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27 26-Nov-2021 10:22 27 KB kparrott to previous | to last US_Annual_Qtrly_Reporting_GEN ==> Tax Reporting - US General
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Tax Reporting - GA
Tax Reporting - GA

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At line 3 changed one line
!!!Georgia Annual and Quarterly Reporting
!!!Delaware Annual and Quarterly Reporting
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!!What's New for Tax Year 2011
The following changes have been noted for reporting W2 wages to the Federal Government:
*(W2 Form) The ‘Advance Earned Income Credit Payment’ is eliminated for tax year beginning after December 31, 2010. Box 9, Advance EIC payments, has been deleted from the 2011 Form W2.
*(W2 Form) Code DD is added to box 12 of the 2011 form W2 to report the cost of employer-sponsored health coverage. However, this reporting will not be mandatory for 2011.
*(W2 Form) Code EE, Designated Roth contributions under a government section 457(b) plan, has been added to the list of codes in box 12 of Form W2.
*(W2 File) A new field, Kind of Employer, has been added to the RE Employer Record (position 174). This is a required field.
*(W2 File) A new field, Cost of Employer-Sponsored Health Coverage, has been added to the RW Employee Record (positions 463-473) and the RT Total Record (positions 295-309).
*(W2 File) A new field, Designated Roth Contributions Under a Governmental Section 457(b) Plan, has been added to the RO Employee Record (positions 111-121) and the RU Total Record (positions 145-159)
WHAT’S NEW FOR WAGE REPORTING FOR TAX YEAR 2011
The following changes have been noted for reporting W2 wages to the Federal Government:
*(W2 Form) The ‘Advance Earned Income Credit Payment’ is eliminated for tax year beginning after December 31, 2010. Box 9, Advance EIC payments, has been deleted from the 2011 Form W2.
*(W2 Form) Code DD is added to box 12 of the 2011 form W2 to report the cost of employer-sponsored health coverage. However, this reporting will not be mandatory for 2011.
*(W2 Form) Code EE, Designated Roth contributions under a government section 457(b) plan, has been added to the list of codes in box 12 of Form W2.
*(W2 File) A new field, Kind of Employer, has been added to the RE Employer Record (position 174). This is a required field.
*(W2 File) A new field, Cost of Employer-Sponsored Health Coverage, has been added to the RW Employee Record (positions 463-473) and the RT Total Record (positions 295-309).
*(W2 File) A new field, Designated Roth Contributions Under a Governmental Section 457(b) Plan, has been added to the RO Employee Record (positions 111-121) and the RU Total Record (positions 145-159)
At line 6 changed one line
This document contains abbreviated set up requirements for the State of Georgia only. Please refer to the general document ([Tax Reporting - US General]) for other setup procedures that may also be required.
This document contains abbreviated set up requirement for the state of Delaware only, please refer to the general document ([US_Annual_Qtrly_Reporting_GEN]) for other setup procedure that may also be required.
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*The [IDGV Definition|IDGV#DefinitionTab] tab must be set up for ‘State Registration’ for State/Province: Georgia
*The [IDGV Variables|IDGV#VariablesTab] tab must be set up for ‘State Registration’ for State/Province: Georgia
**‘W2 STATE MEDIA FILING’- Georgia state accepts W2 wage report with federal and other state information, therefore, the Media Filing variable can be set to ‘01’, which will include state information in the Federal File. (However, it must be set to ‘02’ if a W2 magnetic media file is required for the state of GA only.)
*The [IDGV Definition|IDGV#DefinitionTab]tab must be set up for ‘State Registration’ for State/Province: Delaware.
*The [IDGV Variables|IDGV#VariablesTab] tab must be set up for ‘State Registration’ for State/Province: Delaware.
**‘W2 STATE MEDIA FILING’ - Delaware state accepts W2 wage report with federal and other state information, therefore, the Media Filing variable can be set to ‘01’, which will include state information in the Federal File. (However, it must be set to ‘02’ if a W2 magnetic media file is required for the state of DE only.)
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*The [IDGV Definition|IDGV#DefinitionTab] tab must be set up with ‘State SUI Registration’ for State/Province: Georgia
*The [IDGV Variables|IDGV#VariablesTab] tab must be set up with ‘State SUI Registration’ for State/Province: Georgia
**‘W2 STATE MEDIA FILING’- Must be ‘02’ to generate UI wage magnetic media file for Georgia
*The [IDGV Definition|IDGV#DefinitionTab]tab must be set up with ‘State SUI Registration’ for State/Province: Delaware
*The [IDGV Variables|IDGV#VariablesTab] tab must be set up with ‘State SUI Registration’ for State/Province: Delaware
**‘W2 STATE MEDIA FILING’- Must be ‘02’ to generate UI wage magnetic media file for Delaware
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The State of Georgia Department of Revenue accepts filing of W-2s via magnetic media using the EFW2 file format, and the filing of Quarterly UI wages via magnetic media using the ICESA format.
