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38 26-Nov-2021 10:22 18 KB Meg McFarland to previous | to last
37 26-Nov-2021 10:22 18 KB Meg McFarland to previous | to last
36 26-Nov-2021 10:22 18 KB Meg McFarland to previous | to last
35 26-Nov-2021 10:22 18 KB Meg McFarland to previous | to last
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29 26-Nov-2021 10:22 34 KB kparrott to previous | to last US_Annual_Qtrly_Reporting_GEN ==> Tax Reporting - US General
28 26-Nov-2021 10:22 34 KB jmyers to previous | to last
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21 26-Nov-2021 10:22 35 KB jmyers to previous | to last

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Tax Reporting - KS
Tax Reporting - KS

Version management

Difference between version and

At line 5 removed 14 lines
!!What's New for Tax Year 2013
The following changes have been noted for reporting W2 wages to the Federal government:
*W2 File - RA Record – Submitter Record: New specifications have been added to the ‘Contact
E-Mail/Internet’ (positions 446-485) field.
* W2 File - RE Record – Employer Record: The ‘Other EIN’ (positions 31-39) is now applicable
to all tax jurisdiction codes.
* W2 File - RE Record – Employer Record: Five new fields have been added to the RE Employer
Record (position 222-318)
\\o Employer Contact Name (positions 222-248)
\\o Employer Contact Phone Number (positions 249-263)
\\o Employer Contact Phone Extension (positions 264-268)
\\o Employer Contact Fax Number (positions 269-278)
\\o Employer Contact E-Mail/Internet (positions 279-318)
At line 20 changed one line
This document contains abbreviated set up requirement for the state of Kansas only, please refer to the general document ([Tax Reporting - US General]) for other setup procedure that may also be required.
This document contains abbreviated set up requirements for the state of Kansas only. Please refer to the general document ([Tax Reporting - US General]) for other setup procedures that may also be required.
At line 34 changed 2 lines
*Records required for the W2 reporting are codes RA,RE,RW,RS,RT,RF; and for UI wage reporting are codes A,B,E,S
*When the EFW2 format to file for the state of Kansas, the [IDGV] must be set up as follows:
*Records required for the W2 reporting are codes RA, RE, RW, RS, RT, RV and RF. Record codes A, B, E, S are required for UI wage reporting
*When the EFW2 format is used to file for the State of Kansas, the [IDGV] must be set up as follows:
At line 37 changed one line
***‘W2 STATE MEDIA FILING’ 01 – Federal Format with state information (if selected), including record types RW,RO,RT, and RU.
***‘W2 STATE MEDIA FILING’ 01 – Federal Format with state information. If selected, includes record codes RW, RO, RT and RU.
At line 40 changed 7 lines
[RPYEU] must be run and the following selected to generate Kansas state file information:
|Report List Filters, Select State:|Kansas, USA
|Parameters, Annual Form Code:|(example: use standard form code‘HL$US-W2-2014’)
|Parameters, Period Type:|Year
|Parameters, Period End Date:|Year End Date (i.e. 31-Dec-2013)
|Parameters, Media Format:|Federal File Format
The Directory and Media File Name parameters must be populated or an output file will not be produced.
[RPYEU] must be run with the following report parameters and filters defined to generate the Federal file information: \\ \\
__RPYEU Report Parameters__
|Annual Form Code|Use standard form code, such as 'HL$US-W2-YYYY'
|Period Type|Mandatory. Defines the period type. Enter "Year" for Annual reporting and "Quarter" for quarterly reporting.
|Period End Date|Mandatory. Defines the end date of the reporting period.
|Media Format|Mandatory. Defines the Federal file format for SSA reporting (includes 'RW' and 'RS' records).
|Directory Name| Mandatory. Defines the name of the government Magnetic Media file. Must be defined or an output file will not be produced
|Media File Name|Mandatory. Defines the media file name of the data being uploaded. Must be defined or an output file will not be produced
At line 35 added 4 lines
__RPYEU Report Filters__
|Select State: Kansas, USA
At line 47 added 6 lines
!Record Name: Code RW – Employee Wage Record (Same as the Federal Code RW)
[{InsertPage page='W2_EFW2_RECORD_RW'}]
\\
!Record Name: Code RO – Employee Wage Record (Optional for State W2 Reporting)
[{InsertPage page='W2_EFW2_RECORD_RO'}]
\\
At line 57 removed 84 lines
!Record Name: Code RW - Employee Wage Record (Same as Federal Code RW)
||Column||Description||Source
|1-2|Record Identifier|Constant "RW"
