This page (revision-11) was last changed on 26-Nov-2021 10:22 by Meg McFarland

This page was created on 26-Nov-2021 10:22 by UnknownAuthor

Only authorized users are allowed to rename pages.

Only authorized users are allowed to delete pages.

Page revision history

Version Date Modified Size Author Changes ... Change note
11 26-Nov-2021 10:22 14 KB Meg McFarland to previous
10 26-Nov-2021 10:22 14 KB Meg McFarland to previous | to last
9 26-Nov-2021 10:22 14 KB Meg McFarland to previous | to last
8 26-Nov-2021 10:22 14 KB Meg McFarland to previous | to last
7 26-Nov-2021 10:22 14 KB Meg McFarland to previous | to last
6 26-Nov-2021 10:22 15 KB mmcfarland to previous | to last
5 26-Nov-2021 10:22 15 KB mmcfarland to previous | to last
4 26-Nov-2021 10:22 15 KB mmcfarland to previous | to last
3 26-Nov-2021 10:22 15 KB mmcfarland to previous | to last
2 26-Nov-2021 10:22 15 KB mmcfarland to previous | to last
1 26-Nov-2021 10:22 32 KB UnknownAuthor to last

Page References

Incoming links Outgoing links
Tax Reporting - IN
Tax Reporting - IN

Version management

Difference between version and

At line 5 removed 4 lines
!!What's New For Tax Year 2009
According to the information noted in [http://www.in.gov/dor/files/w-2book.pdf] (dated 09Dec2009) and [http://www.in.gov/dwd/files/ESS_Quarterly_Wage_Report_Upload_Instructions.pdf], there are no wage reporting format changes for tax year 2009.
At line 17 changed one line
e.g. St Joseph County 15-141-0000 is a county and also the tax jurisdiction that the employee is being paid, therefore the user must set up [IDTX] with 15-141-0000 that points to County with ‘St Joseph Cnty’ as follows:\\ \\[Tax Reporting IN_01.jpg]
e.g. St Joseph County 15-141-0000 is a county and also the tax jurisdiction that the employee is being paid, therefore the user must set up [IDTX] with 15-141-0000 that points to County with ‘St Joseph Cnty’.
At line 51 changed one line
*For state W2 Wage Reporting: [http://www.in.gov/dor/taxforms/pdfs/w-2book.pdf]
*For state W2 Wage Reporting: [http://www.in.gov/dor/files/w-2book.pdf]
At line 50 added 3 lines
At line 59 changed one line
!!Annual W2 Wage Reporting for Indiana State
!!Annual W2 Wage Magnetic Media Reporting for Indiana State - EFW2 Format
!RPYEU
At line 64 changed 41 lines
!!State Magnetic Media Reporting – EFW2 Format
!Record Name: Code RA - Transmitter Record (same as federal record code RA)
||Column||Description||Source
|1-2|Record Identifier|Constant "RA"
|3-11|Submitter’s Employer ID number (EIN)\\ \\Numeric only|Derived from [IDFDV] Field Identifier: ‘SUB-ER-EIN’ (Seq 1000)
|12-28|Personal Identification Number (PIN) and Software Vendor Code|Derived from [IDFDV] Field Identifier: ‘SUB-PIN-NUMBER’ (seq 1010)\\ \\Please note that this field contains an eight character PIN in positions 12-19, a four character Software Vendor Code in positions 20-23, and five blank characters in positions 24-29
|29|Resub Indicator|Derived from [IDFDV] Field Identifier: ‘SUB-RESUB-IND’ (seq 1020)
|30-35|Resub WFID|Derived from [IDFDV] Field Identifier: ‘SUB-RESUB-WFID’ (seq 1030)
|36-37|Software Code|Derived from [IDFDV] Field Identifier: ‘SUB-SOFTWARE’ (seq 1040)
|38-94|Company Name|Derived from [IDFDV] Field Identifier: ‘SUB-COMP-NAME’ (seq 1050)
|95-116|Location Address|Derived from [IDFDV] Field Identifier: ‘SUB-COMP-LOCN’ (seq 1060)
|117-138|Delivery Address|Derived from [IDFDV] Field Identifier: ‘SUB-COMP-DELIV’ (seq 1070)
|139-160|Company City|Derived from [IDFDV] Field Identifier: ‘SUB-COMP-CITY’ (seq 1080)
|161-162|Company State Abbreviation|Derived from [IDFDV] Field Identifier: ‘SUB-COMP-STATE’ (seq 1090)
|163-167|Company ZIP code|Derived from [IDFDV] Field Identifier: ‘SUB-COMP-ZIP’ (seq 1100)
|168-171|Company ZIP code extension|Derived from [IDFDV] Field Identifier: ‘SUB-COMP-ZIP-EXT’ (seq 1110)
|172-176|Blank|
|177-199|Company Foreign State/Province|Derived from [IDFDV] Field Identifier: ‘SUB-COMP-F-STATE’ (seq 1120)
|200-214|Company Foreign Postal Code|Derived from [IDFDV] Field Identifier: ‘SUB-COMP-F-POST’ (seq 1130)
|215-216|Company Country Code|Derived from [IDFDV] Field Identifier: ‘SUB-COMP-COUNTRY’ (seq 1140)
|217-273|Submitter Name|Derived from [IDFDV] Field Identifier: ‘SUB-SUBM-NAME’ (seq 1150)
|274-295|Submitter Location Address|Derived from [IDFDV] Field Identifier: ‘SUB-SUBM-LOCN’ (seq 1160)
|296-317|Submitter Delivery Address|Derived from [IDFDV] Field Identifier: ‘SUB-SUBM-DELIV’ (seq 1170)
|318-339|Submitter City|Derived from [IDFDV] Field Identifier: ‘SUB-SUBM-CITY’ (seq 1180)
|340-341|Submitter State Abbreviation|Derived from [IDFDV] Field Identifier: ‘SUB-SUBM-STATE’ (seq 1190)
|342-346|Submitter ZIP code|Derived from [IDFDV] Field Identifier: ‘SUB-SUBM-ZIP’ (seq 1200)