*Records required for the W2 reporting are: Codes RA, RE, RW, RO, RS, RT, RU and RF.
*The Records required the UI wage reporting are Code S and N. \\\\
*The state of Delaware Department of Revenue accepts filing of W2 wages via magnetic media using the standard EFW2 (formerly MMREF-1) file format supplied by the SSA. The required records are RA,RE,RS and RF.
*The Delaware Department of Labor accepts filing of Quarterly UI wages via magnetic media using the [ICESA] format. The required record codes are ‘E’, and ‘S’.
*When using the MMREF-1 format to file wage report for the state of Delaware, [IDGV] must be set up as follows:
**for State Registration of Delaware, the [IDGV Variables|IDGV#VariablesTab]:
***‘W2 STATE MEDIA FILING’ 02 – State requires its own file, do not include other state information in the state file.
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Georgia State requires to file the GA State file by itself, therefore, [IDGV] must be set up as follows:
*for State Registration of Georgia, the [IDGV Variables|IDGV#VariablesTab]:
**‘W2 STATE MEDIA FILING’ 02 – State requires its own file, do not include other State information in the State file.
!Annual W2 Wage Reporting – EFW2 (formerly MMREF1) format
[RPYEU] must be run and the following selected to generate Delaware state file information:
|Media Format:|State File Format
|Select State:|Delaware, USA
|Parameters, Annual Form Code:|(example: use standard form code‘HL$US-W2-2012’)
|Parameters, Period Type:|Year
|Parameters, Period End Date:|Year End Date (i.e. 31-Dec-2011)
At line 27 changed 2 lines
!Annual W2 Wage Reporting – EFW2 Format
[RPYEU] must be run with the following report parameters and filters selected to generate the Georgia State file information: \\ \\
!!State Media Magnetic Media Reporting – EFW2 (Formerly MMREF1) Format
;Record name: Code RA - Transmitter Record (same as the federal code RA)
!!Quarterly UI Wage Reporting – ICESA format
[RPYEU] must be run and the following selected to generate Delaware State file information:
|Media Format:|State SUI File Format
|Select State:|Delaware, USA
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__RPYEU Report Parameters__
|Annual Form Code|Use standard form code, such as 'HL$US-W2-YYYY'
|Period Type|Mandatory. Defines the period type. Enter "Year" for Annual reporting and "Quarter" for quarterly reporting.
|Period End Date|Mandatory. Defines the end date of the reporting period.
|Media Format|Mandatory. Set to State File Format \\Defines the Federal file format for SSA reporting (includes 'RW' and 'RS' records).
|Directory Name| Mandatory. Defines the name of the government Magnetic Media file. Must be defined or an output file will not be produced
|Media File Name|Mandatory. Defines the media file name of the data being uploaded. Must be defined or an output file will not be produced
*Annual Form Code – Use the standard supplied form code HL$US-W2-2012. The Variables need to be entered in this form code for specific use in the installation.
*The ‘Quarterly Form Code’ must be entered in order to produce the UI wage file in [ICESA] format. – Use the supplied form code ‘HL$US-QTR-2012’. The Variables need to be entered in this form code for specific use in the installation.
*Period Type:Quarter
*Period End Date:Enter the quarter end date, i.e. 30-Jun-2011
*Media File Type:State SUI File Format\\ \\
*If the Directory Name/Media File Name is not supplied, an output file will not be produced.
At line 38 changed 2 lines
__RPYEU Report Filters__
|Select State: Georgia, USA
!!ICESA for District of Columbia
* The format details are found at the ...
----
![Notes|Edit:Internal.Tax Reporting - GA]
[{InsertPage page='Internal.Tax Reporting - GA' default='Click to create a new notes page'}]
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SET UP
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!!State Media Magnetic Media Reporting – EFW2 format
!Record Name: Code RA – Submitter Record
[{InsertPage page='W2_EFW2_RECORD_RA'}]
\\
!Record Name: Code RE – Employer Record
[{InsertPage page='W2_EFW2_RECORD_RE'}]
\\
- This document contains abbreviated set up requirement for the state of Georgia only, please refer to the general document (US_Annual_Qtrly_Reporting_GEN) for other setup procedure that may also be required.
