This page (revision-39) was last changed on 26-Nov-2021 10:22 by Meg McFarland

This page was created on 26-Nov-2021 10:22 by jmyers

Only authorized users are allowed to rename pages.

Only authorized users are allowed to delete pages.

Page revision history

Version Date Modified Size Author Changes ... Change note
39 26-Nov-2021 10:22 16 KB Meg McFarland to previous
38 26-Nov-2021 10:22 18 KB Meg McFarland to previous | to last
37 26-Nov-2021 10:22 18 KB Meg McFarland to previous | to last
36 26-Nov-2021 10:22 18 KB Meg McFarland to previous | to last
35 26-Nov-2021 10:22 18 KB Meg McFarland to previous | to last
34 26-Nov-2021 10:22 18 KB Meg McFarland to previous | to last
33 26-Nov-2021 10:22 18 KB Meg McFarland to previous | to last
32 26-Nov-2021 10:22 27 KB kparrott to previous | to last
31 26-Nov-2021 10:22 28 KB kparrott to previous | to last
30 26-Nov-2021 10:22 33 KB eyeung to previous | to last
29 26-Nov-2021 10:22 34 KB kparrott to previous | to last US_Annual_Qtrly_Reporting_GEN ==> Tax Reporting - US General
28 26-Nov-2021 10:22 34 KB jmyers to previous | to last
27 26-Nov-2021 10:22 34 KB jmyers to previous | to last
26 26-Nov-2021 10:22 34 KB jmyers to previous | to last
25 26-Nov-2021 10:22 35 KB jmyers to previous | to last
24 26-Nov-2021 10:22 35 KB jmyers to previous | to last
23 26-Nov-2021 10:22 35 KB jmyers to previous | to last
22 26-Nov-2021 10:22 35 KB jmyers to previous | to last
21 26-Nov-2021 10:22 35 KB jmyers to previous | to last

Page References

Incoming links Outgoing links
Tax Reporting - KS
Tax Reporting - KS

Version management

Difference between version and

At line 3 changed one line
!!!Kansas Annual and Quarterly Reporting
!!!Kansas Annual and Quarterly Wage Reporting
At line 5 removed 9 lines
!!What's New for Tax Year 2011
The following changes have been noted for reporting W2 wages to the Federal Government:
*(W2 Form) The ‘Advance Earned Income Credit Payment’ is eliminated for tax year beginning after December 31, 2010. Box 9, Advance EIC payments, has been deleted from the 2011 Form W2.
*(W2 Form) Code DD is added to Box 12 of the 2011 form W2 to report the cost of employer-sponsored health coverage. However, this reporting will not be mandatory for 2011.
*(W2 Form) Code EE, Designated Roth contributions under a government section 457(b) plan, has been added to the list of codes in box 12 of Form W2.
*(W2 File) A new field, Kind of Employer, has been added to the RE Employer Record (position 174). This is a required field.
*(W2 File) A new field, Cost of Employer-Sponsored Health Coverage, has been added to the RW Employee Record (positions 463-473) and the RT Total Record (positions 295-309).
*(W2 File) A new field, Designated Roth Contributions Under a Governmental Section 457(b) Plan, has been added to the RO Employee Record (positions 111-121) and the RU Total Record (positions 145-159)
At line 15 changed one line
This document contains abbreviated set up requirement for the state of Illinois only, please refer to the general document ([US_Annual_Qtrly_Reporting_GEN]) for other setup procedure that may also be required.
This document contains abbreviated set up requirements for the state of Kansas only. Please refer to the general document ([Tax Reporting - US General]) for other setup procedures that may also be required.
At line 18 changed 3 lines
*The [IDGV Definition|IDGV#DefinitionTab]tab must be set up for ‘State Registration’ for State/Province: Illinois
*The [IDGV Variables|IDGV#VariablesTab] tab must be set up for ‘State Registration’ for State/Province: Illinois
**‘W2 STATE MEDIA FILING’ - The State of Illinois accepts W2 wage report with federal and other state information, therefore, the Media Filing variable can be set to ‘01’, which will include state information in the Federal File. (However it must be set to ‘02’ if a W2 magnetic media file is required for the state of Illinois only)
*The [IDGV Definition|IDGV#DefinitionTab] tab must be set up for ‘State Registration’ for State/Province: Kansas
*The [IDGV Variables|IDGV#VariablesTab] tab must be set up for ‘State Registration’ for State/Province: Kansas
**‘W2 STATE MEDIA FILING’ - Must be ‘01’ to generate KS state wage file for KS state that includes the federal employee record types ‘RW’, “RO’,’RT’, and ‘RU’.