|347-350|Submitter ZIP code extension|Derived from [IDFDV] Field Identifier: ‘SUB-SUBM-ZIP-EXT’ (seq 1210)
|351-355|Blank|
|356-378|Submitter Foreign State/Province|Derived from [IDFDV] Field Identifier: ‘SUB-SUBM-F-STATE’ (seq 1220)
|379-393|Submitter Foreign Postal Code|Derived from [IDFDV] Field Identifier: ‘SUB-SUBM-F-POST’ (seq 1230)
|394-395|Submitter Country Code|Derived from [IDFDV] Field Identifier: ‘SUB-SUBM-COUNTRY’ (seq 1240)
|396-422|Contact Name|Derived from [IDFDV] Field Identifier: ‘SUB-CONT-NAME’ (seq 1250)
|423-437|Contact Phone Number|Derived from [IDFDV] Field Identifier: ‘SUB-CONT-TEL’ (seq 1260)
|438-442|Contact Phone Extension|Derived from [IDFDV] Field Identifier: ‘SUB-CONT-TEL-EXT’ (seq 1270)
|443-445|Blank|
|446-485|Contact E-mail|Derived from [IDFDV] Field Identifier: ‘SUB-CONT-EMAIL’ (seq 1280)
|486-488|Blank|
|489-498|Contact FAX|Derived from [IDFDV] Field Identifier: ‘SUB-CONT-FAX’ (seq 1290)
|499-499|Preferred Method of Problem Notification Code|Derived from [IDFDV] Field Identifier: ‘SUB-CONT-METH’ (seq 1300)
|500-500|Preparer Code|Derived from [IDFDV] Field Identifier: ‘SUB-PREPARER’ (seq 1310)
|501-512|Blank|
!Code RA - Submitter Record
[{InsertPage page='W2_EFW2_RECORD_RA'}]
At line 106 changed 25 lines
!Record Name: Code RE - Employer Record (same as federal record code RE)
||Column||Description||Source
|1-2|Record Identifier|Constant "RE"
|3-6|Tax year CCYY|From user specified FROM-TO period converted to CCYY
|7|Agent Indicator Code|Derived from [IDFDV] Field Identifier: ‘W2-ER-AGENT-IND’ (seq 1500)
|8-16|Employer/Agent EIN|System derived the applicable Federal reporting EIN, from [IDGV] or [IDGR]
|17-25|Agent for EIN|Derived from [IDFDV] Field Identifier: ‘W2-ER-FOR-EIN’ (seq 1510)
|26|Terminating Business Indicator|Derived from [IDFDV] Field Identifier: ‘W2-ER-TERM-BUS’ (seq 1520)
|27-30|Establishment Number|Derived from [IDFDV] Field Identifier: ‘W2-ER-ESTAB’ (seq 1530)
|31-39|Other EIN|Derived from [IDFDV] Field Identifier: ‘W2-ER-OTHER-EIN’ (seq 1540)
|40-96|Employer Name|Derived from [IDFDV] Field Identifier: ‘W2-ER-NAME’ (seq 2010)
|97-118|Employer Location Address|Derived from [IDFDV] Field Identifier: ‘W2-ER-LOCN-ADDR’ (seq 2020)
|119-140|Employer Delivery Address|Derived from [IDFDV] Field Identifier: ‘W2-ER-DELIV-ADDR’ (seq 2030)
|141-162|Employer City|Derived from [IDFDV] Field Identifier: ‘W2-ER-CITY’ (seq 2040)
|163-164|Employer State Abbreviation|Derived from [IDFDV] Field Identifier: ‘W2-ER-STATE’ (seq 2050)
|165-169|Employer ZIP Code|Derived from [IDFDV] Field Identifier: ‘W2-ER-ZIP’ (seq 2060)
|170-173|Employer ZIP Code Extension|Derived from [IDFDV] Field Identifier: ‘W2-ER-ZIP-EXT’ (seq 2070)
|174-178|Blank|
|179-201|Employer Foreign State/Province|Derived from [IDFDV] Field Identifier: ‘W2-ER-F-STATE’ (seq 2080)
|202-216|Employer Foreign Postal Code|Derived from [IDFDV] Field Identifier: ‘W2-ER-F-POSTAL’ (seq 2090)
|217-218|Employer Country Code|Derived from [IDFDV] Field Identifier: ‘W2-ER-COUNTRY’ (seq 2100)
|219|Employment Code|From [IDGR] ‘W2 Employment Type’ or [IPRLU] FICA and Medicare method\\ \\If IPRLU.FICA method = "Do not calculate" and MEDICARE method is NOT "Do Not Calculate" then the employee is classified as Employment Type ‘Q’ for W2 reporting, otherwise the W2 Type of employment is derived from [IDGR]\\ \\A set of code RE, RW/RO/RS, RT/RU records will be generated for different types of employment
|220|Tax Jurisdiction Code|Derived from [IDFDV] Field Identifier: ‘W2-ER-TAX-JURIS’ (seq 2110)
|221|Third-Party Sick Pay Indicator|Derived from [IDFDV] Field Identifier: ‘SUB-3RD-PARTY-SICK’ (seq 1480)
|222-512|Blank|
!Code RE - Employer Record
[{InsertPage page='W2_EFW2_RECORD_RE'}]
At line 132 changed 45 lines
!Record Name: Code RW – Employee Wage Record (same as federal record code RW)
||Column||Description||Source
|1-2|Record Identifier|Constant "RW"
|3-11|Social Security Number|Derived from [IDFDV] Field Identifier: ‘W2-EE-SSN’ (seq 2500)\ \\If an invalid SSN is encountered, this field is entered with zeroes
|12-26|Employee First Name|Derived from [IDFDV] Field Identifier: ‘W2-EE-FIRST-NAME’ (seq 2510)
|27-41|Employee Middle Name or Initial|Derived from [IDFDV] Field Identifier: ‘W2-EE-MIDDLE’ (seq 2520)
|42-61|Employee Last Name|Derived from [IDFDV] Field Identifier: ‘W2-EE-LAST-NAME’ (seq 2530)
|62-65|Employee Suffix|Derived from [IDFDV] Field Identifier: ‘W2-EE-SUFFIX’ (seq 2540)
|66-87|Employee Location Address|Derived from [IDFDV] Field Identifier: ‘W2-EE-LOCN-ADDR’ (seq 2600)
|88-109|Employee Delivery Address|Derived from [IDFDV] Field Identifier: ‘W2-EE-DELIV-ADDR’ (seq 2610)
|110-131|Employee City|Derived from [IDFDV] Field Identifier: ‘W2-EE-CITY’ (seq 2620)
|132-133|Employee State Abbreviation|Derived from [IDFDV] Field Identifier: ‘W2-EE-STATE’ (seq 2630)
|134-138|Employee ZIP Code|Derived from [IDFDV] Field Identifier: ‘W2-EE-ZIP’ (seq 2640)
|139-142|Employee ZIP Code Extension|Derived from [IDFDV] Field Identifier: ‘W2-EE-ZIP-EXT’ (seq 2650)
|143-147|Blank|
|148-170|Employee Foreign State/Province|Derived from [IDFDV] Field Identifier: ‘W2-EE-F-STATE’ (seq 2660)
|171-185|Employee Foreign Postal Code|Derived from [IDFDV] Field Identifier: ‘W2-EE-F-POSTAL’ (seq 2670)
|186-187|Employee Country Code|Derived from [IDFDV] Field Identifier: ‘W2-EE-COUNTRY’ (seq 2680)
|188-198|Wages, Tips and other compensation|Derived from [IDFDV] Field Identifier: ‘W2-FIT-WAGE’ (seq 3000)
|199-209|Federal Income Tax Withheld|Derived from [IDFDV] Field Identifier: ‘W2-FIT-TAX’ (seq 3010)
|210-220|Social Security Wages|Derived from [IDFDV] Field Identifier: ‘W2-SSN-WAGE’ (seq 3020)
|221-231|Social Security Tax Withheld|Derived from [IDFDV] Field Identifier: ‘W2-SSN-TAX’ (seq 3030)
|232-242|Medicare Wages & Tips|Derived from [IDFDV] Field Identifier: ‘W2-MEDI-WAGE’ (seq 3040)
|243-253|Medicare Tax Withheld|Derived from [IDFDV] Field Identifier: ‘W2-MEDI-TAX’ (seq 3050)
|254-264|Social Security Tips|Derived from [IDFDV] Field Identifier: ‘W2-SSN-TIP’ (seq 3060)
|265-275|Advanced Earned Income Credit|Derived from [IDFDV] Field Identifier: ‘W2-EIC’ (seq 3080)
|276-286|Dependent Care Benefits|Derived from [IDFDV] Field Identifier: ‘W2-DEP-CARE’ (seq 3090)
|287-297|Deferred Compensation contribution to Section 401(k)|Derived from [IDFDV] Field Identifier: ‘W2-CODE-D’ (seq 4030)
|298-308|Deferred Compensation contribution to Section 403(b)|Derived from [IDFDV] Field Identifier: ‘W2-CODE-E’ (seq 4040)
|309-319|Deferred Compensation contribution to Section 408(k)(6)|Derived from [IDFDV] Field Identifier: ‘W2-CODE-F’ (seq 4050)
|320-330|Deferred Compensation contribution to Section 457(b)|Derived from [IDFDV] Field Identifier: ‘W2-CODE-G’ (seq 4060)
|331-341|Deferred Compensation contribution to Section 501(c)(18)(D)|Derived from [IDFDV] Field Identifier: ‘W2-CODE-H’ (seq 4070)
|342-352|Military Employee’s Basic Quarters and Combat Pay|Derived from [IDFDV] Field Identifier: ‘W2-CODE-Q’ (seq 4140)
|353-363|Non-qualified Plan section 457|Derived from [IDFDV] Field Identifier: ‘W2-NQUAL-457’ (seq 3102)
|364-374|Employer Contribution to a Health Savings Account|Derived from [IDFDV] Field Identifier: ‘W2-CODE-W’ (seq 4190)
|375-385|Non-qualified Plan Not section 457|Derived from [IDFDV] Field Identifier: ‘W2-NQUAL-N457’ (seq 3104)
|386-407|Blank|
|408-418|Employer cost of premiums for Group Term Life insurance over $50000|Derived from [IDFDV] Field Identifier: ‘W2-CODE-C’ (seq 4020)
|419-429|Income from Non-statutory Stock Options|Derived from [IDFDV] Field Identifier: ‘W2-CODE-V’ (seq 4180)
|430-485|Blank|
|486|Statutory Employee Indicator|Derived from [IDFDV] Field Identifier: ‘W2-STAT-EE’ (seq 6000)\\ \\If the amount is non zero, then ‘1’ is entered, otherwise ‘0’ is entered
|487|Blank|
|488|Retirement Plan Indicator|Derived from [IDFDV] Field Identifier: ‘W2-RETIRE-PLAN’ (seq 6020)\\ \\If the amount is non zero, then ‘1’ is entered, otherwise ‘0’ is entered
|489|Third-Party Sick Pay Indicator|Derived from [IDFDV] Field Identifier: ‘W2-3PARTY-SICK’ (seq 6060)\\ \\If the amount is non zero, then ‘1’ is entered, otherwise ‘0’ is entered
|490-512|Blank|
!Code RW - Employee Wage Record
[{InsertPage page='W2_EFW2_RECORD_RW'}]
At line 178 changed 4 lines
!Record Name: Code RO - Employee Wage Record (Optional for State Reporting)
||Column||Description||Source
|1-2|Record Identifier|Constant ‘RO’
|3-11|Blank|
!Code RO - Employee Wage Record
(Optional for State Reporting)
[{InsertPage page='W2_EFW2_RECORD_RO'}]
At line 183 removed 10 lines
Location 12 to 264 do not apply to Puerto Rico, Virgin Islands, American Samoa, Guam, or Northern Mariana Islands employees.
||Column||Description||Source
|12-22|Allocated Tips|Derived from [IDFDV] Field Identifier: ‘W2-ALLOC-TIP’ (seq 3070)
|23-33|Uncollected Employee Tax on Tips\\ \\A combination of the uncollected social security tax and the uncollected medicare tax|Derived from [IDFDV] Field Identifier: ‘W2-CODE-A’ + Field Identifier: ‘W2-CODE-B’ (seq 4010)
|34-44|Medical Savings Account|Derived from [IDFDV] Field Identifier: ‘W2-CODE-R’ (seq 4150)
|45-55|Simple Retirement Account|Derived from [IDFDV] Field Identifier: ‘W2-CODE-S’ (seq 4160)
|56-66|Qualified Adoption Expenses|Derived from [IDFDV] Field Identifier: ‘W2-CODE-T’ (seq 4170)
|67-77|Uncollected SSA tax on Group Ins > 50000|Derived from [IDFDV] Field Identifier: ‘W2-CODE-M’ (seq 4110)
|78-88|Uncollected Medicare tax on Group Ins > 50000|Derived from [IDFDV] Field Identifier: ‘W2-CODE-N’ (seq 4120)
|89-264|Blank|
At line 194 changed one line
Location 265 to 362 are for Puerto Rico Employees only.
!Code RS - State Record
Unique to the State of Indiana \\
At line 196 removed 19 lines
|265|Blank|
|266-274|Spouse’s SSN\\ \\Blank|
|275-285|Wages Subject to Puerto Rico Tax\\ \\Stored as zeroes|
|286-296|Commissions Subject to Puerto Rico Tax\\ \\Stored as zeroes|
|297-307|Allowances Subject to Puerto Rico Tax\\ \\Stored as zeroes|
|308-318|Tips Subject to Puerto Rico Tax\\ \\Stored as zeroes|
|319-329|Total Wages, commissions, tips, and allowances subject to Puerto Rico Tax\\ \\Stored as zeroes|
|330-340|Puerto Rico Tax Withheld\\ \\Stored as zeroes|
|341-351|Retirement Fund Subject to Puerto Rico Tax\\ \\Stored as zeroes|
|352-362|Blank|
Location 363 to 384 are for Virgin Islands, American Samoa, Guam, or Northern Mariana Islands employees.
||Column||Description||Source
|363-373|Total wages, tips and other compensation subject to Virgin Islands income tax\\ \\Stored as zeroes|
|374-384|Virgin Islands, etc… Income Tax Withheld\\ \\Stored as zeroes|
|385-512|Blank|
!Record Name: Code RS - State Record
||Column||Description||Source
At line 216 changed 13 lines
|3-4|State code, appropriate FIPS postal numeric code|Derived from the State being reported\\ \\e.g. Indiana is code "18"
|5-9|Blank|
|10-18|Social Security Number|Derived from [IDFDV] Field Identifier: ‘W2-EE-SSN’\\ \\If an invalid SSN is encountered, this field is entered with zeroes.
|19-33|Employee First Name|Derived from [IDFDV] Field Identifier: ‘W2-EE-FIRST-NAME’
|34-48|Employee Middle Name or Initial|Derived from [IDFDV] Field Identifier: ‘W2-EE-MIDDLE’
|49-68|Employee Last Name|Derived from [IDFDV] Field Identifier: ‘W2-EE-LAST-NAME’
|69-72|Employee Suffix|Derived from [IDFDV] Field Identifier: ‘W2-EE-SUFFIX’
|73-94|Employee Location Address|Derived from [IDFDV] Field Identifier: ‘W2-EE-LOCN-ADDR’
|95-116|Employee Delivery Address|Derived from [IDFDV] Field Identifier: ‘W2-EE-DELIV-ADDR’
|117-138|Employee City|Derived from [IDFDV] Field Identifier: ‘W2-EE-CITY’
|139-140|Employee State Abbreviation|Derived from [IDFDV] Field Identifier: ‘W2-EE-STATE’
|141-145|Employee ZIP Code|Derived from [IDFDV] Field Identifier: ‘W2-EE-ZIP’
|146-149|Employee ZIP Code Extension|Derived from [IDFDV] Field Identifier: ‘W2-EE-ZIP-EXT’
|3-4|State Code|Constant 18
|5-9|Taxing Entity Code|Leave blank
|10-18|Social Security Number| |Derived from [IDFDV] Field Identifier: ‘W2-EE-SSN’\\ \\If an invalid SSN is encountered, this field is entered with zeroes.
|19-33|Employee First Name| |Derived from [IDFDV] Field Identifier: ‘W2-EE-FIRST-NAME’
|34-48|Employee Middle Name or Initial| |Derived from [IDFDV] Field Identifier: ‘W2-EE-MIDDLE’
|49-68|Employee Last Name| |Derived from [IDFDV] Field Identifier: ‘W2-EE-LAST-NAME’
|69-72|Employee Suffix| |Derived from [IDFDV] Field Identifier: ‘W2-EE-SUFFIX’
|73-94|Employee Location Address| |Derived from [IDFDV] Field Identifier: ‘W2-EE-LOCN-ADDR’
|95-116|Employee Delivery Address| |Derived from [IDFDV] Field Identifier: ‘W2-EE-DELIV-ADDR’
|117-138|Employee City| |Derived from [IDFDV] Field Identifier: ‘W2-EE-CITY’
|139-140|Employee State Abbreviation| |Derived from [IDFDV] Field Identifier: ‘W2-EE-STATE’
|141-145|Employee ZIP Code| |Derived from [IDFDV] Field Identifier: ‘W2-EE-ZIP’
|146-149|Employee ZIP Code Extension| |Derived from [IDFDV] Field Identifier: ‘W2-EE-ZIP-EXT’
At line 230 changed 16 lines
|155-177|Employee Foreign State/Province|Derived from [IDFDV] Field Identifier: ‘W2-EE-F-STATE’
|178-192|Employee Foreign Postal Code|Derived from [IDFDV] Field Identifier: ‘W2-EE-F-POSTAL’
|193-203 IN|Advanced Federal EIC amount, Box 9|Derived from [IDFDV] Field Identifier: Seq# 3080 ‘W2-EIC’
|204-273|Blank|
|274-275|State code, appropriate FIPS postal numeric code|Derived from the State being reported\\ \\e.g. Indiana is code "18"
|276-286|State Taxable Wages\\ \\If State [IDGV] ‘W2 STATE MEDIA FILING’ = ‘02’, then State Taxable Wages is reported|Derived from [IDFDV] Field Identifier: ‘W2-ST-WAGE-HOME’ and ‘W2-ST-WAGE-WORK’
|287-297|State Income Tax Withheld\\ \\If State IDGV ‘W2 STATE MEDIA FILING’ = ‘02’, then State Taxable Wages is reported|Derived from [IDFDV] Field Identifier: ‘W2-ST-TAX-HOME’ and ‘W2-ST-TAX-WORK’
|298-306|Blank|
|307-308|County Code|Derived from [IDFDV] Field Identifier: 'W2 TAXING ENTITY' for the county\\ \\e.g. ‘49’ for Marion
|309-319|County Taxable Wages|Derived from [IDFDV] Field Identifier: ‘W2-CN-WAGE-HOME’ and ‘W2-CN-WAGE-WORK’
|320-330|County Income Tax Withheld|Derived from [IDFDV] Field Identifier: ‘W2-CN-TAX-HOME’ and ‘W2-CN-TAX-WORK’
|331-340|Employer Taxpayer ID (TID)|Derived from [IDFDV] Field Identifier: ‘Local Registration’ Regist# posn 1-10 for the County being reported
|341-343|Employer TID Location|Derived from [IDFDV] Field Identifier: ‘Local Registration’ Regist# posn 11-13 for the County being reported
|344-354|State Advance EIC, Box 19b|Derived from [IDFDV] Field Identifier: Seq# 5190 ‘W2-OTHER-20’
|355-359|Advance EIC ID, Box 20b\\ \\If [IDFDV] Field Identifier: Seq# 5190 ‘W2-OTHER-20’ is not zero, this fields contains ‘INADV’|
|360 512|Blank|
|155-177|Employee Foreign State/Province| |Derived from [IDFDV] Field Identifier: ‘W2-EE-F-STATE’
|178-192|Employee Foreign Postal Code| |Derived from [IDFDV] Field Identifier: ‘W2-EE-F-POSTAL’
|193-194|Country Code|If one of the following applies, fill with blanks: \\* One of the 50 States of the U.S.A. \\* District of Columbia \\* Military Post Office (MPO) \\* American Samoa \\* Guam \\* Northern Mariana Islands \\* Puerto Rico \\* Virgin Islands \\ \\Otherwise, enter the applicable Country Code.
|195-196|Optional Code|Defined by State/Local Agency. \\ __Applies to unemployment reporting.__
|197-202|Reporting Period|Enter the last month and four-digit year for the calendar quarter this report applies to. \\ __Applies to unemployment reporting.__
|203-213|State Quarterly Unemployment Insurance Total Wages|Right justify and zero fill. \\ __Applies to unemployment reporting.__
|214-224|State Quarterly Unemployment Insurance Total Taxable Wages|Right justify and zero fill. \\ __Applies to unemployment reporting.__
|225-226|Number of Weeks Worked|Defined by State/Local Agency. \\ __Applies to unemployment reporting.__
|227-234|Date First Employed|Enter the month, day and four-digit year. \\ __Applies to unemployment reporting.__
|235-242|Date of Separation|Enter the month, day and four-digit year. \\ __Applies to unemployment reporting.__
|243-247|Blank|
|248-267|State Employer Account Number|__Applies to unemployment reporting.__
|268-273|Blank|Fil with blanks. Reserved for SSA.
|274-275|State Code|Constant 18
|276-286|State Taxable Wages|Right justify and zero fill.\\ \\If State [IDGV] ‘W2 STATE MEDIA FILING’ = ‘02’, then State Taxable Wages is reported|Derived from [IDFDV] Field Identifier: ‘W2-ST-WAGE-HOME’ and ‘W2-ST-WAGE-WORK’
|287-297|State Income Tax Withheld|Right justify and zero fill.\\ \\If State IDGV ‘W2 STATE MEDIA FILING’ = ‘02’, then State Taxable Wages is reported|Derived from [IDFDV] Field Identifier: ‘W2-ST-TAX-HOME’ and ‘W2-ST-TAX-WORK’
|298-305|Blank|
|306-307|County Code| |Derived from [IDFDV] Field Identifier: 'W2 TAXING ENTITY' for the county\\ \\e.g. ‘49’ for Marion
|308|Tax Type Code|Enter the appropriate code for entries in fields 309-330: \\C=City Income Tax \\D=County Income Tax \\E=School District Income Tax \\F=Other Income Tax. \\__Applies to income tax reporting.__
|309-319|County Taxable Wages| |Derived from [IDFDV] Field Identifier: ‘W2-CN-WAGE-HOME’ and ‘W2-CN-WAGE-WORK’
|320-330|County Income Tax Withheld| |Derived from [IDFDV] Field Identifier: ‘W2-CN-TAX-HOME’ and ‘W2-CN-TAX-WORK’
|331-340|Employer Taxpayer ID (TID)|Indiana Employer Taxpayer ID. Does not include the 3-digit location.|Derived from [IDFDV] Field Identifier: ‘Local Registration’ Regist# posn 1-10 for the County being reported
|341-343|Employer TID Location|Enter the 3-digit Indiana Employer TID location. |Derived from [IDFDV] Field Identifier: ‘Local Registration’ Regist# posn 11-13 for the County being reported
|344-512|Blank|
At line 249 removed 27 lines
!Record Name: Code RT – Total Record (same as federal record code RT)
||Column||Description||Source
|1-2|Record Identifier|Constant "RT"
|3-9|Number of RW Records\\ \\Total number of code "RW" records reported since last code "RE" record|
|10-24|Wages, Tips and Other Compensation|Derived from [IDFDV] Field Identifier: ‘W2-FIT-WAGE’, total of all code "RW" records since last "RE" record
|25-39|Federal Income Tax Withheld|Derived from [IDFDV] Field Identifier: ‘W2-FIT-TAX’, total of all code "RW" records since last "RE" record
|40-54|Social Security Wages|Derived from [IDFDV] Field Identifier: ‘W2-SSN-WAGE’, total of all code "RW" records since last "RE" record
|55-69|Social Security Tax Withheld|Derived from [IDFDV] Field Identifier: ‘W2-SSN-TAX’, total of all code "RW" records since last "RE" record
|70-84|Medicare Wages and Tips|Derived from [IDFDV] Field Identifier: ‘W2-MEDI-WAGE’, total of all code "RW" records since last "RE" record
|85-99|Medicare Tax Withheld|Derived from [IDFDV] Field Identifier: ‘W2-MEDI-TAX’, total of all code "RW" records since last "RE" record
|100-114|Social Security Tips|Derived from [IDFDV] Field Identifier: ‘W2-SSN-TIP’, total of all code "RW" records since last "RE" record
|115-129|Advanced Earned Income Credit|Derived from [IDFDV] Field Identifier: ‘W2-EIC’, total of all code "RW" records since last "RE" record
|130-144|Dependent Care Benefits|Derived from [IDFDV] Field Identifier: ‘W2-DEP-CARE’, total of all code "RW" records since last "RE" record
|145-159|Deferred Compensation Contributions to Section 401(k)|Derived from [IDFDV] Field Identifier: ‘W2-CODE-D’, total of all code "RW" records since last "RE" record
|160-174|Deferred Compensation Contributions to Section 403(b)|Derived from [IDFDV] Field Identifier: ‘W2-CODE-E’, total of all code "RW" records since last "RE" record
|175-189|Deferred Compensation Contributions to Section 408(k)(6)|Derived from [IDFDV] Field Identifier: ‘W2-CODE-F’, total of all code "RW" records since last "RE" record
|190-204|Deferred Compensation Contributions to Section 457(b)|Derived from [IDFDV] Field Identifier: ‘W2-CODE-G’, total of all code "RW" records since last "RE" record
|205-219|Deferred Compensation Contributions to Section 501(c)(18)(D) |Derived from [IDFDV] Field Identifier: ‘W2-CODE-H’, total of all code "RW" records since last "RE" record
|220-234|Military Employee’s Basic Quarters and Combat Pay|Derived from [IDFDV] Field Identifier: ‘W2-CODE-Q’, total of all code ‘RW’ records since last ‘RE’ record
|235-249|Non-Qualified Plan Section 457|Derived from [IDFDV] Field Identifier: ‘W2-NQUAL-457’, total of all code "RW" records since last "RE" record
|250-264|Employer Contribution to a Health Savings Account|Derived from [IDFDV] Field Identifier: ‘W2-CODE-W’, total fo all code ‘RW’ records since last ‘RE’ record
|265-279|Non-Qualified Plan Not Section 457|Derived from [IDFDV] Field Identifier: ‘W2-NQUAL-N457’, total of all code "RW" records since last "RE" record
|280-309|Blank|
|310-324|Employer Cost of Premiums for Group Term Life Insurance over $50000|Derived from [IDFDV] Field Identifier: ‘W2-CODE-C’, total of all code "RW" records since last "RE" record
|325-339|Income Tax Withheld by Third-Party Payer|Derived from [IDFDV] Field Identifier: ‘SUB-3RD-PARTY-TAX’, total of all code "RW" records since last "RE" record
|340-354|Income from Non-statutory Stock options|Derived from [IDFDV] Field Identifier: ‘W2-CODE-V’, total of all code "RW" records since last "RE" record
|355-512|Blank|
At line 277 changed 22 lines
!Record Name: Code RU - Total Record (Optional for State Reporting)
||Column||Description||Source
|1-2|Record Identifier|Constant "RU"
|3-9|Number of RO Records\\ \\Total number of code "RO" records reported since last code "RE" record|
|10-24|Allocated Tips|Derived from [IDFDV] Field Identifier: ‘W2-ALLOC-TIP’, total of all code "RO" records since last "RE" record
|25-39|Uncollected Employee Tax on Tips|Derived from [IDFDV] Field Identifier: ‘W2-CODE-A’ and ‘W2-CODE-B’, total of all code "RO" records since last "RE" record
|40-54|Medical Savings Account|Derived from [IDFDV] Field Identifier: ‘W2-CODE-R’, total of all code "RO" records since last "RE" record
|55-69|Simple Retirement Account|Derived from [IDFDV] Field Identifier: ‘W2-CODE-S’, total of all code "RO" records since last "RE" record
|70-84|Qualified Adoption Expenses|Derived from [IDFDV] Field Identifier: ‘W2-CODE-T’, total of all code "RO" records since last "RE" record
|85-99|Uncollected SSA tax on Group Ins > 50000|Derived from [IDFDV] Field Identifier: ‘W2-CODE-M’, total of all code "RO" records since last "RE" record
|100-114|Uncollected Medicare tax on Group Ins > 50000|Derived from [IDFDV] Field Identifier: ‘W2-CODE-N’, total of all code "RO" records since last "RE" record
|115-354|Blank|
|355-369|Wages Subject to Puerto Rico Tax\\ \\Stored as zeroes|
|370-384|Commissions Subject to Puerto Rico Tax\\ \\Stored as zeroes|
|385-399|Allowances Subject to Puerto Rico Tax\\ \\Stored as zeroes|
|400-414|Tips Subject to Puerto Rico Tax\\ \\Stored as zeroes|
|415-429|Total Wages, commissions, tips, and allowances subject to Puerto Rico Tax\\ \\Stored as zeroes|
|430-444|Puerto Rico Tax Withheld\\ \\Stored as zeroes|
|445-459|Retirement Fund Subject to Puerto Rico Tax\\ \\Stored as zeroes|
|460-474|Total wages, tips and other compensation subject to Virgin Islands, … income tax\\ \\Stored as zeroes|
|475-489|Virgin Islands, or Guam, or American Samoa, or Northern Mariana Islands Income Tax Withheld\\ \\Stored as zeroes|
|490-512|Blank|
!Code RT - Total Record
[{InsertPage page='W2_EFW2_RECORD_RT'}]
At line 300 changed one line
!Record Name: Code RV – State Total Record (required)
!Code RU - Total Record
(Optional for State Reporting)
[{InsertPage page='W2_EFW2_RECORD_RU'}]
!Code RV – State Total Record (Required)
At line 303 changed 6 lines
|3-4|State Code|Constant value ‘18’
|5-17|Number of Code RS Record in entire file|System derived number of all Code RS records for this Employer
|18-30|Total State Tax Withheld\\ \\The total state tax withheld for this employer|
|31-43|Total County Tax Withheld\\ \\The total county tax withheld for this employer|
|44-56|Box 19b, State Advance EIC\\ \\The total state advance EIC for this employer|
|57-512|Blank|
|3-4|State Code|Constant ‘18’
|5-17|Total of RS Record|Number of Code RS Record in entire file|System derived number of all Code RS records for this Employer
|18-30|Total State Tax Withheld|The total state tax withheld for this employer|
|31-43|Total County Tax Withheld|The total county tax withheld for this employer|
|44-512|Blank|
At line 310 changed 6 lines
!Record Name: Code RF - Final Record
||Column||Description||Source
|1-2|Record Identifier|Constant "RF"
|3-7|Blank|
|8-16|Number of Code RW Record in entire file|System derived number of all Code RW records reported in the file
|17-512|Blank|
!Code RF - Final Record
[{InsertPage page='W2_EFW2_RECORD_RF'}]
At line 145 added 2 lines
At line 319 changed one line
*Record Codes required are: Code A,B,E,S,T,F
*Record Codes required are: Code A, B, E, S, T, F
At line 151 added one line
!RPYEU
At line 322 changed one line
|Media Format|State SUI File Format
|Media Format|State SUI File Format
At line 324 removed one line
|Quarterly Form Code|Must be entered in order to produce the ICESA format
At line 332 changed 3 lines
|1-1|Record Identifier|Constant ‘A’
|2-5 IN|Payment Year|Not Required
|6-14|Transmitter’s Federal EIN\\ \\ Enter only numeric characters; omit hyphens, prefixes and suffixes|Derived from [IDFDV] Field Identifier: ‘TRAN EIN’ (seq 1010).
|1-1|Record Identifier|Constant ‘A’|
|2-5 IN|Payment Year|Not Required|
|6-14|Transmitter’s Federal EIN|Enter only numeric characters, omit hyphens, prefixes and suffixes|Derived from [IDFDV] Field Identifier: ‘TRAN EIN’ (seq 1010).
At line 336 changed 4 lines
|24-7|Transmitter Name\\ \\The transmitter name of the organization submitting the file|Derived from [IDFDV] Field Identifier: ‘TRAN NAME’ (seq 1030)
|74-113|Transmitter Street Address\\ \\The street address of the organization submitting the file|Derived from [IDFDV] Field Identifier: ‘TRAN ADDRESS’ (seq 1040)
|114-138|Transmitter City\\ \\The city of the organization submitting the file|Derived from [IDFDV] Field Identifier: ‘TRAN CITY’ (seq 1050)
|139-140|Transmitter State.\\ \\The standard two character FIPS postal abbreviation.|Derived from [IDFDV] Field Identifier: ‘TRAN STATE’ (seq 1060)
|24-7|Transmitter Name|The transmitter name of the organization submitting the file|Derived from [IDFDV] Field Identifier: ‘TRAN NAME’ (seq 1030)
|74-113|Transmitter Street Address|The street address of the organization submitting the file|Derived from [IDFDV] Field Identifier: ‘TRAN ADDRESS’ (seq 1040)
|114-138|Transmitter City|The city of the organization submitting the file|Derived from [IDFDV] Field Identifier: ‘TRAN CITY’ (seq 1050)
|139-140|Transmitter State|The standard two character FIPS postal abbreviation.|Derived from [IDFDV] Field Identifier: ‘TRAN STATE’ (seq 1060)
At line 341 changed 7 lines
|154-158|Transmitter ZIP Code|Derived from [IDFDV] Field Identifier: ‘TRAN ZIP CODE’ (seq 1080)
|159-163|Transmitter ZIP Code extension\\ \\Use this field as necessary for the four digit extension of ZIP code\\ \\Includes a hyphen in position 159|Derived from [IDFDV] Field Identifier: ‘TRAN ZIP EXTN’ (seq 1070; include ‘-‘ in position 159)
|164-193|Transmitter Contact\\ \\Title of individual from transmitter organization responsible for the accuracy of the wage report|Derived from [IDFDV] Field Identifier: ‘TRAN CONTACT’(seq 1090)
|194-203|Transmitter Contact Telephone Number|Derived from [IDFDV] Field Identifier: ‘TRAN CONTACT PHONE’ (seq 1100)
|204-207|Telephone Extension/Box\\ \\Enter transmitter telephone extension or message box|Derived from [IDFDV] Field Identifier: ‘TRAN CONTACT EXTN’ (seq 1110)
|208-250 IN|Not Required|
|251-275 IN|Blank|
|154-158|Transmitter ZIP Code|The transmitter's zip code|Derived from [IDFDV] Field Identifier: ‘TRAN ZIP CODE’ (seq 1080)
|159-163|Transmitter ZIP Code extension|The transmitter's zip code extension. \\Use this field as necessary for the four digit extension of ZIP code. \\Includes a hyphen in position 159|Derived from [IDFDV] Field Identifier: ‘TRAN ZIP EXTN’ (seq 1070; include ‘-‘ in position 159)
|164-193|Transmitter Contact|Title of the individual from transmitter's organization responsible for the accuracy of the wage report|Derived from [IDFDV] Field Identifier: ‘TRAN CONTACT’(seq 1090)
|194-203|Transmitter Contact Telephone Number|The transitter's contact tlephone number|Derived from [IDFDV] Field Identifier: ‘TRAN CONTACT PHONE’ (seq 1100)
|204-207|Telephone Extension/Box|The transmitter's telephone extension or message box|Derived from [IDFDV] Field Identifier: ‘TRAN CONTACT EXTN’ (seq 1110)
|208-250 IN|Not Required
|251-275 IN|Blank
At line 351 changed 6 lines
|1-1|Record Identifier|Constant ‘B’
|2-146 IN|Not Required|
|147-190|Organization Name\\ \\The name of the organization to which the media should be returned|Derived from [IDFDV] Field Identifier: ‘BASIC NAME’ (seq 2040)
|191-225|Street Address\\ \\The street address of the organization to which the media should be returned.|Derived from [IDFDV] Field Identifier: ‘BASIC ADDRESS’ (seq 2050)
|226-245|City\\ \\The city of the organization to which the media should be returned|Derived from [IDFDV] Field Identifier: ‘BASIC CITY’ (seq 2060)
|246-247|State\\ \\The standard two character FIPS postal abbreviation|Derived from [IDFDV] Field Identifier: ‘BASIC STATE’ (seq 2070)
|1-1|Record Identifier|Constant ‘B’|
|2-146 IN|Not Required| |
|147-190|Organization Name|The name of the organization the media should be returned to|Derived from [IDFDV] Field Identifier: ‘BASIC NAME’ (seq 2040)
|191-225|Street Address|The street address of the organization the media should be returned to|Derived from [IDFDV] Field Identifier: ‘BASIC ADDRESS’ (seq 2050)
|226-245|City|The city of the organization the media should be returned to|Derived from [IDFDV] Field Identifier: ‘BASIC CITY’ (seq 2060)
|246-247|State|The standard two character FIPS postal abbreviation|Derived from [IDFDV] Field Identifier: ‘BASIC STATE’ (seq 2070)
At line 358 changed 2 lines
|253-257|ZIP Code|Derived from [IDFDV] Field Identifier: ‘BASIC ZIP CODE’ (seq 2090)
|258-262|ZIP Code extension\\ \\The four digit extension of ZIP code, including the hyphen in position 258.|Derived from [IDFDV] Field Identifier: ‘BASIC ZIP EXTN’ (seq 2080)
|253-257|ZIP Code|The organization's zip code|Derived from [IDFDV] Field Identifier: ‘BASIC ZIP CODE’ (seq 2090)
