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24 26-Nov-2021 10:22 29 KB kparrott to previous | to last US_Annual_Qtrly_Reporting_GEN ==> Tax Reporting - US General
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Tax Reporting - ID
Tax Reporting - ID

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At line 3 changed 10 lines
!!!Delaware Annual and Quarterly Reporting
!!What's New for Tax Year 2011
The following changes have been noted for reporting W2 wages to the Federal Government:
*(W2 Form) The ‘Advance Earned Income Credit Payment’ is eliminated for tax year beginning after December 31, 2010. Box 9, Advance EIC payments, has been deleted from the 2011 Form W2.
*(W2 Form) Code DD is added to box 12 of the 2011 form W2 to report the cost of employer-sponsored health coverage. However, this reporting will not be mandatory for 2011.
*(W2 Form) Code EE, Designated Roth contributions under a government section 457(b) plan, has been added to the list of codes in box 12 of Form W2.
*(W2 File) A new field, Kind of Employer, has been added to the RE Employer Record (position 174). This is a required field.
*(W2 File) A new field, Cost of Employer-Sponsored Health Coverage, has been added to the RW Employee Record (positions 463-473) and the RT Total Record (positions 295-309).
*(W2 File) A new field, Designated Roth Contributions Under a Governmental Section 457(b) Plan, has been added to the RO Employee Record (positions 111-121) and the RU Total Record (positions 145-159)
!!!Idaho Annual and Quarterly Reporting
At line 15 changed one line
This document contains abbreviated set up requirement for the state of Idaho only, please refer to the general document ([US_Annual_Qtrly_Reporting_GEN]) for other setup procedure that may also be required.
This document contains abbreviated set up requirement for the state of Idaho only. Please refer to the general document ([Tax Reporting - US General]) for other setup procedures that may also be required.
At line 18 changed one line
*The [IDGV Definition|IDGV#DefinitionTab]tab must be set up for ‘State Registration’ for State/Province: Idaho
*The [IDGV Definition|IDGV#DefinitionTab] tab must be set up for ‘State Registration’ for State/Province: Idaho
At line 20 changed one line
**‘W2 STATE MEDIA FILING’ - Idaho State accepts W2 wage report with federal information, the Media Filing variable should be set to ‘02’, which will include state of Idaho information in the Federal File.
**‘W2 STATE MEDIA FILING’ - Idaho State accepts W2 wage report with federal information, the Media Filing variable should be set to ‘02’, which will include State of Idaho information in the Federal File.
At line 23 changed one line
*The [IDGV Definition|IDGV#DefinitionTab]tab must be set up with ‘State SUI Registration’ for State/Province: Idaho
*The [IDGV Definition|IDGV#DefinitionTab] tab must be set up with ‘State SUI Registration’ for State/Province: Idaho
At line 34 changed 6 lines
[RPYEU] must be run and the following selected to generate Idaho state file information:
|Report List Filters, Select State:|Idaho, USA
|Parameters, Annual Form Code:|(example: use standard form code‘HL$US-W2-2012’)
|Parameters, Period Type:|Year
|Parameters, Period End Date:|Year End Date (i.e. 31-Dec-2011)
|Parameters, Media Format:|State File Format
[RPYEU] must be run with the following parameters and filters defined to generate the Idaho State file information:\\ \\
__RPYEU Report Parameters__
|Annual Form Code|Mandatory. Annual Form Code HL$US-W2-20YY, defined on the IDFDV form. Must be entered in order to produce the UI wage file in [ICESA] format. The ‘Variables’ must be entered into this Form code for specific use in the installation. \\NOTE: Always use the current year form code. __DO NOT__ use a prior year form code as the Identifiers may be obsolete.
|Period Type|Mandatory. Defines the period type. Enter "Year" for annual reporting.
|Period End Date|Mandatory. Defines the end date of the reporting period.
|Media Format|Mandatory. Defines the Federal file format for SSA reporting (includes 'RW' and 'RS' records).
|Directory Name| Mandatory. Defines the name of the government Magnetic Media file. Must be defined or an output file will not be produced
|Media File Name|Mandatory. Defines the media file name of the data being uploaded. Must be defined or an output file will not be produced
At line 41 changed one line
The Directory and Media File Name parameters must be populated or an output file will not be produced.
__RPYEU Report Filters__
|Select State: Idaho, USA
At line 44 changed one line
;Record name: Code RA - Transmitter Record (same as the federal code RA)
!Record Name: Code RA – Submitter Record (Same as the federal code RA)
[{InsertPage page='W2_EFW2_RECORD_RA'}]
\\
!Record Name: Code RE – Employer Record (Same as Federal Code RE)
[{InsertPage page='W2_EFW2_RECORD_RE'}]
At line 46 changed 2 lines
!!Quarterly UI Wage Reporting – ICESA format
[RPYEU] must be run and the following selected to generate Idaho State file information:
!Record Name: Code RW – Employer Record (Same as Federal Code RW)
[{InsertPage page='W2_EFW2_RECORD_RW'}]
At line 49 removed one line
*The state of IDAHO must be selected in the ‘Report List Filters’.
At line 51 changed 7 lines
*Annual Form Code – Use the standard supplied form code HL$US-W2-2012. The Variables need to be entered in this form code for specific use in the installation.
*The ‘Quarterly Form Code’ must be entered in order to produce the UI wage file in [ICESA] format.
*Use the supplied form code ‘HL$US-QTR-2012’. The Variables need to be entered in this form code for specific use in the installation.
*Period Type:Quarter
*Period End Date:Enter the quarter end date, i.e. 30-Jun-2011
*Media File Type:State SUI File Format\\ \\
*If the Directory Name/Media File Name is not supplied, an output file will not be produced.
!Record Name: Code RO - Employee Wage Record (Optional for State Quarterly Reporting)
||Column||Description||Source
|1-2|Record Identifier|Constant ‘RO’
|3-11|Blank|
;Location 12 to 264: These do not apply to Puerto Rico, Virgin Islands, American Samoa, Guam, or Northern Mariana Islands employees.
||Column||Description||Source
|12-22|Allocated Tips|Derived from the [IDFDV] ‘W2-ALLOC-TIP’ (seq 3070) Field Identifier
|23-33|Uncollected Employee Tax on Tips|A combination of the uncollected social security tax and the uncollected medicare tax.\\Derived from the [IDFDV] ‘W2-CODE-A’ + ‘W2-CODE-B’ (seq 4010) Field Identifiers
|34-44|Medical Savings Account|Derived from the [IDFDV] ‘W2-CODE-R’ (seq 4150) Field Identifier
|45-55|Simple Retirement Account|Derived from the [IDFDV] ‘W2-CODE-S’ (seq 4160) Field Identifier
|56-66|Qualified Adoption Expenses|Derived from the [IDFDV] ‘W2-CODE-T’ (seq 4170) Field Identifier
|67-77|Uncollected SSA tax on Group Ins > 50000|Derived from the [IDFDV] ‘W2-CODE-M’ (seq 4110) Field Identifier
|78-88|Uncollected Medicare tax on Group Ins > 50000|Derived from the [IDFDV] 'W2-CODE-N’ (seq 4120) Field Identifier
|89-110|Blank|
|111-121|Designated Roth Contribution under section 457(b)|Derived from the [IDFDV] ‘W2-CODE-EE’ (seq 4260) Field Identifier
|122-264|Blank|
At line 59 changed 6 lines
!!ICESA for the state of Idaho
* The format details are found at the ...
----
![Notes|Edit:Internal.Tax Reporting - DE]
[{InsertPage page='Internal.Tax Reporting - DE' default='Click to create a new notes page'}]
;Location 265 to 362:For Puerto Rico employees only.
||Column||Description||Source
|265|Civil Status|
|266-274|Spouse’s SSN|Blank
|275-285|Wages Subject to Puerto Rico Tax|Stored as zeroes
|286-296|Commissions Subject to Puerto Rico Tax|Stored as zeroes
|297-307|Allowances Subject to Puerto Rico Tax|Stored as zeroes
|308-318|Tips Subject to Puerto Rico Tax|Stored as zeroes
|319-329|Total Wages, commissions, tips, and allowances subject to Puerto Rico Tax|Stored as zeroes
|330-340|Puerto Rico Tax Withheld|Stored as zeroes
|341-351|Retirement Fund Subject to Puerto Rico Tax|Stored as zeroes
|352-362|Blank|
At line 66 changed one line
[cleanup]
;Location 363 to 384:For Virgin Islands, American Samoa, Guam, or Northern Mariana Islands employees.
||Column||Description||Source
|363-373|Total wages, tips and other compensation subject to Virgin Islands income tax|Stored as zeroes
|374-384|Virgin Islands, etc… Income Tax Withheld|Stored as zeroes
|385-512|Blank|
At line 85 added 42 lines
!Record Name: Code RS - State Record (Required)
||Column||Description||Source
|1-2|Record Identifier|Constant "RS"
|3-4|State Code|Enter the appropriate FIPS code. Idaho is code "16". \\Derived from the State being reported
|5-9|Taxing Entity Code|Not applicable for Idaho Reporting. Fill with blanks.
|10-18|Social Security Number|Enter the employee's SSN.\\If an invalid SSN is encountered, this field is entered with zeroes. \\Derived from [IDFDV] W2-EE-SSN Field Identifier
|19-33|Employee First Name|Enter the employee's first name. \\Left justify and fill with blanks.\\Derived from [IDFDV] W2-EE-FIRST-NAME Field Identifier
|34-48|Employee Middle Name or Initial|Enter the employee's middle name or initial, if applicable. \\Left justify and fill with blanks.\\Derived from [IDFDV] Field Identifier: ‘W2-EE-MIDDLE’
|49-68|Employee Last Name|Enter the employee's last name. \\Left justify and fill with blanks.\\Derived from [IDFDV] Field Identifier: ‘W2-EE-LAST-NAME’
|69-72|Employee Suffix|Enter the employee's alphabetical suffix, if applicable. \\Left justify and fill with blanks.\\Derived from [IDFDV] Field Identifier: ‘W2-EE-SUFFIX’
|73-94|Employee Location Address|Enter the employee's location address. Include suite, room number, etc. \\Left justify and fill with blanks.\\Derived from [IDFDV] Field Identifier: ‘W2-EE-LOCN-ADDR’
|95-116|Employee Delivery Address|Enter the employee's delivery address. \\Left justify and fill with blanks.\\Derived from [IDFDV] Field Identifier: ‘W2-EE-DELIV-ADDR’
|117-138|Employee City|Enter the employee's city. Left justify and fill with blanks.\\Derived from [IDFDV] Field Identifier: ‘W2-EE-CITY’
|139-140|Employee State Abbreviation|Enter the employee's State postal abbreviation. \\Left justify and fill with blanks. For a foreign address, fill with blanks.\\Derived from [IDFDV] Field Identifier: ‘W2-EE-STATE’
|141-145|Employee ZIP Code|Enter the employee's zip code. For a foreign address, fill with blanks.\\Derived from [IDFDV] Field Identifier: ‘W2-EE-ZIP’
|146-149|Employee ZIP Code Extension|Enter the employee's four-digit zip code extension. If not applicable, fill with blanks.\\Derived from [IDFDV] Field Identifier: ‘W2-EE-ZIP-EXT’
|150-154|Blank|Reserved for SSA use. Fill with blanks.
|155-177|Employee Foreign State/Province|Enter the employee's foreign State/Province, if applicable. \\Left justify and fill with blanks. Otherwise, fill with blanks.\\Derived from [IDFDV] Field Identifier: ‘W2-EE-F-STATE’
|178-192|Employee Foreign Postal Code|Enter the employee's foreign postal code, if applicable. \\Left justify and fill with blanks. Otherwise, fill with blanks. \\Derived from [IDFDV] Field Identifier: ‘W2-EE-F-POSTAL’
|193-194|Employee Country Code|If one of the following applies, fill with blanks: \\ \\* One of the 50 States of the U.S.A. \\* District of Columbia \\* Military Post Office (MPO) \\* American Samoa \\* Guam \\* Northern Mariana Islands \\* Puerto Rico \\* Virgin Islands \\ Otherwise, enter the applicable Country Code. \\Derived from [IDFDV] Field Identifier: ‘W2-EE-COUNTRY’
|195-196|Blank|Fill with blanks.
