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Page References

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Tax Reporting - CO
Tax Reporting - CO

Version management

Difference between version and

At line 5 changed 3 lines
!!What's New for Tax Year 2011
There are no file format changes in wage reporting in tax year 2011 for the state of Colorado.
At line 15 changed 3 lines
!!State File Procedures
*The Colorado Department of Revenue accepts filing of W-2s via magnetic media using the EFW2 (formerly MMREF1) format
*Record Codes required are: Code RA,RE,RS,RF
!State File Procedures
*The Colorado Department of Revenue accepts filing of W-2s via magnetic media using the EFW2 format
*Record Codes required are: Code RA, RE, RS, RF
At line 22 changed 7 lines
!Annual W2 Wage Reporting – EFW2 (formerly MMREF-1) Format
[RPYEU] must be run and the following selected to generate Colorado State file information:
|Media Format:|State File Format
|Select State:|Colorado, USA
!!State Media Magnetic Media Reporting – EFW2 (Formerly MMREF1) Format
Colorado state accepts W2 Wage Reporting in the standard Social Administration MMREF-1 specification.
!!Annual W2 Wage Reporting – EFW2 Format
[RPYEU] must be run with the following report parameters and filters selected to generate the Colorado State file information: \\ \\
At line 30 changed 40 lines
!Record Name: Code RA - Transmitter Record
||Column||Description||Source
|1-2|Record Identifier|Constant "RA"
|3-11|Submitter’s Employer ID number (EIN)\\ \\Numeric only|Derived from [IDFDV], Field Identifier: ‘SUB-ER-EIN’ (seq 1000)
|12-28|Personal Identification Number (PIN) and Software Vendor Code|Derived from [IDFDV], Field Identifier: ‘SUB-PIN-NUMBER’ (seq 1010)\\ \\Please note that this field consists of an 8-character PIN code in positions 12-19, a four character Software Vendor Code in positions 20-23, and 5 blanks in positions 24-28.
|29|Resub Indicator|Derived from [IDFDV], Field Identifier: ‘SUB-RESUB-IND’ (seq 1020)
|30-35|Resub WFID|Derived from [IDFDV], Field Identifier: ‘SUB-RESUB-WFID’ (seq 1030)
|36-37|Software Code|Derived from [IDFDV], Field Identifier: ‘SUB-SOFTWARE’ (seq 1040)
|38-94|Company Name|Derived from [IDFDV], Field Identifier: ‘SUB-COMP-NAME’ (seq 1050)
|95-116|Location Address|Derived from [IDFDV], Field Identifier: ‘SUB-COMP-LOCN’ (seq 1060)
|117-138|Delivery Address|Derived from [IDFDV], Field Identifier: ‘SUB-COMP-DELIV’ (seq 1070)
|139-160|Company City|Derived from [IDFDV], Field Identifier: ‘SUB-COMP-CITY’ (seq 1080)
|161-162|Company State Abbreviation|Derived from [IDFDV], Field Identifier: ‘SUB-COMP-STATE’ (seq 1090)
|163-167|Company ZIP code|Derived from [IDFDV], Field Identifier: ‘SUB-COMP-ZIP’ (seq 1100)
|168-171|Company ZIP code extension|Derived from [IDFDV], Field Identifier: ‘SUB-COMP-ZIP-EXT’ (seq 1110)
|172-176|Blank|
|177-199|Company Foreign State/Province|Derived from [IDFDV], Field Identifier: ‘SUB-COMP-F-STATE’ (seq 1120)
|200-214|Company Foreign Postal Code|Derived from [IDFDV], Field Identifier: ‘SUB-COMP-F-POST’ (seq 1130)
|215-216|Company Country Code|Derived from [IDFDV], Field Identifier: ‘SUB-COMP-COUNTRY’ (seq 1140)
|217-273|Submitter Name|Derived from [IDFDV], Field Identifier: ‘SUB-SUBM-NAME’ (seq 1150)
|274-295|Submitter Location Address|Derived from [IDFDV], Field Identifier: ‘SUB-SUBM-LOCN’ (seq 1160)
|296-317|Submitter Delivery Address|Derived from [IDFDV], Field Identifier: ‘SUB-SUBM-DELIV’ (seq 1170)
|318-339|Submitter City|Derived from [IDFDV], Field Identifier: ‘SUB-SUBM-CITY’ (seq 1180)
|340-341|Submitter State Abbreviation|Derived from [IDFDV], Field Identifier: ‘SUB-SUBM-STATE’ (seq 1190)
|342-346|Submitter ZIP code|Derived from [IDFDV], Field Identifier: ‘SUB-SUBM-ZIP’ (seq 1200)
|347-350|Submitter ZIP code extension|Derived from [IDFDV], Field Identifier: ‘SUB-SUBM-ZIP-EXT’ (seq 1210)
|351-355|Blank|
|356-378|Submitter Foreign State/Province|Derived from [IDFDV], Field Identifier: ‘SUB-SUBM-F-STATE’ (seq 1220)
|379-393|Submitter Foreign Postal Code|Derived from [IDFDV], Field Identifier: ‘SUB-SUBM-F-POST’ (seq 1230)
|394-395|Submitter Country Code|Derived from [IDFDV], Field Identifier: ‘SUB-SUBM-COUNTRY’ (seq 1240)
|396-422|Contact Name|Derived from [IDFDV], Field Identifier: ‘SUB-CONT-NAME’ (seq 1250)
|423-437|Contact Phone Number|Derived from [IDFDV], Field Identifier: ‘SUB-CONT-TEL’ (seq 1260)
|438-442|Contact Phone Extension|Derived from [IDFDV], Field Identifier: ‘SUB-CONT-TEL-EXT’ (seq 1270)
|443-445|Blank|
|446-485|Contact E-mail|Derived from [IDFDV], Field Identifier: ‘SUB-CONT-EMAIL’ (seq 1280)
|486-488|Blank|
|489-498|Contact FAX|Derived from [IDFDV], Field Identifier: ‘SUB-CONT-FAX’ (seq 1290)
|499-499|Preferred Method of Problem Notification Code|Derived from [IDFDV], Field Identifier: ‘SUB-CONT-METH’ (seq 1300)
|500-500|Preparer Code|Derived from [IDFDV], Field Identifier: ‘SUB-PREPARER’ (seq 1310)
|501-512|Blank|
__RPYEU Report Parameters__
|Annual Form Code|Use standard form code, such as 'HL$US-W2-YYYY'
|Period Type|Mandatory. Defines the period type. Enter "Year" for Annual reporting and "Quarter" for quarterly reporting.
