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Tax Reporting - AR
Tax Reporting - AR

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!!!TENNESSEE Annual and Quarterly Reporting
!!What's New for Tax Year 2012
There are no format changes in wage reporting for tax year 2012
!!SET UP
This document contains abbreviated set up requirements for __TENNESSEE__ only. Please refer to the [general document|Tax Reporting - USA] for other set up that may be required.
!IDGV - State SUI Registration
* Definition Tab must be set up with State SUI Registration for State/Province: Tennessee
* Variables tab must be set up with State SUI Registration for State/Provice: Tennessee
** W2 STATE MEDIA FILING Must be '02' to generate UI wage magnetic media file for state of Tennessee
!!STATE FILE PROCEDURES
Tennessee does not have state personal income tax.
The Tennessee Department of Labor accepts filing of UI quarterly wages via magnetic media using the [ICESA format|ICESA].
The user must run [RPYEU] and select the following to generate Tennessee State file information:
* You must select state Tennessee in the Report List Filters.
* Annual Form Code – use the __Annual Form__ definition from [IDFDV]. You will have to enter the Variables in this Form Code for use specifically in your installation.
* The Quarterly Form Code must be entered in order to produce UI wage file in [ICESA format|ICESA]. – use the __Quarterly Form__ definition from [IDFDV]. You will have to enter the Variables in this Form Code for use specifically in your installation.
* Period Type: Quarter.
* Period End Date: Enter the quarter end date, i.e. 30-Jun-2011.
* Media File Type: State SUI File Format.
* If the Directory Name/Media File Name is not supplied, an output file will not be produced.
!!ICESA for Tennessee
* Only "E" (Employer), "S" (Employee Wage Record) and "F" (Final) records are required.
* The format details are found at the [Tennessee Department of Labor website|http://www.tennessee.gov/labor-wfd/Employers/icesa_format.htm|target='_blank']
* Most fields are Not Required for Tennessee,
----
![Notes|Edit:Internal.Tax Reporting - AR]
[{InsertPage page='Internal.Tax Reporting - AR' default='Click to create a new notes page'}]
Table of Contents
WHAT’S NEW FOR TAX YEAR 2011 4
SET UP 5
IDGV - State Registration 5
STATE FILE PROCEDURES 6
ANNUAL W2 WAGE REPORTING – EFW2 (formerly MMREF1) format 7
ANNUAL W2 MAGNETIC MEDIA FILE EFW2 LAYOUT 8
Record name: Code RA - Transmitter Record 8
Record name: Code RE - Employer Record 10
Record name: Code RW - Employee Wage Record (Optional for State Quarterly Reporting) 11
Record name: Code RS - State Record 13
Record name: Code RT - Total Record 15
Record name: Code RF - Final Record 16
QUARTERLY UI WAGE REPORTING - ICESA format 18
QUARTERLY UI WAGE MAGNETIC MEDIA FILE FORMAT – ICESA LAYOUT 19
Record name: Code E - Employer Record 19
Record name: Code S – Employee Wage Record 20
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!!WHAT’S NEW FOR TAX YEAR 2011
The following changes have been noted for reporting W2 wages to the Federal Government:
*(W2 Form) The ‘Advance Earned Income Credit Payment’ is eliminated for tax year beginning after December 31, 2010. Box 9, Advance EIC payments, has been deleted from the 2011 Form W2.
*(W2 Form) Code DD is added to box 12 of the 2011 form W2 to report the cost of employer-sponsored health coverage. However, this reporting will not be mandatory for 2011.
*(W2 Form) Code EE, Designated Roth contributions under a government section 457(b) plan, has been added to the list of codes in box 12 of Form W2.
*(W2 File) A new field, Kind of Employer, has been added to the RE Employer Record (position 174). This is a required field.
*(W2 File) A new field, Cost of Employer-Sponsored Health Coverage, has been added to the RW Employee Record (positions 463-473) and the RT Total Record (positions 295-309).
*(W2 File) A new field, Designated Roth Contributions Under a Governmental Section 457(b) Plan, has been added to the RO Employee Record (positions 111-121) and the RU Total Record (positions 145-159)
!!SET UP
!!Set Up
This document contains abbreviated set up requirements for the specific state only. Please refer to the general document ([Tax Reporting - US General]) for other set up procedures that may also be required.
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- This document contains abbreviated set up requirement for the specific state only, please refer to the general document (US_Annual_Qtrly_Reporting_GEN) for other setup procedure that may also be required.
!IDGV - State Registration
*The [IDGV Definition|IDGV#DefinitionTab] tab must be set up for 'State Registration' for State/Province:Arkansas
*The [IDGV Variables|IDGV#VariablesTab] tab must be set up for 'State Registration' for State/Province:Arkansas
**'W2 STATE MEDIA FILING'- AR state accepts W2 wage report with federal and other state information, therefore, the Media Filing variable can be set to '01', which will include state information in the federal file. (However, it must be set to '02' if a W2 magnetic media file is required for the state of AR only.)
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IDGV - State Registration
!!State File Procedures
*The Arkansas Department of Revenue accepts filing of W-2s via magnetic media using the EFW2 format.
*The Arkansas Department of Labor also accepts UI wage filing via media using the [ICESA] format.
*The required Record codes are: Code RA, RE, RW, RS, RT, RF. Record codes RO and RU are optional. DO NOT SUBMIT AN RV RECORD.
* For UI reporting, the required Record Codes are E and S.
*Arkansas State requires to file the AR State file by itself, therefore, [IDGV] must be set up as follows:
**For State Registration of Arkansas, the [IDGV Variables|IDGV#VariablesTab] tab:
***'W2 STATE MEDIA FILING' 02 - State requires its own file, do not include other state information in the state file
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- IDGV Definition Tab must be set up for ‘State Registration’ for State/Province: Arkansas
!Annual W2 Wage Reporting – EFW2 Format
[RPYEU] must be run with the following report parameters and filters defined to generate the Federal file information: \\ \\
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__RPYEU Report Parameters__
|Annual Form Code|Use standard form code, such as 'HL$US-W2-YYYY'
|Period Type|Mandatory. Defines the period type. Enter "Year" for Annual reporting and "Quarter" for quarterly reporting.
|Period End Date|Mandatory. Defines the end date of the reporting period.
|Media Format|Mandatory. Defines the Federal file format for SSA reporting (includes 'RW' and 'RS' records).
|Directory Name| Mandatory. Defines the name of the government Magnetic Media file. Must be defined or an output file will not be produced
|Media File Name|Mandatory. Defines the media file name of the data being uploaded. Must be defined or an output file will not be produced
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- IDGV Variables Tab must be set up for ‘State Registration’ for State/Province: Arkansas
__RPYEU Report Filters__
|Select State: Arkansas, USA
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!!State Magnetic Media Reporting – EFW2 Format
!Record Name: Code RA – Submitter Record
[{InsertPage page='W2_EFW2_RECORD_RA'}]
\\
!Record Name: Code RE – Employer Record
[{InsertPage page='W2_EFW2_RECORD_RE'}]
\\
!Record Name: Code RW – Employer Record
[{InsertPage page='W2_EFW2_RECORD_RW'}]
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‘W2 STATE MEDIA FILING’ - AR state accepts W2 wage report with Federal and other state information, therefore, the Media Filing variable can be set to ‘01’, which will include state information in the Federal File. (However it must be set to ‘02’ if a W2 magnetic media file is required for the state of AR only)
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!Record Name: Code RS - State Record
__Specific to the State of Arkansas__
||Position||Description||Source
|1-2|Record Identifier|Constant "RS"
|3-4|State Code|Enter the appropriate FIPS Postal Numeric Code. Arkansas Postal Numeric Code is "05" \\System derived from the State being reported.
|5-9|Taxing Entity Code|Not required
|10-18|Social Security Number|Enter the employee's SSN.\\If an invalid SSN is encountered, this field is entered with zeroes. \\Derived from [IDFDV] W2-EE-SSN Field Identifier
|19-33|Employee First Name|Enter the employee's first name. \\Left justify and fill with blanks. \\Derived from [IDFDV], Field Identifier: ‘W2-EE-FIRST-NAME’ (seq 2510)
|34-48|Employee Middle Name or Initial|Enter the employee's middle name or initial. \\Left justify and fill with blanks. \\Derived from [IDFDV], Field Identifier: ‘W2-EE-MIDDLE’ (seq 2520)
|49-68|Employee Last Name|Enter the employee's last name. Left justify and fill with blanks. \\Derived from [IDFDV], Field Identifier: ‘W2-EE-LAST-NAME’ (seq 2530)
|69-72|Employee Suffix|Derived from [IDFDV], Field Identifier: ‘W2-EE-SUFFIX’ (seq 2540)
|73-94|Employee Location Address|Enter the employee's location address (attention, suite, room number, etc. \\Left justify and fill with blanks. \\Derived from [IDFDV], Field Identifier: ‘W2-EE-LOCN-ADDR’ (seq 2600)
|95-116|Employee Delivery Address|Enter the employee's delivery address (street or post office box). \\Left justify and fill with blanks. \\Derived from [IDFDV], Field Identifier: ‘W2-EE-DELIV-ADDR’ (seq 2610)
|117-138|Employee City|Enter the employee's city. \\Left justify and fill with blanks. \\Derived from [IDFDV], Field Identifier: ‘W2-EE-CITY’ (seq 2620)
|139-140|Employee State Abbreviation|Enter the employee's state. Use a standard postal abbreviation. For a foreign address, fill with blanks. \\Derived from [IDFDV], Field Identifier: ‘W2-EE-STATE’ (seq 2630)
|141-145|Employee ZIP Code|Enter the employee's ZIP code. For a foreign address, fill with blanks. \\Derived from [IDFDV], Field Identifier: ‘W2-EE-ZIP’ (seq 2640)
|146-149|Employee ZIP Code Extension|Enter the employer's four-digit extension of the ZIP code. If not applicable, fill with blanks. \\Derived from [IDFDV], Field Identifier: ‘W2-EE-ZIP-EXT’ (seq 2650)
|150-154|Blank|Fill with blanks
|155-177|Employee Foreign State/Province|If applicable, enter the employee’s foreign state or province. \\ Left justify and fill with blanks. \\Derived from [IDFDV], Field Identifier: ‘W2-EE-F-STATE’
|178-192|Employee Foreign Postal Code|If applicable, enter the employee’s foreign postal code. \\Left justify and fill with blanks. Otherwise, fill with blanks. \\Derived from [IDFDV], Field Identifier: ‘W2-EE-F-POSTAL’
|193-194|Country Code|If one of the following applies, fill with blanks: \\ \\* One of the 50 States of the U.S.A. \\* District of Columbia \\* Military Post Office (MPO) \\* American Samoa \\* Guam \\* Northern Mariana Islands \\* Puerto Rico \\* Virgin Islands \\ \\Otherwise, enter the applicable Country Code. \\Derived from [IDFDV], Field Identifier: ‘W2-EE-COUNTRY’
|195-196 AR|Optional Code|Fill with blanks
|197-202|Reporting Period|Enter the last month and four-digit year for the calendar quarter that this report applies. \\ __Applies to unemployment reporting.__
|203-213|State Quarterly Unemployment Insurance Total Wages|Right justify and zero fill. \\ __Applies to unemployment reporting.__
|214-224|State Quarterly Unemployment Insurance Total Taxable Wages|Right justify and zero fill. \\ __Applies to unemployment reporting.__
|225-226|Number of Weeks Worked|Defined by State/local agency. \\ __Applies to unemployment reporting.__
|227-234|Date First Employed|Enter the month, day and four-digit year. \\ __Applies to unemployment reporting.__
|235-242|Date of Separation|Enter the month, day and four-digit year. \\ __Applies to unemployment reporting.__
|243-247|Blank|Fill with blanks. Reserved for SSA use.
|248-267|State Employer Withholding Account Number|Enter the 9-digit Kansas Withholding Tax number FEIN. Left justify and fill with blanks. \\Derived from [IDFDV], Field Identifier: ‘W2-STATE-REGIST’ for the reporting State\\ \\When RPYEU is run, if the Media Format = ‘State SUI File Format’, then this field contains the SUI Registration Number from [IDGV] screen for the SUI Registration of the state.
|268-273|Blank|Fill with blanks
|274-275|State code|Enter the appropriate FIPS postal numeric code. \\Numeric code for Kansas is "20". \\Derived from the state being reported
|276-286|State Taxable Wages|Taxable Wages for Kansas. Right justify and zero fill. Applies to income tax reporting. \\Derived from [IDFDV], Field Identifier: ‘W2-ST-WAGE-HOME’(7020) and ‘W2-ST-WAGE-WORK’ (7030)
|287-297|State Income Tax Withheld|Kansas Income Tax Withheld. Right justify and zero fill. Applies to income tax reporting. \\Derived from [IDFDV], Field Identifier: ‘W2-ST-TAX-HOME’ (7040) and ‘W2-ST-TAX-WORK’ (7050)
|298-307 KS|Other State Data|Defined by State/local agency. \\Left justify and fill with blanks. Applies to income tax reporting.
|308|Blank|Fill with blanks
|309-319 KS|Local Taxable Wages|Right justify and zero fill. \\ Applies to income tax reporting.
|320-330 KS|Local Income Tax Withheld|Right justify and zero fill. \\Applies to income tax reporting.
|331-337|State Control Number|Left justify and fill with blanks. \\Applies to income tax reporting.
|338-412|Supplemental Data 1|Required. Enter the EIN of the company as reported in the Code RE Record. \\Numeric characters only. Omit hyphens. \\Left justify and fill with blanks
|413-487|Supplemental Data 2|Required. Enter the eleven (11) digit State of Arkansas ID number. Omit hyphens. \\Left justify and fill with blanks
|488-512|Blank|Fill with blanks. Reserved for SSA use.
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!Record Name: Code RT – Total Record
[{InsertPage page='W2_EFW2_RECORD_RT'}]
\\
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STATE FILE PROCEDURES
!Record Name: Code RF - Final Record
[{InsertPage page='W2_EFW2_RECORD_RF'}]
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- The Arkansas Department of Revenue accepts filing of W-2s via magnetic media using the EFW2 (formerly MMREF-1) format
- The Arkansas Department of Labor also accepts UI wage filing via media using the ICESA format. ??
- Record Codes required are: Code RA,RE,RW,RS,RT,RF (or Code E and S for UI reporting)
!!State Quarterly UI Wage Reporting
The State of Arkansas requires Record Codes 1E, 2E, 1S and 2S only.\\ \\
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- Arkansas State requires to file the AR State file by itself, therefore the user must set up IDGV as follows:
- for State Registration of Arkansas, the IDGV Variable tab:
‘W2 STATE MEDIA FILING’
02 – State requires its own File, do not include other State information in the State File
[RPYEU] must be run with the following report parameters and filters selected to generate the Arkansas State file information: \\ \\
At line 107 changed one line
|Annual Form Code|Enter the current annual form code, HL$US-W2-YYYY, provided by High Line. The Variables must be entered on this form code for specific use in your installation.
|Quarterly Form Code|Must be defined in order to produce the UI file. Enter the current quarterly Form Code 'HL$US-QTR-20YY'. The Variables must to be entered in this form code for specific use in your installation.
|Period Type|Select Quarter
|Period End Date|Enter the quarter end date, in the format of DD-MMM-YYYY
|Media Format|State SUI File Format
|Directory Name|Must be defined or an output file will not be generated.
|Media File Name|Must be defined or an output file will not be generated.
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ANNUAL W2 WAGE REPORTING – EFW2 (formerly MMREF1) format
- The user must run RPYEU and select the following to generate Arkansas State file information:
Report List Filters, Select State: - Arkansas, USA
Parameters, Annual Form Code: - (example: use standard form code‘HL$US-W2-2012’)
Parameters, Period Type: - Year
Parameters, Period End Date: - Year End Date (i.e. 31-Dec-2011)
Parameters, Media Format: - State File Format
The Directory and Media File Name parameters must be populated or an output file will not be produced.
__RPYEU Report Filters__
|Select State: Arkansas, USA
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!Quarterly UI Wage Magnetic Media File Format
Please note that the following 'Not Required' fields may or may not always contain BLANKS. \\
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ANNUAL W2 MAGNETIC MEDIA FILE EFW2 LAYOUT
%%InformationNOTE: Columns coded with 'AR' indicate that they are an Arkansas specific requirement which is not the standard record format.%%
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Note: Columns coded with AR indicates it is a Arkansas specific requirement which is not the standard record format
!Record Name: Code 1E - Employer Record (Specific to the State of Arkansas only)
||Column||Description||Source
|1-2 AR|Record Identifier|Constant '1E'
|3-6 AR|Payment Year|Enter the tax year this report is being prepared for
|7-15 AR|Transmitter’s Federal Identification Number|Enter the transmitter's FEIN. Nnumeric characters only. Omit hyphens, prefixes and suffixes. \\Derived from the ‘TRAN EIN’ (seq 1010) [IDFDV] Field Identifier. \\Derived from the the [IDGV] State SUI Registration
|16-24 AR|State/Local 69 Number|If not applicable, fill with blanks
|25-74 AR|Employer Name|Enter the first 50 positions of the employer’s name, exactly as registered with the State UI agency. \\Left justify and fill with blanks \\Derived from the Entity.
|75-114|Employer Street Address|Enter the street address of the employer's mailing address. \\Left justify and fill with blanks \\Derived from the Entity Location.
|115 AR|Foreign Address|If the information shown in positions 75-114 of the Code 1E record and in positions 3-47 of the Code 2E record is for a foreign address (outside of the U.S. and U.S. territories and possessions, and not APO or FF) enter the letter ‘X’ in this field. \\ Otherwise, fill with a blank.
|116-128 AR|Blank|Fill with blanks. Reserved for SSA use.
|129-137 AR|Blank|Fill with blanks.
At line 128 changed one line
Record name: Code RA - Transmitter Record
!Record Name: Code 2E - Employer Record (Specific to the State of Arkansas only)
||Column||Description||Source
|1-2 AR|Record Identifier|Constant '2E'
|3-27 AR|Employer City|Enter the City of the employer's mailing address. \\Left justify and fill with blanks. \\If this is a foreign address, also include the name of the foreign State or Province. \\Derived from the Entity Location
|28-37 AR|Employer State|Enter the standard USPS postal alphabetical abbreviation. \\If this is a foreign address, include the two-character country code, such as CN for Canada. \\Left justify and fill with blanks. \\Derived from the Entity Location
|38-42 AR|Employer ZIP Code Extension|Enter the employer's four-digit extension of the ZIP code. Include the hyphen in position 38. \\Left justify and fill with blanks. \\If not applicable, fill with blanks. \\Derived from [IDFDV], Field Identifier: ‘W2-ER-ZIP-EXT’ (seq 2650)
|43-47 AR|Employer ZIP Code or Foreign Postal Code|Enter a valid ZIP Code. \\For a foreign address, use this field for the Foreign Postal Code, if applicable. \\Left justify and fill with blanks \\If necessary, continue the Foreign Postal Code in positions 38-42, above. \\Derived from [IDFDV], Field Identifier: ‘W2-ER-ZIP-EXT’ (seq 2650
|48 AR|Name Code|Fill with blanks
|49 AR|Type of Employment|Enter the appropriate code \\ A - Agriculture \\X - Household \\M - Military \\Q - Medicare Qualified Government Employment (MQGE) \\X - Railroad \\R - Regular (all others) \\ \\NOTE: This code must correspond to the rate of withholding for social security tax in the associated Code 1W/2W records. \\Derived from the [IDFDV], Field Identifier: 'TYPE OF EMPLOYMENT'
|50-51 AR|Blank|Fill with blanks. Reserved for SSA use.
|52-55 AR|Establishment Number OR Coverage Group (CG)/Payroll Record unit (PRU)|Enter either the Establishment Number or the Coverage Group/Payroll Record Unit number, whichever is applicable. \\Otherwise, fill with blanks.
|56 AR|Limitation of Liability (L) Indicator|__For Section 218 State/local entities only:__ If applicable, enter the letter “L”. \\Otherwise, fill with a blank.
|57-128 AR|Blank|Fill with blanks. Reserved for SSA use.
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Column Description
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1-2 - Record Identifier
- Constant "RA"
!Record Name: Code 1S - Supplemental Record (Specific to the State of Arkansas only)
||Column||Description||Source
|1-2 AR|Record Identifier|Constant '1S'
|3-11 AR|Social Security Number|Enter the employee's SSN. If not known, enter 'I' in position 3 and blanks in positions 4-11 \\If an invalid SSN is encountered, this field is entered with zeroes. \\Derived from [IDFDV] W2-EE-SSN Field Identifier
|12-31 AR|Employee Last Name|Enter the employee's last name
|32-46 AR|Employee First Name|Enter the employee's first name
|47-61 AR|Employee Middle Name|Enter the employee's middle name
|62-65 AR|Employee Suffix|Enter the employee's suffixes
|66-105 AR|Street Address|Enter the employee's street address \\Left justify and fill with blanks
|106-130 AR|City|Enter the employee's city \\Left justify and fill with blanks. \\If this is a foreign address, also include the name of the foreign State or Province
|131-140|State|Enter the employee's standard USPS postal alphabetical abbreviation. \\Left justify and fill with blanks. \\If this is a foreign address, enter the two-character county code, such as CN for Canada.
|141-145 AR|ZIP Code Extension|Enter the four-digit extension of the ZIP Code, if applicable. \\Include the hyphen. \\If this is a foreign address, use this field for overflow for a foreign postal code, if applicable \\Left justify and fill with blanks. \\If this field is not applicable, enter blanks.
|146-150 AR|ZIP Code or Foreign Postal Code|Enter a valid ZIP Code. \\For a foreign address, enter the Foreign Postal Code, if applicable \\Left justify and fill with blanks, if necessary.
|152 AR|Blank|Fill with a blank
|152-153 AR|State Code|Enter the standard FIPS postal numeric code. Constant '05' for Arkansas
|154-155 AR|Optional Code|Seasonal designation (assigned by DWS). \\If not seasonal, fill with blanks
At line 135 changed 3 lines
3-11 - Submitter’s Employer ID number (EIN)
- Numeric only
- Derived from IDFDV screen, Field Identifier: ‘SUB-ER-EIN’ (seq 1000)
!Record Name: Code 2S - Supplemental Record (Specific to the State of Arkansas only)
||Column||Description||Source
|1-2 AR|Record Identifier|Constant '2S'
|3-14 AR|State DWS Account Number|Enter the nine digit DWS account number. \\Left justify and fill with blanks
|15-18 AR|Reporting Period|Enter the last month and the year of the quarter this report is being prepared for, in the format of MMYY
|19-27 AR|State Quarterly Unemployment Insurance Total Wages|Enter the total quarterly State UI wages. \\Right justify and zero fill. \\ \\More than 7 figures will require breakdown of each set of numbers totaling the full amount. \\Must be different numbers. Example: 500,000.00 would be listed as 99999.99, 99999.98, 99999.97, 99999.96, 99999.95, etc.
|28-36 AR|State Quarterly Unemployment Insurance Taxable Wages|Enter the total quarterly State UI taxable wages. \\Right justify and zero fill
|37-38 AR|Number of Weeks Worked|To be defined by user
|39-42 AR|Date First Employed|Enter the month and year the employee was first employed, in MMYY format
|43-46 AR|Date Of Separation|Enter the month and year the employee separated from the organization, in MMYY format
|47-51 AR|Taxing Entity Code|To be defined by user
|52-53 AR|State Code|Enter the appropriate FIPS Postal NUMERIC code
|54-62 AR|State Taxable Wages|Enter the total State taxable wages \\Right justify and zero fill
|63-70 AR|State Income Tax Withheld|Enter the total State income tax withheld \\Right justify and zero fill
|71-80 AR|Other State Data|To be defined by individual taxing agencies
|81 AR|Tax Type|Enter the appropriate code for entries in positions 87-95 and 96-102 \\C-City Income Tax \\D-County Income Tax \\E-School District Income Tax \\F-Other Income Tax
|82-86 AR|Taxing Entity Code|To be defined by individual taxing agencies
|87-95 AR|Local Taxable Wages|To be defined by individual taxing agencies
|96-102 AR|Local Income Tax Withheld|To be defined by individual taxing agencies
|103-109 AR|State Control Number|Optional
|110-128 AR|Blank|Enter blanks OR for employer use. (See note below) \\%%informationNote: Employers with multiple worksite locations may use the following fields in lieu of Submitting the Multiple Worksite Report. This is for people working in Arkansas in more than one location only.%%
At line 139 changed 5 lines
12-28 - Personal Identification Number (PIN) and Software Vendor Code
- Derived from IDFDV screen, Field Identifier: ‘SUB-PIN-NUMBER’ (seq 1010)
- Please note that this filed consists of a 8-character PIN code in positions 12-19,
a 4-digit Software Vendor Code in positions 20-23, and 5 blank characters in
positions 24-28.
%%information** NOTE Changes: A grand total out of state wage figure will no longer be allowed. The individual amounts must be entered in the “2S” positions “129-137”. In addition the two digit state abbreviation will be required in the “2S” positions “138 & 139” indentifying which state the wages were earned in. \\If more than one state before permanently moved\transferred to Arkansas, use the first state. Example: worked in CA and then TX before transferred to AR users will enter “CA” and add both wage amounts in positions 129-137.%%
|110-118 AR|Establishment
|119-121 AR|County
|122-125 AR|Industry
At line 145 changed 2 lines
29 - Resub Indicator
- Derived from IDFDV screen, Field Identifier: ‘SUB-RESUB-IND’ (seq 1020)
\\
|126 AR|Month 1 Employment|Enter “1” if the employee worked during or received pay for pay period including the 12th day of the first month. \\Enter “O” if the employee did not work and received no pay for pay period including the 12th day of the first month.
|127 AR|Month 2 Employment|Enter “1” if the employee worked during or received pay for pay period including the 12th day of the second month. \\Enter “O” if the employee did not work and received no pay for pay period including the 12th day of the second month.
|128 AR|Month 3 Employment|Enter “1” if the employee worked during or received pay for pay period including the 12th day of the third month. \\Enter “O” if the employee did not work and received no pay for pay period including the 12th day of the third month.
|129-137 AR|Individual Out Of State Wages|Enter the total individual out of State wages \\Right justify and zero fill. \\Maximum amount is $9,999,999.99. Example: If the out of state excess wages is 9,845.00, the value should be 000984500
|138-139 AR|Individual Out Of State Wages State|Required when Individual Out Of State Excess Wages is provided. \\Enter the standard USPS postal alphabetical abbreviation. \\Left justify and fill with blanks. \\If this is a foreign address, enter the two-character county code, such as CN for Canada.
At line 148 changed 2 lines
30-35 - Resub WFID
- Derived from IDFDV screen, Field Identifier: ‘SUB-RESUB-WFID’ (seq 1030)
----
![Notes|Edit:Internal.Tax Reporting - AR]
[{InsertPage page='Internal.Tax Reporting - AR' default='Click to create a new notes page'}]
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36-37 - Software Code
- Derived from IDFDV screen, Field Identifier: ‘SUB-SOFTWARE’ (seq 1040)
38-94 - Company Name
- Derived from IDFDV screen, Field Identifier: ‘SUB-COMP-NAME’ (seq 1050)
95-116 - Location Address
- Derived from IDFDV screen, Field Identifier: ‘SUB-COMP-LOCN’ (seq 1060)
117-138 - Delivery Address
- Derived from IDFDV screen, Field Identifier: ‘SUB-COMP-DELIV’ (seq 1070)
139-160 - Company City
- Derived from IDFDV screen, Field Identifier: ‘SUB-COMP-CITY’ (seq 1080)
161-162 - Company State Abbreviation
- Derived from IDFDV screen, Field Identifier: ‘SUB-COMP-STATE’ (seq 1090)
163-167 - Company ZIP code
- Derived from IDFDV screen, Field Identifier: ‘SUB-COMP-ZIP’ (seq 1100)
168-171 - Company ZIP code extension
- Derived from IDFDV screen, Field Identifier: ‘SUB-COMP-ZIP-EXT’ (seq 1110)
172-176 - Blanks
177-199 - Company Foreign State/Province
- Derived from IDFDV screen, Field Identifier: ‘SUB-COMP-F-STATE’ (seq 1120)
200-214 - Company Foreign Postal Code
- Derived from IDFDV screen, Field Identifier: ‘SUB-COMP-F-POST’ (seq 1130)
215-216 - Company Country Code
- Derived from IDFDV screen, Field Identifier: ‘SUB-COMP-COUNTRY’ (seq 1140)
217-273 - Submitter Name
- Derived from IDFDV screen, Field Identifier: ‘SUB-SUBM-NAME’ (seq 1150)
274-295 - Submitter Location Address
- Derived from IDFDV screen, Field Identifier: ‘SUB-SUBM-LOCN’ (seq 1160)
296-317 - Submitter Delivery Address
- Derived from IDFDV screen, Field Identifier: ‘SUB-SUBM-DELIV’ (seq 1170)
318-339 - Submitter City
- Derived from IDFDV screen, Field Identifier: ‘SUB-SUBM-CITY’ (seq 1180)
340-341 - Submitter State Abbreviation
- Derived from IDFDV screen, Field Identifier: ‘SUB-SUBM-STATE’ (seq 1190)
342-346 - Submitter ZIP code
- Derived from IDFDV screen, Field Identifier: ‘SUB-SUBM-ZIP’ (seq 1200)
347-350 - Submitter ZIP code extension
- Derived from IDFDV screen, Field Identifier: ‘SUB-SUBM-ZIP-EXT’ (seq 1210)
351-355 - Blanks.
356-378 - Submitter Foreign State/Province
- Derived from IDFDV screen, Field Identifier: ‘SUB-SUBM-F-STATE’ (seq 1220)
379-393 - Submitter Foreign Postal Code
- Derived from IDFDV screen, Field Identifier: ‘SUB-SUBM-F-POST’ (seq 1230)
394-395 - Submitter Country Code
- Derived from IDFDV screen, Field Identifier: ‘SUB-SUBM-COUNTRY’ (seq 1240)
396-422 - Contact Name
- Derived from IDFDV screen, Field Identifier: ‘SUB-CONT-NAME’ (seq 1250)
423-437 - Contact Phone Number
- Derived from IDFDV screen, Field Identifier: ‘SUB-CONT-TEL’ (seq 1260)
438-442 - Contact Phone Extension
- Derived from IDFDV screen, Field Identifier: ‘SUB-CONT-TEL-EXT’ (seq 1270)
443-445 - Blanks
446-485 - Contact E-mail
- Derived from IDFDV screen, Field Identifier: ‘SUB-CONT-EMAIL’ (seq 1280)
486-488 - Blanks
489-498 - Contact FAX
- Derived from IDFDV screen, Field Identifier: ‘SUB-CONT-FAX’ (seq 1290)
499-499 - Preferred Method of Problem Notification Code
- Derived from IDFDV screen, Field Identifier: ‘SUB-CONT-METH’ (seq 1300)
500-500 - Preparer Code
- Derived from IDFDV screen, Field Identifier: ‘SUB-PREPARER’ (seq 1310)
501-512 - Blanks
Record name: Code RE - Employer Record
Column Description
1-2 - Record Identifier
- Constant "RE"
3-6 - Tax year CCYY
- From user specified FROM-TO period converted to CCYY
7 - Agent Indicator Code
- Derived from IDFDV screen, Field Identifier: ‘W2-ER-AGENT-IND’ (seq 1500)
8-16 -Employer/Agent EIN
- System derived the applicable Federal reporting EIN, from IDGV or IDGR
17-25 - Agent for EIN
- Derived from IDFDV screen, Field Identifier: ‘W2-ER-FOR-EIN’ (seq 1510)
26 - Terminating Business Indicator
- Derived from IDFDV screen, Field Identifier: ‘W2-ER-TERM-BUS’ (seq 1520)
27-30 - Establishment Number
- Derived from IDFDV screen, Field Identifier: ‘W2-ER-ESTAB’ (seq 1530)
31-39 - Other EIN
- Derived from IDFDV screen, Field Identifier: ‘W2-ER-OTHER-EIN’ (seq 1540)
40-96 - Employer Name
- Derived from IDFDV screen, Field Identifier: ‘W2-ER-NAME’ (seq 2010)
97-118 - Employer Location Address
- Derived from IDFDV screen, Field Identifier: ‘W2-ER-LOCN-ADDR’ (seq 2020)
119-140 - Employer Delivery Address
- Derived from IDFDV screen, Field Identifier: ‘W2-ER-DELIV-ADDR’ (seq 2030)
141-162 - Employer City
- Derived from IDFDV screen, Field Identifier: ‘W2-ER-CITY’ (seq 2040)
163-164 - Employer State Abbreviation
- Derived from IDFDV screen, Field Identifier: ‘W2-ER-STATE’ (seq 2050)
165-169 - Employer ZIP Code
- Derived from IDFDV screen, Field Identifier: ‘W2-ER-ZIP’ (seq 2060)
170-173 - Employer ZIP Code Extension
- Derived from IDFDV screen, Field Identifier: ‘W2-ER-ZIP-EXT’ (seq 2070)
174-174 - Kind of Employer
- Derived from IDFDV screen, Field Identifier: ‘W2-KIND-OF-EMPLOYER’ (seq 2120)
175-178 - Blanks
179-201 - Employer Foreign State/Province
- Derived from IDFDV screen, Field Identifier: ‘W2-ER-F-STATE’ (seq 2080)
202-216 - Employer Foreign Postal Code
- Derived from IDFDV screen, Field Identifier: ‘W2-ER-F-POSTAL’ (seq 2090)
217-218 - Employer Country Code
- Derived from IDFDV screen, Field Identifier: ‘W2-ER-COUNTRY’ (seq 2100)
219 - Employment Code
- from IDGR ‘W2 Employment Type’ or IPRLU FICA and Medicare method
- If IPRLU.FICA method = "Do not calculate" and MEDICARE method is NOT "Do Not Calculate" then the employee is classified as Employment Type ‘Q’ for W2 reporting
- otherwise the W2 Type of employment is derived from IDGR screen
- a set of code RE, RW/RO/RS, RT/RU records will be generated for different Type of employment
220 - Tax Jurisdiction Code
- Derived from IDFDV screen, Field Identifier: ‘W2-ER-TAX-JURIS’ (seq 2110)
221 - Third-Party Sick Pay Indicator
- Derived from IDFDV screen, Field Identifier: ‘SUB-3RD-PARTY-SICK’ (seq 1480)
222-512 - Blanks.
Record name: Code RW - Employee Wage Record (Optional for State Quarterly Reporting)
Column Description
1-2 - Record Identifier
- Constant "RW"
3-11 - Social Security Number
- Derived from IDFDV screen, Field Identifier: ‘W2-EE-SSN’ (seq 2500)
- if an invalid SSN is encountered, this field is entered with zeroes.
12-26 - Employee First Name
- Derived from IDFDV screen, Field Identifier: ‘W2-EE-FIRST-NAME’ (seq 2510)
27-41 - Employee Middle Name or Initial
- Derived from IDFDV screen, Field Identifier: ‘W2-EE-MIDDLE’ (seq 2520)
42-61 - Employee Last Name
- Derived from IDFDV screen, Field Identifier: ‘W2-EE-LAST-NAME’ (seq 2530)
62-65 - Employee Suffix
- Derived from IDFDV screen, Field Identifier: ‘W2-EE-SUFFIX’ (seq 2540)
66-87 - Employee Location Address
- Derived from IDFDV screen, Field Identifier: ‘W2-EE-LOCN-ADDR’ (seq 2600)
88-109 - Employee Delivery Address
- Derived from IDFDV screen, Field Identifier: ‘W2-EE-DELIV-ADDR’ (seq 2610)
110-131 - Employee City
- Derived from IDFDV screen, Field Identifier: ‘W2-EE-CITY’ (seq 2620)
132-133 - Employee State Abbreviation
- Derived from IDFDV screen, Field Identifier: ‘W2-EE-STATE’ (seq 2630)
134-138 - Employee ZIP Code
- Derived from IDFDV screen, Field Identifier: ‘W2-EE-ZIP’ (seq 2640)
139-142 - Employee ZIP Code Extension
- Derived from IDFDV screen, Field Identifier: ‘W2-EE-ZIP-EXT’ (seq 2650)
143-147 - Blanks
148-170 - Employee Foreign State/Province
- Derived from IDFDV screen, Field Identifier: ‘W2-EE-F-STATE’ (seq 2660)
171-185 - Employee Foreign Postal Code
- Derived from IDFDV screen, Field Identifier: ‘W2-EE-F-POSTAL’ (seq 2670)
186-187 - