ \\Enter ‘1’ if the employee worked during or received pay for the Pay Period including the 12th day of the first month in the quarter\\ \\Only required if this firm participates in Electronic Fund Transfer of Quarterly UI Payroll taxes|
|358-358 LA|Month 2 Employment\\ \\Enter ‘1’ if the employee worked during or received pay for the Pay Period including the 12th day of the second month in the quarter\\ \\Only required if this firm participates in Electronic Fund Transfer of Quarterly UI Payroll taxes.
|359-359 LA|Month 3 Employment\\ \\Enter ‘1’ if the employee worked during or received pay for the Pay Period including the 12th day of the third month in the quarter\\ \\Only required if this firm participates in Electronic Fund Transfer of Quarterly UI Payroll taxes|
|360-366|Hourly Wages\\ \\Optional, enter zeroes|
|367-372|OES Code\\ \\Optional, enter blanks|
|373-512|Blank|
This page (revision-2) was last changed on 26-Nov-2021 10:22 by Meg McFarlandTop