|Period End Date|Mandatory. Defines the end date of the reporting period. Enter in DD-MMM-YYYY format
|Media Format|Mandatory. Set to State File Format \\Defines the Federal file format for SSA reporting (includes 'RW' and 'RS' records).
|Directory Name| Mandatory. Defines the name of the government Magnetic Media file. Must be defined or an output file will not be produced
|Media File Name|Mandatory. Defines the media file name of the data being uploaded. Must be defined or an output file will not be produced
At line 71 changed 25 lines
!Record Name: Code RE - Employer Record
||Column||Description||Source
|1-2|Record Identifier|Constant "RE"
|3-6|Tax year CCYY|From user specified FROM-TO period converted to CCYY
|7|Agent Indicator Code|Derived from [IDFDV], Field Identifier: ‘W2-ER-AGENT-IND’ (seq 1500)
|8-16|Employer/Agent EIN|System derived the applicable Federal reporting EIN, from [IDGV] or [IDGR]
|17-25|Agent for EIN|Derived from [IDFDV], Field Identifier: ‘W2-ER-FOR-EIN’ (seq 1510)
|26|Terminating Business Indicator|Derived from [IDFDV], Field Identifier: ‘W2-ER-TERM-BUS’ (seq 1520)
|27-30|Establishment Number|Derived from [IDFDV], Field Identifier: ‘W2-ER-ESTAB’ (seq 1530)
|31-39|Other EIN|Derived from [IDFDV], Field Identifier: ‘W2-ER-OTHER-EIN’ (seq 1540)
|40-96|Employer Name|Derived from [IDFDV], Field Identifier: ‘W2-ER-NAME’ (seq 2010)
|97-118|Employer Location Address|Derived from [IDFDV], Field Identifier: ‘W2-ER-LOCN-ADDR’ (seq 2020)
|119-140|Employer Delivery Address|Derived from [IDFDV], Field Identifier: ‘W2-ER-DELIV-ADDR’ (seq 2030)
|141-162|Employer City|Derived from [IDFDV], Field Identifier: ‘W2-ER-CITY’ (seq 2040)
|163-164|Employer State Abbreviation|Derived from [IDFDV], Field Identifier: ‘W2-ER-STATE’ (seq 2050)
|165-169|Employer ZIP Code|Derived from [IDFDV], Field Identifier: ‘W2-ER-ZIP’ (seq 2060)
|170-173|Employer ZIP Code Extension|Derived from [IDFDV], Field Identifier: ‘W2-ER-ZIP-EXT’ (seq 2070)
|174-178|Blank|
|179-201|Employer Foreign State/Province|Derived from [IDFDV], Field Identifier: ‘W2-ER-F-STATE’ (seq 2080)
|202-216|Employer Foreign Postal Code|Derived from [IDFDV], Field Identifier: ‘W2-ER-F-POSTAL’ (seq 2090)
|217-218|Employer Country Code|Derived from [IDFDV], Field Identifier: ‘W2-ER-COUNTRY’ (seq 2100)
|219|Employment Code|From [IDGR] ‘W2 Employment Type’ or [IPRLU] FICA and Medicare method\\ \\If IPRLU.FICA method = "Do not calculate" and MEDICARE method is NOT "Do Not Calculate" then the employee is classified as Employment Type ‘Q’ for W2 reporting, otherwise the W2 Type of employment is derived from [IDGR] screen\\ \\A set of code RE, RW/RO/RS, RT/RU records will be generated for different Type of employment
|220|Tax Jurisdiction Code|Derived from [IDFDV], Field Identifier: ‘W2-ER-TAX-JURIS’ (seq 2110)
|221|Third-Party Sick Pay Indicator|Derived from [IDFDV], Field Identifier: ‘SUB-3RD-PARTY-SICK’ (seq 1480)
|222-512|Blank|
__RPYEU Report Filters__
|Select State: Colorado, USA
At line 97 changed 20 lines
!Record Name: Code RS - State Wage Record
||Column||Description||Source
|1-2|Record Identifier|Constant "RS"
|3-4|State code, appropriate FIPS postal numeric code|Derived from the State being reported, from [IDFDV] sequence 7000.\\ \\e.g. Colorado is code "08"
|5-9|Taxing Entity Code|if County, City or School district tax is reported, this field is derived from IDGV 'W2 TAXING ENTITY' field for the County, City or School district tax being reported
|10-18|Social Security Number|Derived from [IDFDV], Field Identifier: ‘W2-EE-SSN’ (seq 2500)\\ \\If an invalid SSN is encountered, this field is entered with zeroes
|19-33|Employee First Name|Derived from [IDFDV], Field Identifier: ‘W2-EE-FIRST-NAME’ (seq 2510)
|34-48|Employee Middle Name or Initial|Derived from [IDFDV], Field Identifier: ‘W2-EE-MIDDLE’ (seq 2520)
|49-68 |Employee Last Name|Derived from I[IDFDV], Field Identifier: ‘W2-EE-LAST-NAME’ (seq 2530)