At line 23 changed 6 lines
*The [IDGV Definition|IDGV#DefinitionTab]tab must be set up with ‘State SUI Registration’ for State/Province: Illinois
*The [IDGV Variables|IDGV#VariablesTab] tab must be set up with ‘State SUI Registration’ for State/Province: Illinois
**‘W2 STATE MEDIA FILING’- Must be ‘02’ to generate Quarterly UI wage magnetic media file for state of Illinois
*For every quarter, the [IDGV Variables|IDGV#VariablesTab] tab amounts must be reviewed for all the QTR amounts to reflect the current reporting quarter’s correct amounts.
*The [IDGV] QTR amounts are reported on [ICESA] code T Total record.
*The IDGV Govt Rate Type ‘US SUI ER Rate’ may need to be set up if Code T ‘US Tax Rate’ is reported. Please read [ICESA] Code T record for detail.
*The [IDGV Definition|IDGV#DefinitionTab] tab must be set up with ‘State SUI Registration’ for State/Province: Kansas
*The [IDGV Variables|IDGV#VariablesTab] tab must be set up with ‘State SUI Registration’ for State/Province: Kansas
**‘W2 STATE MEDIA FILING’- Must be ‘02’ to generate UI wage magnetic media file for state of Kansas.
At line 30 removed 4 lines
!IDLN – Location Plant Code
*If the Location Plant code needs to be reported on the [ICESA] code S record, the user can set up the Location Plant code can be set up on the [IDLN]screen User Defined field.
When [RPYEU] is run the first time, this UDF will be generated on [IMUF] for [P2K_CM_LOCATIONS] ‘LOCATION PLANT CODE’; this does not be set up manually.
At line 35 changed 4 lines
*The Illinois Department of Revenue accepts magnetic media filing of State W2 wage information using the EFW2 file format (required records are RA,RE,RW,RS,RT,RV and RF), and the Quarterly UI wages via magnetic media using the ICESA format.
*When using the EFW2 file format to file for the state of Illinois, the [IDGV] must be set up as follows:
**for State Registration of Illinois, the [IDGV Variables|IDGV#VariablesTab]:
***‘W2 STATE MEDIA FILING’ 01 – State requires media file in SSA format, which includes the ‘RW’,’RO’,’RU’ record types.
*The Kansas Department of Revenue accepts filing of state W2 wages via magnetic media using the EFW2 file format, and the filing of Quarterly UI wages via the NASWA/ICESA format.
*Records required for the W2 reporting are codes RA, RE, RW, RS, RT, RV and RF. Record codes A, B, E, S are required for UI wage reporting
*When the EFW2 format is used to file for the State of Kansas, the [IDGV] must be set up as follows:
**for State Registration of Kansas, the [IDGV Variables|IDGV#VariablesTab]:
***‘W2 STATE MEDIA FILING’ 01 – Federal Format with state information. If selected, includes record codes RW, RO, RT and RU.
At line 41 changed 6 lines
[RPYEU] must be run and the following selected to generate Illinois state file information:
|Report List Filters, Select State:|Illinois, USA
|Parameters, Annual Form Code:|(example: use standard form code‘HL$US-W2-2012’)
|Parameters, Period Type:|Year
|Parameters, Period End Date:|Year End Date (i.e. 31-Dec-2011)
|Parameters, Media Format:|Federal File Format
[RPYEU] must be run with the following report parameters and filters defined to generate the Federal file information: \\ \\
__RPYEU Report Parameters__
|Annual Form Code|Use standard form code, such as 'HL$US-W2-YYYY'
|Period Type|Mandatory. Defines the period type. Enter "Year" for Annual reporting and "Quarter" for quarterly reporting.
|Period End Date|Mandatory. Defines the end date of the reporting period.
|Media Format|Mandatory. Defines the Federal file format for SSA reporting (includes 'RW' and 'RS' records).
|Directory Name| Mandatory. Defines the name of the government Magnetic Media file. Must be defined or an output file will not be produced
|Media File Name|Mandatory. Defines the media file name of the data being uploaded. Must be defined or an output file will not be produced
At line 48 changed 2 lines
The Directory and Media File Name parameters must be populated or an output file will not be produced.\\ \\
Media Format: Use ‘Federal File Format’ (in combination of the state selection of ‘Illinois’) to produce an EFW2 file for the state of Illinois that includes ‘RW’,’RO’,’RU’ records.
