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Version Date Modified Size Author Changes ... Change note
57 26-Nov-2021 10:22 40 KB kparrott to previous
56 26-Nov-2021 10:22 40 KB kparrott to previous | to last
55 26-Nov-2021 10:22 46 KB khiggs to previous | to last
54 26-Nov-2021 10:22 46 KB eyeung to previous | to last
53 26-Nov-2021 10:22 46 KB eyeung to previous | to last
52 26-Nov-2021 10:22 46 KB eyeung to previous | to last
51 26-Nov-2021 10:22 46 KB eyeung to previous | to last
50 26-Nov-2021 10:22 46 KB eyeung to previous | to last
49 26-Nov-2021 10:22 45 KB eyeung to previous | to last
48 26-Nov-2021 10:22 45 KB eyeung to previous | to last
47 26-Nov-2021 10:22 45 KB eyeung to previous | to last
46 26-Nov-2021 10:22 45 KB eyeung to previous | to last
45 26-Nov-2021 10:22 45 KB rforbes to previous | to last
44 26-Nov-2021 10:22 45 KB kparrott to previous | to last US_Annual_Qtrly_Reporting_GEN ==> Tax Reporting - US General
43 26-Nov-2021 10:22 45 KB jmyers to previous | to last
42 26-Nov-2021 10:22 45 KB jmyers to previous | to last
41 26-Nov-2021 10:22 45 KB jmyers to previous | to last

Page References

Incoming links Outgoing links
Tax Reporting - IL
Tax Reporting - IL

Version management

Difference between version and

At line 5 removed 9 lines
!!What's New for Tax Year 2011
The following changes have been noted for reporting W2 wages to the Federal Government:
*(W2 Form) The ‘Advance Earned Income Credit Payment’ is eliminated for tax year beginning after December 31, 2010. Box 9, Advance EIC payments, has been deleted from the 2011 Form W2.
*(W2 Form) Code DD is added to box 12 of the 2011 form W2 to report the cost of employer-sponsored health coverage. However, this reporting will not be mandatory for 2011.
*(W2 Form) Code EE, Designated Roth contributions under a government section 457(b) plan, has been added to the list of codes in Box 12 of Form W2.
*(W2 File) A new field, Kind of Employer, has been added to the RE Employer Record (position 174). This is a required field.
*(W2 File) A new field, Cost of Employer-Sponsored Health Coverage, has been added to the RW Employee Record (positions 463-473) and the RT Total Record (positions 295-309).
*(W2 File) A new field, Designated Roth Contributions Under a Governmental Section 457(b) Plan, has been added to the RO Employee Record (positions 111-121) and the RU Total Record (positions 145-159)
At line 15 changed one line
This document contains abbreviated set up requirement for the state of Illinois only, please refer to the general document ([US_Annual_Qtrly_Reporting_GEN]) for other setup procedure that may also be required.
This document contains abbreviated set up requirement for the state of Illinois only, please refer to the general document ([Tax Reporting - US General]) for other setup procedure that may also be required.
At line 18 changed one line
*The [IDGV Definition|IDGV#DefinitionTab]tab must be set up for ‘State Registration’ for State/Province: Illinois
*The [IDGV Definition|IDGV#DefinitionTab] tab must be set up for ‘State Registration’ for State/Province: Illinois
At line 23 changed one line
*The [IDGV Definition|IDGV#DefinitionTab]tab must be set up with ‘State SUI Registration’ for State/Province: Illinois
*The [IDGV Definition|IDGV#DefinitionTab] tab must be set up with ‘State SUI Registration’ for State/Province: Illinois
At line 43 changed one line
|Parameters, Annual Form Code:|(example: use standard form code‘HL$US-W2-2012’)
|Parameters, Annual Form Code:|(example: use standard form code‘HL$US-W2-2017’)
At line 45 changed one line
|Parameters, Period End Date:|Year End Date (i.e. 31-Dec-2011)
|Parameters, Period End Date:|Year End Date (i.e. 31-Dec-2016)
At line 52 changed one line
!Record Name: Header Record – Must be the first record in the EFW2 file
!Record Name: Header Record – Must be the First Record in the EFW2 File
At line 58 changed 40 lines
!Record Name: Code RA - Transmitter Record (Same as the Federal Code RA)
||Column||Description||Source
|1-2|Record Identifier|Constant "RA"
|3-11|Submitter’s Employer ID number (EIN)\\ \\Numeric only|Derived from [IDFDV], Field Identifier: ‘SUB-ER-EIN’ (seq 1000)
|12-28|Personal Identification Number (PIN) and Software Vendor Code|Derived from [IDFDV], Field Identifier:‘SUB-PIN-NUMBER’ (seq 1010)\\ \\Please note that this field consists of an 8-character PIN code in positions 12-19, a 4 character Software Vendor Code in positions 20-23, and 5 blanks in positions 24-28
|29|Resub Indicator|Derived from [IDFDV], Field Identifier:‘SUB-RESUB-IND’ (seq 1020)
|30-35|Resub WFID|Derived from [IDFDV], Field Identifier:‘SUB-RESUB-WFID’ (seq 1030)
|36-37|Software Code|Derived from [IDFDV], Field Identifier:‘SUB-SOFTWARE’ (seq 1040)
|38-94|Company Name|Derived from [IDFDV], Field Identifier:‘SUB-COMP-NAME’ (seq 1050)
|95-116|Location Address|Derived from [IDFDV], Field Identifier:‘SUB-COMP-LOCN’ (seq 1060)
|117-138|Delivery Address|Derived from [IDFDV], Field Identifier:‘SUB-COMP-DELIV’ (seq 1070)
|139-160|Company City|Derived from [IDFDV], Field Identifier:‘SUB-COMP-CITY’ (seq 1080)
|161-162|Company State Abbreviation|Derived from [IDFDV], Field Identifier:‘SUB-COMP-STATE’ (seq 1090)
|163-167|Company ZIP code|Derived from [IDFDV], Field Identifier:‘SUB-COMP-ZIP’ (seq 1100)
|168-171|Company ZIP code extension|Derived from [IDFDV], Field Identifier:‘SUB-COMP-ZIP-EXT’ (seq 1110)
|172-176|Blank|
|177-199|Company Foreign State/Province|Derived from [IDFDV], Field Identifier:‘SUB-COMP-F-STATE’ (seq 1120)
|200-214|Company Foreign Postal Code|Derived from [IDFDV], Field Identifier:‘SUB-COMP-F-POST’ (seq 1130)
|215-216|Company Country Code|Derived from [IDFDV], Field Identifier:‘SUB-COMP-COUNTRY’ (seq 1140)
|217-273|Submitter Name|Derived from [IDFDV], Field Identifier:‘SUB-SUBM-NAME’ (seq 1150)
|274-295|Submitter Location Address|Derived from [IDFDV], Field Identifier:‘SUB-SUBM-LOCN’ (seq 1160)
|296-317|Submitter Delivery Address|Derived from [IDFDV], Field Identifier:‘SUB-SUBM-DELIV’ (seq 1170)
|318-339|Submitter City|Derived from [IDFDV], Field Identifier:‘SUB-SUBM-CITY’ (seq 1180)
|340-341|Submitter State Abbreviation|Derived from [IDFDV], Field Identifier:‘SUB-SUBM-STATE’ (seq 1190)
|342-346|Submitter ZIP code|Derived from [IDFDV], Field Identifier:‘SUB-SUBM-ZIP’ (seq 1200)
|347-350|Submitter ZIP code extension|Derived from [IDFDV], Field Identifier:‘SUB-SUBM-ZIP-EXT’ (seq 1210)
|351-355|Blank|
|356-378|Submitter Foreign State/Province|Derived from [IDFDV], Field Identifier:‘SUB-SUBM-F-STATE’ (seq 1220)
|379-393|Submitter Foreign Postal Code|Derived from [IDFDV], Field Identifier:‘SUB-SUBM-F-POST’ (seq 1230)
|394-395|Submitter Country Code|Derived from [IDFDV], Field Identifier:‘SUB-SUBM-COUNTRY’ (seq 1240)
|396-422|Contact Name|Derived from [IDFDV], Field Identifier:‘SUB-CONT-NAME’ (seq 1250)
|423-437|Contact Phone Number|Derived from [IDFDV], Field Identifier:‘SUB-CONT-TEL’ (seq 1260)
|438-442|Contact Phone Extension|Derived from [IDFDV], Field Identifier:‘SUB-CONT-TEL-EXT’ (seq 1270)
|443-445|Blank|
|446-485|Contact E-mail|Derived from [IDFDV], Field Identifier:‘SUB-CONT-EMAIL’ (seq 1280)
|486-488|Blank|
|489-498|Contact FAX|Derived from [IDFDV], Field Identifier:‘SUB-CONT-FAX’ (seq 1290)
|499-499|Preferred Method of Problem Notification Code|Derived from [IDFDV], Field Identifier:‘SUB-CONT-METH’ (seq 1300)
|500-500|Preparer Code|Derived from [IDFDV], Field Identifier:‘SUB-PREPARER’ (seq 1310)
|501-512|Blank|
!Record Name: Code RA – Submitter Record (Same as the Federal Code RA)
[{InsertPage page='W2_EFW2_RECORD_RA'}]
\\
!Record Name: Code RE – Employer Record (Same as the Federal Code RE)
[{InsertPage page='W2_EFW2_RECORD_RE'}]
\\
At line 99 changed one line
!Record Name: Code RE - Employer Record (same as federal code RE)
!Record Name: Code RW - Employee Wage Record (Same as the Federal Code RW)
At line 101 removed 27 lines
|1-2|Record Identifier|Constant "RE"
|3-6|Tax year CCYY|From user specified FROM-TO period converted to CCYY
|7|Agent Indicator Code|Derived from [IDFDV], Field Identifier:‘W2-ER-AGENT-IND’ (seq 1500)
|8-16|Employer/Agent EIN|System derived the applicable Federal reporting EIN, from [IDGV] or [IDGR]
|17-25|Agent for EIN|Derived from [IDFDV], Field Identifier:‘W2-ER-FOR-EIN’ (seq 1510)
|26|Terminating Business Indicator|Derived from [IDFDV], Field Identifier:‘W2-ER-TERM-BUS’ (seq 1520)
|27-30|Establishment Number|Derived from [IDFDV], Field Identifier:‘W2-ER-ESTAB’ (seq 1530)
|31-39|Other EIN|Derived from [IDFDV], Field Identifier:‘W2-ER-OTHER-EIN’ (seq 1540)
|40-96|Employer Name|Derived from [IDFDV], Field Identifier:‘W2-ER-NAME’ (seq 2010)
|97-118|Employer Location Address|Derived from [IDFDV], Field Identifier:‘W2-ER-LOCN-ADDR’ (seq 2020)
|119-140|Employer Delivery Address|Derived from [IDFDV], Field Identifier:‘W2-ER-DELIV-ADDR’ (seq 2030)
|141-162|Employer City|Derived from [IDFDV], Field Identifier:‘W2-ER-CITY’ (seq 2040)
|163-164|Employer State Abbreviation|Derived from [IDFDV], Field Identifier:‘W2-ER-STATE’ (seq 2050)
|165-169|Employer ZIP Code|Derived from [IDFDV], Field Identifier:‘W2-ER-ZIP’ (seq 2060)
|170-173|Employer ZIP Code Extension|Derived from [IDFDV], Field Identifier:‘W2-ER-ZIP-EXT’ (seq 2070)
|174-174|Kind of Employer|Derived from [IDFDV], Field Identifier:‘W2-KIND-OF-EMPLOYER’ (seq 2120)
|175-178|Blank|
|179-201|Employer Foreign State/Province|Derived from [IDFDV], Field Identifier:‘W2-ER-F-STATE’ (seq 2080)
|202-216|Employer Foreign Postal Code|Derived from [IDFDV], Field Identifier:‘W2-ER-F-POSTAL’ (seq 2090)
|217-218|Employer Country Code|Derived from [IDFDV], Field Identifier:‘W2-ER-COUNTRY’ (seq 2100)
|219|Employment Code|From [IDGR] ‘W2 Employment Type’ or [IPRLU] FICA and Medicare method\\ \\If IPRLU.FICA method = "Do not calculate" and MEDICARE method is NOT "Do Not Calculate" then the employee is classified as Employment Type ‘Q’ for W2 reporting, otherwise the W2 Type of employment is derived from [IDGR] screen.\\ \\A set of code RE, RW/RO/RS, RT/RU records will be generated for different type of employment
|220|Tax Jurisdiction Code|Derived from [IDFDV], Field Identifier:‘W2-ER-TAX-JURIS’ (seq 2110)
|221|Third-Party Sick Pay Indicator|Derived from [IDFDV], Field Identifier:‘SUB-3RD-PARTY-SICK’ (seq 1480)
|222-512|Blank|
!Record Name: Code RW - Employee Wage Record (same as the federal code RW)
||Column||Description||Source
At line 158 changed one line
|342-352|Military Employee’s Basic Quarters and Combat Pay|Derived from [IDFDV], Field Identifier:‘W2-CODE-Q’ (seq 4140)
|342-352|Filler|
At line 174 changed one line
!Record Name: Code RO - Employee Wage Record (Optional, same as the federal code RO)
!Record Name: Code RO - Employee Wage Record (Optional, Same as the Federal Code RO)
At line 230 changed one line
;Location 195 to 267:Apply to Quarterly Unemployment Reporting\\ \\If the user-specified ‘Period Type’ = ‘Quarter’, then Location 195 to 267 will be filled.\\ \\Please read document [PR_US_QTR_MMREF_Generic.doc] for detail for quarterly reporting.
;Location 195 to 267:Apply to Quarterly Unemployment Reporting\\ \\If the user-specified ‘Period Type’ = ‘Quarter’, then Location 195 to 267 will be filled.\\ \\Please see [Tax Reporting - US General] for detail for quarterly reporting.
At line 233 changed one line
|197-202|Reporting Period MMCCYY|From user-specified Period End Date converted to MMCCYY for the quarter\\ \\e.g. Period End Date = ‘31-Dec-2003’, then reporting period is ‘122003’
|197-202|Reporting Period MMCCYY|From user-specified Period End Date converted to MMCCYY for the quarter\\ \\e.g. Period End Date = ‘31-Dec-2016’, then reporting period is ‘122016’
At line 235 changed one line
|214-224|State Quarterly Unemployment Insurance Taxable Wages|Derived from State Quarterly Unemployment Insurance Total Wages and the SUI Maximum wage base as defined by the State government\\ \\Please read document [PR_US_QTR_MMREF_Generic.doc] for detail for quarterly reporting
|214-224|State Quarterly Unemployment Insurance Taxable Wages|Derived from State Quarterly Unemployment Insurance Total Wages and the SUI Maximum wage base as defined by the State government\\ \\Please see [Tax Reporting - US General] for detail for quarterly reporting
At line 249 changed one line
|308|Tax Type Code\\ \\This field is used to report County, City or School district tax\\ \\If the County, City or School district requires to report taxes along with the State Tax information, then the following values are used for this field:\\C – City Income Tax\\D – County Income Tax\\E – School District Income Tax\\F – Other Income Tax\\ \\[IDGV] screen must be set up for the Local or School Registration by County/City or School district for the following fields on the [IDGV Variables|IDGV#VariablesTab] tab:\\'W2 STATE MEDIA FILING'\\'W2 TAX TYPE CODE'\\'W2 TAXING ENTITY'\\ \\'W2 STATE MEDIA FILING' indicates whether the County/City or School should report taxes with the State or not\\'W2 TAX TYPE CODE' must contain the valid Tax Type Code as defined above\\'W2 TAXING ENTITY' contains the Taxing Entity code supplied by the County/City or School government booklet\\ \\If County, City or School district tax is reported, this field is derived from [IDGV] 'W2 TAX TYPE CODE' field
|308|Tax Type Code\\ \\This field is used to report County, City or School district tax\\ \\If the County, City or School district requires to report taxes along with the State Tax information, then the following values are used for this field:\\C – City Income Tax\\D – County Income Tax\\E – School District Income Tax\\F – Other Income Tax\\ \\[IDGV] screen must be set up for the Local or School Registration by County/City or School district for the following fields on the [IDGV Variables|IDGV#VariablesTab] tab:\\'W2 STATE MEDIA FILING'\\'W2 TAX TYPE CODE'\\'W2 TAXING ENTITY'\\ \\'W2 STATE MEDIA FILING' indicates whether the County/City or School should report taxes with the State or not\\'W2 TAX TYPE CODE' must contain the valid Tax Type Code as defined above\\'W2 TAXING ENTITY' contains the Taxing Entity code supplied by the County/City or School government booklet\\ \\If County, City or School district tax is reported, this field is derived from [IDGV] 'W2 TAX TYPE CODE' field|
At line 252 changed 3 lines
|331-337|State Control Number (optional)\\ \\Blank|
|338-412|Supplemental Data 1\\ \\State Specific Data\\ \\If not used, enter blanks
|413-487|Supplemental Data 2\\ \\State Specific Data\\ \\If not used, enter blanks
|331-337|State Control Number (optional)\\ \\Blank
|338-412|Supplemental Data 1\\ \\State Specific Data\\ \\If not used, enter blanks|
|413-487|Supplemental Data 2\\ \\State Specific Data\\ \\If not used, enter blanks|
At line 277 changed one line
|220-234|Military Employee’s Basic Quarters and Combat Pay|Derived from [IDFDV], Field Identifier:‘W2-CODE-Q’, total of all code ‘RW’ records since last ‘RE’ record
|220-234|Filler|
At line 316 changed one line
|3-9|Number of RS Records\\ \\Total of Employee Records (RS) reported since the last Employer Record (RE)\\ \\Right justify and zero fill
|3-9|Number of RS Records\\ \\Total of Employee Records (RS) reported since the last Employer Record (RE)\\ \\Right justify and zero fill|
At line 333 changed one line
*Annual Form Code – Use the standard supplied form code HL$US-W2-2012. The Variables need to be entered in this form code for specific use in the installation.
*Annual Form Code – Use the standard supplied form code HL$US-W2-2017. The Variables need to be entered in this form code for specific use in the installation.
At line 337 changed one line
*Period End Date:Enter the quarter end date, i.e. 30-Jun-2011
*Period End Date:Enter the quarter end date, i.e. 30-Jun-2016
At line 353 changed one line
|24-73|Transmitter Name|The transmitter name of the organization submitting the file|Derived from [IDFDV], Field Identifier:‘TRAN NAME’
|24-73|Transmitter Name\\ \\The transmitter name of the organization submitting the file|Derived from [IDFDV], Field Identifier:‘TRAN NAME’
At line 365 changed one line
|243-250| Media Creation Date.\\ \\Enter date in MMDDYYYY format|Derived from the System Date
|243-250|Media Creation Date.\\ \\Enter date in MMDDYYYY format|Derived from the System Date
At line 337 added 16 lines
|161-162|Blocking Factor\\ \\The blocking factor of the file, not to exceed 85\\ \\Enter blanks for diskette|
|163-166|Establishment Number or Coverage Group/PRU\\ \\Enter either the establishment number of the coverage group/PRU, or blank\\ \\Field Identifier ESTABLISHMENT NUMBER’\\ \\Not used by [IDES]|
|167-170|Taxing Entity Code|Constant ‘UTAX’
|171-172|State Identifier Code\\ \\The state FIPS postal numeric code for the state to which wages are being reported\\ \\FIPS numeric code for Illinois is ‘17’|
|173-187|State Unemployment Insurance Account Number|Derived from the IDGV State SUI Registration
|188-189|Reporting Period\\ \\‘03’, ‘06’, ‘09’, or ‘12’|
|190-190|No Workers/No Wages\\ \\Enter ‘0’ to indicate that the ‘E’ record will not be followed by the ‘S’ record, enter ‘1’ to indicate otherwise\\ \\Since Code S records will be generated, this field is default to ‘1’|
|191-191|Tax Type Code\\ \\- ‘R’ for Reimbursable Employer\\‘T’ for Taxable Employers\\ \\This field is defaulted to ‘T’|
|192-208 IL|Not Used\\ \\Enter blanks|
|209-255|Blank|
|256-256|Foreign Indicator\\ \\If data in positions 74-158 is for a foreign address, enter the letter ‘X’, otherwise else leave it blank\\ \\Not used by [IDES]|Derived from [IDFDV], Field Identifier:‘FOREIGN ADDR INDICATOR’
|257-257|Blank|
|258-266|Other EIN\\ \\Enter Blanks if no other EIN was used\\ \\Not used by [IDES]|Derived from [IDFDV], Field Identifier:‘OTHER EIN’
|267-267|Report Type\\ \\Not used, fill with blanks|
|268-269|Report Number\\ \\Not used, fill with blanks|
|270-276|Blank|
At line 408 removed 54 lines
161-162 - Blocking Factor.
- Enter blocking factor of the file, not to exceed 85. Enter blanks for diskette.
163-166 - Establishment Number or Coverage Group/PRU.
- Enter either the establishment number of the coverage group/PRU, or blank.
- Field Identifier ESTABLISHMENT NUMBER’
- Not used by IDES
167-170 - Taxing Entity Code.
- Constant ‘UTAX’
171-172 - State Identifier Code.
- Enter the state FIPS postal numeric code for the state to which wages are being reported.
- FIPS numeric code for Illinois is ‘17’.
173-187 - State Unemployment Insurance Account Number.
- Enter state UI employer account number.
- Derived from the IDGV State SUI Registration
188-189 - Reporting Period.
- ‘03’, ‘06’, ‘09’, or ‘12’.
190-190 - No Workers/No Wages.
- Enter ‘0’ to indicate that the ‘E’ record will not be followed by the ‘S’ record. Enter ‘1’ to indicate otherwise.
- since Code S records will be generated, this field is default to ‘1’
191-191 - Tax Type Code
- ‘R’ for Reimbursable Employer
- ‘T’ for Taxable Employers
- this field is default to ‘T’
192-208 IL - Not Used
- Enter blanks.
209-255|Blank|
256-256 - Foreign Indicator.
- If data in positions 74-158 is for a foreign address, enter the letter ‘X’, else leave it blank|Derived from [IDFDV], Field Identifier:‘FOREIGN ADDR INDICATOR’
- Not used by IDES
257-257|Blank|
258-266 - Other EIN.
- Enter Blanks if no other EIN was used|Derived from [IDFDV], Field Identifier:‘OTHER EIN’
- Not used by IDES
267-267 - Report Type,
- Not used, fill with blanks.
268-269 - Report Number,
- Not used, fill with blanks.
270-276|Blank|
At line 464 changed 2 lines
1-1 - Record Identifier.
- Constant ‘S’
|1-1|Record Identifier|Constant ‘S’
|2-10|Social Security Number\\ \\Employee’s social security number; if not known, enter ‘I’ in position 2 and blanks in position 3-10|
|11-30|Employee Last Name|
|31-42|Employee First Name|
|43-43|Employee Middle Initial\\ \\Leave blank if no middle initial|
|44-45|State Code\\ \\The state FIPS postal numeric code for the state to which wages are being reported\\ \\Illinois Code is ‘17’|
|46-49|Blank|
|50-63|State QTR Total Gross Wages\\ \\Not used by [IDES]|
|64-77|State QTR Unemployment Insurance Total Wages\\ \\Quarterly wages subject to unemployment taxes|
|78-91|State QTR Unemployment Insurance Excess Wages\\ \\Not used by [IDES]|
|92-105|State QTR Unemployment Insurance Taxable Wages\\ \\Not used by [IDES]|
|106-120|Quarterly State Disability Insurance Taxable Wages\\ \\Not used by [IDES]|
|121-129|Quarterly Tip Wages\\ \\Not used by [IDES]|
|130-131|Number of Weeks Worked\\ \\Not used by [IDES]|
|132-134|Number of Hours Worked\\ \\Not used by [IDES]|
|135-142|Blank|
|143-146|Taxing Entity Code|Constant ‘UTAX’.
|147-15|State Unemployment Insurance Account Number|SUI Registration Number from [IDGV]
|154-161|Blank|
|162-164|Unit/Division Location/Plant Code\\ \\Enter the plant Code if applicable|From the employee’s prime assignment [IEAS] location code. Then in [IDLN] the applicable plant code for this location can be specified on the UDF ‘LOCATION PLANT CODE’ to be reported.\\\ \\If the [IDLN] UDF ‘LOCATION PLANT CODE’ is not specified, then this field is filled with zeroes
|165-176|Blank|
|177-211 IL|Not Required|
|212-212|Month 1 Employment\\ \\1 if an employee worked or received pay for the pay period including the 12th day of the first month, otherwise 0\\ \\This field is not used by [IDES]\\ \\However, the Total T record requires reporting the Total Number of employees covered by UI who worked or received pay for the pay period including the 12th day of the first month, this field is reported for auditing purpose|
|213-213|Month 2 Employment\\ \\1 if an employee worked or received pay for the pay period including the 12th day of the second month, otherwise 0\\ \\Same logic as Month 1 Employment|
|214-214|Month 3 Employment\\ \\1 if an employee worked or received pay for the pay period including the 12th day of the third month, otherwise 0\\ \\Same logic as Month 1 Employment|
|215-220|Reporting Quarter and Year\\ \\The last month and year for the calendar period for which this report applies (i.e. 062006 for Apr-June 2006)|
|221-232 IL|Not Required|
|233-276 IL|Blank|
At line 467 removed 81 lines
2-10 - Social Security Number
- Employee’s social security number; if not known, enter ‘I’ in position 2 and blanks in position 3-10
11-30 - Employee Last Name.
- Enter employee last name.
31-42 - Employee First Name.
- Enter employee first name
43-43 - Employee Middle Initial.
- Enter employee middle initial. Leave blank if no middle initial
44-45 - State Code
- Enter the state FIPS postal numeric code for the state to which wages are being reported
- Illinois Code is ‘17’
46-49|Blank|
50-63 - State QTR Total Gross Wages.
- Not used by IDES.
64-77 - State QTR Unemployment Insurance Total Wages.
- Enter quarterly wages subject to unemployment taxes.
78-91 - State QTR Unemployment Insurance Excess Wages
- Not used by IDES.
92-105 - State QTR Unemployment Insurance Taxable Wages.
- Not used by IDES.
106-120 - Quarterly State Disability Insurance Taxable Wages.
- Not used by IDES.
121-129 - Quarterly Tip Wages
- Not used by IDES.
130-131 - Number of Weeks Worked.
- Not used by IDES.
132-134 - Number of Hours Worked.
- Not used by IDES.
135-142|Blank|
143-146 - Taxing Entity Code.
- Constant ‘UTAX’.
147-153 - State Unemployment Insurance Account Number.
- Enter state UI employer account number
- SUI Registration Number from IDGV
154-161|Blank|
162-164 - Unit/Division Location/Plant Code
- Enter the plant Code if applicable
- from employee’s prime assignment IEAS location code, then go into IDLN Location Screen, the user can specify the applicable plant code for this location on the UDF ‘LOCATION PLANT CODE’ to be reported
- if IDLN UDF ‘LOCATION PLANT CODE’ is not specified, then this field is filled with zeroes
165-176|Blank|
177-211 IL - Not Required.
212-212 Month 1 Employment
- 1 if an employee worked or received pay for the pay period including the 12th day of the first month, otherwise 0
- this field is not used by IDES
- however, the Total T record requires to report the Total Number of employees covered by UI who worked or received pay for the pay period including the 12th day of the first month, this field is reported for auditing purpose
213-213 Month 2 Employment
- 1 if an employee worked or received pay for the pay period including the 12th day of the second month, otherwise 0
- same logic as Month 1 Employment
214-214 Month 3 Employment
- 1 if an employee worked or received pay for the pay period including the 12th day of the third month, otherwise 0
- same logic as Month 1 Employment
215-220 - Reporting Quarter and Year.
- Enter the last month and year for the calendar period for which this report applies (i.e. 062006 for Apr-June 2006).
221-232 IL - Not Required.
233-276 IL|Blank|
At line 550 changed 2 lines
1-1 - Record Identifier.
- Constant ‘T’
|1-1|Record Identifier|Constant ‘T’
|2-8|Total Number of Employees\\ \\The total number of ‘S’ records since the last ‘E’ record|
|9-12|Taxing Entity Code|Constant ‘UTAX’
|13-26|State QTR Total Gross Wages for employer\\ \\Not used by [IDES]|
|27-40|State QTR Unemployment Insurance Total Wages for Employer\\ \\QTR wages subject to state unemployment taxes. Total of this field on all ‘S’ records since the last ‘E’ record.|
|41-54|State QTR Unemployment Insurance Excess Wages for employer\\ \\QTR wages in excess of the state UI taxable wage base\\ \\Total of all ‘S’ records since the last ‘E’ record.|
|55-68|State QTR Unemployment Insurance Taxable Wages for employer\\ \\QTR UI total wages less state QTR UI excess wages\\ \\Total of all ‘S’ records since the last ‘E’ record.|
|69-81|Quarterly tip wages for employer\\ \\Not used by [IDES]|
|82-87|UI tax rate this quarter\\ \\The employer UI rate for this reporting period. One decimal point followed by 5 digits e.g. 3.1%=’.03100’|From [IDGV] ‘US SUI Registration’ with Govt Rate Type ‘US SUI ER Rate’
|88-100|State QTR UI taxes due\\ \\QTR state UI taxable wages times UI tax rate|From [IDGV] ‘US SUI Registration’ Variables tab ‘QTR TAXES DUE’
|101-111|Previous Quarter(s) underpayment|From [IDGV] ‘US SUI Registration’ Variables tab ‘QTR PREV UNDERPAYMENT’
|112-122|Interest|From [IDGV] ‘US SUI Registration’ Variables tab ‘QTR INTEREST’
|123-133|Penalty|From [IDGV] ‘US SUI Registration’ Variables tab ‘QTR PENALTY’
|134-144|Credit/Overpayment\\ \\Previous overpayment being applied to balance|From [IDGV] ‘US SUI Registration’ Variables tab ‘QTR CR OVERPAYMENT’
|145-174 IL|Not Required|
|175-185|Total Payment Due|From [IDGV] ‘US SUI Registration’ Variables tab ‘QTR PAYMENT DUE’
|186-226 IL|Not Required|
|227-233|Month-1 Employment for Employer\\ \\Total number of employee covered by UI worked or receive pay for the pay period including the 12th day of the first reporting month\\ \\Total of all ‘S’ records after the last ‘E’ record|
|234-240|Month-2 Employment\\ \\Total number of employee covered by UI worked or receive pay for the pay period including the 12th day of the second reporting month\\ \\Total of all ‘S’ records after the last ‘E’ record|
|241-247|Month-3 Employment\\ \\Total number of employee covered by UI worked or receive pay for the pay period including the 12th day of the third reporting month\\ \\Total for all ‘S’ records after the last ‘E’ record|
|248-250|Country Code\\ \\Not used by [IDES]|
|251-256|Reporting Quarter and Year\\ \\e.g 1st quarter of 2013 = ‘032013’|
|257-257|Blank|
|258-267|Document Control Number\\ \\Document Control Number from the Quarterly Filing Notice|From [IDGV] ‘US SUI Registration’ Variables tab ‘QTR REFERENCE NUMBER’\\ \\If ‘QTR REFERENCE NUMBER’ is not specified, this field defaults to 1
|268-274 IL|State Unemployment Insurance Account Number|SUI Registration Number from [IDGV]
|275-276 IL|Blank|
At line 553 removed 76 lines
2-8 - Total Number of Employees.
- The total number of ‘S’ records since the last ‘E’ record
9-12 - Taxing Entity Code.
- Constant ‘UTAX’.
13-26 - State QTR Total Gross Wages for employer
- Not used by IDES.
27-40 - State QTR Unemployment Insurance Total Wages for employer.
- QTR wages subject to state unemployment taxes. Total of this field on all ‘S’ records since the last ‘E’ record.
41-54 - State QTR Unemployment Insurance Excess Wages for employer.
- QTR wages in excess of the state UI taxable wage base Total of all ‘S’ records since the last ‘E’ record.
55-68 - State QTR Unemployment Insurance Taxable Wages for employer.
- QTR UI total wages less state QTR UI excess wages. Total of all ‘S’ records since the last ‘E’ record.
69-81 - Quarterly tip wages for employer.
- Not used by IDES.
82-87 - UI tax rate this quarter.
- The employer UI rate for this reporting period. One decimal point followed by 5 digits e.g. 3.1%=’.03100’.
- from IDGV ‘US SUI Registration’ with Govt Rate Type ‘US SUI ER Rate’
88-100 - State QTR UI taxes due
- UI taxes due. QTR state UI taxable wages times UI tax rate.
- from IDGV ‘US SUI Registration’ Variables tab ‘QTR TAXES DUE’
101-111 - Previous Quarter(s) underpayment.
- from IDGV ‘US SUI Registration’ Variables tab ‘QTR PREV UNDERPAYMENT’
112-122 - Interest.
- from IDGV ‘US SUI Registration’ Variables tab ‘QTR INTEREST’
123-133 - Penalty.
- from IDGV ‘US SUI Registration’ Variables tab ‘QTR PENALTY’
134-144 - Credit/Overpayment.
- Previous overpayment being applied to balance.
- from IDGV ‘US SUI Registration’ Variables tab ‘QTR CR OVERPAYMENT’
145-174 IL - Not Required.
175-185 - Total Payment Due.
- from IDGV ‘US SUI Registration’ Variables tab ‘QTR PAYMENT DUE’
186-226 IL - Not Required.
227-233 - Month-1 Employment for employer.
- Total number of employee covered by UI worked or receive pay for the pay period including the 12th day of the first reporting month. Total fo all ‘S’ records after the last ‘E’ record.
234-240 - Month-2 Employment.
- Total number of employee covered by UI worked or receive pay for the pay period including the 12th day of the second reporting month. Total fo all ‘S’ records after the last ‘E’ record.
241-247 - Month-3 Employment.
- Total number of employee covered by UI worked or receive pay for the pay period including the 12th day of the third reporting month. Total for all ‘S’ records after the last ‘E’ record.
248-250 - Country Code.
- Not used by IDES.
251-256 - Reporting Quarter and Year.
- e.g 1st quarter of 2007 = ‘032007’.
257-257|Blank|
258-267 - Document Control Number.
- Enter Document Control Number from the Quarterly Filing Notice.
- from IDGV ‘US SUI Registration’ Variables tab ‘QTR REFERENCE NUMBER’
- If ‘QTR REFERENCE NUMBER’ is not specified, this field defaults to 1.
268-274 IL - State Unemployment Insurance Account Number
- SUI Registration Number from IDGV
275-276 IL|Blank|
At line 631 changed 2 lines
1-1 - Record Identifier.
- Constant ‘F’.
|1-1|Record Identifier|Constant ‘F’
|2-11|Total Number of Employees in File|
|12-21|Total Number of Employers in File|
|22-25|Taxing Entity Code|Constant ‘UTAX’
|26-40|Quarterly Total Gross Wages in File\\ \\Not used by [IDES]|
|41-55|Quarterly State Unemployment Insurance Total Wages in File\\ \\QTR wages subject to state UI tax\\ \\Total of this field for all ‘S’ records in the file|
|56-70|Quarterly State Unemployment Insurance Excess Wages in File\\ \\QTR wages in excess of the state UI taxable wage base\\ \\Total of this field for all ‘S’ records in the file|
|71-85|Quarterly State Unemployment Insurance Taxable Wages in File\\ \\State UI gross/total wage less quarterly state UI excess wages\\ \\Total of this field for all ‘S’ records in the file|
|86-100|Quarterly State Disability Insurance Taxable Wages in File.\\ \\Not used by IDES|
|101-124 IL|Not Required|
|124-276|Blank|
At line 634 changed 2 lines
2-11 - Total Number of Employees in File
- Enter the total number of ‘S’ records in the entire file
!!Monthly UI Wage Reporting - CSV Format
%%information Note: The Monthly Wage reporting in CSV format is required to be submitted each month when a Quarterly Wage report is not applicable.%%
At line 637 changed 2 lines
12-21 - Total Number of Employers in File
- Enter the total number of ‘E’ records in the entire file
!!Set Up
Monthly UI Wage File Procedures, using function 'UEEF'.
(If the standard form code 'HL$US-MTH-IL2013' is to be used, then the Pay Element 'SUI WAGES' must exist and contains the Employee wages. As well, those constant values, such as FEIN and State UI Account Number, must be entered into the standard form code first before running 'UEEF').
At line 640 removed 2 lines
22-25 - Taxing Entity Code.
- Constant ‘UTAX’
At line 643 changed 2 lines
26-40 - Quarterly Total Gross Wages in File
- Not used by IDES.
[UEEF] must be run and the following selected to generate Illinois monthly file information:
|Parameters, As Of Date:|Month End Date
|Parameters, Interface Format Code:|(example: use standard form code‘HL$US-MTH-IL2013’)
At line 646 changed 2 lines
41-55 - Quarterly State Unemployment Insurance Total Wages in File
- QTR wages subject to state UI tax. Total of this field for all ‘S’ records in the file
The Directory and Media File Name parameters must be populated or an output file will not be produced.\\ \\
At line 649 changed 2 lines
56-70 - Quarterly State Unemployment Insurance Excess Wages in File
- QTR wages in excess of the state UI taxable wage base. Total of this field for all ‘S’ records in the file
!Record Name: Code E - Employer Record
%%Note: Numeric fields are zero filled and right justified. Alphanumeric fields are filled with spaces.%%
At line 652 changed 2 lines
71-85 - Quarterly State Unemployment Insurance Taxable Wages in File
- State UI gross/total wage less quarterly state UI excess wages. Total of this field for all ‘S’ records in the file
||Column||Description||Source
|1|Record Identifier|Constant ‘E’.
|2|Federal EIN\\ \\Enter only numeric characters|
|3|UI Account Number|
|4|Total Wages Paid|
|5|Wages Not Allocated|
At line 655 changed 2 lines
86-100 - Quarterly State Disability Insurance Taxable Wages in File.
- Not used by IDES.
!Record Name: Code S – Employee Record
||Column||Description||Source
|1|Record Identifier|Constant ‘S’
|2|Employee First Name|
|3|Employee Last Name|
|4|Social Security Number\\ \\Employee’s social security number;|
|5|State QTR Total Gross Wages\\ \\From Pay Element ('SUI WAGES' if standard IDIF form code 'HL$US-MTH-IL2013' is used)|
At line 658 removed 5 lines
101-124 IL - Not Required.
124-276|Blank|
At line 475 added 2 lines
This page (revision-57) was last changed on 26-Nov-2021 10:22 by kparrottTop