|69-72|Employee Suffix|Derived from [IDFDV], Field Identifier: ‘W2-EE-SUFFIX’ (seq 2540)
|73-94|Employee Location Address|Derived from [IDFDV], Field Identifier: ‘W2-EE-LOCN-ADDR’ (seq 2600)
|95-116|Employee Delivery Address|Derived from [IDFDV], Field Identifier: ‘W2-EE-DELIV-ADDR’ (seq 2610)
|117-138|Employee City|Derived from [IDFDV], Field Identifier: ‘W2-EE-CITY’ (seq 2620)
|139-140|Employee State Abbreviation|Derived from [IDFDV], Field Identifier: ‘W2-EE-STATE’ (seq 2630)
|141-145|Employee ZIP Code|Derived from [IDFDV], Field Identifier: ‘W2-EE-ZIP’ (seq 2640)
|146-149|Employee ZIP Code Extension|Derived from [IDFDV], Field Identifier: ‘W2-EE-ZIP-EXT’ (seq 2650)
|150-154|Blank|
|155-177|Employee Foreign State/Province|Derived from [IDFDV], Field Identifier: ‘W2-EE-F-STATE’ (seq 2660)
|178-192|Employee Foreign Postal Code|Derived from [IDFDV], Field Identifier: ‘W2-EE-F-POSTAL’ (seq 2670)
|193-194|Employee Country Code|Derived from [IDFDV], Field Identifier: ‘W2-EE-COUNTRY’ (seq 2680)
!!State Media Magnetic Media Reporting – EFW2 Format
At line 118 changed one line
;Location 195 to 267 apply to Quarterly UNEMPLOYMENT REPORTING:If the user specified ‘Period Type’ = ‘Quarter’, then Location 195 to 267 will be filled. Please see [Tax Reporting - US General] for detail for quarterly reporting.
!Record Name: Code RA - Transmitter Record (Same as the Federal Code RA)
[{InsertPage page='W2_EFW2_RECORD_RA'}]
\\
At line 120 changed 11 lines
||Column||Description||Source
|195-196|Optional code\\ \\State specific data, if not used, enter blanks|
|197-202|Reporting Period MMCCYY|From user specified Period End Date converted to MMCCYY for the quarter\\ \\e.g. Period End Date = ‘31-Dec-2003’, then reporting period is ‘122003’
|203-213|State Quarterly Unemployment Insurance Total Wages|Derived from IDFDV screen, Field Identifier: ‘W2-ST-WAGE-HOME’ and ‘W2-ST-WAGE-WORK’\\ \\Note that the [IDFDV] Identifier ‘W2-SUI-WAGE-ER’ is not used to report this field because the value of Identifier ‘W2-SUI-WAGE-ER’ may already been capped by Vertex during the US Tax calculation in [UPCALC] and therefore for employees who exceed the maximum wage base, this Identifier will contain no SUI Insurance wages, therefore [RPYEU] is using the State Taxable wages from Identifier ‘W2-ST-WAGE-HOME’ and ‘W2-ST-WAGE-WORK’ that are related to the employee Home GEO and Work GEO code to report SUI Total Wages
|214-224|State Quarterly Unemployment Insurance Taxable Wages|this amount is derived from State Quarterly Unemployment Insurance Total Wages and the SUI Maximum wage base as defined by the State government\\ \\please see [Tax Reporting - US General] for detail for quarterly reporting
|225-226|Number of Weeks Worked|From system derived number of Weeks Worked for the Reporting State\\ \\the system reads all Pay Headers with pay category = ‘Regular Pay’ that are not reversed with Pay Issue Date falls within the user specified Quarter begin and end date\\ \\if the Pay Header’s Work State or Home State is the same as the reporting State, then the Pay Header Tax Weeks is accumulated
|227-234|Date First Employed MMDDCCYY|From system derived latest Employment Hired Date
|235-242|Date of Separation MMDDCCYY|From system derived latest Employment Termination Date that is greater than the Employment Hired Date
|243-247|Blank|
|248-267|State Employer Account Number|Derived from the [IDFDV] screen, Field Identifier: ‘W2-STATE-REGIST’ for the reporting State\\ \\When [RPYEU] is run, if the Media Format = ‘State SUI File Format’, then this field contains the SUI Registration Number from [IDGV] screen for the SUI Registration of the State
|268-273|Blank|
!Record Name: Code RE – Employer Record (Same as the Federal Code RE)
[{InsertPage page='W2_EFW2_RECORD_RE'}]
\\
At line 132 changed one line
;Location 274 to 337 apply to INCOME TAX REPORTING:If the user specified ‘Period Type’ = ‘Quarter’ or ‘Year’, then Location 274 to 337 will be filled.
