This page (revision-48) was last changed on 26-Nov-2021 10:22 by Meg McFarland

This page was created on 26-Nov-2021 10:22 by jmyers

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Version Date Modified Size Author Changes ... Change note
48 26-Nov-2021 10:22 19 KB Meg McFarland to previous
47 26-Nov-2021 10:22 19 KB Meg McFarland to previous | to last
46 26-Nov-2021 10:22 19 KB Meg McFarland to previous | to last
45 26-Nov-2021 10:22 12 KB Meg McFarland to previous | to last
44 26-Nov-2021 10:22 12 KB Meg McFarland to previous | to last
43 26-Nov-2021 10:22 23 KB kparrott to previous | to last
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41 26-Nov-2021 10:22 24 KB kparrott to previous | to last

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Tax Reporting - AR
Tax Reporting - AR

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At line 97 changed 3 lines
!!State Quarterly UI Wage Reporting - ICESA Format
!!State Quarterly UI Wage Reporting
The State of Arkansas requires Record Codes 1E, 2E, 1S and 2S only.\\ \\
At line 102 changed 2 lines
|Annual Form Code|Use the current annual form code, HL$US-W2-YYYY, provided by High Line. The Variables must be entered on this form code for specific use in the installation.
|Quarterly Form Code|Must be defined in order to produce the UI file in the [ICESA] format. Use the supplied Form Code 'HL$US-QTR-2013'. The 'Variables' needs to be entered in this form code for specific use in your installation.
|Annual Form Code|Enter the current annual form code, HL$US-W2-YYYY, provided by High Line. The Variables must be entered on this form code for specific use in your installation.
|Quarterly Form Code|Must be defined in order to produce the UI file. Enter the current quarterly Form Code 'HL$US-QTR-20YY'. The Variables must to be entered in this form code for specific use in your installation.
At line 113 changed 2 lines
!Quarterly UI Wage Magnetic Media File Format - ICESA Layout
Please note that the following 'Not Required' fields may or may not always contain BLANKS.
!Quarterly UI Wage Magnetic Media File Format
Please note that the following 'Not Required' fields may or may not always contain BLANKS. \\
At line 116 changed one line
%%Information: Note that columns coded with 'AR' indicate that they are an Arkansas specific requirement which is not the standard record format.%%
%%InformationNOTE: Columns coded with 'AR' indicate that they are an Arkansas specific requirement which is not the standard record format.%%
At line 118 changed one line
!Record Name:Code E - Employer Record
!Record Name: Code 1E - Employer Record (Specific to the State of Arkansas only)
At line 120 changed 14 lines
|1-1|Record Identifier|Constant 'E'
|2-5|Payment Year| \\Tax Year for which this report is being prepared|
|6-14|Transmitter’s Federal Identification Number|Enter the transmitter's FEIN. Nnumeric characters only. Omit hyphens, prefixes and suffixes. \\Derived from the ‘TRAN EIN’ (seq 1010) [IDFDV] Field Identifier. \\Derived from the the [IDGV] State SUI Registration
|15-23|Blanks
|24-73|Employer Name|Enter the first 50 positions of the employer’s name, exactly as registered with the state UI agency. \\Derived from the Entity.
|74-113|Employer Street Address|Enter the street address of the employer's mailing address. \\Derived from the Entity Location.
|114-138|Employer City|Enter the City of the employer's mailing address. \\Derived from the Entity Location
|139-148|Employer State|Enter the appropriate FIPS postal __numeric__ code. \\Pennsylvania numeric code is "42". \\Derived from the Entity Location
|149-153||Employer ZIP Code|Enter the employer's ZIP code. For a foreign address, fill with blanks. \\Derived from [IDFDV], Field Identifier: ‘W2-ER-ZIP’ (seq 2640)
|154-158|Employer ZIP Code Extension|Enter the employer's four-digit extension of the ZIP code. Include the hyphen in position 149. \\If not applicable, fill with blanks. \\Derived from [IDFDV], Field Identifier: ‘W2-ER-ZIP-EXT’ (seq 2650)
|159-159 AR|Name Code|Constant 'S' to indicate that surname appears first
|160-160|Type of Employment|Enter 'A', 'F', 'H', 'M', 'Q', 'R', or 'X' \\Derived from the [IDFDV], Field Identifier: 'TYPE OF EMPLOYMENT'
|161-162|Blocking Factor|Enter the blocking factor of the file. Not to exceed 85. Enter blanks for diskette
|163-275 AR|Blank|
|1-2 AR|Record Identifier|Constant '1E'
|3-6 AR|Payment Year|Enter the tax year this report is being prepared for
|7-15 AR|Transmitter’s Federal Identification Number|Enter the transmitter's FEIN. Nnumeric characters only. Omit hyphens, prefixes and suffixes. \\Derived from the ‘TRAN EIN’ (seq 1010) [IDFDV] Field Identifier. \\Derived from the the [IDGV] State SUI Registration
|16-24 AR|State/Local 69 Number|If not applicable, fill with blanks
|25-74 AR|Employer Name|Enter the first 50 positions of the employer’s name, exactly as registered with the State UI agency. \\Left justify and fill with blanks \\Derived from the Entity.
|75-114|Employer Street Address|Enter the street address of the employer's mailing address. \\Left justify and fill with blanks \\Derived from the Entity Location.
|115 AR|Foreign Address|If the information shown in positions 75-114 of the Code 1E record and in positions 3-47 of the Code 2E record is for a foreign address (outside of the U.S. and U.S. territories and possessions, and not APO or FF) enter the letter ‘X’ in this field. \\ Otherwise, fill with a blank.
|116-128 AR|Blank|Fill with blanks. Reserved for SSA use.
|129-137 AR|Blank|Fill with blanks.
