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27 26-Nov-2021 10:22 27 KB kparrott to previous | to last US_Annual_Qtrly_Reporting_GEN ==> Tax Reporting - US General
26 26-Nov-2021 10:22 27 KB jmyers to previous | to last
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Tax Reporting - GA
Tax Reporting - GA

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At line 5 added 10 lines
!!What's New for Tax Year 2011
The following changes have been noted for reporting W2 wages to the federal government:
*(W2 Form) The ‘Advance Earned Income Credit Payment’ is eliminated for tax year beginning after December 31, 2010. Box 9, Advance EIC payments, has been deleted from the 2011 Form W2.
*(W2 Form) Code DD is added to box 12 of the 2011 form W2 to report the cost of employer-sponsored health coverage. However, this reporting will not be mandatory for 2011.
*(W2 Form) Code EE, Designated Roth contributions under a government section 457(b) plan, has been added to the list of codes in box 12 of Form W2.
*(W2 File) A new field, Kind of Employer, has been added to the RE Employer Record (position 174). This is a required field.
*(W2 File) A new field, Cost of Employer-Sponsored Health Coverage, has been added to the RW Employee Record (positions 463-473) and the RT Total Record (positions 295-309).
*(W2 File) A new field, Designated Roth Contributions Under a Governmental Section 457(b) Plan, has been added to the RO Employee Record (positions 111-121) and the RU Total Record (positions 145-159)
At line 6 changed one line
This document contains abbreviated set up requirements for the State of Georgia only. Please refer to the general document ([Tax Reporting - US General]) for other setup procedures that may also be required.
This document contains abbreviated set up requirement for the state of Georgia only, please refer to the general document ([US_Annual_Qtrly_Reporting_GEN]) for other setup procedure that may also be required.
At line 9 changed 2 lines
*The [IDGV Definition|IDGV#DefinitionTab] tab must be set up for ‘State Registration’ for State/Province: Georgia
*The [IDGV Variables|IDGV#VariablesTab] tab must be set up for ‘State Registration’ for State/Province: Georgia
*The [IDGV Definition|IDGV#DefinitionTab]tab must be set up for ‘State Registration’ for State/Province: Georgia.
*The [IDGV Variables|IDGV#VariablesTab] tab must be set up for ‘State Registration’ for State/Province: Georgia.
At line 14 changed one line
*The [IDGV Definition|IDGV#DefinitionTab] tab must be set up with ‘State SUI Registration’ for State/Province: Georgia
*The [IDGV Definition|IDGV#DefinitionTab]tab must be set up with ‘State SUI Registration’ for State/Province: Georgia
At line 19 changed 3 lines
The State of Georgia Department of Revenue accepts filing of W-2s via magnetic media using the EFW2 file format, and the filing of Quarterly UI wages via magnetic media using the ICESA format.
*Records required for the W2 reporting are: Codes RA, RE, RW, RO, RS, RT, RU and RF.
*The Records required the UI wage reporting are Code S and N. \\\\
*The state of Georgia Department of Revenue accepts filing of W-2s via magnetic media using the EFW2 file format, and the filing of Quarterly UI wages via magnetic media using the ICESA format.
*Records required for the W2 reporting are: Codes RA,RE,RW/RO,RS,RT/RU,RF; and for the UI wage reporting: Code ‘S’.
*Georgia State requires to file the GA State file by itself, therefore, [IDGV] must be set up as follows:
**for State Registration of Georgia, the [IDGV Variables|IDGV#VariablesTab]:
***‘W2 STATE MEDIA FILING’ 02 – State requires its own file, do not include other state information in the state file.
At line 23 changed 3 lines
Georgia State requires to file the GA State file by itself, therefore, [IDGV] must be set up as follows:
*for State Registration of Georgia, the [IDGV Variables|IDGV#VariablesTab]:
**‘W2 STATE MEDIA FILING’ 02 – State requires its own file, do not include other State information in the State file.
!Annual W2 Wage Reporting – EFW2 format
[RPYEU] must be run and the following selected to generate Georgia state file information:
|Report List Filters, Select State:|Georgia, USA
|Parameters, Annual Form Code:|(example: use standard form code‘HL$US-W2-2012’)
|Parameters, Period Type:|Year
|Parameters, Period End Date:|Year End Date (i.e. 31-Dec-2011)
|Parameters, Media Format:|State File Format
At line 27 changed 2 lines
!Annual W2 Wage Reporting – EFW2 Format
[RPYEU] must be run with the following report parameters and filters selected to generate the Georgia State file information: \\ \\
The Directory and Media File Name parameters must be populated otherwise an output file will not be produced.
At line 30 changed 7 lines
__RPYEU Report Parameters__
|Annual Form Code|Use standard form code, such as 'HL$US-W2-YYYY'
|Period Type|Mandatory. Defines the period type. Enter "Year" for Annual reporting and "Quarter" for quarterly reporting.
|Period End Date|Mandatory. Defines the end date of the reporting period.
|Media Format|Mandatory. Set to State File Format \\Defines the Federal file format for SSA reporting (includes 'RW' and 'RS' records).