!Record Name: Code RS - State W2 Wage Record (Same as the Federal Code RS)
[{InsertPage page='W2_EFW2_RECORD_RS'}]
\\
At line 134 changed 14 lines
||Column||Description||Source
|274-275|State code, appropriate FIPS postal numeric code|Derived from the State being reported\\ \\e.g. Colorado is code "08"
|276-286|State Taxable Wages|Derived from [IDFDV], Field Identifier: ‘W2-ST-WAGE-HOME’(7020) and ‘W2-ST-WAGE-WORK’ (7030)
|287-297|State Income Tax Withheld|Derived from [IDFDV], Field Identifier: ‘W2-ST-TAX-HOME’ (7040) and ‘W2-ST-TAX-WORK’ (7050)
|298-307|Other State Data, to be defined by each state\\ \\State: California|
|298-302|State data SUI Tax|Derived from [IDFDV], Field Identifier: ‘W2-SUI-TAX-ER’ (seq 7230)
|303-307|State data SDI Tax|Derived from [IDFDV], Field Identifier: ‘W2-SDI-TAX-EE’ (seq 7240)
|308|Tax Type Code\\ \\this field is used to report County, City or School district tax\\ \\If the County, City or School district requires to report taxes along with the State Tax information, then the following values are used for this field:\\ \\C – City Income Tax\\D – County Income Tax\\E – School District Income Tax\\F – Other Income Tax\\ \\If County, City or School district tax is reported, this field is derived from [IDGV] 'W2 TAX TYPE CODE' field|
|309-319|Local Taxable Wages|If School Tax is reported, this field is derived from Identifier ‘W2-SCHL-WAGE’ (seq 6500)\\ \\If County Tax is reported, this field is derived from Identifier ‘W2-CN-WAGE-HOME’ and ‘W2-CN-WAGE-WORK’\\ \\If City Tax is reported, this field is derived from Identifier ‘W2-CI-WAGE-HOME’ and ‘W2-CI-WAGE-WORK’
|320-330|Local Income Tax Withheld|If School Tax is reported, this field is derived from Identifier ‘W2-SCHL-TAX’ (seq 6510)\\ \\If County Tax is reported, this field is derived from Identifier ‘W2-CN-TAX-HOME’ and ‘W2-CN-TAX-WORK’\\ \\If City Tax is reported, this field is derived from Identifier ‘W2-CI-TAX-HOME’ and ‘W2-CI-TAX-WORK’
|331-337|State Control Number (optional)|blank
|338-412|Supplemental Data 1\\ \\State specific data, if not used, enter blanks|
|413-487|Supplemental Data 2\\ \\\ State specific data, if not used, enter blanks|
|488-512|Blank|
!Record Name: Code RF - Final Record ((Same as the Federal Code RF)
[{InsertPage page='W2_EFW2_RECORD_RF'}]
At line 149 removed 6 lines
!Record Name: Code RF - Final Record
||Column||Description||Column
|1-2|Record Identifier|Constant "RF"
|3-7|Blank|
|8-16|Zero fill|
|17-512|Blank|
At line 157 changed 9 lines
[RPYEU] must be run and the following selected to generate Colorado State file information:
|Media Format:|State SUI File Format
|Select State:|Colorado, USA
*Annual Form Code – Use the standard supplied form code HL$US-W2-2012. The Variables need to be entered in this form code for specific use in the installation.
*The ‘Quarterly Form Code’ must be entered in order to produce the UI wage file in [ICESA] format. – Use the supplied form code ‘HL$US-QTR-2012’. The Variables need to be entered in this form code for specific use in the installation.
*Period Type:Quarter
*Period End Date:Enter the quarter end date, i.e. 30-Jun-2011
*Media File Type:State SUI File Format\\ \\
*If the Directory Name/Media File Name is not supplied, an output file will not be produced.
[RPYEU] must be run with the following report parameters and filters selected to generate the Colorado State file information: \\ \\
At line 167 changed 2 lines
!!UI Wage Report ICESA Format
%%Information: Please note that the following ‘Not Required’ fields may or may not always contain blanks.%%
__RPYEU Report Parameters__
|Annual Form Code|Use standard form code, such as 'HL$US-W2-YYYY'
|Quarterly Form Code|Use the standard form code ‘HL$US-QTR-20YY. \\Must be entered in order to generate the Colorado UI wage file in the [ICESA] format
|Govt Interface Format|Mandatory. Enter HL$US-QTR-NM20YY
|Period Type|Mandatory. Defines the period type. Enter "Quarter" for quarterly reporting.
|Period End Date|Mandatory. Defines the end date of the reporting period. Enter in DD-MMM-YYYY format
|Media Format|Mandatory. Set to State SUI File Format \\Defines the Federal file format for SSA reporting (includes 'RW' and 'RS' records).
|Directory Name| Mandatory. Defines the name of the government Magnetic Media file. Must be defined or an output file will not be produced
|Media File Name|Mandatory. Defines the media file name of the data being uploaded. Must be defined or an output file will not be produced
At line 170 changed one line
%%Information: Note, columns marked with 'CO' indicates it is a Colorado specific requirement which is not the standard record format.%%
__RPYEU Report Filters__
|Select State: Colorado, USA
At line 172 changed one line
!Record Name: Code A - Transmitter Record (required)
%%Information: NOTE: The following ‘Not Required’ fields may or may not always contain blanks.%% \\
%%Information: NOTE: Columns marked with 'CO' indicate it is a Colorado specific requirement which is not the standard record format.%%
!Record Name: Code A - Transmitter Record (Required)
At line 174 changed 16 lines
|1-1|Record Identifier|Constant ‘A’.