|3-11|Social Security Number|Derived from [IDFDV], Field Identifier: ‘W2-EE-SSN’ (seq 2500)\\ \\If an invalid SSN is encountered, this field is entered with zeroes
|12-26|Employee First Name|Derived from [IDFDV], Field Identifier: ‘W2-EE-FIRST-NAME’ (seq 2510)
|27-41|Employee Middle Name or Initial|Derived from [IDFDV], Field Identifier: ‘W2-EE-MIDDLE’ (seq 2520)
|42-61|Employee Last Name|Derived from [IDFDV], Field Identifier: ‘W2-EE-LAST-NAME’ (seq 2530)
|62-65|Employee Suffix|Derived from [IDFDV], Field Identifier: ‘W2-EE-SUFFIX’ (seq 2540)
|66-87|Employee Location Address|Derived from [IDFDV], Field Identifier: ‘W2-EE-LOCN-ADDR’ (seq 2600)
|88-109|Employee Delivery Address|Derived from [IDFDV], Field Identifier: ‘W2-EE-DELIV-ADDR’ (seq 2610)
|110-131|Employee City|Derived from [IDFDV], Field Identifier: ‘W2-EE-CITY’ (seq 2620)
|132-133|Employee State Abbreviation|Derived from [IDFDV], Field Identifier: ‘W2-EE-STATE’ (seq 2630)
|134-138|Employee ZIP Code|Derived from [IDFDV], Field Identifier: ‘W2-EE-ZIP’ (seq 2640)
|139-142|Employee ZIP Code Extension|Derived from [IDFDV], Field Identifier: ‘W2-EE-ZIP-EXT’ (seq 2650)
|143-147|Blank|
|148-170|Employee Foreign State/Province|Derived from [IDFDV], Field Identifier: ‘W2-EE-F-STATE’ (seq 2660)
|171-185|Employee Foreign Postal Code|Derived from [IDFDV], Field Identifier: ‘W2-EE-F-POSTAL’ (seq 2670)
|186-187|Employee Country Code|Derived from [IDFDV], Field Identifier: ‘W2-EE-COUNTRY’ (seq 2680)
|188-198|Wages, Tips and other compensation|Derived from [IDFDV], Field Identifier: ‘W2-FIT-WAGE’ (seq 3000)
|199-209|Federal Income Tax Withheld|Derived from [IDFDV], Field Identifier: ‘W2-FIT-TAX’ (seq 3010)
|210-220|Social Security Wages|Derived from [IDFDV], Field Identifier: ‘W2-SSN-WAGE’ (seq 3020)
|221-231|Social Security Tax Withheld|Derived from [IDFDV], Field Identifier: ‘W2-SSN-TAX’ (seq 3030)
|232-242|Medicare Wages & Tips|Derived from [IDFDV], Field Identifier: ‘W2-MEDI-WAGE’ (seq 3040)
|243-253|Medicare Tax Withheld|Derived from [IDFDV], Field Identifier: ‘W2-MEDI-TAX’ (seq 3050)
|254-264|Social Security Tips|Derived from [IDFDV], Field Identifier: ‘W2-SSN-TIP’ (seq 3060)
|265-275|Advanced Earned Income Credit|Derived from [IDFDV], Field Identifier: ‘W2-EIC’ (seq 3080)
|276-286|Dependent Care Benefits|Derived from [IDFDV], Field Identifier: ‘W2-DEP-CARE’ (seq 3090)
|287-297|Deferred Compensation contribution to Section 401(k)|Derived from [IDFDV], Field Identifier: ‘W2-CODE-D’ (seq 4030)
|298-308|Deferred Compensation contribution to Section 403(b)|Derived from [IDFDV], Field Identifier: ‘W2-CODE-E’ (seq 4040)
|309-319|Deferred Compensation contribution to Section 408(k)(6)|Derived from [IDFDV], Field Identifier: ‘W2-CODE-F’ (seq 4050)
|320-330|Deferred Compensation contribution to Section 457(b)|Derived from [IDFDV], Field Identifier: ‘W2-CODE-G’ (seq 4060)
|331-341|Deferred Compensation contribution to Section 501(c)(18)(D)|Derived from [IDFDV], Field Identifier: ‘W2-CODE-H’ (seq 4070)
|342-352|Filler
|353-363|Non-qualified Plan section 457|Derived from [IDFDV], Field Identifier: ‘W2-NQUAL-457’ (seq 3102)
|364-374|Employer Contribution to a Health Savings Account|Derived from [IDFDV], Field Identifier: ‘W2-CODE-W’ (seq 4190)
|375-385|Non-qualified Plan Not section 457|Derived from [IDFDV], Field Identifier: ‘W2-NQUAL-N457’ (seq 3104)
|386-407|Blank|
|408-418|Employer cost of premiums for Group Term Life insurance over $50000|Derived from [IDFDV], Field Identifier: ‘W2-CODE-C’ (seq 4020)
|419-429|Income from Non-statutory Stock Options|Derived from [IDFDV], Field Identifier: ‘W2-CODE-V’ (seq 4180)
|430-462|Blank|
|463-473|Cost of Employer-Sponsored Health Coverage|Derived from [IDFDV], Field Identifier: ‘W2-CODE-DD’ (seq 4250)
|474-485|Blank|
|486|Statutory Employee Indicator|Derived from [IDFDV], Field Identifier:‘W2-STAT-EE’ (seq 6000)\\ \\If the amount is non zero, then ‘1’ is entered, otherwise ‘0’ is entered
|487|Blank|
|488|Retirement Plan Indicator|Derived from [IDFDV], Field Identifier: ‘W2-RETIRE-PLAN’ (seq 6020)\\ \\If the amount is non zero, then ‘1’ is entered, otherwise ‘0’ is entered
|489|Third-Party Sick Pay Indicator|Derived from [IDFDV], Field Identifier: ‘W2-3PARTY-SICK’ (seq 6060)\\ \\If the amount is non zero, then ‘1’ is entered, otherwise ‘0’ is entered
|490-512|Blank|
!Record Name: Code RO - Employee Wage Record (Optional for Kansas W2 Reporting)
||Column||Description||Source
|1-2|Record Identifier|Constant ‘RO’
|3-11|Blank|
;Location 12 to 264:Does not apply to Puerto Rico, Virgin Islands, American Samoa, Guam, or Northern Mariana Islands employees
||Column||Description||Source
|12-22|Allocated Tips|Derived from [IDFDV], Field Identifier: ‘W2-ALLOC-TIP’ (seq 3070)