|258-262|ZIP Code extension|The organization's ZIP code extension|The four digit extension of ZIP code. \\Includes a hyphen in position 258.|Derived from [IDFDV] Field Identifier: ‘BASIC ZIP EXTN’ (seq 2080)
At line 365 changed 7 lines
|2-5|Payment Year\\ \\The year for which the report is being prepared|
|6-14 IN|Federal EIN\\ \\Enter only numeric characters of the Federal EIN|
|15-23 IN|Not Required|
|24-73|Employer Name\\ \\Enter the first 50 positions of the employer’s name exactly as registered with the state UI agency|Derived from the Entity
|74-172 IN|Not Required|
|173-187|State Unemployment Insurance Account Number|Derived from the IDGV State SUI Registration
|188-189|Reporting Period\\ \\‘03’, ‘06’, ‘09’, or ‘12’|
|2-5|Payment Year|The year the report is being prepared for
|6-14 IN|Federal EIN|Federal EIN. Enter only numeric characters
|15-23 IN|Not Required
|24-73|Employer Name|Enter the first 50 positions of the employer’s name exactly as registered with the State UI agency|Derived from the Entity
|74-172 IN|Not Required
|173-187|State Unemployment Insurance Account Number| |Derived from the IDGV State SUI Registration
|188-189|Reporting Period|Enter the last month of the reporting period. Options are: 03, 06, 09, or 12
At line 378 changed 5 lines
|2-10|Social Security Number\\ \\Employee’s social security number; if not known, enter ‘I’ in position 2 and blanks in position 3-10|
|11-30|Employee Last Name|
|31-42|Employee First Name|
|43-43|Employee Middle Initial\\ \\Leave blank if no middle initial|
|44-45|State Code\\ \\The state FIPS postal numeric code for the state to which wages are being reported\\ \\Indiana numeric code is ‘18’|
|2-10|Social Security Number|Employee’s social security number. \\ If not known, enter ‘I’ in position 2 and blanks in position 3-10
|11-30|Employee Last Name
|31-42|Employee First Name
|43-43|Employee Middle Initial|Leave blank if no middle initial
|44-45|State Code|The state FIPS postal numeric code for the State wages are being reported for\\ \\Indiana numeric code is ‘18’|
At line 384 changed one line
|64-77|State QTR Unemployment Insurance Total Wages\\ \\The quarterly wages subject to unemployment taxes|Derived from [IDFDV] Field Identifier: sequence 7200
|64-77|State QTR Unemployment Insurance Total Wages|The quarterly wages subject to unemployment taxes|Derived from [IDFDV] Field Identifier: sequence 7200
At line 386 changed one line
|92-105|State QTR Unemployment Insurance Taxable Wages\\ \\State QTR UI total wages less state QTR UI excess wages|
|92-105|State QTR Unemployment Insurance Taxable Wages|State QTR UI total wages less state QTR UI excess wages
At line 388 changed one line
|147-161|State Unemployment Insurance Account Number|SUI Registration Number from IDGV
|147-161|State Unemployment Insurance Account Number| |SUI Registration Number from IDGV
At line 390 changed one line
|205-206|Seasonal Indicator|Derived from IDFDV screen, Field sequence 3270
|205-206|Seasonal Indicator| |Derived from IDFDV screen, Field sequence 3270
At line 392 changed one line
|215-220|Reporting Quarter and Year\\ \\Enter the last month and year for the calendar period for which this report applies (i.e. 062003 for Apr-June 2003)|
|215-220|Reporting Quarter and Year|Enter the last month and year for the reporting period. Example: MMYYY
At line 399 changed 5 lines
|2-8|Total Number of Employees\\ \\The total number of ‘S’ records since the last ‘E’ record|
|9-26 IN|Not Required|
|27-40|State QTR Unemployment Insurance Total Wages for employer\\ \\QTR wages subject to state unemployment taxes\\ \\Total of this field on all ‘S’ records since the last ‘E’ record|
|41-54 IN|Not Required|
|55-68|State QTR Unemployment Insurance Taxable Wages for employer\\ \\QTR UI total wages less state QTR UI excess wages\\ \\Total of all ‘S’ records since the last ‘E’ record|
|2-8|Total Number of Employees|The total number of ‘S’ records since the last ‘E’ record
|9-26 IN|Not Required|
|27-40|State QTR Unemployment Insurance Total Wages for employer|QTR wages subject to state unemployment taxes.\\ Total of this field on all ‘S’ records since the last ‘E’ record
|41-54 IN|Not Required|
|55-68|State QTR Unemployment Insurance Taxable Wages for employer|QTR UI total wages less state QTR UI excess wages. \\Total of all ‘S’ records since the last ‘E’ record
At line 410 changed 4 lines
|2-11|Total Number of Employees in File\\ \\The total number of ‘S’ records in the entire file|
|12-21|Total Number of Employers in File\\ \\The total number of ‘E’ records in the entire file|
|22-40 IN|Not Required|
|41-55|Quarterly State Unemployment Insurance Total Wages in File\\ \\QTR wages subject to state UI tax\\ \\Total of this field for all ‘S’ records in the file|
|2-11|Total Number of Employees in File|The total number of ‘S’ records in the entire file
|12-21|Total Number of Employers in File|The total number of ‘E’ records in the entire file
|22-40 IN|Not Required|
|41-55|Quarterly State Unemployment Insurance Total Wages in File|QTR wages subject to state UI tax. Total of this field for all ‘S’ records in the entire file
This page (revision-11) was last changed on 26-Nov-2021 10:22 by Meg McFarlandTop