At line 135 changed one line
!Record Name:Code S - Employee Wage Record
!Record Name: Code 2E - Employer Record (Specific to the State of Arkansas only)
||Column||Description||Source
|1-2 AR|Record Identifier|Constant '2E'
|3-27 AR|Employer City|Enter the City of the employer's mailing address. \\Left justify and fill with blanks. \\If this is a foreign address, also include the name of the foreign State or Province. \\Derived from the Entity Location
|28-37 AR|Employer State|Enter the standard USPS postal alphabetical abbreviation. \\If this is a foreign address, include the two-character country code, such as CN for Canada. \\Left justify and fill with blanks. \\Derived from the Entity Location
|38-42 AR|Employer ZIP Code Extension|Enter the employer's four-digit extension of the ZIP code. Include the hyphen in position 38. \\Left justify and fill with blanks. \\If not applicable, fill with blanks. \\Derived from [IDFDV], Field Identifier: ‘W2-ER-ZIP-EXT’ (seq 2650)
|43-47 AR|Employer ZIP Code or Foreign Postal Code|Enter a valid ZIP Code. \\For a foreign address, use this field for the Foreign Postal Code, if applicable. \\Left justify and fill with blanks \\If necessary, continue the Foreign Postal Code in positions 38-42, above. \\Derived from [IDFDV], Field Identifier: ‘W2-ER-ZIP-EXT’ (seq 2650
|48 AR|Name Code|Fill with blanks
|49 AR|Type of Employment|Enter the appropriate code \\ A - Agriculture \\X - Household \\M - Military \\Q - Medicare Qualified Government Employment (MQGE) \\X - Railroad \\R - Regular (all others) \\ \\NOTE: This code must correspond to the rate of withholding for social security tax in the associated Code 1W/2W records. \\Derived from the [IDFDV], Field Identifier: 'TYPE OF EMPLOYMENT'
|50-51 AR|Blank|Fill with blanks. Reserved for SSA use.
|52-55 AR|Establishment Number OR Coverage Group (CG)/Payroll Record unit (PRU)|Enter either the Establishment Number or the Coverage Group/Payroll Record Unit number, whichever is applicable. \\Otherwise, fill with blanks.
|56 AR|Limitation of Liability (L) Indicator|__For Section 218 State/local entities only:__ If applicable, enter the letter “L”. \\Otherwise, fill with a blank.
|57-128 AR|Blank|Fill with blanks. Reserved for SSA use.
!Record Name: Code 1S - Supplemental Record (Specific to the State of Arkansas only)
At line 137 changed 2 lines
|1-1|Record Identifier|Constant 'S'
|2-10|Social Security Number|Enter the employee's SSN. If not known, enter 'I' in position 2 and blanks in positions 3-10 \\If an invalid SSN is encountered, this field is entered with zeroes. \\Derived from [IDFDV] W2-EE-SSN Field Identifier
|1-2 AR|Record Identifier|Constant '1S'
|3-11 AR|Social Security Number|Enter the employee's SSN. If not known, enter 'I' in position 3 and blanks in positions 4-11 \\If an invalid SSN is encountered, this field is entered with zeroes. \\Derived from [IDFDV] W2-EE-SSN Field Identifier
|12-31 AR|Employee Last Name|Enter the employee's last name
|32-46 AR|Employee First Name|Enter the employee's first name
|47-61 AR|Employee Middle Name|Enter the employee's middle name
|62-65 AR|Employee Suffix|Enter the employee's suffixes
|66-105 AR|Street Address|Enter the employee's street address \\Left justify and fill with blanks
|106-130 AR|City|Enter the employee's city \\Left justify and fill with blanks. \\If this is a foreign address, also include the name of the foreign State or Province
|131-140|State|Enter the employee's standard USPS postal alphabetical abbreviation. \\Left justify and fill with blanks. \\If this is a foreign address, enter the two-character county code, such as CN for Canada.
|141-145 AR|ZIP Code Extension|Enter the four-digit extension of the ZIP Code, if applicable. \\Include the hyphen. \\If this is a foreign address, use this field for overflow for a foreign postal code, if applicable \\Left justify and fill with blanks. \\If this field is not applicable, enter blanks.
|146-150 AR|ZIP Code or Foreign Postal Code|Enter a valid ZIP Code. \\For a foreign address, enter the Foreign Postal Code, if applicable \\Left justify and fill with blanks, if necessary.