|23-33|Uncollected Employee Tax on Tips\\ \\The combination of the uncollected social security tax and the uncollected medicare tax|Derived from [IDFDV], Field Identifier: ‘W2-CODE-A’ + Field Identifier: ‘W2-CODE-B’ (seq 4010)
|34-44|Medical Savings Account|Derived from [IDFDV], Field Identifier: ‘W2-CODE-R’ (seq 4150)
|45-55|Simple Retirement Account|Derived from [IDFDV], Field Identifier: ‘W2-CODE-S’ (seq 4160)
|56-66|Qualified Adoption Expenses|Derived from [IDFDV], Field Identifier: ‘W2-CODE-T’ (seq 4170)
|67-77|Uncollected SSA tax on Group Ins > 50000|Derived from [IDFDV], Field Identifier: ‘W2-CODE-M’ (seq 4110)
|78-88|Uncollected Medicare tax on Group Ins > 50000|Derived from [IDFDV], Field Identifier: ‘W2-CODE-N’ (seq 4120)
|89-110|Blank|
|111-121|Designated Roth Contribution under section 457(b)|Derived from [IDFDV], Field Identifier: ‘W2-CODE-EE’ (seq 4260)
|122-264|Blank|
;Location 265 to 362: For Puerto Rico employees only
||Column||Description||Source
|265|Civil Status|
|266-274|Spouse’s SSN\\ \\Blank|
|275-285|Wages Subject to Puerto Rico Tax\\ \\Stored as zeroes|
|286-296|Commissions Subject to Puerto Rico Tax\\ \\Stored as zeroes|
|297-307|Allowances Subject to Puerto Rico Tax\\ \\Stored as zeroes|
|308-318|Tips Subject to Puerto Rico Tax\\ \\Stored as zeroes|
|319-329|Total Wages, commissions, tips, and allowances subject to Puerto Rico Tax\\ \\Stored as zeroes|
|330-340|Puerto Rico Tax Withheld\\ \\Stored as zeroes|
|341-351|Retirement Fund Subject to Puerto Rico Tax\\ \\Stored as zeroes|
|352-362|Blank|
;Location 363 to 384:For Virgin Islands, American Samoa, Guam, or Northern Mariana Islands employees
||Column||Description||Source
|363-373|Total wages, tips and other compensation subject to Virgin Islands, … income tax\\ \\Stored as zeroes|
|374-384|Virgin Islands, etc… Income Tax Withheld\\ \\Stored as zeroes|
|385-512|Blank|
At line 144 changed 6 lines
|3-4|State code, appropriate FIPS postal numeric code|Derived from the State being reported, from [IDFDV] sequence 7000\\ \\The numeric code for Kansas is "20"
|5-9|Taxing Entity Code|If County, City or School district tax is reported, this field is derived from [IDGV] 'W2 TAXING ENTITY' field for the County, City or School district tax being reported
|10-18|Social Security Number|Derived from [IDFDV], Field Identifier: ‘W2-EE-SSN’ (seq 2500)\\ \\If an invalid SSN is encountered, this field is entered with zeroes.
|19-33|Employee First Name|Derived from [IDFDV], Field Identifier: ‘W2-EE-FIRST-NAME’ (seq 2510)
|34-48|Employee Middle Name or Initial|Derived from [IDFDV], Field Identifier: ‘W2-EE-MIDDLE’ (seq 2520)
|49-68|Employee Last Name|Derived from [IDFDV], Field Identifier: ‘W2-EE-LAST-NAME’ (seq 2530)
|3-4|State code|Enter the appropriate FIPS postal numeric code. \\The numeric code for Kansas is "20". \\Derived from the State being reported, from [IDFDV] sequence 7000
|5-9|Taxing Entity Code|Not applicable for Kansas Reporting. Fill with blanks.
|10-18|Social Security Number|Enter the employee's SSN.\\If an invalid SSN is encountered, this field is entered with zeroes. \\Derived from [IDFDV] W2-EE-SSN Field Identifier
|19-33|Employee First Name|Enter the employee's first name. \\Left justify and fill with blanks. \\Derived from [IDFDV], Field Identifier: ‘W2-EE-FIRST-NAME’ (seq 2510)
|34-48|Employee Middle Name or Initial|Enter the employee's middle name or initial. \\Left justify and fill with blanks. \\Derived from [IDFDV], Field Identifier: ‘W2-EE-MIDDLE’ (seq 2520)
|49-68|Employee Last Name|Enter the employee's last name. \\Left justify and fill with blanks. \\Derived from [IDFDV], Field Identifier: ‘W2-EE-LAST-NAME’ (seq 2530)
At line 151 changed 15 lines
|73-94|Employee Location Address|Derived from [IDFDV], Field Identifier: ‘W2-EE-LOCN-ADDR’ (seq 2600)
|95-116|Employee Delivery Address|Derived from [IDFDV], Field Identifier: ‘W2-EE-DELIV-ADDR’ (seq 2610)
|117-138|Employee City|Derived from [IDFDV], Field Identifier: ‘W2-EE-CITY’ (seq 2620)
|139-140|Employee State Abbreviation|Derived from [IDFDV], Field Identifier: ‘W2-EE-STATE’ (seq 2630)
|141-145|Employee ZIP Code|Derived from [IDFDV], Field Identifier: ‘W2-EE-ZIP’ (seq 2640)
|146-149|Employee ZIP Code Extension|Derived from [IDFDV], Field Identifier: ‘W2-EE-ZIP-EXT’ (seq 2650)
|150-247 KS|Blank|
|248-267|State Employer Account Number|Derived from [IDFDV], Field Identifier: ‘W2-STATE-REGIST’ for the reporting State\\ \\When RPYEU is run, if the Media Format = ‘State SUI File Format’, then this field contains the SUI Registration Number from [IDGV] screen for the SUI Registration of the state.