|2-5|Payment Year\\ \\Enter year for which this report is being prepared|From user specified FROM-TO period converted to YYYY
|6-14|Transmitter’s Federal EIN\\ \\Enter only numeric characters; omit hyphens, prefixes and suffixes|Derived from IDFDV screen, Field Identifier: ‘TRAN EIN’
|15-18|Taxing Entity Code|Constant ‘UTAX’
|19-23|Blank|
|24-73|Transmitter Name\\ \\Enter the transmitter name of the organization submitting the file|Derived from [IDFDV], Field Identifier: ‘TRAN NAME’
|74-113|Transmitter Street Address\\ \\Enter the street address of the organization submitting the file|Derived from [IDFDV], Field Identifier: ‘TRAN ADDRESS’
|114-138|Transmitter City\\ \\Enter the city of the organization submitting the file|Derived from [IDFDV], Field Identifier: ‘TRAN CITY’
|139-140|Transmitter State\\ \\Enter the standard two character FIPS postal abbreviation|Derived from [IDFDV], Field Identifier: ‘TRAN STATE’
|141-153|Blank|
|154-158|Transmitter ZIP Code\\ \\Enter a valid ZIP code|Derived from [IDFDV], Field Identifier: ‘TRAN ZIP CODE’|
|159-163|Transmitter ZIP Code extension\\ \\Use this field as necessary for the four digit extension of ZIP code. Include hypen in position 159|Derived from [IDFDV], Field Identifier: ‘TRAN ZIP EXTN’ (include ‘-‘ in position 159)
|164-193|Transmitter Contact\\ \\Title of individual from transmitter organization responsible for the accuracy of the wage report|Derived from [IDFDV], Field Identifier: ‘TRAN CONTACT’
|194-203|Transmitter Contact Telephone Number\\ \\Telephone number at which the transmitter contact can be telephoned|Derived from [IDFDV], Field Identifier: ‘TRAN CONTACT PHONE’
|204-207|Telephone Extension/Box\\ \\Enter transmitter telephone extension or message box|Derived from [IDFDV], Field Identifier: ‘TRAN CONTACT EXTN’
|208-276|Not used by state of Colorado|
|1| Record Identifier|Constant “A”
|2-5|Year|Enter the year this report is prepared for \\Derived from the user specified FROM-TO period converted to YYYY
|6-14|Transmitter’s Federal Employer Identification Number (FEIN)|Enter the transmitter’s Federal Employer ID number. \\Enter only numeric characters. Omit hyphen, prefixes & suffixes.
|15-18|Taxing Entity Code|Constant “UTAX”
|19-23|Blank|Fill with blanks
|24-73|Transmitter Name|Enter the name of the organization submitting the file. \\Enter the name exactly as the Employer is registered with the state Unemployment Insurance agency.
|74-113|Transmitter Street|Enter the street address of the organizationsubmitting the file.
|114-138|Transmitter City|Enter the city of the organization submitting the file.
|139-140|Transmitter State|Enter the standard two character FIPS postal abbreviation.
|141-153|Blank|Fill with blanks
|154-158|Transmitter Zip Code|Enter a valid zip code
|159-163|Transmitter Zip Code Extension|Use this field as necessary for the four digit extension of the zip code. \\Include hyphen in position 159. \\If unknown, fill with blanks.
|164-193|Transmitter Contact|Enter the title of individual from transmitter's organization who is responsible for the accuracy and completeness of the wage report.
|194-203|Transmitter Contact Telephone Number|Enter the telephone number where the transmitter's contact can be reached
|204-207|Telephone Extension/Box|Enter transmitter's telephone extension or message box.
|208-276 CO|Not required by the State of Colorado
At line 194 changed 9 lines
|2-5|Payment Year\\ \\Enter the year for which this report is being prepared|
|6-14|Transmitter’s Federal EIN\\ \\Enter only numeric characters|BASIC EIN
|15-22|Computer\\ \\Enter the manufacturer’s name|Derived from [IDFDV], Field Identifier: ‘BASIC COMPUTER’
|23-24|Internal Label\\ \\‘SL’, ‘NS’, ‘NL’, ‘AL’, or blank for diskette|Derived from [IDFDV], Field Identifier: ‘BASIC INTERNAL LABEL’ (seq 2100, first 2 characters)
|25-25|Blank|
|26-27|Density\\ \\‘16’, ‘62’, ‘38’, or blank for diskette|
|28-30|Recording Code (Character Set)\\ \\“EBC’, or ‘ASC’. Always ‘ASC’ for diskette|
|31-32|Number of Tracks\\ \\‘09’, or ‘18’, or blanks for diskette|
|33-34|Blocking Factor\\ \\Enter the blocking factor of the file, not to exceed 85. Enter blanks for diskette|
|2-5|Payment Year|Enter the year this report is being prepared for
|6-14|Transmitter’s Federal EIN|Enter only numeric characters. \\Derived from the BASIC EIN (seq 2010) [IDFDV] Field Identifier.
|15-22|Computer|Enter the manufacturer’s name. \\Derived from the ‘BASIC COMPUTER’ (seq 2020) [IDFDV] Field Identifier.
|23-24|Internal Label|Enter SL, NS, NL, AL or blank for diskette. \\Derived from the ‘BASIC INTERNAL LABEL’ (seq 2100, first 2 characters) [IDFDV] Field Identifier.
|25-25|Blank|Fill with blanks
|26-27|Density|Enter 16, 62, 38 or blank for diskette. \\Derived from the ‘BASIC DENSITY’ (seq 2110) [IDFDV] Field Identifier.
|28-30|Recording Code (Character Set)|Enter EBC or ASC. \\Always enter ASC for diskette. \\Derived from the ‘BASIC RECORDING MODE’ (seq 2120, first 3 characters) [IDFDV] Field Identifier.
|31-32|Number of Tracks|Enter 09 or 18 or blanks for diskette. \\Derived from the ‘BASIC RECORDING MODE’ (seq 2120, fourth and fifth character) [IDFDV] Field Identifier.
|33-34|Blocking Factor|Enter the blocking factor of the file. Not to exceed 85. \\Enter blanks for diskette. \\Derived from the ‘BLOCKING FACTOR’ (seq 3050) [IDFDV] Field Identifier.
At line 204 changed 9 lines
|39-146|Blank|
|147-190|Organization Name\\ \\The name of the organization to which the media should be returned|Derived from [IDFDV], Field Identifier: ‘BASIC NAME’
|191-225|Street Address\\ \\The street address of the organization to which the media should be returned|Derived from [IDFDV], Field Identifier: ‘BASIC ADDRESS’
|226-245|City\\ \\The city of the organization to which the media should be returned|Derived from [IDFDV], Field Identifier: ‘BASIC CITY’
|246-247|State\\ \\Enter the standard two character FIPS postal abbreviation|Derived from [IDFDV], Field Identifier: ‘BASIC STATE’
|248-252|Blank|
|253-257|ZIP Code\\ \\Enter a valid ZIP code|Derived from IDFDV screen, Field Identifier: ‘BASIC ZIP CODE’
|258-262|ZIP Code extension\\ \\Enter four digit extension of ZIP code, including the hyphen in position 258|Derived from IDFDV screen, Field Identifier: ‘BASIC ZIP EXTN’
|263-276|Blank|
|39-146|Blank|Fill with blanks
|147-190|Organization Name|Enter the name of the organization who the media should be returned to. \\Derived from the ‘BASIC NAME’ (seq 2040) [IDFDV] Field Identifier.
|191-225|Street Address|Enter the street address of the organization who the media should be returned to. \\Derived from the ‘BASIC ADDRESS’ (seq 2050) [IDFDV] Field Identifier.
|226-245|City|Enter the City of the organization who the media should be returned to. \\Derived from the ‘BASIC CITY’ (seq 2060) [IDFDV] Field Identifier.
|246-247|State|Enter the standard two-character FIPS postal abbreviation. \\Colorado's Code is 08 \\Derived from the ‘BASIC STATE’ (seq 2070) [IDFDV] Field Identifier.
|248-252|Blank|Fill with blanks
|253-257|ZIP Code|Enter a valid ZIP code. \\Derived from the ‘BASIC ZIP CODE’ (seq 2090) [IDFDV] Field Identifier.
|258-262|ZIP Code extension|Enter the four-digit extension of ZIP code, including the hyphen, in position 258. \\Derived from the ‘BASIC ZIP EXTN’ (seq 2080) [IDFDV] Field Identifier.\\ \\Clients must include the hyphen (‘-‘) when defining the [IDFDV] Seq 2080
|263-275|Blank|Fill with blanks
At line 217 changed 14 lines
|2-5|Payment Year\\ \\Enter the year for which the report is being prepared|
|6-14|Federal EIN\\ \\Enter only numeric characters|Derived from the [IDGV] State SUI Registration
|15-23|Blank|
|24-73|Employer Name\\ \\Enter the first 50 positions of the employer’s name exactly as registered with the state UI agency|Derived from the Entity
|74-113|Employer Street Address\\ \\Enter the street address of the Employer|Derived from the Entity Location
|114-138|Employer City\\ \\Enter the city of employer’s mailing address|Derived from the Entity Location
|139-140|Employer State\\ \\Enter the standard two character FIPS postal abbreviation of the employer’s address|Derived from the Entity Location
|141-148|Blank|
|149-153|ZIP code extension\\ \\Enter four digit extension of ZIP code, including the hyphen in position 149|Derived from the Entity Location
|154-158|ZIP code\\ \\Enter a valid ZIP code|Derived from the Entity Location.
|159-159|Blank|
|160-160|Type of Employment\\ \\‘A’, “H’, ‘M’, ‘Q’, ‘R’, or ‘X’|Derived from [IDFDV], Field Identifier: ‘TYPE OF EMPLOYMENT’
|161-162|Blocking Factor\\ \\Enter blocking factor of the file, not to exceed 85. Enter blanks for diskette|
|163-166|Establishment Number or Coverage Group/PRU\\ \\Enter either the establishment number of the coverage group/PRU, or blank\\ \\Field Identifier ESTABLISHMENT NUMBER|
|2-5|Reporting Year|Enter the year the report is being prepared for
|6-14|Federal Identification Number (FEIN)|Enter the tranmitter's FEIN. Only numeric characters. Omit hyphens, prefixes and suffixes. \\Derived from the [IDGV] State SUI Registration
|15-23|Blank|Fill with blanks
|24-73|Employer Name|Enter the first 50 positions of the employer’s name, exactly as registered with the state UI agency. \\Derived from the Entity.
|74-113|Employer Street Address|Enter the street address of the employer's mailing address. \\Derived from the Entity Location.
|114-138|Employer City|Enter the City of the employer's mailing address. \\Derived from the Entity Location
|139-140|Employer State|Enter the appropriate FIPS postal numeric code. \\Derived from the Entity Location
|141-148 CO|Blank|Fill with blanks
|149-153|ZIP code extension|Enter the four digit extension of ZIP code, if applicable. Include the hyphen in position 149 \\Derived from the Entity Location
|154-158|ZIP code|Enter a valid ZIP code \\Derived from the Entity Location.
|159-159|Blank|Fill with blanks
|160-160|Type of Employment|Enter A, H, M, Q, R, or X \\Derived from [IDFDV] Field Identifier ‘TYPE OF EMPLOYMENT’
|161-162|Blocking Factor|Enter the blocking factor of the file. Not to exceed 85. \\Enter blanks for diskette
|163-166|Establishment Number or Coverage Group/PRU|Enter either the establishment number of the coverage group/PRU, or fill with blanks \\Derived from the Field Identifier ESTABLISHMENT NUMBER
At line 232 changed 10 lines
|171-172|State Identifier Code\\ \\Enter the state FIPS postal numeric code for the state to which wages are being reported|
|173-187|State Unemployment Insurance Account Number\\ \\Enter state UI employer account number|Derived from the IDGV State SUI Registration
|188-189|Reporting Period\\ \\‘03’, ‘06’, ‘09’, or ‘12’|
|190-190|No Workers/No Wages\\ \\Enter ‘0’ to indicate that the ‘E’ record will not be followed by the ‘S’ record. Enter ‘1’ to indicate otherwise|
|191-208|Not Used\\ \\Enter blanks|
|209-255|Blank|
|256-256|Foreign Indicator\\ \\If data in positions 74-158 is for a foreign address, enter the letter ‘X’, else leave it blank.|Derived from [IDFDV], Field Identifier: ‘FOREIGN ADDR INDICATOR’
|257-257|Blank|
|258-266|Other EIN\\ \\Enter Blanks if no other EIN was used|Derived from [IDFDV], Field Identifier: ‘OTHER EIN’
|267-276|Blank|
|171-172|State Code|Enter the appropriate FIPS postal numeric code. \\Colorado's Code is 08
|173-187|State Unemployment Insurance Account Number|Enter the State UI employer account number \\Derived from the IDGV State SUI Registration.
|188-189|Reporting Period|Enter the last month of the calendar quarter the report applies to. Such as: 03, 06, 09, or 12
|190-190|No Workers/No Wages|Enter ‘0’ to indicate that the ‘E’ record will not be followed by the ‘S’ employee records. \\Enter ‘1’ to indicate that the E record will be followed by ‘S’ employee records.
|191-255 CO|Not required|Fill with blanks
|256-256|Foreign Indicator|If data in positions 74-158 is for a foreign address, enter the letter ‘X’, otherwise leave it blank. \\Derived from [IDFDV], Field Identifier: ‘FOREIGN ADDR INDICATOR’
|257-257|Blank|Fill with blanks
|258-266|Other EIN|Enter Blanks if no other EIN was used \Derived from [IDFDV], Field Identifier: ‘OTHER EIN’
|267-276|Blank|Fill with blanks
At line 243 changed 2 lines
!Record Name: Code S – Employee Wage Record (required)
||Column||Description||Source
!Record Name: Code S – Employee Wage Record (Required)
||Column||Description||Source
At line 246 changed 10 lines
|2-10|Social Security Number\\ \\Employee’s social security number; if not known, enter ‘I’ in position 2 and blanks in position|
|3-10| |
|11-30|Employee Last Name\\ \\Employee last name|
|31-42|Employee First Name\\ \\Employee first name|
|43-43| Employee Middle Initial\\ \\Employee middle initial\\ \\Leave blank if no middle initial|
|44-45|State Code\\ \\Enter the state FIPS postal numeric code for the state to which wages are being reported\\ \\Colorado Code is ‘08’|
|46-49|Blank|
|50-63 CO|Not Required|
|64-77|State QTR Unemployment Insurance Total Wages\\ \\Quarterly wages subject to unemployment taxes|
|78-142 CO|Not Required|
|2-10|Social Security Number|Enter the employee’s full nine-digit SSN. Do not drop the leading zeros. \\If not known, enter ‘I’ in position 2 and fill with blanks
|11-30|Employee Last Name|Enter the employee's last name.
|31-42|Employee First Name|Enter the employee's first name.
|43-43|Employee Middle Initial|Enter the employee's middle initial. Leave blank if no middle initial
|44-45|State Code|Enter the appropriate FIPS postal numeric code. \\Colorado's Code is 08
|46-63 CO|Not Required|Fill with blanks
|64-77|State QTR Unemployment Insurance Total Wages|Enter the quarterly gross wages paid. Include all tip income. \\Derived from the 7200 [IDFDV] Field Identifier.
|78-142 CO|Not Required|Fill with blanks
At line 257 changed 7 lines
|147-161|State Unemployment Insurance Account Number\\ \\State UI employer account number|SUI Registration Number from IDGV
|162-176|Unit/Division Location/Plant Code\\ \\The ID assigned to identify wages by work site|
|177-204 CO|Not Required|
|205-206|Seasonal Indicator\\ \\State Specific Data. If not used, enter blanks|
|207-214|Not Required|
|215-220|Reporting Quarter and Year\\ \\The last month and year for the calendar period for which this report applies (i.e. 062007 for Apr-June 2007)|
|221-276 CO|Not Required|
|147-161|State Unemployment Insurance Account Number|Enter the State UI employer account number \\Derived from the SUI Registration Number defined on IDGV.