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!Record Name: Code RW - Employee Wage Record (Same as the Federal Code RW)
[{InsertPage page='W2_EFW2_RECORD_RW'}]
\\
IDGV - State Registration
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!Record Name: Code RO - Employee Wage Record (Same as the Federal Code RO)
[{InsertPage page='W2_EFW2_RECORD_RO'}]
\\
- IDGV Definition Tab must be set up with ‘State Registration’ for State/Province: Georgia
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!Record Name: Code RS - State Wage Record (Specific to the State of Georgia)
||Column||Description||Source
|1-2|Record Identifier|Constant "RS"
|3-4|State code|Enter the appropriate FIPS postal numeric code. Numeric code for Georgia is ‘13’ \\Derived from the State being reported, from [IDFDV] sequence 7000
|5-9 GA|Taxing Entity Code|Fill with blanks
|10-18|Social Security Number|Enter the employee's SSN. If an invalid SSN is encountered, this field is filled with zeroes \\Omit hyphens \\Derived from the ‘W2-EE-SSN’ [IDFDV] Field Identifier.\\
|19-33|Employee First Name|Enter the employee's first name. Left justify and fill with blanks. \\Derived from [IDFDV] W2-EE-FIRST-NAME Field Identifier
|34-48|Employee Middle Name or Initial|Enter the employee's middle name or initial, if applicable. Left justify and fill with blanks.\\Derived from [IDFDV] Field Identifier: ‘W2-EE-MIDDLE’
|49-68|Employee Last Name|Enter the employee's last name. Left justify and fill with blanks. \\Derived from [IDFDV] Field Identifier: ‘W2-EE-LAST-NAME’
|69-72|Employee Suffix|Enter the employee's alphabetical suffix, if applicable. Left justify and fill with blanks.\\Derived from [IDFDV] Field Identifier: ‘W2-EE-SUFFIX’
|73-94|Employee Location Address|Enter the employee's location address \\Derived from [IDFDV], Field Identifier: ‘W2-EE-LOCN-ADDR’ (seq 2600)
|95-116|Employee Delivery Address|Enter the employee's delivery address \\__Cannot be blank__ \\Left justify \\Derived from [IDFDV], Field Identifier: ‘W2-EE-DELIV-ADDR’ (seq 2610)
|117-138|Employee City|Enter the employee's City \\Derived from [IDFDV], Field Identifier: ‘W2-EE-CITY’ (seq 2620)
|139-140|Employee State Abbreviation|Enter the employee's State abbreviation \\For a foreign address, fill with blanks \\Derived from [IDFDV], Field Identifier: ‘W2-EE-STATE’ (seq 2630)
|141-145|Employee ZIP Code|Enter the employee's zip code \\For a foreign address, fill with blanks \\Derived from [IDFDV], Field Identifier: ‘W2-EE-ZIP’ (seq 2640)
|146-149|Employee ZIP Code Extension|Enter the employee's zip code extension, if applicable \\If not applicable, fill with blanks \\Derived from [IDFDV], Field Identifier: ‘W2-EE-ZIP-EXT’ (seq 2650)
|150-154 GA|Blank|Fill with blanks
|155-177|Foreign State/Province|If applicable, enter the employee's foreign State/Province. \\Left justify and fill with blanks. Otherwise, fill with blanks.
|178-192|Foreign Postal Code|If applicable, enter the employee's foreign postal code. \\Left justify and fill with blanks. Otherwise, fill with blanks.