|268-273|Blank|
|274-275|State code, appropriate FIPS postal numeric code|Derived from the state being reported\\ \\Numeric code for Kansas is "20"
|276-286|State Taxable Wages|Derived from [IDFDV], Field Identifier: ‘W2-ST-WAGE-HOME’(7020) and ‘W2-ST-WAGE-WORK’ (7030)
|287-297|State Income Tax Withheld|Derived from [IDFDV], Field Identifier: ‘W2-ST-TAX-HOME’ (7040) and ‘W2-ST-TAX-WORK’ (7050)
|298-337 KS|Blank|
|338-348 KS|Employees Contributions to Public Employees’ Retirement System\\ \\Zero filled|
|349-512 KS|Blank|
|73-94|Employee Location Address|Enter the employee's location address (attention, suite, room number, etc. \\Left justify and fill with blanks. \\Derived from [IDFDV], Field Identifier: ‘W2-EE-LOCN-ADDR’ (seq 2600)
|95-116|Employee Delivery Address|Enter the employee's delivery address (street or post office box). \\Left justify and fill with blanks. \\Derived from [IDFDV], Field Identifier: ‘W2-EE-DELIV-ADDR’ (seq 2610)
|117-138|Employee City|Enter the employee's city. \\Left justify and fill with blanks. \\Derived from [IDFDV], Field Identifier: ‘W2-EE-CITY’ (seq 2620)
|139-140|Employee State Abbreviation|Enter the employee's state. Use a standard postal abbreviation. For a foreign address, fill with blanks. \\Derived from [IDFDV], Field Identifier: ‘W2-EE-STATE’ (seq 2630)
|141-145|Employee ZIP Code|Enter the employee's ZIP code. For a foreign address, fill with blanks. \\Derived from [IDFDV], Field Identifier: ‘W2-EE-ZIP’ (seq 2640)
|146-149|Employee ZIP Code Extension|Enter the employer's four-digit extension of the ZIP code. If not applicable, fill with blanks. \\Derived from [IDFDV], Field Identifier: ‘W2-EE-ZIP-EXT’ (seq 2650)
|150-154|Blank|Fill with blanks
|155-177|Employee Foreign State/Province|If applicable, enter the employee’s foreign state or province. \\ Left justify and fill with blanks. \\Derived from [IDFDV], Field Identifier: ‘W2-EE-F-STATE’
|178-192|Employee Foreign Postal Code|If applicable, enter the employee’s foreign postal code. \\Left justify and fill with blanks. Otherwise, fill with blanks. \\Derived from [IDFDV], Field Identifier: ‘W2-EE-F-POSTAL’
|193-194|Country Code|If one of the following applies, fill with blanks: \\ \\* One of the 50 States of the U.S.A. \\* District of Columbia \\* Military Post Office (MPO) \\* American Samoa \\* Guam \\* Northern Mariana Islands \\* Puerto Rico \\* Virgin Islands \\ \\Otherwise, enter the applicable Country Code. \\Derived from [IDFDV], Field Identifier: ‘W2-EE-COUNTRY’
|195-247 KS|Blank|Fill with blanks
|248-267|State Employer Withholding Account Number|Enter the 9-digit Kansas Withholding Tax number FEIN. \\Left justify and fill with blanks. \\Derived from [IDFDV], Field Identifier: ‘W2-STATE-REGIST’ for the reporting State\\ \\When RPYEU is run, if the Media Format = ‘State SUI File Format’, then this field contains the SUI Registration Number from [IDGV] screen for the SUI Registration of the state.
|268-273|Blank|Fill with blanks
|274-275|State code|Enter the appropriate FIPS postal numeric code. \\Numeric code for Kansas is "20". \\Derived from the state being reported
|276-286|State Taxable Wages|Taxable Wages for Kansas. \\Right justify and zero fill. Applies to income tax reporting. \\Derived from [IDFDV], Field Identifier: ‘W2-ST-WAGE-HOME’(7020) and ‘W2-ST-WAGE-WORK’ (7030)
|287-297|State Income Tax Withheld|Kansas Income Tax Withheld. \\Right justify and zero fill. Applies to income tax reporting. \\Derived from [IDFDV], Field Identifier: ‘W2-ST-TAX-HOME’ (7040) and ‘W2-ST-TAX-WORK’ (7050)
|298-307 KS|Other State Data|Defined by State/local agency. \\Left justify and fill with blanks. Applies to income tax reporting.
|308|Blank|Fill with blanks
|309-319 KS|Local Taxable Wages|Right justify and zero fill. \\ Applies to income tax reporting.
|320-330 KS|Local Income Tax Withheld|Right justify and zero fill. \\Applies to income tax reporting.
|331-337|State Control Number|Left justify and fill with blanks. \\Applies to income tax reporting.
|338-348|Employee Contribution to KPERS, KP&F, Judges|Amount of Employee Contribution to KPERS, KP & F and Judges. \\Right justify and zero fill
|349-512 KS|Blank|Fill with blanks
At line 170 changed 27 lines
||Column||Description||Source
|1-2|Record Identifier|Constant "RT"
|3-9|Number of RW Records|Total number of code "RW" records reported since last code "RE" record
|10-24|Wages, Tips and Other Compensation|Derived from [IDFDV], Field Identifier:‘W2-FIT-WAGE’, total of all code "RW" records since last "RE" record
|25-39|Federal Income Tax Withheld|Derived from [IDFDV], Field Identifier: ‘W2-FIT-TAX’, total of all code "RW" records since last "RE" record
|40-54|Social Security Wages|Derived from [IDFDV], Field Identifier: ‘W2-SSN-WAGE’, total of all code "RW" records since last "RE" record
|55-69|Social Security Tax Withheld|Derived from [IDFDV], Field Identifier: ‘W2-SSN-TAX’, total of all code "RW" records since last "RE" record
|70-84|Medicare Wages and Tips|Derived from [IDFDV], Field Identifier: ‘W2-MEDI-WAGE’, total of all code "RW" records since last "RE" record
|85-99|Medicare Tax Withheld|Derived from [IDFDV], Field Identifier: ‘W2-MEDI-TAX’, total of all code "RW" records since last "RE" record
|100-114|Social Security Tips|Derived from [IDFDV], Field Identifier: ‘W2-SSN-TIP’, total of all code "RW" records since last "RE" record
|115-129|Advanced Earned Income Credit|Derived from [IDFDV], Field Identifier: ‘W2-EIC’, total of all code "RW" records since last "RE" record
|130-144|Dependent Care Benefits|Derived from [IDFDV], Field Identifier: ‘W2-DEP-CARE’, total of all code "RW" records since last "RE" record
|145-159|Deferred Compensation Contributions to Section 401(k)|Derived from [IDFDV], Field Identifier: ‘W2-CODE-D’, total of all code "RW" records since last "RE" record
|160-174|Deferred Compensation Contributions to Section 403(b)|Derived from [IDFDV], Field Identifier: ‘W2-CODE-E’, total of all code "RW" records since last "RE" record
|175-189|Deferred Compensation Contributions to Section 408(k)(6)|Derived from [IDFDV], Field Identifier: ‘W2-CODE-F’, total of all code "RW" records since last "RE" record
|190-204|Deferred Compensation Contributions to Section 457(b)|Derived from [IDFDV], Field Identifier: ‘W2-CODE-G’, total of all code "RW" records since last "RE" record
|205-219|Deferred Compensation Contributions to Section 501(c)(18)(D)|Derived from [IDFDV], Field Identifier: ‘W2-CODE-H’, total of all code "RW" records since last "RE" record
|220-234|Filler
|235-249|Non-Qualified Plan Section 457|Derived from [IDFDV], Field Identifier:‘W2-NQUAL-457’, total of all code "RW" records since last "RE" record
|250-264|Employer Contribution to a Health Savings Account|Derived from [IDFDV], Field Identifier: ‘W2-CODE-W’, total fo all code ‘RW’ records since last ‘RE’ record
|265-279|Non-Qualified Plan Not Section 457|Derived from [IDFDV], Field Identifier:‘W2-NQUAL-N457’, total of all code "RW" records since last "RE" record
|280-294|Blank|
|295-309|Cost of Employer-Sponsored Health Coverage|Derived from [IDFDV], Field Identifier: ‘W2-CODE-DD’, total of all code "RW" records since last "RE" record
|310-324|Employer Cost of Premiums for Group Term Life Insurance over $50000|Derived from [IDFDV], Field Identifier: ‘W2-CODE-C’, total of all code "RW" records since last "RE" record
|325-339|Income Tax Withheld by Third-Party Payer|Derived from [IDFDV], Field Identifier: ‘SUB-3RD-PARTY-TAX’, total of all code "RW" records since last "RE" record
|340-354|Income from Non-statutory Stock options|Derived from [IDFDV], Field Identifier: ‘W2-CODE-V’, total of all code "RW" records since last "RE" record
|355-512|Blank|
[{InsertPage page='W2_EFW2_RECORD_RT'}]
At line 93 added one line
At line 199 changed 23 lines
||Column||Description||Source
|1-2|Record Identifier|Constant "RU"
|3-9|Number of RO Records\\ \\Total number of code "RO" records reported since last code "RE" record|
|10-24|Allocated Tips|Derived from [IDFDV], Field Identifier: ‘W2-ALLOC-TIP’, total of all code "RO" records since last "RE" record
|25-39|Uncollected Employee Tax on Tips|Derived from [IDFDV], Field Identifier: ‘W2-CODE-A’ and ‘W2-CODE-B’, total of all code "RO" records since last "RE" record
|40-54|Medical Savings Account|Derived from [IDFDV], Field Identifier: ‘W2-CODE-R’, total of all code "RO" records since last "RE" record
|55-69|Simple Retirement Account|Derived from [IDFDV], Field Identifier: ‘W2-CODE-S’, total of all code "RO" records since last "RE" record
|70-84|Qualified Adoption Expenses|Derived from [IDFDV], Field Identifier: ‘W2-CODE-T’, total of all code "RO" records since last "RE" record
|85-99|Uncollected SSA tax on Group Ins > 50000|Derived from [IDFDV], Field Identifier: ‘W2-CODE-M’, total of all code "RO" records since last "RE" record
|100-114|Uncollected Medicare tax on Group Ins > 50000|Derived from [IDFDV], Field Identifier: ‘W2-CODE-N’, total of all code "RO" records since last "RE" record
|115-144|Blank|
|145-159|Designated Roth Contribution under section 457(b)|Derived from [IDFDV], Field Identifier: ‘W2-CODE-EE’, total of all code "RO" records since last "RE" record
|160-354|Blank|
|355-369|Wages Subject to Puerto Rico Tax\\ \\Stored as zeroes|
|370-384|Commissions Subject to Puerto Rico Tax\\ \\Stored as zeroes|
|385-399|Allowances Subject to Puerto Rico Tax\\ \\Stored as zeroes|
|400-414|Tips Subject to Puerto Rico Tax\\ \\Stored as zeroes|
|415-429|Total Wages, commissions, tips, and allowances subject to Puerto Rico Tax\\ \\Stored as zeroes|
|430-444|Puerto Rico Tax Withheld\\ \\Stored as zeroes|
|445-459|Retirement Fund Subject to Puerto Rico Tax\\ \\Stored as zeroes|
|460-474|Total wages, tips and other compensation subject to Virgin Islands income tax\\ \\Stored as zeroes|
|475-489|Virgin Islands, or Guam, or American Samoa, or Northern Mariana Islands Income Tax Withheld\\ \\Stored as zeroes|
|490-512|Blank|
[{InsertPage page='W2_EFW2_RECORD_RU'}]
At line 223 changed 4 lines
!Record Name: Code RV – Total State Record (Same as Federal Code RV, Optional for Kansas state)
||Column||Description||Source
|1-2|Record Identifier|Constant "RV"
|3-512|Blank|
!Record Name: Code RV – Total State Record (Same as Federal Code RV)
[{InsertPage page='W2_EFW2_RECORD_RV'}]
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||Column||Description||Source
|1-2|Record Identifier|Constant "RF"
|3-7|Blank|
|8-16|Number of RW Records\\ \\Total number of code "RW" records on file|
|17-512|Blank|
!State Quarterly UI Wage Reporting – NASWA/ICESA format
[RPYEU] must be run and the following selected to generate Kansas state file information:
[{InsertPage page='W2_EFW2_RECORD_RF'}]
At line 238 removed 8 lines
*The state of Kansas must be selected in the ‘Report List Filters’.
*Annual Form Code – Use the standard supplied form code HL$US-W2-2014. The Variables need to be entered in this form code for specific use in the installation.
*The ‘Quarterly Form Code’ must be entered in order to produce the UI wage file in [ICESA] format.
*Use the supplied form code ‘HL$US-QTR-2012’. The Variables need to be entered in this form code for specific use in the installation.
*Period Type:Quarter
*Period End Date:Enter the quarter end date, i.e. 30-Jun-2013
*Media File Type:State SUI File Format\\ \\
*If the Directory Name/Media File Name is not supplied, an output file will not be produced.
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!!Quarterly UI Wage Magnetic Media Reporting – NASWA/ICESA Format
%%information Please note that the following ‘Not Required’ fields may or may not always contain blanks.%%
%%information Note: Columns with KS indicates it is a state of Kansas specific requirement which is not the standard record format%%
!!State Quarterly UI Wage Reporting – NASWA/ICESA format
[RPYEU] must be run with the following report parameters and filters defined to generate Kansas State file information:
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\\ \\
__RPYEU Report Parameters__
|Quarterly Form Code|Use standard form code, such as 'HL$US-QTR-YYYY'. Must be entered in order to produce the UI wage file in the [ICESA] format. \\The 'Variables' need to be entered on this form code for specific use in the installation.
|Period Type|Mandatory. Defines the period type. Enter "Quarter" for quarterly reporting.
|Period End Date|Mandatory. Defines the end date of the reporting period.
|Media Format|Mandatory. State SUI File Format \\Defines the Federal file format for SSA reporting (includes 'RW' and 'RS' records).
|Directory Name| Mandatory. Defines the name of the government Magnetic Media file. Must be defined or an output file will not be produced
|Media File Name|Mandatory. Defines the media file name of the data being uploaded. Must be defined or an output file will not be produced
__RPYEU Report Filters__
|Select State: Kansas, USA
!Quarterly UI Wage Magnetic Media Reporting – NASWA/ICESA Format
%%information NOTE: The following ‘Not Required’ fields may or may not always contain blanks.%% \\
%%information NOTE: Columns with KS indicate it is a State of Kansas specific requirement which is not the standard record format%%
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|2-5|Payment Year\\ \\The year for which this report is being prepared|From user specified FROM-TO period converted to YYYY
|6-14|Transmitter’s Federal EIN\\ \\Enter only numeric characters; omit hyphens, prefixes and suffixes|Derived from [IDFDV], Field Identifier: ‘TRAN EIN’ (seq 1010).
|15-18|Taxing Entity Code|Constant ‘UTAX’
|19-23|Blank|
|24-73|Transmitter Name\\ \\The transmitter name of the organization submitting the file|Derived from [IDFDV], Field Identifier: ‘TRAN NAME’ (seq 1030)
|74-113|Transmitter Street Address.\\ \\The street address of the organization submitting the file|Derived from [IDFDV], Field Identifier: ‘TRAN ADDRESS’ (seq 1040)
|114-138|Transmitter City\\ \\The city of the organization submitting the file|Derived from [IDFDV], Field Identifier: ‘TRAN CITY’ (seq 1050)
|139-140|Transmitter State\\ \\The standard two character FIPS postal abbreviation|Derived from [IDFDV], Field Identifier: ‘TRAN STATE’ (seq 1060)
|141-153|Blank|
|154-158|Transmitter ZIP Code\\ \\A valid ZIP code|Derived from [IDFDV], Field Identifier:‘TRAN ZIP CODE’ (seq 1080)
|159-163|Transmitter ZIP Code extension\\ \\Use this field as necessary for the four digit extension of ZIP code.\\ \\This field includes a hyphen in position 159|Derived from [IDFDV], Field Identifier:‘TRAN ZIP EXTN’ (seq 1070; include ‘-‘ in position 159)
|164-193|Transmitter Contact\\ \\Title of individual from transmitter organization responsible for the accuracy of the wage report|Derived from [IDFDV], Field Identifier: ‘TRAN CONTACT’(seq 1090)
|194-203|Transmitter Contact Telephone Number\\ \\Telephone number at which the transmitter contact can be telephoned|Derived from [IDFDV], Field Identifier:‘TRAN CONTACT PHONE’ (seq 1100)
|204-207|Telephone Extension/Box\\ \\The transmitter telephone extension or message box|Derived from [IDFDV], Field Identifier: ‘TRAN CONTACT EXTN’ (seq 1110)
|208-229 KS|Blank|
|230-242|Not Required|
|243-250|Not Required|
|251-275|Blank|
|2-5 KS|Blank|Fill with blanks
|6-14|Transmitter’s Federal EIN|Enter only numeric characters. Omit hyphens, prefixes and suffixes. \\Derived from [IDFDV], Field Identifier: ‘TRAN EIN’ (seq 1010).
|15-23 KS|Blank|Fill with blanks
|24-73|Transmitter Name|Enter the transmitter name of the organization submitting the file. \\Derived from [IDFDV], Field Identifier: ‘TRAN NAME’ (seq 1030)
|74-113|Transmitter Street Address|Enter the street address of the organization submitting the file. \\Derived from [IDFDV], Field Identifier: ‘TRAN ADDRESS’ (seq 1040)
|114-138|Transmitter City|Enter the city of the organization submitting the file. \\Derived from [IDFDV], Field Identifier: ‘TRAN CITY’ (seq 1050)
|139-140|Transmitter State|Enter the standard two character FIPS postal abbreviation. \\Derived from [IDFDV], Field Identifier: ‘TRAN STATE’ (seq 1060)
|141-153|Blank|Fill with blanks
|154-158|Transmitter ZIP Code|Enter a valid ZIP code. \\Derived from [IDFDV], Field Identifier:‘TRAN ZIP CODE’ (seq 1080)
|159 KS|Blank|Fill with blanks
|160-163|Transmitter ZIP Code extension|Enter the four digit extension of the ZIP code. This field includes a hyphen in position 159. \\Derived from [IDFDV], Field Identifier:‘TRAN ZIP EXTN’ (seq 1070; include ‘-‘ in position 159)
|164-193|Transmitter Contact|Enter the name of the individual from transmitter's organization responsible for the accuracy of the wage report. \\Derived from [IDFDV], Field Identifier: ‘TRAN CONTACT’(seq 1090)
|194-203|Transmitter Contact Telephone Number|Enter the telephone number of the transmitter's contact. \\Derived from [IDFDV], Field Identifier:‘TRAN CONTACT PHONE’ (seq 1100)