|Directory Name| Mandatory. Defines the name of the government Magnetic Media file. Must be defined or an output file will not be produced
|Media File Name|Mandatory. Defines the media file name of the data being uploaded. Must be defined or an output file will not be produced
!!State Media Magnetic Media Reporting – EFW2 (Formerly MMREF1) Format
!Record Name: Code RA - Transmitter Record (Same as the Federal Code RA)
||Column||Description||Source
|1-2|Record Identifier|Constant "RA"
|3-11|Submitter’s Employer ID number (EIN)\\ \\Numeric only\\ \\|Derived from [IDFDV], Field Identifier: ‘SUB-ER-EIN’ (seq 1000)
|12-28|Personal Identification Number (PIN) and Software Vendor Code\\ \\Please note that this field consists of an 8-character PIN code in positions 12-19, a 4-character Software Vendor Code in positions 20-23, and 5 blanks in positions 24-28.|Derived from [IDFDV], Field Identifier: ‘SUB-PIN-NUMBER’ (seq 1010)
|29|Resub Indicator|Derived from [IDFDV], Field Identifier: ‘SUB-RESUB-IND’ (seq 1020)
|30-35|Resub WFID|Derived from [IDFDV], Field Identifier: ‘SUB-RESUB-WFID’ (seq 1030)
|36-37|Software Code|Derived from [IDFDV], Field Identifier: ‘SUB-SOFTWARE’ (seq 1040)
|38-94|Company Name|Derived from [IDFDV], Field Identifier: ‘SUB-COMP-NAME’ (seq 1050)
|95-116|Location Address|Derived from [IDFDV], Field Identifier: ‘SUB-COMP-LOCN’ (seq 1060)
|117-138|Delivery Address|Derived from [IDFDV], Field Identifier: ‘SUB-COMP-DELIV’ (seq 1070)
|139-160|Company City|Derived from [IDFDV], Field Identifier: ‘SUB-COMP-CITY’ (seq 1080)
|161-162|Company State Abbreviation|Derived from [IDFDV], Field Identifier: ‘SUB-COMP-STATE’ (seq 1090)
|163-167|Company ZIP code|Derived from [IDFDV], Field Identifier: ‘SUB-COMP-ZIP’ (seq 1100)
|168-171|Company ZIP code extension|Derived from [IDFDV], Field Identifier: ‘SUB-COMP-ZIP-EXT’ (seq 1110)
|172-176|Blank|
|177-199|Company Foreign State/Province|Derived from [IDFDV], Field Identifier: ‘SUB-COMP-F-STATE’ (seq 1120)
|200-214|Company Foreign Postal Code|Derived from [IDFDV], Field Identifier: ‘SUB-COMP-F-POST’ (seq 1130)
|215-216|Company Country Code|Derived from [IDFDV], Field Identifier: ‘SUB-COMP-COUNTRY’ (seq 1140)
|217-273|Submitter Name|Derived from [IDFDV], Field Identifier: ‘SUB-SUBM-NAME’ (seq 1150)
|274-295|Submitter Location Address|Derived from [IDFDV], Field Identifier: ‘SUB-SUBM-LOCN’ (seq 1160)
|296-317|Submitter Delivery Address|Derived from [IDFDV], Field Identifier: ‘SUB-SUBM-DELIV’ (seq 1170)
|318-339|Submitter City|Derived from [IDFDV], Field Identifier: ‘SUB-SUBM-CITY’ (seq 1180)
|340-341|Submitter State Abbreviation|Derived from [IDFDV], Field Identifier: ‘SUB-SUBM-STATE’ (seq 1190)
|342-346|Submitter ZIP code|Derived from [IDFDV], Field Identifier: ‘SUB-SUBM-ZIP’ (seq 1200)
|347-350|Submitter ZIP code extension|Derived from [IDFDV], Field Identifier: ‘SUB-SUBM-ZIP-EXT’ (seq 1210)
|351-355|Blank|
|356-378|Submitter Foreign State/Province|Derived from [IDFDV], Field Identifier: ‘SUB-SUBM-F-STATE’ (seq 1220)
|379-393|Submitter Foreign Postal Code|Derived from [IDFDV], Field Identifier: ‘SUB-SUBM-F-POST’ (seq 1230)
|394-395|Submitter Country Code|Derived from [IDFDV], Field Identifier: ‘SUB-SUBM-COUNTRY’ (seq 1240)
|396-422|Contact Name|Derived from [IDFDV], Field Identifier: ‘SUB-CONT-NAME’ (seq 1250)
|423-437|Contact Phone Number|Derived from [IDFDV], Field Identifier: ‘SUB-CONT-TEL’ (seq 1260)
|438-442|Contact Phone Extension\\ \\v‘SUB-CONT-TEL-EXT’ (seq 1270)|
|443-445|Blank|
|446-485|Contact E-mail|Derived from [IDFDV], Field Identifier: ‘SUB-CONT-EMAIL’ (seq 1280)
|486-488|Blank|
|489-498|Contact FAX|Derived from [IDFDV], Field Identifier: ‘SUB-CONT-FAX’ (seq 1290)
|499-499|Preferred Method of Problem Notification Code|Derived from [IDFDV], Field Identifier: ‘SUB-CONT-METH’ (seq 1300)
|500-500|Preparer Code|Derived from [IDFDV], Field Identifier: ‘SUB-PREPARER’ (seq 1310)
|501-512|Blank|
At line 38 changed 2 lines
__RPYEU Report Filters__
|Select State: Georgia, USA
!Record Name: Code RE - Employer Record (Same as the Federal Code RE)
||Column||Description||Source
|1-2|Record Identifier|Constant "RE"
|3-6|Tax year CCYY\\ \\From user specified FROM-TO period converted to CCYY
|7|Agent Indicator Code|Derived from [IDFDV], Field Identifier: ‘W2-ER-AGENT-IND’ (seq 1500)
|8-16|Employer/Agent EIN|System derived the applicable Federal reporting EIN, from IDGV or IDGR
|17-25|Agent for EIN|Derived from [IDFDV], Field Identifier: ‘W2-ER-FOR-EIN’ (seq 1510)
|26|Terminating Business Indicator|Derived from [IDFDV], Field Identifier: ‘W2-ER-TERM-BUS’ (seq 1520)
|27-30|Establishment Number|Derived from [IDFDV], Field Identifier: ‘W2-ER-ESTAB’ (seq 1530)
|31-39|Other EIN|Derived from [IDFDV], Field Identifier: ‘W2-ER-OTHER-EIN’ (seq 1540)
|40-96|Employer Name|Derived from [IDFDV], Field Identifier: ‘W2-ER-NAME’ (seq 2010)
|97-118|Employer Location Address|Derived from [IDFDV], Field Identifier: ‘W2-ER-LOCN-ADDR’ (seq 2020)
|119-140|Employer Delivery Address|Derived from [IDFDV], Field Identifier: ‘W2-ER-DELIV-ADDR’ (seq 2030)
|141-162|Employer City|Derived from [IDFDV], Field Identifier: ‘W2-ER-CITY’ (seq 2040)
|163-164|Employer State Abbreviation|Derived from [IDFDV], Field Identifier: ‘W2-ER-STATE’ (seq 2050)
|165-169|Employer ZIP Code|Derived from [IDFDV], Field Identifier: ‘W2-ER-ZIP’ (seq 2060)
|170-173|Employer ZIP Code Extension|Derived from [IDFDV], Field Identifier: ‘W2-ER-ZIP-EXT’ (seq 2070)
|174-174|Kind of Employer|Derived from [IDFDV], Field Identifier: ‘W2-KIND-OF-EMPLOYER’ (seq 2120)
|175-178|Blank|
|179-201|Employer Foreign State/Province|Derived from [IDFDV], Field Identifier: ‘W2-ER-F-STATE’ (seq 2080)
|202-216|Employer Foreign Postal Code|Derived from [IDFDV], Field Identifier: ‘W2-ER-F-POSTAL’ (seq 2090)
|217-218|Country Code|Derived from [IDFDV], Field Identifier: ‘W2-ER-COUNTRY’ (seq 2100)
|219|Employment Code|From either [IDGR] ‘W2 Employment Type’ or [IPRLU] FICA and Medicare method\\ \\If IPRLU.FICA method is "Do Not Calculate" and MEDICARE method is NOT "Do Not Calculate" then the employee is classified as Employment Type ‘Q’ for W2 reporting.\\ \\Otherwise, the W2 Type of employment is derived from [IDGR]\\ \\A set of code RE, RW/RO/RS, RT/RU records will be generated for different types of employment.
|220|Tax Jurisdiction Code|Derived from [IDFDV], Field Identifier: ‘W2-ER-TAX-JURIS’ (seq 2110)
|221|Third-Party Sick Pay Indicator|Derived from [IDFDV], Field Identifier: ‘SUB-3RD-PARTY-SICK’ (seq 1480)
|222-512|Blank|
At line 114 added 17 lines
!Record Name: Code RW - Employee Wage Record (Same as the Federal Code RW)
||Column||Description||Source
|1-2|Record Identifier|Constant "RW"
|3-11|Social Security Number|Derived from [IDFDV], Field Identifier: ‘W2-EE-SSN’ (seq 2500)\\ \\If an invalid SSN is encountered, this field is entered with zeroes.
|12-26|Employee First Name|Derived from [IDFDV], Field Identifier: ‘W2-EE-FIRST-NAME’ (seq 2510)
|27-41|Employee Middle Name or Initial|Derived from [IDFDV], Field Identifier: ‘W2-EE-MIDDLE’ (seq 2520)
|42-61|Employee Last Name|Derived from [IDFDV], Field Identifier: ‘W2-EE-LAST-NAME’ (seq 2530)
|62-65|Employee Suffix|Derived from [IDFDV], Field Identifier: ‘W2-EE-SUFFIX’ (seq 2540)
|66-87|Employee Location Address|Derived from [IDFDV], Field Identifier: ‘W2-EE-LOCN-ADDR’ (seq 2600)
|88-109|Employee Delivery Address|Derived from [IDFDV], Field Identifier: ‘W2-EE-DELIV-ADDR’ (seq 2610)
|110-131|Employee City|Derived from [IDFDV], Field Identifier: ‘W2-EE-CITY’ (seq 2620)
|132-133|Employee State Abbreviation|Derived from [IDFDV], Field Identifier: ‘W2-EE-STATE’ (seq 2630)
|134-138|Employee ZIP Code|Derived from [IDFDV], Field Identifier: ‘W2-EE-ZIP’ (seq 2640)
|139-142| Employee ZIP Code Extension|Derived from [IDFDV], Field Identifier: ‘W2-EE-ZIP-EXT’ (seq 2650)
143-147|Blank|
|148-170|Employee Foreign State/Province|Derived from [IDFDV], Field Identifier: ‘W2-EE-F-STATE’ (seq 2660)
|171-185|Employee Foreign Postal Code|Derived from [IDFDV], Field Identifier: ‘W2-EE-F-POSTAL’ (seq 2670)
At line 42 changed 7 lines
!!State Media Magnetic Media Reporting – EFW2 format
!Record Name: Code RA – Submitter Record
[{InsertPage page='W2_EFW2_RECORD_RA'}]
\\
!Record Name: Code RE – Employer Record
[{InsertPage page='W2_EFW2_RECORD_RE'}]
\\
|186-187|Employee Country Code|Derived from [IDFDV], Field Identifier: ‘W2-EE-COUNTRY’ (seq 2680)
At line 50 changed 3 lines
!Record Name: Code RW - Employee Wage Record (Same as the Federal Code RW)
[{InsertPage page='W2_EFW2_RECORD_RW'}]
\\
|188-198|Wages, Tips and other compensation|Derived from [IDFDV], Field Identifier: ‘W2-FIT-WAGE’ (seq 3000)
At line 136 added 83 lines
199-209 - Federal Income Tax Withheld
|Derived from [IDFDV], Field Identifier: ‘W2-FIT-TAX’ (seq 3010)
210-220 - Social Security Wages
|Derived from [IDFDV], Field Identifier: ‘W2-SSN-WAGE’ (seq 3020)
221-231 - Social Security Tax Withheld
|Derived from [IDFDV], Field Identifier: ‘W2-SSN-TAX’ (seq 3030)
232-242 - Medicare Wages & Tips
|Derived from [IDFDV], Field Identifier: ‘W2-MEDI-WAGE’ (seq 3040)
243-253 - Medicare Tax Withheld
|Derived from [IDFDV], Field Identifier: ‘W2-MEDI-TAX’ (seq 3050)
254-264 - Social Security Tips
|Derived from [IDFDV], Field Identifier: ‘W2-SSN-TIP’ (seq 3060)
265-275 - Advanced Earned Income Credit
|Derived from [IDFDV], Field Identifier: ‘W2-EIC’ (seq 3080)
276-286 - Dependent Care Benefits
|Derived from [IDFDV], Field Identifier: ‘W2-DEP-CARE’ (seq 3090)
287-297 - Deferred Compensation contribution to Section 401(k)
|Derived from [IDFDV], Field Identifier: ‘W2-CODE-D’ (seq 4030)
298-308 - Deferred Compensation contribution to Section 403(b)
|Derived from [IDFDV], Field Identifier: ‘W2-CODE-E’ (seq 4040)
309-319 - Deferred Compensation contribution to Section 408(k)(6)
|Derived from [IDFDV], Field Identifier: ‘W2-CODE-F’ (seq 4050)
320-330 - Deferred Compensation contribution to Section 457(b)
|Derived from [IDFDV], Field Identifier: ‘W2-CODE-G’ (seq 4060)
331-341 - Deferred Compensation contribution to Section 501(c)(18)(D)
|Derived from [IDFDV], Field Identifier: ‘W2-CODE-H’ (seq 4070)
342-352 - Military Employee’s Basic Quarters and Combat Pay
|Derived from [IDFDV], Field Identifier: ‘W2-CODE-Q’ (seq 4140)
353-363 - Non-qualified Plan section 457
|Derived from [IDFDV], Field Identifier: ‘W2-NQUAL-457’ (seq 3102)
364-374 - Employer Contribution to a Health Savings Account
|Derived from [IDFDV], Field Identifier: ‘W2-CODE-W’ (seq 4190)
375-385 - Non-qualified Plan Not section 457
|Derived from [IDFDV], Field Identifier: ‘W2-NQUAL-N457’ (seq 3104)
386-407|Blank|
408-418 - Employer cost of premiums for Group Term Life insurance over $50000
|Derived from [IDFDV], Field Identifier: ‘W2-CODE-C’ (seq 4020)
419-429 - Income from Non-statutory Stock Options
|Derived from [IDFDV], Field Identifier: ‘W2-CODE-V’ (seq 4180)
430-462|Blank|
463-473 - Cost of Employer-Sponsored Health Coverage
|Derived from [IDFDV], Field Identifier: ‘W2-CODE-DD’ (seq 4250)
474-485 |Blank|
486 - Statutory Employee Indicator
|Derived from [IDFDV], Field Identifier: ‘W2-STAT-EE’ (seq 6000)
- if the amount is non zero, then ‘1’ is entered, otherwise ‘0’ is entered
487|Blank|
488 - Retirement Plan Indicator
|Derived from [IDFDV], Field Identifier: ‘W2-RETIRE-PLAN’ (seq 6020)
- if the amount is non zero, then ‘1’ is entered, otherwise ‘0’ is entered
489 - Third-Party Sick Pay Indicator
|Derived from [IDFDV], Field Identifier: ‘W2-3PARTY-SICK’ (seq 6060)
- if the amount is non zero, then ‘1’ is entered, otherwise ‘0’ is entered
490-512|Blank|
At line 55 removed 2 lines
[{InsertPage page='W2_EFW2_RECORD_RO'}]
\\
At line 58 removed one line
!Record Name: Code RS - State Wage Record (Specific to the State of Georgia)
At line 60 changed 34 lines
|1-2|Record Identifier|Constant "RS"
|3-4|State code|Enter the appropriate FIPS postal numeric code. Numeric code for Georgia is ‘13’ \\Derived from the State being reported, from [IDFDV] sequence 7000
|5-9 GA|Taxing Entity Code|Fill with blanks
|10-18|Social Security Number|Enter the employee's SSN. If an invalid SSN is encountered, this field is filled with zeroes \\Omit hyphens \\Derived from the ‘W2-EE-SSN’ [IDFDV] Field Identifier.\\
|19-33|Employee First Name|Enter the employee's first name. Left justify and fill with blanks. \\Derived from [IDFDV] W2-EE-FIRST-NAME Field Identifier
|34-48|Employee Middle Name or Initial|Enter the employee's middle name or initial, if applicable. Left justify and fill with blanks.\\Derived from [IDFDV] Field Identifier: ‘W2-EE-MIDDLE’
|49-68|Employee Last Name|Enter the employee's last name. Left justify and fill with blanks. \\Derived from [IDFDV] Field Identifier: ‘W2-EE-LAST-NAME’
|69-72|Employee Suffix|Enter the employee's alphabetical suffix, if applicable. Left justify and fill with blanks.\\Derived from [IDFDV] Field Identifier: ‘W2-EE-SUFFIX’
|73-94|Employee Location Address|Enter the employee's location address \\Derived from [IDFDV], Field Identifier: ‘W2-EE-LOCN-ADDR’ (seq 2600)
|95-116|Employee Delivery Address|Enter the employee's delivery address \\__Cannot be blank__ \\Left justify \\Derived from [IDFDV], Field Identifier: ‘W2-EE-DELIV-ADDR’ (seq 2610)
|117-138|Employee City|Enter the employee's City \\Derived from [IDFDV], Field Identifier: ‘W2-EE-CITY’ (seq 2620)
|139-140|Employee State Abbreviation|Enter the employee's State abbreviation \\For a foreign address, fill with blanks \\Derived from [IDFDV], Field Identifier: ‘W2-EE-STATE’ (seq 2630)
|141-145|Employee ZIP Code|Enter the employee's zip code \\For a foreign address, fill with blanks \\Derived from [IDFDV], Field Identifier: ‘W2-EE-ZIP’ (seq 2640)
|146-149|Employee ZIP Code Extension|Enter the employee's zip code extension, if applicable \\If not applicable, fill with blanks \\Derived from [IDFDV], Field Identifier: ‘W2-EE-ZIP-EXT’ (seq 2650)
|150-154 GA|Blank|Fill with blanks
|155-177|Foreign State/Province|If applicable, enter the employee's foreign State/Province. \\Left justify and fill with blanks. Otherwise, fill with blanks.
|178-192|Foreign Postal Code|If applicable, enter the employee's foreign postal code. \\Left justify and fill with blanks. Otherwise, fill with blanks.
|193-194|Country Code|If one of the following applies, fill with blanks: \\ \\* One of the 50 States of the U.S.A. \\* District of Columbia \\* Military Post Office (MPO) \\* American Samoa \\* Guam \\* Northern Mariana Islands \\* Puerto Rico \\* Virgin Islands \\ \\Otherwise, enter the applicable Country Code. \\Derived from [IDFDV], Field Identifier: ‘W2-EE-COUNTRY
|195-273|Blank|Fill with blanks
|274-275|State Code|Enter the appropriate FIPS postal numeric code. Numeric code for Georgia is ‘13’ \\Derived from the State being reported, from [IDFDV] sequence 7000
|276-286|State Taxable Wages|Enter the total State taxable wages
|287-297|State Income Tax Withheld|Enter the total State income tax withheld
|298-307|Period End Date|Enter the last day of the year, in MM/DD/YYYY format
|308-330 GA|Blank|Fill with blanks
|331-339 GA|Withholding Number|Enter the withholding number \\No hyphen \\Upper case alpha characters only
|340-396 GA|Employer's Name|Enter the employer's name
|397-418 GA|Employer Location Address|Enter the employer's location address \\Derived from [IDFDV], Field Identifier: ‘W2-ER-LOCN-ADDR’ (seq 2020)
|419-440 GA|Employer Delivery Address|Enter the employer's delivery addres \\Derived from [IDFDV], Field Identifier: ‘W2-ER-DELIV-ADDR’ (seq 2030)
|441-462 GA|Employer City|Enter the employer's City \\Derived from [IDFDV], Field Identifier: ‘W2-ER-CITY’ (seq 2040)
|463-464 GA|Employer State Abbreviation|Enter the employer's State abbreviation \\Derived from [IDFDV], Field Identifier: ‘W2-ER-STATE’ (seq 2050)
|465-469 GA|Employer ZIP Code|Enter the employer's zip code \\Derived from [IDFDV], Field Identifier: ‘W2-ER-ZIP’ (seq 2060)
|470-473 GA|Employer ZIP Code Extension|Enter the employer's zip code extension, if applicable \Derived from [IDFDV], Field Identifier: ‘W2-ER-ZIP-EXT’ (seq 2070)
|474-482 GA|Employer's FEIN|Enter the employer's FEIN \\System derived the applicable Federal reporting EIN, from [IDGV] or [IDGR]
|483-512 GA|Blank|Fill with blanks
1-2 - Record Identifier
- Constant ‘RO’
At line 225 added 172 lines
3-11|Blank|
12-22 - Allocated Tips
|Derived from [IDFDV], Field Identifier: ‘W2-ALLOC-TIP’ (seq 3070)
23-33 - Uncollected Employee Tax on Tips
- combined the uncollected social security tax and the uncollected medicare tax
|Derived from [IDFDV], Field Identifier: ‘W2-CODE-A’ + Field Identifier: ‘W2-CODE-B’ (seq 4010)
34-44 - Medical Savings Account
|Derived from [IDFDV], Field Identifier: ‘W2-CODE-R’ (seq 4150)
45-55 - Simple Retirement Account
|Derived from [IDFDV], Field Identifier: ‘W2-CODE-S’ (seq 4160)
56-66 - Qualified Adoption Expenses
|Derived from [IDFDV], Field Identifier: ‘W2-CODE-T’ (seq 4170)
67-77 - Uncollected SSA tax on Group Ins > 50000
|Derived from [IDFDV], Field Identifier: ‘W2-CODE-M’ (seq 4110)
78-88 - Uncollected Medicare tax on Group Ins > 50000
|Derived from [IDFDV], Field Identifier: ‘W2-CODE-N’ (seq 4120)
89-110|Blank|
111-121 - Designated Roth Contribution under section 457(b)
|Derived from [IDFDV], Field Identifier: ‘W2-CODE-EE’ (seq 4260)
122-264|Blank|
Location 265 to 362 are for Puerto Rico employees only.
265 - Civil Status
266-274 - Spouse’s SSN
- blank
275-285 - Wages Subject to Puerto Rico Tax\\ \\Stored as zeroes|
286-296 - Commissions Subject to Puerto Rico Tax\\ \\Stored as zeroes|
297-307 - Allowances Subject to Puerto Rico Tax\\ \\Stored as zeroes|
308-318 - Tips Subject to Puerto Rico Tax\\ \\Stored as zeroes|
319-329 - Total Wages, commissions, tips, and allowances subject to Puerto Rico Tax\\ \\Stored as zeroes|
330-340 - Puerto Rico Tax Withheld\\ \\Stored as zeroes|
341-351 - Retirement Fund Subject to Puerto Rico Tax\\ \\Stored as zeroes|
352-362|Blank|
;Location 363 to 384:For Virgin Islands, American Samoa, Guam, or Northern Mariana Islands employees.
363-373 - Total wages, tips and other compensation subject to Virgin Islands, … income tax\\ \\Stored as zeroes|
374-384 - Virgin Islands, etc… Income Tax Withheld\\ \\Stored as zeroes|
385-512|Blank|
!Record Name: Code RS - State Record
||Column||Description||Source
1-2 - Record Identifier
- Constant "RS"
3-4 - State code, appropriate FIPS postal numeric code
- system Derived from the State being reported, from IDFDV sequence 7000.
- e.g. Georgia numeric code is “13”
5-9 - Taxing Entity Code
- if County, City or School district tax is reported, this field is derived from IDGV 'W2 TAXING ENTITY' field for the County, City or School district tax being reported
10-18 - Social Security Number
|Derived from [IDFDV], Field Identifier: ‘W2-EE-SSN’ (seq 2500)
- if an invalid SSN is encountered, this field is entered with zeroes.
19-33 - Employee First Name
|Derived from [IDFDV], Field Identifier: ‘W2-EE-FIRST-NAME’ (seq 2510)
34-48 - Employee Middle Name or Initial
|Derived from [IDFDV], Field Identifier: ‘W2-EE-MIDDLE’ (seq 2520)
49-68 - Employee Last Name
|Derived from [IDFDV], Field Identifier: ‘W2-EE-LAST-NAME’ (seq 2530)
69-72 - Employee Suffix
|Derived from [IDFDV], Field Identifier: ‘W2-EE-SUFFIX’ (seq 2540)
73-94 - Employee Location Address
|Derived from [IDFDV], Field Identifier: ‘W2-EE-LOCN-ADDR’ (seq 2600)
95-116 - Employee Delivery Address
|Derived from [IDFDV], Field Identifier: ‘W2-EE-DELIV-ADDR’ (seq 2610)
117-138 - Employee City
|Derived from [IDFDV], Field Identifier: ‘W2-EE-CITY’ (seq 2620)
139-140 - Employee State Abbreviation
|Derived from [IDFDV], Field Identifier: ‘W2-EE-STATE’ (seq 2630)
141-145 - Employee ZIP Code
|Derived from [IDFDV], Field Identifier: ‘W2-EE-ZIP’ (seq 2640)
146-149 - Employee ZIP Code Extension
|Derived from [IDFDV], Field Identifier: ‘W2-EE-ZIP-EXT’ (seq 2650)
150-154|Blank|
155-177 - Employee Foreign State/Province
|Derived from [IDFDV], Field Identifier: ‘W2-EE-F-STATE’ (seq 2660)
178-192 - Employee Foreign Postal Code
|Derived from [IDFDV], Field Identifier: ‘W2-EE-F-POSTAL’ (seq 2670)
193-194 - Employee Country Code
|Derived from [IDFDV], Field Identifier: ‘W2-EE-COUNTRY’ (seq 2680)
195-273 GA - Not Required by the state of Georgia
- Fill with blanks.
274-275 - State code, appropriate FIPS postal numeric code
- system Derived from the State being reported
- e.g. Georgia numeric code is “13”
276-286 - State Taxable Wages
|Derived from [IDFDV], Field Identifier: ‘W2-ST-WAGE-HOME’ and ‘W2-ST-WAGE-WORK’
287-297 - State Income Tax Withheld
|Derived from [IDFDV], Field Identifier: ‘W2-ST-TAX-HOME’ and ‘W2-ST-TAX-WORK’
298-307 GA - Period End Date
- Last day of tax year. Format is mm/dd/yyyy
308-308 - Tax Type Code
309-330 GA - Not Required by the state of Georgia
- Fill with blanks
331-339 GA - State ER Number,
|Derived from [IDFDV], Field Identifier: ‘W2-STATE-REGIST’ for the reporting State
340-396 GA - Employer Name
|Derived from [IDFDV], Field Identifier: ‘W2-ER-NAME’ (seq 2010)
397-418 GA - Employer Location Address
|Derived from [IDFDV], Field Identifier: ‘W2-ER-LOCN-ADDR’ (seq 2020)
419-440 GA - Employer Delivery Address
|Derived from [IDFDV], Field Identifier: ‘W2-ER-DELIV-ADDR’ (seq 2030)
441-462 GA - Employer City
|Derived from [IDFDV], Field Identifier: ‘W2-ER-CITY’ (seq 2040)
463-464 GA - Employer State Abbreviation
|Derived from [IDFDV], Field Identifier: ‘W2-ER-STATE’ (seq 2050)
465-469 GA - Employer ZIP Code
|Derived from [IDFDV], Field Identifier: ‘W2-ER-ZIP’ (seq 2060)
470-473 GA - Employer ZIP Code Extension
|Derived from [IDFDV], Field Identifier: ‘W2-ER-ZIP-EXT’ (seq 2070)
474-482 GA -Employer/Agent EIN
- System derived the applicable Federal reporting EIN, from IDGV or IDGR
483-512 GA - Not Required by the state of Georgia.
- Fill with Blanks
At line 96 removed 2 lines
[{InsertPage page='W2_EFW2_RECORD_RT'}]
\\
At line 399 added 79 lines
||Column||Description||Source
1-2 - Record Identifier
- Constant "RT"
3-9 - Number of RW Records
- Total number of code "RW" records reported since last code "RE" record
10-24 - Wages, Tips and Other Compensation
|Derived from [IDFDV], Field Identifier: ‘W2-FIT-WAGE’, total of all code "RW" records since last "RE" record
25-39 - Federal Income Tax Withheld
|Derived from [IDFDV], Field Identifier: ‘W2-FIT-TAX’, total of all code "RW" records since last "RE" record
40-54 - Social Security Wages
|Derived from [IDFDV], Field Identifier: ‘W2-SSN-WAGE’, total of all code "RW" records since last "RE" record
55-69 - Social Security Tax Withheld
|Derived from [IDFDV], Field Identifier: ‘W2-SSN-TAX’, total of all code "RW" records since last "RE" record
70-84 - Medicare Wages and Tips
|Derived from [IDFDV], Field Identifier: ‘W2-MEDI-WAGE’, total of all code "RW" records since last "RE" record
85-99 - Medicare Tax Withheld
|Derived from [IDFDV], Field Identifier: ‘W2-MEDI-TAX’, total of all code "RW" records since last "RE" record
100-114 - Social Security Tips
|Derived from [IDFDV], Field Identifier: ‘W2-SSN-TIP’, total of all code "RW" records since last "RE" record
115-129 - Advanced Earned Income Credit
|Derived from [IDFDV], Field Identifier: ‘W2-EIC’, total of all code "RW" records since last "RE" record
130-144 - Dependent Care Benefits
|Derived from [IDFDV], Field Identifier: ‘W2-DEP-CARE’, total of all code "RW" records since last "RE" record
145-159 - Deferred Compensation Contributions to Section 401(k)
|Derived from [IDFDV], Field Identifier: ‘W2-CODE-D’, total of all code "RW" records since last "RE" record
160-174 - Deferred Compensation Contributions to Section 403(b)
|Derived from [IDFDV], Field Identifier: ‘W2-CODE-E’, total of all code "RW" records since last "RE" record
175-189 - Deferred Compensation Contributions to Section 408(k)(6)
|Derived from [IDFDV], Field Identifier: ‘W2-CODE-F’, total of all code "RW" records since last "RE" record
190-204 - Deferred Compensation Contributions to Section 457(b)
|Derived from [IDFDV], Field Identifier: ‘W2-CODE-G’, total of all code "RW" records since last "RE" record
205-219 - Deferred Compensation Contributions to Section 501(c)(18)(D)
|Derived from [IDFDV], Field Identifier: ‘W2-CODE-H’, total of all code "RW" records since last "RE" record
220-234 - Military Employee’s Basic Quarters and Combat Pay
|Derived from [IDFDV], Field Identifier: ‘W2-CODE-Q’, total of all code ‘RW’ records since last ‘RE’ record
235-249 - Non-Qualified Plan Section 457
|Derived from [IDFDV], Field Identifier: ‘W2-NQUAL-457’, total of all code "RW" records since last "RE" record
250-264 - Employer Contribution to a Health Savings Account
|Derived from [IDFDV], Field Identifier: ‘W2-CODE-W’, total fo all code ‘RW’ records since last ‘RE’ record
265-279 - Non-Qualified Plan Not Section 457
|Derived from [IDFDV], Field Identifier: ‘W2-NQUAL-N457’, total of all code "RW" records since last "RE" record
280-294|Blank|
295-309 - Cost of Employer-Sponsored Health Coverage
|Derived from [IDFDV], Field Identifier: ‘W2-CODE-DD’, total of all code "RW" records since last "RE" record
310-324 - Employer Cost of Premiums for Group Term Life Insurance over $50000
|Derived from [IDFDV], Field Identifier: ‘W2-CODE-C’, total of all code "RW" records since last "RE" record
325-339 - Income Tax Withheld by Third-Party Payer
|Derived from [IDFDV], Field Identifier: ‘SUB-3RD-PARTY-TAX’, total of all code "RW" records since last "RE" record
340-354 - Income from Non-statutory Stock options
|Derived from [IDFDV], Field Identifier: ‘W2-CODE-V’, total of all code "RW" records since last "RE" record
355-512|Blank|
At line 100 removed 2 lines
[{InsertPage page='W2_EFW2_RECORD_RU'}]
\\
At line 103 changed 7 lines
!Record Name: Code RF - Final Record (Same as the Federal Code RF)
[{InsertPage page='W2_EFW2_RECORD_RF'}]
\\
!!State Quarterly UI Wage Reporting – ICESA Format
The State of Georgia Department of Labor accepts filing of Quarterly UI wages via magnetic media using the ICESA format.
*The Records required the UI wage reporting are Code S and N. \\
||Column||Description||Source
At line 482 added 2 lines
1-2 - Record Identifier
- Constant "RU"
At line 485 added 2 lines
3-9 - Number of RO Records
- Total number of code "RO" records reported since last code "RE" record
At line 113 changed one line
[RPYEU] must be run with the following report parameters and filters selected to generate the Georgia State file information: \\ \\
10-24 - Allocated Tips
|Derived from [IDFDV], Field Identifier: ‘W2-ALLOC-TIP’, total of all code "RO" records since last "RE" record
At line 115 changed 9 lines
__RPYEU Report Parameters__
|Annual Form Code|Use standard form code, such as 'HL$US-W2-20YY'
|Quarterly Form Code|Use the standard form code ‘HL$US-QTR-20YY. \\Must be entered in order to generate the STATE UI wage file in the [ICESA] format
|Govt Interface Format|Mandatory. Enter HL$US-QTR-MM20YY
|Period Type|Mandatory. Defines the period type. Enter "Quarter" for quarterly reporting.
|Period End Date|Mandatory. Defines the end date of the reporting period. Enter in DD-MMM-YYYY format
|Media Format|Mandatory. Set to State SUI File Format \\Defines the Federal file format for SSA reporting (includes 'RW' and 'RS' records).
|Directory Name| Mandatory. Defines the name of the government Magnetic Media file. Must be defined or an output file will not be produced
|Media File Name|Mandatory. Defines the media file name of the data being uploaded. Must be defined or an output file will not be produced
25-39 - Uncollected Employee Tax on Tips
|Derived from [IDFDV], Field Identifiers: ‘W2-CODE-A’ and ‘W2-CODE-B’, total of all code "RO" records since last "RE" record
At line 125 changed 2 lines
__RPYEU Report Filters__
|Select State: Georgia, USA
40-54 - Medical Savings Account
|Derived from [IDFDV], Field Identifier: ‘W2-CODE-R’, total of all code "RO" records since last "RE" record
At line 497 added 2 lines
55-69 - Simple Retirement Account
|Derived from [IDFDV], Field Identifier: ‘W2-CODE-S’, total of all code "RO" records since last "RE" record
At line 129 changed 16 lines
!Record Name: Code S - State Record
||Column||Description||Source
|1-1|Record Identifier|Constant ‘S’
|2-10|Social Security Number|Enter the employee's SSN. If an invalid SSN is encountered, this field is filled with zeroes \\Omit hyphens \\Derived from the ‘W2-EE-SSN’ [IDFDV] Field Identifier.\\
|11-30|Employee Last Name|Enter the employee's last name. \\Derived from [IDFDV] Field Identifier: ‘W2-EE-LAST-NAME’
|31-42|Employee First Name|Enter the employee's first name. \\Derived from [IDFDV] Field Identifier: ‘W2-EE-FIRST-NAME’
|43-43|Employee Middle Initial|Enter the employee's middle initial, if applicable. Leave blank if no middle initial \\Derived from [IDFDV] Field Identifier: ‘W2-EE-MIDDLE’
|44-45|State Code|Enter the appropriate FIPS postal numeric code. \\Georgia's Code is 13
|46-68 GA|Blank|Fill with blanks
|69-77 GA|Total Reportable Gross Wages|Enter the total reportable gross wages less 125 Cafeteria Plans, paid during the reporting period. Include tip wages. \\Right justify and zero fill
|78-153 GA|Not required by the Georgia Department of Labor|Fill with blanks
|154-161 GA|GDOL Employer Account Number|Enter the 8 digit GDOL employer account number \\Derived from the SUI Registration Number defined on [IDGV]
|162-214 GA|Not required by the Georgia Department of Labor|Fill with blanks
|215-220|Reporting Period (Month/Year)|Enter the last month and four digit year of the reporting period. \\Example: 0620YY for 2nd quarter of 20YY
|221-275 GA|Not required by the Georgia Department of Labor|Fill with blanks
|276-276 GA|Blank|Required ONLY for systems that cannot produce a record length of 275 bytes \\Enter Blank, if required
70-84 - Qualified Adoption Expenses
|Derived from [IDFDV], Field Identifier: ‘W2-CODE-T’, total of all code "RO" records since last "RE" record
At line 146 changed 14 lines
!Record Name: Code N - State Record
||Column||Description||Source
|1|Record Identifier|Constant "N"
|2-9 GA|Account|Enter the eight digit GDOL employer account number \\Numeric only, omit hyphens
|10|Quarter GA|Enter the quarter number that is being reported. \\Options are: 1, 2, 3 or 4
|11-14 GA|Year|Enter the year that is being reported, in YYYY format
|15-19 GA|Number of Employees|Enter the total number of employees covered by UI who worked or received pay for the pay period including the 12th day of the first reporting month. \\Total for all ‘S’ records after the last ‘E’ record.
|20-24 GA|Number of Employees|Enter the total number of employees covered by UI who worked or received pay for the pay period including the 12th day of the second reporting month. \\Total for all ‘S’ records after the last ‘E’ record.
|25-29 GA|Number of Employees|Enter the total number of employees covered by UI who worked or received pay for the pay period including the 12th day of the third reporting month. \\Total for all ‘S’ records after the last ‘E’ record.
|30-40 GA|Total Reportable Gross Wages|Enter the total reportable gross wages during the reporting period \\Right justify and zero fill
|41-51 GA|Non-taxable Wages|Enter the total non-taxable wages during the reporting period \\Right justify and zero fill
|52-62 GA|Taxable Wages|Enter the total taxable wages during the reporting period \\Right justify and zero fill
|63-71 GA|Remittance|Enter the remittance amount \\Right justify and zero fill
|72-80 GA|Federal Identification Number|Enter the employer's FEIN \\Numeric values only
85-99 - Uncollected SSA tax on Group Ins > 50000
|Derived from [IDFDV], Field Identifier: ‘W2-CODE-M’, total of all code "RO" records since last "RE" record
At line 506 added 44 lines
100-114 - Uncollected Medicare tax on Group Ins > 50000
|Derived from [IDFDV], Field Identifier: ‘W2-CODE-N’, total of all code "RO" records since last "RE" record
115-144 |Blank|
145-159 - Designated Roth Contribution under section 457(b)
|Derived from [IDFDV], Field Identifier: ‘W2-CODE-EE’, total of all code "RO" records since last "RE" record
160-354|Blank|
355-369 - Wages Subject to Puerto Rico Tax\\ \\Stored as zeroes|
370-384 - Commissions Subject to Puerto Rico Tax\\ \\Stored as zeroes|
385-399 - Allowances Subject to Puerto Rico Tax\\ \\Stored as zeroes|
400-414 - Tips Subject to Puerto Rico Tax\\ \\Stored as zeroes|
415-429 - Total Wages, commissions, tips, and allowances subject to Puerto Rico Tax\\ \\Stored as zeroes|
430-444 - Puerto Rico Tax Withheld\\ \\Stored as zeroes|
445-459 - Retirement Fund Subject to Puerto Rico Tax\\ \\Stored as zeroes|
460-474 - Total wages, tips and other compensation subject to Virgin Islands, … income tax\\ \\Stored as zeroes|
475-489 - Virgin Islands, or Guam, or American Samoa, or Northern Mariana Islands Income Tax Withheld\\ \\Stored as zeroes|
490-512|Blank|
!Record Name: Code RF - Final Record (Same as the Federal Code RF)
||Column||Description||Source
1-2 - Record Identifier
- Constant "RF"
3-7|Blank|
8-16 - Number of RW Records
- Total number of code "RW" records on file
17-512|Blank|
At line 551 added 6 lines
!!State Quarterly UI Wage Reporting – ICESA Format
[RPYEU] must be run and the following selected to generate Georgia state file information:
To produce a SUI file format in the [ICESA] format, the Quarterly Form Code must be entered.
At line 560 added 14 lines
This page (revision-32) was last changed on 26-Nov-2021 10:22 by Meg McFarlandTop