|193-194|Country Code|If one of the following applies, fill with blanks: \\ \\* One of the 50 States of the U.S.A. \\* District of Columbia \\* Military Post Office (MPO) \\* American Samoa \\* Guam \\* Northern Mariana Islands \\* Puerto Rico \\* Virgin Islands \\ \\Otherwise, enter the applicable Country Code. \\Derived from [IDFDV], Field Identifier: ‘W2-EE-COUNTRY
|195-273|Blank|Fill with blanks
|274-275|State Code|Enter the appropriate FIPS postal numeric code. Numeric code for Georgia is ‘13’ \\Derived from the State being reported, from [IDFDV] sequence 7000
|276-286|State Taxable Wages|Enter the total State taxable wages
|287-297|State Income Tax Withheld|Enter the total State income tax withheld
|298-307|Period End Date|Enter the last day of the year, in MM/DD/YYYY format
|308-330 GA|Blank|Fill with blanks
|331-339 GA|Withholding Number|Enter the withholding number \\No hyphen \\Upper case alpha characters only
|340-396 GA|Employer's Name|Enter the employer's name
|397-418 GA|Employer Location Address|Enter the employer's location address \\Derived from [IDFDV], Field Identifier: ‘W2-ER-LOCN-ADDR’ (seq 2020)
|419-440 GA|Employer Delivery Address|Enter the employer's delivery addres \\Derived from [IDFDV], Field Identifier: ‘W2-ER-DELIV-ADDR’ (seq 2030)
|441-462 GA|Employer City|Enter the employer's City \\Derived from [IDFDV], Field Identifier: ‘W2-ER-CITY’ (seq 2040)
|463-464 GA|Employer State Abbreviation|Enter the employer's State abbreviation \\Derived from [IDFDV], Field Identifier: ‘W2-ER-STATE’ (seq 2050)
|465-469 GA|Employer ZIP Code|Enter the employer's zip code \\Derived from [IDFDV], Field Identifier: ‘W2-ER-ZIP’ (seq 2060)
|470-473 GA|Employer ZIP Code Extension|Enter the employer's zip code extension, if applicable \Derived from [IDFDV], Field Identifier: ‘W2-ER-ZIP-EXT’ (seq 2070)
|474-482 GA|Employer's FEIN|Enter the employer's FEIN \\System derived the applicable Federal reporting EIN, from [IDGV] or [IDGR]
|483-512 GA|Blank|Fill with blanks
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!Record Name: Code RT - Total Record (Same as the Federal Code RT)
[{InsertPage page='W2_EFW2_RECORD_RT'}]
\\
- IDGV Variables Tab must be set up with ‘State Registration’ for State/Province: Georgia
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!Record Name: Code RU - Total Record (Same as the Federal Code RU)
[{InsertPage page='W2_EFW2_RECORD_RU'}]
\\
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!Record Name: Code RF - Final Record (Same as the Federal Code RF)
[{InsertPage page='W2_EFW2_RECORD_RF'}]
\\
‘W2 STATE MEDIA FILING’ - GA state accepts W2 wage report with Federal and other state information, therefore, the Media Filing variable can be set to ‘01’, which will include state information in the Federal File. (However it must be set to ‘02’ if a W2 magnetic media file is required for the state of GA only)
IDGV - SUI Registration
- IDGV Definition Tab must be set up with ‘SUI Registration’ for State/Province: Georgia
- IDGV Variables Tab must be set up with ‘State Registration’ for State/Province: Georgia
‘W2 STATE MEDIA FILING’ - Must be ‘02’ to generate State UI wage file for state of GA
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!!State Quarterly UI Wage Reporting – ICESA Format
The State of Georgia Department of Labor accepts filing of Quarterly UI wages via magnetic media using the ICESA format.
*The Records required the UI wage reporting are Code S and N. \\
STATE FILE PROCEDURES
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- The state of Georgia Department of Revenue accepts filing of W-2s via magnetic media using the EFW2 file format, and the filing of Quarterly UI wages via magnetic media using the ICESA format.
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- Records required for the W2 reporting are: Codes RA,RE,RW/RO,RS,RT/RU,RF; and for the UI wage reporting: Code ‘S’.
- Georgia State requires to file the GA State file by itself, therefore the user must set up IDGV as follows:
- for State Registration of Georgia, the IDGV Variable:
‘W2 STATE MEDIA FILING’
02 – State requires its own File, do not include other State information in the State File
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[RPYEU] must be run with the following report parameters and filters selected to generate the Georgia State file information: \\ \\
ANNUAL W2 WAGE REPORTING – EFW2 format
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__RPYEU Report Parameters__
|Annual Form Code|Use standard form code, such as 'HL$US-W2-20YY'
|Quarterly Form Code|Use the standard form code ‘HL$US-QTR-20YY. \\Must be entered in order to generate the STATE UI wage file in the [ICESA] format
|Govt Interface Format|Mandatory. Enter HL$US-QTR-MM20YY
|Period Type|Mandatory. Defines the period type. Enter "Quarter" for quarterly reporting.
|Period End Date|Mandatory. Defines the end date of the reporting period. Enter in DD-MMM-YYYY format
|Media Format|Mandatory. Set to State SUI File Format \\Defines the Federal file format for SSA reporting (includes 'RW' and 'RS' records).
|Directory Name| Mandatory. Defines the name of the government Magnetic Media file. Must be defined or an output file will not be produced
|Media File Name|Mandatory. Defines the media file name of the data being uploaded. Must be defined or an output file will not be produced
- The user must run RPYEU and select the following to generate Georgia State file information:
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__RPYEU Report Filters__
|Select State: Georgia, USA
Report List Filters, Select State: - Georgia, USA
Parameters, Annual Form Code: - (example: use standard form code‘HL$US-W2-2012’)
Parameters, Period Type: - Year
Parameters, Period End Date: - Year End Date (i.e. 31-Dec-2011)
Parameters, Media Format: - State File Format
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The Directory and Media File Name parameters must be populated or an output file will not be produced.