|152 AR|Blank|Fill with a blank
|152-153 AR|State Code|Enter the standard FIPS postal numeric code. Constant '05' for Arkansas
|154-155 AR|Optional Code|Seasonal designation (assigned by DWS). \\If not seasonal, fill with blanks
At line 140 changed 9 lines
|11-37 AR|Employee Name|Enter the employee's name as per Name Code 'S' (surname first, followed by first name)
|38-123 AR|Blank|
|124-125 AR|State Code|Enter the standard FIPS postal numeric code. Constant '05' for Arkansas
|126-127 AR|Blank|
|128-131 AR|Reporting Period|Enter the month end date and the year of the quarter this report is being prepared for in the format of MMYY
|132-140 AR|State Quarterly Total Wages|Enter the total wages subject to state tax
|141-164 AR|Blank|
|165-176 AR|State Unemployment Insurance Account Number|Enter the DIR tax account number \\Derived from the SUI Registration Number from [IDGV]
|177-275 AR|Blank|
!Record Name: Code 2S - Supplemental Record (Specific to the State of Arkansas only)
||Column||Description||Source
|1-2 AR|Record Identifier|Constant '2S'
|3-14 AR|State DWS Account Number|Enter the nine digit DWS account number. \\Left justify and fill with blanks
|15-18 AR|Reporting Period|Enter the last month and the year of the quarter this report is being prepared for, in the format of MMYY
|19-27 AR|State Quarterly Unemployment Insurance Total Wages|Enter the total quarterly State UI wages. \\Right justify and zero fill. \\ \\More than 7 figures will require breakdown of each set of numbers totaling the full amount. \\Must be different numbers. Example: 500,000.00 would be listed as 99999.99, 99999.98, 99999.97, 99999.96, 99999.95, etc.
|28-36 AR|State Quarterly Unemployment Insurance Taxable Wages|Enter the total quarterly State UI taxable wages. \\Right justify and zero fill
|37-38 AR|Number of Weeks Worked|To be defined by user
|39-42 AR|Date First Employed|Enter the month and year the employee was first employed, in MMYY format
|43-46 AR|Date Of Separation|Enter the month and year the employee separated from the organization, in MMYY format
|47-51 AR|Taxing Entity Code|To be defined by user
|52-53 AR|State Code|Enter the appropriate FIPS Postal NUMERIC code
|54-62 AR|State Taxable Wages|Enter the total State taxable wages \\Right justify and zero fill
|63-70 AR|State Income Tax Withheld|Enter the total State income tax withheld \\Right justify and zero fill
|71-80 AR|Other State Data|To be defined by individual taxing agencies
|81 AR|Tax Type|Enter the appropriate code for entries in positions 87-95 and 96-102 \\C-City Income Tax \\D-County Income Tax \\E-School District Income Tax \\F-Other Income Tax
|82-86 AR|Taxing Entity Code|To be defined by individual taxing agencies
|87-95 AR|Local Taxable Wages|To be defined by individual taxing agencies
|96-102 AR|Local Income Tax Withheld|To be defined by individual taxing agencies
|103-109 AR|State Control Number|Optional
|110-128 AR|Blank|Enter blanks OR for employer use. (See note below) \\%%informationNote: Employers with multiple worksite locations may use the following fields in lieu of Submitting the Multiple Worksite Report. This is for people working in Arkansas in more than one location only.%%
At line 184 added 12 lines
%%information** NOTE Changes: A grand total out of state wage figure will no longer be allowed. The individual amounts must be entered in the “2S” positions “129-137”. In addition the two digit state abbreviation will be required in the “2S” positions “138 & 139” indentifying which state the wages were earned in. \\If more than one state before permanently moved\transferred to Arkansas, use the first state. Example: worked in CA and then TX before transferred to AR users will enter “CA” and add both wage amounts in positions 129-137.%%
|110-118 AR|Establishment
|119-121 AR|County
|122-125 AR|Industry
\\
|126 AR|Month 1 Employment|Enter “1” if the employee worked during or received pay for pay period including the 12th day of the first month. \\Enter “O” if the employee did not work and received no pay for pay period including the 12th day of the first month.
|127 AR|Month 2 Employment|Enter “1” if the employee worked during or received pay for pay period including the 12th day of the second month. \\Enter “O” if the employee did not work and received no pay for pay period including the 12th day of the second month.
|128 AR|Month 3 Employment|Enter “1” if the employee worked during or received pay for pay period including the 12th day of the third month. \\Enter “O” if the employee did not work and received no pay for pay period including the 12th day of the third month.
|129-137 AR|Individual Out Of State Wages|Enter the total individual out of State wages \\Right justify and zero fill. \\Maximum amount is $9,999,999.99. Example: If the out of state excess wages is 9,845.00, the value should be 000984500
|138-139 AR|Individual Out Of State Wages State|Required when Individual Out Of State Excess Wages is provided. \\Enter the standard USPS postal alphabetical abbreviation. \\Left justify and fill with blanks. \\If this is a foreign address, enter the two-character county code, such as CN for Canada.
This page (revision-48) was last changed on 26-Nov-2021 10:22 by Meg McFarlandTop