|204-207|Telephone Extension|Enter the transmitter's telephone extension. \\Derived from [IDFDV], Field Identifier: ‘TRAN CONTACT EXTN’ (seq 1110)
|208-275 KS|Blank|Fill with blanks
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|2-5|Payment Year\\ \\The year for which this report is being prepared|
|6-14|Transmitter’s Federal EIN\\ \\Enter only numeric characters|Derived from [IDFDV], Field Identifier: BASIC EIN (seq 2010)
|15-22|Computer\\ \\Enter the manufacturer’s name|Derived from [IDFDV], Field Identifier: ‘BASIC COMPUTER’ (seq 2020)
|23-24|Internal Label\\ \\‘SL’, ‘NS’, ‘NL’, ‘AL’, or blank for diskette|Derived from [IDFDV], Field Identifier: ‘BASIC INTERNAL LABEL’ (seq 2100, first 2 characters)
|25-25|Blank|
|26-27|Density\\ \\‘16’, ‘62’, ‘38’, or blank for diskette|Derived from [IDFDV], Field Identifier: ‘BASIC DESITY’ (seq 2110)
|28-30|Recording Code (Character Set)\\ \\“EBC’, or ‘ASC’. Always ‘ASC’ for diskette|Derived from [IDFDV], Field Identifier: ‘BASIC RECORDING MODE’ (seq 2120, first 3 characters)
|31-32|Number of Tracks.\\ \\‘09’, or ‘18’, or blanks for diskette|Derived from [IDFDV], Field Identifier: ‘BASIC RECOEDING MODE’ (seq 2120, fourth and fifth character)
|33-34|Blocking Factor\\ \\Enter the blocking factor of the file, not to exceed 85\\ \\Enter blanks for diskette|Derived from [IDFDV], Field Identifier: ‘BLOCKING FACTOR’ (seq 3050)
|35-38|Taxing Entity Code|Constant ‘UTAX’
|39-146|Blank|
|147-190|Organization Name\\ \\The name of the organization to which the media should be returned|Derived from [IDFDV], Field Identifier: ‘BASIC NAME’ (seq 2040)
|191-225|Street Address\\ \\The street address of the organization to which the media should be returned|Derived from [IDFDV], Field Identifier: ‘BASIC ADDRESS’ (seq 2050)
|226-245|City\\ \\The city of the organization to which the media should be returned|Derived from [IDFDV], Field Identifier: ‘BASIC CITY’ (seq 2060)
|246-247|State\\ \\The standard two character FIPS postal abbreviation|Derived from [IDFDV], Field Identifier: ‘BASIC STATE’ (seq 2070)
|248-252|Blank|
|253-257|ZIP Code\\ \\A valid ZIP code|Derived from [IDFDV], Field Identifier: ‘BASIC ZIP CODE’ (seq 2090)
|258-262|ZIP Code extension\\ \\The four digit extension of ZIP code, including the hyphen in position 258|Derived from [IDFDV], Field Identifier: ‘BASIC ZIP EXTN’ (seq 2080)\\ \\Client must include the hyphen (‘-‘) when defining the [IDFDV] seq 2080
|263-275|Blank|
|2-146 KS|Blank|Fill with blanks
|147-190|Organization Name|Enter the name of the organization creating the media.\\Derived from [IDFDV], Field Identifier: ‘BASIC NAME’ (seq 2040)
|191-225|Street Address|Enter the street address of the organization submitting the file. \\Derived from [IDFDV], Field Identifier: ‘BASIC ADDRESS’ (seq 2050)
|226-245|City|Enter the city of the organization submitting the file. \\Derived from [IDFDV], Field Identifier: ‘BASIC CITY’ (seq 2060)
|246-247|State|Enter the standard two character FIPS postal abbreviation. \\Derived from [IDFDV], Field Identifier: ‘BASIC STATE’ (seq 2070)
|248-252|Blank|Fill with blanks
|253-257|ZIP Code|Enter a valid ZIP code \\Derived from [IDFDV], Field Identifier: ‘BASIC ZIP CODE’ (seq 2090)
|258 KS|Hyphen or Blank|If a zip code extension is defined, enter the hyphen. \\ If no zip code extension, fill with blanks
|259-262 KS|ZIP Code extension|Etner the four digit extension of ZIP code. Include hyphen in position 258. If unknown, fill with blanks. \\Derived from [IDFDV], Field Identifier: ‘BASIC ZIP EXTN’ (seq 2080)\\ \\Customers must include the hyphen (‘-‘) when defining the [IDFDV] BASIC ZIP EXTN Field Identifier (seq 2080)
|263-275|Blank|Fill with blanks
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|2-5|Payment Year\\ \\The year for which the report is being prepared|
|6-14|Federal EIN\\ \\Enter only numeric characters of the Federal EIN|
|15-23|Blank|
|24-73|Employer Name\\ \\The first 50 positions of the employer’s name exactly as registered with the state UI agency|Derived from the Entity
|74-113|Employer Street Address\\ \\The street address of the employer|Derived from the Entity Location
|114-138|Employer City\\ \\The city of employer’s mailing address|Derived from the Entity Location
|139-140|Employer State\\ \\The standard two character FIPS postal abbreviation of the employer’s address|Derived from the Entity Location
|141-149|Blank|
|150-153|ZIP code extension\\ \\The four digit extension of ZIP code, no hyphen|Derived from the Entity Location
|154-158|ZIP code|Derived from the Entity Location
|159-159|Blank|
|160-160|Type of Employment\\ \\‘A’ (Agriculture), ‘F’ (Federal), ‘H’ (Household), ‘M’ (Military), ‘Q’ (Medicare Qualified Government Employees), ‘R’ (Regular, all other), or ‘X’ (Railroad)|Derived from [IDFDV], Field Identifier: ‘TYPE OF EMPLOYMENT’ (seq 3020)
|161-162|Blocking Factor\\ \\The blocking factor of the file, not to exceed 85. Enter blanks for diskette|Derived from [IDFDV], Field Identifier: ‘BLOCKING FACTOR’ (seq 3050)
|163-166 KS|Blank|
|167-170|Taxing Entity Code|Constant ‘UTAX’
|171-172|State Identifier Code\\ \\The state FIPS postal numeric code for the state to which wages are being reported|
|173-187|State Unemployment Insurance Account Number\\ \\Thestate UI employer account number|Derived from the [IDGV] State SUI Registration
|188-189|Reporting Period\\ \\‘03’, ‘06’, ‘09’, or ‘12’|