!!STATE MAGNETIC MEDIA REPORTING – EFW2 Format
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!Record Name: Code S - State Record
||Column||Description||Source
|1-1|Record Identifier|Constant ‘S’
|2-10|Social Security Number|Enter the employee's SSN. If an invalid SSN is encountered, this field is filled with zeroes \\Omit hyphens \\Derived from the ‘W2-EE-SSN’ [IDFDV] Field Identifier.\\
|11-30|Employee Last Name|Enter the employee's last name. \\Derived from [IDFDV] Field Identifier: ‘W2-EE-LAST-NAME’
|31-42|Employee First Name|Enter the employee's first name. \\Derived from [IDFDV] Field Identifier: ‘W2-EE-FIRST-NAME’
|43-43|Employee Middle Initial|Enter the employee's middle initial, if applicable. Leave blank if no middle initial \\Derived from [IDFDV] Field Identifier: ‘W2-EE-MIDDLE’
|44-45|State Code|Enter the appropriate FIPS postal numeric code. \\Georgia's Code is 13
|46-68 GA|Blank|Fill with blanks
|69-77 GA|Total Reportable Gross Wages|Enter the total reportable gross wages less 125 Cafeteria Plans, paid during the reporting period. Include tip wages. \\Right justify and zero fill
|78-153 GA|Not required by the Georgia Department of Labor|Fill with blanks
|154-161 GA|GDOL Employer Account Number|Enter the 8 digit GDOL employer account number \\Derived from the SUI Registration Number defined on [IDGV]
|162-214 GA|Not required by the Georgia Department of Labor|Fill with blanks
|215-220|Reporting Period (Month/Year)|Enter the last month and four digit year of the reporting period. \\Example: 0620YY for 2nd quarter of 20YY
|221-275 GA|Not required by the Georgia Department of Labor|Fill with blanks
|276-276 GA|Blank|Required ONLY for systems that cannot produce a record length of 275 bytes \\Enter Blank, if required
Record name: Code RA - Transmitter Record (same as the Federal code RA)
At line 146 removed 14 lines
!Record Name: Code N - State Record
||Column||Description||Source
|1|Record Identifier|Constant "N"
|2-9 GA|Account|Enter the eight digit GDOL employer account number \\Numeric only, omit hyphens
|10|Quarter GA|Enter the quarter number that is being reported. \\Options are: 1, 2, 3 or 4
|11-14 GA|Year|Enter the year that is being reported, in YYYY format
|15-19 GA|Number of Employees|Enter the total number of employees covered by UI who worked or received pay for the pay period including the 12th day of the first reporting month. \\Total for all ‘S’ records after the last ‘E’ record.
|20-24 GA|Number of Employees|Enter the total number of employees covered by UI who worked or received pay for the pay period including the 12th day of the second reporting month. \\Total for all ‘S’ records after the last ‘E’ record.
|25-29 GA|Number of Employees|Enter the total number of employees covered by UI who worked or received pay for the pay period including the 12th day of the third reporting month. \\Total for all ‘S’ records after the last ‘E’ record.
|30-40 GA|Total Reportable Gross Wages|Enter the total reportable gross wages during the reporting period \\Right justify and zero fill
|41-51 GA|Non-taxable Wages|Enter the total non-taxable wages during the reporting period \\Right justify and zero fill
|52-62 GA|Taxable Wages|Enter the total taxable wages during the reporting period \\Right justify and zero fill
|63-71 GA|Remittance|Enter the remittance amount \\Right justify and zero fill
|72-80 GA|Federal Identification Number|Enter the employer's FEIN \\Numeric values only
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----
![Notes|Edit:Internal.Tax Reporting - GA]
[{InsertPage page='Internal.Tax Reporting - GA' default='Click to create a new notes page'}]
!!STATE QUARTERLY UI WAGE REPORTING – ICESA format
- The user must run RPYEU and select the following to generate Georgia State UI Wage file information:
- To produce a SUI file format in the ICESA format, the Quarterly Form Code must be entered.
This page (revision-32) was last changed on 26-Nov-2021 10:22 by Meg McFarlandTop