__RPYEU Report Filters__
|Select State: Kansas, USA
At line 51 removed 2 lines
!!State Media Magnetic Media Reporting – EFW2 File Format
;Record name: Header Record – Must be the first record in the EFW2 file
At line 54 changed 2 lines
!Quarterly UI Wage Reporting – ICESA format
[RPYEU] must be run and the following selected to generate Illinois state file information:
!!State Magnetic Media Reporting – EFW2 Format
At line 57 changed one line
*The state of Illinois must be selected in the ‘Report List Filters’.
!Record Name: Code RA – Submitter Record (Same as the Federal Code RA)
[{InsertPage page='W2_EFW2_RECORD_RA'}]
\\
!Record Name: Code RE – Employer Record (Same as the Federal Code RE)
[{InsertPage page='W2_EFW2_RECORD_RE'}]
\\
!Record Name: Code RW – Employee Wage Record (Same as the Federal Code RW)
[{InsertPage page='W2_EFW2_RECORD_RW'}]
\\
!Record Name: Code RO – Employee Wage Record (Optional for State W2 Reporting)
[{InsertPage page='W2_EFW2_RECORD_RO'}]
\\
At line 59 changed 7 lines
*Annual Form Code – Use the standard supplied form code HL$US-W2-2012. The Variables need to be entered in this form code for specific use in the installation.
*The ‘Quarterly Form Code’ must be entered in order to produce the UI wage file in [ICESA] format.
*Use the supplied form code ‘HL$US-QTR-2012’. The Variables need to be entered in this form code for specific use in the installation.
*Period Type:Quarter
*Period End Date:Enter the quarter end date, i.e. 30-Jun-2011
*Media File Type:State SUI File Format\\ \\
*If the Directory Name/Media File Name is not supplied, an output file will not be produced.
!Record Name: Code RS - State Wage Record
||Column||Description||Source
|1-2|Record Identifier|Constant "RS"
|3-4|State code|Enter the appropriate FIPS postal numeric code. \\The numeric code for Kansas is "20". \\Derived from the State being reported, from [IDFDV] sequence 7000
|5-9|Taxing Entity Code|Not applicable for Kansas Reporting. Fill with blanks.
|10-18|Social Security Number|Enter the employee's SSN.\\If an invalid SSN is encountered, this field is entered with zeroes. \\Derived from [IDFDV] W2-EE-SSN Field Identifier
|19-33|Employee First Name|Enter the employee's first name. \\Left justify and fill with blanks. \\Derived from [IDFDV], Field Identifier: ‘W2-EE-FIRST-NAME’ (seq 2510)
|34-48|Employee Middle Name or Initial|Enter the employee's middle name or initial. \\Left justify and fill with blanks. \\Derived from [IDFDV], Field Identifier: ‘W2-EE-MIDDLE’ (seq 2520)
|49-68|Employee Last Name|Enter the employee's last name. \\Left justify and fill with blanks. \\Derived from [IDFDV], Field Identifier: ‘W2-EE-LAST-NAME’ (seq 2530)
|69-72|Employee Suffix|Derived from [IDFDV], Field Identifier: ‘W2-EE-SUFFIX’ (seq 2540)
|73-94|Employee Location Address|Enter the employee's location address (attention, suite, room number, etc. \\Left justify and fill with blanks. \\Derived from [IDFDV], Field Identifier: ‘W2-EE-LOCN-ADDR’ (seq 2600)
|95-116|Employee Delivery Address|Enter the employee's delivery address (street or post office box). \\Left justify and fill with blanks. \\Derived from [IDFDV], Field Identifier: ‘W2-EE-DELIV-ADDR’ (seq 2610)
|117-138|Employee City|Enter the employee's city. \\Left justify and fill with blanks. \\Derived from [IDFDV], Field Identifier: ‘W2-EE-CITY’ (seq 2620)
|139-140|Employee State Abbreviation|Enter the employee's state. Use a standard postal abbreviation. For a foreign address, fill with blanks. \\Derived from [IDFDV], Field Identifier: ‘W2-EE-STATE’ (seq 2630)
|141-145|Employee ZIP Code|Enter the employee's ZIP code. For a foreign address, fill with blanks. \\Derived from [IDFDV], Field Identifier: ‘W2-EE-ZIP’ (seq 2640)
|146-149|Employee ZIP Code Extension|Enter the employer's four-digit extension of the ZIP code. If not applicable, fill with blanks. \\Derived from [IDFDV], Field Identifier: ‘W2-EE-ZIP-EXT’ (seq 2650)
|150-154|Blank|Fill with blanks
|155-177|Employee Foreign State/Province|If applicable, enter the employee’s foreign state or province. \\ Left justify and fill with blanks. \\Derived from [IDFDV], Field Identifier: ‘W2-EE-F-STATE’
|178-192|Employee Foreign Postal Code|If applicable, enter the employee’s foreign postal code. \\Left justify and fill with blanks. Otherwise, fill with blanks. \\Derived from [IDFDV], Field Identifier: ‘W2-EE-F-POSTAL’
|193-194|Country Code|If one of the following applies, fill with blanks: \\ \\* One of the 50 States of the U.S.A. \\* District of Columbia \\* Military Post Office (MPO) \\* American Samoa \\* Guam \\* Northern Mariana Islands \\* Puerto Rico \\* Virgin Islands \\ \\Otherwise, enter the applicable Country Code. \\Derived from [IDFDV], Field Identifier: ‘W2-EE-COUNTRY’
|195-247 KS|Blank|Fill with blanks
|248-267|State Employer Withholding Account Number|Enter the 9-digit Kansas Withholding Tax number FEIN. \\Left justify and fill with blanks. \\Derived from [IDFDV], Field Identifier: ‘W2-STATE-REGIST’ for the reporting State\\ \\When RPYEU is run, if the Media Format = ‘State SUI File Format’, then this field contains the SUI Registration Number from [IDGV] screen for the SUI Registration of the state.
|268-273|Blank|Fill with blanks
|274-275|State code|Enter the appropriate FIPS postal numeric code. \\Numeric code for Kansas is "20". \\Derived from the state being reported
|276-286|State Taxable Wages|Taxable Wages for Kansas. \\Right justify and zero fill. Applies to income tax reporting. \\Derived from [IDFDV], Field Identifier: ‘W2-ST-WAGE-HOME’(7020) and ‘W2-ST-WAGE-WORK’ (7030)
|287-297|State Income Tax Withheld|Kansas Income Tax Withheld. \\Right justify and zero fill. Applies to income tax reporting. \\Derived from [IDFDV], Field Identifier: ‘W2-ST-TAX-HOME’ (7040) and ‘W2-ST-TAX-WORK’ (7050)
|298-307 KS|Other State Data|Defined by State/local agency. \\Left justify and fill with blanks. Applies to income tax reporting.
|308|Blank|Fill with blanks
|309-319 KS|Local Taxable Wages|Right justify and zero fill. \\ Applies to income tax reporting.
|320-330 KS|Local Income Tax Withheld|Right justify and zero fill. \\Applies to income tax reporting.
|331-337|State Control Number|Left justify and fill with blanks. \\Applies to income tax reporting.
|338-348|Employee Contribution to KPERS, KP&F, Judges|Amount of Employee Contribution to KPERS, KP & F and Judges. \\Right justify and zero fill
|349-512 KS|Blank|Fill with blanks
At line 67 changed 2 lines
!!Quarterly UI Wage Magnetic Media Reporting - ICESA Format
Record name: Code A – Transmitter Record
;Multiple Code RS records:Multiple code RS records are generated for an employee if there is applicable county, city or school district tax information to be reported for a state. In this case, the state wages and tax will be zero for the subsequent code RS records.
At line 70 changed one line
%%information Note: Numeric fields are zero filled and right justified. Alphanumeric fields are filled with spaces.%%
!Record Name: Code RT - Total Record (Same as Federal Code RT)
[{InsertPage page='W2_EFW2_RECORD_RT'}]
At line 72 removed 6 lines
!!ICESA for the state of Illinois
* The format details are found at the [Illinois Department of Employment Security|http://www.ides.illinois.gov/Custom/Library/publications/Publications/FileFormatGuide_pdf.pdf]
----
![Notes|Edit:Internal.Tax Reporting - KS]
[{InsertPage page='Internal.Tax Reporting - KS' default='Click to create a new notes page'}]
At line 94 added 2 lines
!Record Name: Code RU - Total Record (Optional for State W2 Reporting)
[{InsertPage page='W2_EFW2_RECORD_RU'}]
At line 97 added 2 lines
!Record Name: Code RV – Total State Record (Same as Federal Code RV)
[{InsertPage page='W2_EFW2_RECORD_RV'}]
At line 81 changed one line
SET UP
!Record Name: Code RF - Final Record (Same as Federal Code RF)
[{InsertPage page='W2_EFW2_RECORD_RF'}]
At line 83 removed one line
- This document contains abbreviated set up requirement for the state of Kansas only, please refer to the general document (US_Annual_Qtrly_Reporting_GEN) for other setup procedure that may also be required.
At line 85 changed one line
IDGV - State Registration
!!State Quarterly UI Wage Reporting – NASWA/ICESA format
[RPYEU] must be run with the following report parameters and filters defined to generate Kansas State file information:
At line 87 changed one line
- IDGV Definition Tab must be set up with ‘State Registration’ for State/Province: Kansas
\\ \\
__RPYEU Report Parameters__
|Quarterly Form Code|Use standard form code, such as 'HL$US-QTR-YYYY'. Must be entered in order to produce the UI wage file in the [ICESA] format. \\The 'Variables' need to be entered on this form code for specific use in the installation.
|Period Type|Mandatory. Defines the period type. Enter "Quarter" for quarterly reporting.
|Period End Date|Mandatory. Defines the end date of the reporting period.
|Media Format|Mandatory. State SUI File Format \\Defines the Federal file format for SSA reporting (includes 'RW' and 'RS' records).
|Directory Name| Mandatory. Defines the name of the government Magnetic Media file. Must be defined or an output file will not be produced
|Media File Name|Mandatory. Defines the media file name of the data being uploaded. Must be defined or an output file will not be produced
At line 116 added 2 lines
__RPYEU Report Filters__
|Select State: Kansas, USA
At line 90 changed one line
- IDGV Variables Tab must be set up with ‘State Registration’ for State/Province: Kansas
!Quarterly UI Wage Magnetic Media Reporting – NASWA/ICESA Format
%%information NOTE: The following ‘Not Required’ fields may or may not always contain blanks.%% \\
%%information NOTE: Columns with KS indicate it is a State of Kansas specific requirement which is not the standard record format%%
At line 123 added 18 lines
!Record Name: Code A - Transmitter Record
||Column||Description||Source
|1-1|Record Identifier|Constant ‘A’
|2-5 KS|Blank|Fill with blanks
|6-14|Transmitter’s Federal EIN|Enter only numeric characters. Omit hyphens, prefixes and suffixes. \\Derived from [IDFDV], Field Identifier: ‘TRAN EIN’ (seq 1010).
|15-23 KS|Blank|Fill with blanks
|24-73|Transmitter Name|Enter the transmitter name of the organization submitting the file. \\Derived from [IDFDV], Field Identifier: ‘TRAN NAME’ (seq 1030)
|74-113|Transmitter Street Address|Enter the street address of the organization submitting the file. \\Derived from [IDFDV], Field Identifier: ‘TRAN ADDRESS’ (seq 1040)
|114-138|Transmitter City|Enter the city of the organization submitting the file. \\Derived from [IDFDV], Field Identifier: ‘TRAN CITY’ (seq 1050)
|139-140|Transmitter State|Enter the standard two character FIPS postal abbreviation. \\Derived from [IDFDV], Field Identifier: ‘TRAN STATE’ (seq 1060)
|141-153|Blank|Fill with blanks
|154-158|Transmitter ZIP Code|Enter a valid ZIP code. \\Derived from [IDFDV], Field Identifier:‘TRAN ZIP CODE’ (seq 1080)
|159 KS|Blank|Fill with blanks
|160-163|Transmitter ZIP Code extension|Enter the four digit extension of the ZIP code. This field includes a hyphen in position 159. \\Derived from [IDFDV], Field Identifier:‘TRAN ZIP EXTN’ (seq 1070; include ‘-‘ in position 159)
|164-193|Transmitter Contact|Enter the name of the individual from transmitter's organization responsible for the accuracy of the wage report. \\Derived from [IDFDV], Field Identifier: ‘TRAN CONTACT’(seq 1090)
|194-203|Transmitter Contact Telephone Number|Enter the telephone number of the transmitter's contact. \\Derived from [IDFDV], Field Identifier:‘TRAN CONTACT PHONE’ (seq 1100)
|204-207|Telephone Extension|Enter the transmitter's telephone extension. \\Derived from [IDFDV], Field Identifier: ‘TRAN CONTACT EXTN’ (seq 1110)
|208-275 KS|Blank|Fill with blanks
At line 93 removed one line
‘W2 STATE MEDIA FILING’ - Must be ‘01’ to generate KS state wage file for KS state that includes the federal employee record types ‘RW’, “RO’,’RT’, and ‘RU’.
At line 95 changed one line
IDGV - State SUI Registration
!Record Name: Code B - Authorization Record
||Column||Description||Source
|1-1|Record Identifier|Constant ‘B’
|2-146 KS|Blank|Fill with blanks
|147-190|Organization Name|Enter the name of the organization creating the media.\\Derived from [IDFDV], Field Identifier: ‘BASIC NAME’ (seq 2040)
|191-225|Street Address|Enter the street address of the organization submitting the file. \\Derived from [IDFDV], Field Identifier: ‘BASIC ADDRESS’ (seq 2050)
|226-245|City|Enter the city of the organization submitting the file. \\Derived from [IDFDV], Field Identifier: ‘BASIC CITY’ (seq 2060)
|246-247|State|Enter the standard two character FIPS postal abbreviation. \\Derived from [IDFDV], Field Identifier: ‘BASIC STATE’ (seq 2070)
|248-252|Blank|Fill with blanks
|253-257|ZIP Code|Enter a valid ZIP code \\Derived from [IDFDV], Field Identifier: ‘BASIC ZIP CODE’ (seq 2090)
|258 KS|Hyphen or Blank|If a zip code extension is defined, enter the hyphen. \\ If no zip code extension, fill with blanks
|259-262 KS|ZIP Code extension|Etner the four digit extension of ZIP code. Include hyphen in position 258. If unknown, fill with blanks. \\Derived from [IDFDV], Field Identifier: ‘BASIC ZIP EXTN’ (seq 2080)\\ \\Customers must include the hyphen (‘-‘) when defining the [IDFDV] BASIC ZIP EXTN Field Identifier (seq 2080)
|263-275|Blank|Fill with blanks
At line 97 changed one line
- IDGV Definition Tab must be set up with ‘State SUI Registration’ for State/Province: Kansas
!Record Name: Code E - Employer Record
||Column||Description||Source
|1-1|Record Identifier|Constant ‘E’
|2-5 KS|Blank|Fill with blanks
|6-14|Federal EIN|Enter the employer's Federal Identification Number. Omit hyphens, prefixes or suffixes
|15-23|Blank|Fill with blanks
|24-73|Employer Name|Enter the first 50 charcters of the employer’s name, exactly as registered with the State UI agency. \\Derived from the Entity
|74-113|Employer Street Address|Enter the employer's street address. \\Derived from the Entity Location
|114-138|Employer City|Enter the employer's city. \\Derived from the Entity Location
|139-140|Employer State|The standard two character FIPS postal abbreviation of the employer’s address. \\Derived from the Entity Location
|141-149|Blank|Fill with blanks
|150-153|ZIP code extension|Enter the four digit extension of the ZIP code, if applicable. If unknown, fill with blanks \\No hyphen. \\Derived from the Entity Location
|154-158|ZIP code|Enter the employer's zip code. \\Derived from the Entity Location
|159-172 KS|Blank|Fill with blanks
|173-187|State Unemployment Tax Account Number|Enter the State's 6 digit UI employer account number. \\Left justify and fill with blanks \\Derived from the [IDGV] State SUI Registration
|188-275 KS|Blank|Fill with blanks
At line 100 changed one line
- IDGV Variables Tab must be set up with ‘State SUI Registration’ for State/Province: Kansas
!Record Name: Code S – Employee Wage Record
||Column||Description||Source
|1-1|Record Identifier|Constant ‘S’
|2-10|Social Security Number|enter the employee’s social security number. \\If not known, enter ‘I’ in position 2 and blanks in positions 3-10
|11-30|Employee Last Name|Enter the employee's last name
|31-42|Employee First Name|Enter the employee's first name
|43-43|Employee Middle Initial|Enter the employee's middle initial \\Leave blank if no middle initial
|44-63 KS|Blank|Fill with blanks
|64-77|State QTR Unemployment Insurance Total Wages|Enter the total quarterly wages subject to unemployment taxes. Include tip income. \\Include dollars and cents. Omit decimals \\Derived from [IDFDV], Field sequence 7200
|78-91|State QTR Unemployment Insurance Excess Wages|Enter the total quarterly wages in excess of the State UI taxable wage base. \\Include dollars and cents. Omit decimals
|92-146 KS|Blank|Fill with blanks
|147-152 KS|UI Tax Account Number|Enter the 6 digit unemployment tax account number
|153-211 KS|Blank|Fill with blanks
|212-212|Month-1 Employment|Enter ‘1’ if the employee who was covered by UI worked or received pay for the pay period including the 12th day of the first reporting month. Otherwise enter ‘0’
|213-213|Month-2 Employment|Enter ‘1’ if the employee who was covered by UI worked or received pay for the pay period including the 12th day of the second reporting month. Otherwise enter ‘0’
|214-214|Month-3 Employment|Enter ‘1’ if the employee who was covered by UI worked or received pay for the pay period including the 12th day of the third reporting month. Otherwise enter ‘0’
|215-220|Reporting Quarter and Year|Enter the last month and year for this reporting period. \\Example: 0620YY for Apr-June 20YY
|221 KS|Zero Wage|Enter '1' if there are zero wages for the quarter. If wages have been reported in the quarter, fill with blank
|222-275 KS|Blank|Fill with blanks
At line 195 added 3 lines
----
![Notes|Edit:Internal.Tax Reporting - KS]
[{InsertPage page='Internal.Tax Reporting - KS' default='Click to create a new notes page'}]
At line 103 removed 3 lines
‘W2 STATE MEDIA FILING’ - Must be ‘02’ to generate UI wage magnetic media file for state of Kansas
STATE FILE PROCEDURES
At line 107 removed one line
- The state of Kansas Department of Revenue accepts filing of state W2 wages via magnetic media using the EFW2 file format, and the filing of Quarterly UI wages via the NASWA/ICESA format.
At line 109 removed 6 lines
- Records required for the W2 reporting are codes RA,RE,RW,RS,RT,RF; and for UI wage reporting are codes A,B,E,S
- Use the EFW2 format to file for the state of Kansas, the user must set up IDGV as follows:
- for State Registration of Kansas, the IDGV Variable:
‘W2 STATE MEDIA FILING’
01 – Federal Format with state information (if selected), including record types RW,RO,RT, and RU.
At line 116 removed one line
ANNUAL W2 WAGE REPORTING – EFW2 format
At line 118 removed one line
- The user must run RPYEU and select the following to generate Kansas state file information:
At line 120 removed 44 lines
Report List Filters, Select State: - Kansas, USA
Parameters, Annual Form Code: - (example: use standard form code‘HL$US-W2-2012’)
Parameters, Period Type: - Year
Parameters, Period End Date: - Year End Date (i.e. 31-Dec-2011)
Parameters, Media Format: - Federal File Format
The Directory and Media File Name parameters must be populated or an output file will not be produced.
STATE MAGNETIC MEDIA REPORTING – EFW2 Format
Record name: Code RA - Transmitter Record (same as the federal code RA)
!State Quarterly UI Wage Reporting – NASWA/ICESA format
- The user must run RPYEU and select the following to generate Kansas state file information:
- You must select state Kansas in the ‘Report List Filters’.
- Annual Form Code’ – use the standard HighLine supplied form code HL$US-W2-2012. You will have to enter the ‘Variables’ in this Form Code for use specifically in your installation.
- The ‘Quarterly Form Code’ must be entered in order to produce UI wage file in ICESA format. – use the HighLine supplied Form Code ‘HL$US-QTR-2012’.. You will have to enter the ‘Variables’ in this Form Code for use specifically in your installation.
- Period Type: Quarter.
- Period End Date: Enter the quarter end date, i.e. 30-Jun-2011.
- Media File Type: State SUI File Format.
- If the Directory Name/Media File Name is not supplied, an output file will not be produced.
!!QUARTERLY UI Wage MAGNETIC MEDIA REPORTING – NASWA/ICESA format
(Please note that the following ‘Not Required’ fields may or may not always contain BLANKS).
Note: Columns with KS indicates it is a state of Kansas specific requirement which is not the standard record format
Record name: Code A - Transmitter Record
This page (revision-39) was last changed on 26-Nov-2021 10:22 by Meg McFarlandTop