|162-176|Unit/Division Location/Plant Code|Enter the ID assigned to identify wages by work site
|177-204 CO|Not Required|Fill with blanks
|205-206|Seasonal Indicator|State Specific Data. If not used, enter blanks
|207-214 CO|Not Required|Fill with blanks
|215-220|Reporting Quarter and Year|Enter the last month and year for the calendar period this report applies to. Example: 0620YY for Apr-June 20YY
|221-276 CO|Not Required|Fill with blanks
At line 162 added one line
At line 267 changed 2 lines
|1-1|Record Identifier|Constant ‘T’
|2-8|Total Number of Employees\\ \\Total number of ‘S’ records since the last ‘E’ record|
|1|Record Identifier|Constant ‘T’
|2-8|Total Number of Employees|Enter the total number of ‘S’ records reported since the last ‘E’ record
At line 270 changed 17 lines
|13-26|State QTR Total Gross Wages for employer\\ \\QTR gross wages subject to all taxes. Total of this field on all ‘S’ records since the last ‘E’ record|
|27-40|State QTR Unemployment Insurance Total Wages for employer.\\ \\QTR wages subject to state unemployment taxes. Total of this field on all ‘S’ records since the last ‘E’ record|
|41-54|State QTR Unemployment Insurance Excess Wages for employer\\ \\QTR wages in excess of the state UI taxable wage base Total of all ‘S’ records since the last ‘E’ record|
|55-68|State QTR Unemployment Insurance Taxable Wages for employer\\ \\QTR UI total wages less state QTR UI excess wages. Total of all ‘S’ records since the last ‘E’ record|
|69-81|Quarterly tip wages for employer\\ \\Enter all tip income. Total of this field on all ‘S’ records since the last ‘E’ record|
|82-87|UI tax rate this quarter\\ \\The employer UI rate for this reporting period. One decimal point followed by 5 digits e.g. 2.8%=’.02800’|
|88-100|State QTR UI taxes due\\ \\UI taxes due. QTR state UI taxable wages times UI tax rate|
|101-144|Not Used\\ \\Enter zero|
|145-148|Not Used\\ \\ Enter blank|
|149-159| Not Used\\ \\Enter zero|
|160-163|Not Used\\ \\Enter blanks|
|164-226|Not Used\\ \\Enter zero|
|227-233|Month-1 Employment for employer\\ \\Total number of employee covered by UI worked or receive pay for the pay period including the 12th day of the first reporting month. Total of all ‘S’ records after the last ‘E’ record|
|234-240|Month-2 Employment\\ \\Total number of employee covered by UI worked or receive pay for the pay period including the 12th day of the second reporting month. Total of all ‘S’ records after the last ‘E’ record|
|241-247|Month-3 Employment\\ \\Total number of employee covered by UI worked or receive pay for the pay period including the 12th day of the third reporting month\\ \\Total for all ‘S’ records after the last ‘E’ record|
|248-267|Not Used\\ \\Blank|
|268-276|Blank|
|13-26 |State QTR Total Gross Wages for employer|Enter the total quartertly gross wages subject to all taxes. \\Total of this field on all ‘S’ records since the last ‘E’ record
|27-40|State QTR Unemployment Insurance Total Wages for Employer|Enter the total quarterly gross wages subject to State unemployment tax. Include all tip income. \\The total of this field on all ‘S’ records since the last ‘E’ record
|41-54|State QTR Unemployment Insurance Excess Wages for employer|Enter the total quartertly wages in excess of the State UI taxable wage base. \\ Total of all ‘S’ records since the last ‘E’ record
|55-68|State QTR Unemployment Insurance Taxable Wages for Employer|Enter the quartertly UI total wages less state quartertly UI excess wages. \\ Total of all ‘S’ records since the last ‘E’ record
|69-81|Quarterly Tip Wages for Employer|Enter all tip income. \\ Total of this field on all ‘S’ records since the last ‘E’ record
|82-87|UI tax rate this quarter|Enter the employer UI rate for this reporting period. \\Format: One decimal point followed by 5 digits, such as 2.8% = .02800
|88-100|State QTR UI taxes due|Enter the total UI taxes due. \\Derived from the quartertly state UI taxable wages multiplied by the UI tax rate
|101-144|Not required|Fill with zeroes
|145-148|Not required|Fill with blanks
|149-159|Not required|Fill with zeroes
|160-163|Not required|Fill with blanks
|164-226|Not required|Fill with zeroes
|227-233|Month 1 Employment for Employer|Enter number of covered employees who worked or received pay for the pay period including the 12th day of the 1st month of the reporting period.
|234-240|Month 2 Employment for Employer|Enter number of covered employees who worked or received pay for the pay period including the 12th day of the 2nd month of the reporting period.
|241-247|Month 3 Employment for Employer|Enter number of covered employees who worked or received pay for the pay period including the 12th day of the 3rd month of the reporting period.
|248-276|Not required|Fill with blanks
At line 185 added one line
At line 291 changed 2 lines
|2-11|Total Number of Employees in File\\ \\Total number of ‘S’ records in the entire file|
|12-276|Not Required|
|2-11|Total Number of Employees in File|Enter the total number of ‘S’ records in the entire file
|12-276|Not required|Fill with blanks
This page (revision-6) was last changed on 26-Nov-2021 10:22 by Meg McFarlandTop