|190-190|No Workers/No Wages\\ \\Enter ‘0’ to indicate that the ‘E’ record will not be followed by the ‘S’ record\\ \\Enter ‘1’ to indicate otherwise|
|191-255 KS|Blank|
|256-256|Foreign Indicator\\ \\If data in positions 74-158 is for a foreign address, enter the letter ‘X’, else leave it blank|Derived from [IDFDV], Field Identifier: ‘FOREIGN ADDR INDICATOR’ (seq 3040)
|257-275 KS|Blank|
|2-5 KS|Blank|Fill with blanks
|6-14|Federal EIN|Enter the employer's Federal Identification Number. Omit hyphens, prefixes or suffixes
|15-23|Blank|Fill with blanks
|24-73|Employer Name|Enter the first 50 charcters of the employer’s name, exactly as registered with the State UI agency. \\Derived from the Entity
|74-113|Employer Street Address|Enter the employer's street address. \\Derived from the Entity Location
|114-138|Employer City|Enter the employer's city. \\Derived from the Entity Location
|139-140|Employer State|The standard two character FIPS postal abbreviation of the employer’s address. \\Derived from the Entity Location
|141-149|Blank|Fill with blanks
|150-153|ZIP code extension|Enter the four digit extension of the ZIP code, if applicable. If unknown, fill with blanks \\No hyphen. \\Derived from the Entity Location
|154-158|ZIP code|Enter the employer's zip code. \\Derived from the Entity Location
|159-172 KS|Blank|Fill with blanks
|173-187|State Unemployment Tax Account Number|Enter the State's 6 digit UI employer account number. \\Left justify and fill with blanks \\Derived from the [IDGV] State SUI Registration
|188-275 KS|Blank|Fill with blanks
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|2-10|Social Security Number\\ \\Employee’s social security number; if not known, enter ‘I’ in position 2 and blanks in position 3-10|
|11-30|Employee Last Name|
|31-42|Employee First Name|
|43-43|Employee Middle Initial\\ \\Enter employee middle initial\\ \\Leave blank if no middle initial|
|44-45|State Code\\ \\The state FIPS postal numeric code for the state to which wages are being reported|
|46-49|Blank|
|50-63|State QTR Total Gross Wages\\ \\The quarterly wages subject to all taxes|Derived from [IDFDV], Field sequence 3090
|64-77|State QTR Unemployment Insurance Total Wages\\ \\The quarterly wages subject to unemployment taxes|Derived from [IDFDV], Field sequence 7200
|78-91|State QTR Unemployment Insurance Excess Wages\\ \\The quarterly wages in excess of the state UI taxable wage base|
|92-105|State QTR Unemployment Insurance Taxable Wages\\ \\The state QTR UI total wages less state QTR UI excess wages|
|106-142 KS|Blank|
|143-146|Taxing Entity Code|Constant ‘UTAX’
|147-161|State Unemployment Insurance Account Number\\ \\The state UI employer account number|SUI Registration number from [IDGV]
|162-211 KS|Blank|
|212-212|Month-1 Employment\\ \\Enter ‘1’ if employee covered by UI worked or receive pay for the pay period including the 12th day of the first reporting month, else enter ‘0’|
|213-213|Month-2 Employment\\ \\Enter ‘1’ if employee covered by UI worked or receive pay for the pay period including the 12th day of the second reporting month, else enter ‘0’|
|214-214|Month-3 Employment\\ \\Enter ‘1’ if employee covered by UI worked or receive pay for the pay period including the 12th day of the third reporting month, else enter ‘0’|
|215-220|Reporting Quarter and Year\\ \\Enter the last month and year for the calendar period for which this report applies (i.e. 062012 for Apr-June 2012)|
|221-275 KS|Blank|
|2-10|Social Security Number|enter the employee’s social security number. \\If not known, enter ‘I’ in position 2 and blanks in positions 3-10
|11-30|Employee Last Name|Enter the employee's last name
|31-42|Employee First Name|Enter the employee's first name
|43-43|Employee Middle Initial|Enter the employee's middle initial \\Leave blank if no middle initial
|44-63 KS|Blank|Fill with blanks
|64-77|State QTR Unemployment Insurance Total Wages|Enter the total quarterly wages subject to unemployment taxes. Include tip income. \\Include dollars and cents. Omit decimals \\Derived from [IDFDV], Field sequence 7200
|78-91|State QTR Unemployment Insurance Excess Wages|Enter the total quarterly wages in excess of the State UI taxable wage base. \\Include dollars and cents. Omit decimals
|92-146 KS|Blank|Fill with blanks
|147-152 KS|UI Tax Account Number|Enter the 6 digit unemployment tax account number
|153-211 KS|Blank|Fill with blanks
|212-212|Month-1 Employment|Enter ‘1’ if the employee who was covered by UI worked or received pay for the pay period including the 12th day of the first reporting month. Otherwise enter ‘0’
|213-213|Month-2 Employment|Enter ‘1’ if the employee who was covered by UI worked or received pay for the pay period including the 12th day of the second reporting month. Otherwise enter ‘0’
|214-214|Month-3 Employment|Enter ‘1’ if the employee who was covered by UI worked or received pay for the pay period including the 12th day of the third reporting month. Otherwise enter ‘0’
|215-220|Reporting Quarter and Year|Enter the last month and year for this reporting period. \\Example: 0620YY for Apr-June 20YY
|221 KS|Zero Wage|Enter '1' if there are zero wages for the quarter. If wages have been reported in the quarter, fill with blank
|222-275 KS|Blank|Fill with blanks
At line 351 removed one line
At line 355 removed 16 lines
This page (revision-39) was last changed on 26-Nov-2021 10:22 by Meg McFarlandTop