|197-202 ID|Reporting Period|If applicable, enter the last month and 4-digit year for the calendar quarter for the reporting period. Example: “03YYYY” for January through March.
|203-213|State Quarterly Unemployment Insurance Total Wages|Right justify and zero fill. \\ __Applies to unemployment reporting.__
|214-224|State Quarterly Unemployment Insurance Total Taxable Wages|Right justify and zero fill. \\ __Applies to unemployment reporting.__
|225-226|Number of Weeks Worked|Defined by State/local agency. \\ __Applies to unemployment reporting.__
|227-234|Date First Employed|Enter the month, day and four-digit year. \\ __Applies to unemployment reporting.__
|235-242|Date of Separation|Enter the month, day and four-digit year. \\ __Applies to unemployment reporting.__
|243-247|Blank|Fill with blanks.
|248-255 ID| Employer Withholding Account Number|Enter 8-digit employer withholding account number
|256-267|Blank|Fill with blanks.
|268-273|Blank|Fill with blanks. Reserved for SSA use.
|274-275|State code|Enter the appropriate FIPS state code where state income tax should be reported. Idaho is code "16".
|276-286 ID|State Taxable Wages|Taxable Wages for Idaho. Use Whole Dollars only. Omit decimals. \\Right justify and zero fill. \\Derived from [IDFDV] Field Identifier: ‘W2-ST-WAGE-HOME’ and ‘W2-ST-WAGE-WORK’
|287-297 ID|State Tax Withheld|Idaho Tax Withheld. Use Whole Dollars only. Omit decimals. \\Right justify and zero fill. \\Derived from [IDFDV] Field Identifier: ‘W2-ST-TAX-HOME’ and ‘W2-ST-TAX-WORK’
|298-307|Blank|Fill with blanks.
|308|Tax Type Code|Enter the appropriate code for entries in fields 309-330: \\* C = City Income Tax \\* D = County Income Tax \\* E = School District Income Tax \\* F = Other Income Tax. \\ __Applies to income tax reporting.__
|309-319|Local Taxable Wages|To be defined by State/local agency. If applicable, right justify and zero fill.\\ __Applies to income tax reporting.__
|320-330|Local Income Tax Withheld|To be defined by State/local agency. If applicable, right justify and zero fill. \\ __Applies to income tax reporting.__
|331-337|State Control Number|Optional. If applicable, right justify and zero fill. \\ __Applies to income tax reporting.__
|338-412|Supplemental Data 1|Optional field. If not applicable, fill with blanks.
|413-487|Supplemental Data 2|Optional field. If not applicable, fill with blanks
|488-512|Blank|Fill with blanks.
At line 128 added 99 lines
!Record Name: Code RT – Employer Record (Same as Federal Code RT)
[{InsertPage page='W2_EFW2_RECORD_RT'}]
!Record Name: Code RU - Total Record (Optional for State Quarterly Reporting)
||Column||Description||Source
|1-2|Record Identifier|Constant "RU"
|3-9| Number of RO Records|Total number of code "RO" records reported since last code "RE" record
|10-24|Allocated Tips|Total of all code "RO" records since last "RE" record. \\Derived from [IDFDV], Field Identifier:‘W2-ALLOC-TIP’,
|25-39|Uncollected Employee Tax on Tips|Total of all code "RO" records since last code "RE" record. \\Derived from [IDFDV], Field Identifier:‘W2-CODE-A’ and ‘W2-CODE-B’,
|40-54|Medical Savings Account|Total of all code "RO" records since last code "RE" record. \\Derived from [IDFDV], Field Identifier:‘W2-CODE-R’,
|55-69|Simple Retirement Account|Total of all code "RO" records since last code "RE" record. \\Derived from [IDFDV], Field Identifier:‘W2-CODE-S’,
|70-84|Qualified Adoption Expenses|Total of all code "RO" records since last code "RE" record. \\Derived from [IDFDV], Field Identifier:‘W2-CODE-T’,
|85-99|Uncollected SSA tax on Group Ins > 50000|Total of all code "RO" records since last code "RE" record. \\Derived from [IDFDV], Field Identifier: ‘W2-CODE-M’,
|100-114|Uncollected Medicare tax on Group Ins > 50000|Total of all code "RO" records since last code "RE" record. \\Derived from [IDFDV], Field Identifier: ‘W2-CODE-N’,
|115-144|Blank|
|145-159|Designated Roth Contribution under section 457(b)|Total of all code "RO" records since last code "RE" record. \\Derived from [IDFDV], Field Identifier:‘W2-CODE-EE’,
|160-354|Blank|
|355-369|Wages Subject to Puerto Rico Tax|Stored as zeroes
|370-384|Commissions Subject to Puerto Rico Tax|Stored as zeroes
|385-399|Allowances Subject to Puerto Rico Tax|Stored as zeroes
|400-414|Tips Subject to Puerto Rico Tax|Stored as zeroes
|415-429|Total Wages, commissions, tips, and allowances subject to Puerto Rico Tax|Stored as zeroes
|430-444|Puerto Rico Tax Withheld|Stored as zeroes
|445-459|Retirement Fund Subject to Puerto Rico Tax|Stored as zeroes
|460-474|Total wages, tips and other compensation subject to Virgin Islands, … income tax|Stored as zeroes
|475-489|Virgin Islands, or Guam, or American Samoa, or Northern Mariana Islands Income Tax Withheld|Stored as zeroes
|490-512|Blank|
!Record Name: Code RV - Employer Record (Required)
__State Specific__\\
||Column||Description||Source
|1-2|Record Identifier|Constant "RV"
|3-11|Federal Employer Identification Number (EIN)|Enter the employer’s federal Employer Identification Number (EIN). Numeric characters only. Omit hyphens. \\Derived from the applicable Federal reporting EIN, defined on IDGV or IDGR
|12-15|Name Control|Enter the first four letters of the legal business name. Left justify and fill with blanks.
|16-24|Idaho Withholding Account Number|Enter the 9-digit Idaho withholding account number. Numeric characters only. Omit hyphens. Right justify and zero fill. \\Derived from the IDFDV ‘W2-STATE-REGIST’ Field Identifier for the reporting State
|25|Filing Cycle|Enter M, B, Q or Y to define the payment frequency of the withholding account. M-Monthly, Q-Quarterly, B-Semimonthly, Y-Yearly. __NOTE: Y-yearly is the only option supported__
|26-31|Tax Period|Enter in format of MMYYYY for the reporting period
|32-42|Total Idaho Taxable Wages|Omit decimals. Right justify and zero fill. \\Derived from the IDFDV ‘W2-ST-WAGE-HOME’(7020) and ‘W2-ST-WAGE-WORK’ (7030) Field Identifiers
|43-53|Total Idaho Tax Withheld on W-2|Omit decimals. Right justify and zero fill. \\Derived from the IDFDV ‘W2-ST-TAX-HOME’ (7040) and ‘W2-ST-TAX-WORK’ (7050) Field Identifiers
|54-64|Withholding Payments Made During the Year|Payments made from January 1 to December 31 of the current reporting year. Omit decimals. Right justify and zero fill.
|65-86|Blank|Fill with blanks.
|87-97|Remaining Tax Due or Refund|Total of positions “43-53” minus “54-64”. Omit decimals. Right justify and zero fill. \\Derived from the total of ‘W2-ST-TAX-HOME’ (7040) and ‘W2-ST-TAX-WORK’ (7050) Field Identifiers
|98|Tax Due Sign|Enter negative sign (-) if there is a refund. Leave blank if zero or if there is a tax due.
|99-109|Penalty on Balance Due|Omit decimals. Right justify and zero fill.
|110-120|Interest on Balance Due|Omit decimals. Right justify and zero fill.
|121-131|Total Amount Due or Refund|Total amounts in positions “87-97” plus positions “99-109” plus positions “110-120”. \\Omit decimals. Right justify and zero fill. Derived from the total of ‘W2-ST-TAX-HOME’ (7040) and ‘W2-ST-TAX-WORK’ (7050) Field Identifiers
|132|Tax Due Sign|Enter negative sign (-) if there is a refund. Leave blank if zero or if there is a tax due.
|133-139|Total Number of Idaho W-2s|Right justify and zero fill.
|140-146|Total Number of 1099s|Right justify and zero fill.
|147|Fed/State Combined 1099 Participant|Enter “1” for Yes, “0” for No
|148-154|Total Number of W-2s & 1099s|Total of positions “133-139” plus positions “140-146”. Right justify and zero fill.
|155-165|Penalty for Late Filing|Omit decimals. Right justify and zero fill.
|166-176|Total of positions “121-131” plus positions “155-165”. Omit decimals. Right justify and zero fill.
|177|Tax Due Sign|Enter negative sign (-) if there is a refund. Leave blank if zero or if there is a tax due.
|178-512|Blank|Fill with Blanks
!Record Name: Code RF – Employer Record (Same as Federal Code RF)
[{InsertPage page='W2_EFW2_RECORD_RF'}]
!!Quarterly UI Wage Magnetic Media Reporting – ICESA Format
%%information NOTE: The following ‘Not Required’ fields may or may not always contain BLANKS. \\Columns coded with ID indicates it is a Idaho specific requirement which is not the standard record format%%
[RPYEU] must be run with the following parameters and filters defined to generate the State UI File information:\\ \\
__RPYEU Report Parameters__
|Quarterly Form Code|Mandatory. Quarterly Form Code HL$US-QTR-20YY, defined on the IDFDV form. \\Must be entered in order to produce the UI wage file in [ICESA] format. \\The ‘Variables’ must be entered into this Form code for specific use in the installation. \\NOTE: Always use the current year form code. __DO NOT__ use a prior year form code as the Identifiers may be obsolete.
|Period Type|Mandatory. Defines the period type. Enter "Quarter" for quarterly reporting.
|Period End Date|Mandatory. Defines the end date of the reporting period.
|Media Format|Mandatory. Enter State SUI File Format. Defines the Federal file format for SSA reporting (includes 'RW' and 'RS' records).
|Directory Name| Mandatory. Defines the name of the government Magnetic Media file. Must be defined or an output file will not be produced
|Media File Name|Mandatory. Defines the media file name of the data being uploaded. Must be defined or an output file will not be produced
__RPYEU Report Filters__
|Select State:Idaho, USA
!Record Name: Code S - State Record
||Column||Description||Source
|1-1|Record Identifier|Constant ‘S’
|2-10|Social Security Number|Employee’s social security number. If not known, enter ‘I’ in position 2 and blanks in position 3-10
|11-30|Employee Last Name|Enter the employee's last name.
|31-45 ID|Employee First Name|Enter the employee's first name.
|46-46 ID|Employee Middle Initial|Enter the employee's middle initial. Leave blank if there is no middle initial
|47-123 ID|Blank|Fill with blanks
|124-125 ID|State Code|Enter the State FIPS postal numeric code for the state the wages are being reported. The Idaho Code is ‘16’
|126-127 ID|Blank|Fill with blanks
|128-133 ID|Reporting Period|Enter the quarter (2-digits) and the year (4-digits) that is being reported. Example: 01YYYY for January-March
|134-140 ID|Blank|Fill with blanks
|141-150 ID|State QTR Unemployment Insurance Total Wages|Enter the Quarterly wages subject to unemployment taxes
|151-164 ID|Blank|Fill with blanks
|165-214 ID|Employer Name|Derived from the Entity
|215-230 ID|Blank|Fill with blanks
|231-240 ID|State Unemployment Insurance Account Number|Enter the 10 digit account number assigned by Idaho Department of Labor for Unemployment Insurance\\Derived from the SUI Registration Number defined on [IDGV]
|241-275 ID|Blank|Fill with blanks
----
![Notes|Edit:Internal.Tax Reporting - ID]
[{InsertPage page='Internal.Tax Reporting - ID' default='Click to create a new notes page'}]
This page (revision-32) was last changed on 26-Nov-2021 10:22 by Meg McFarlandTop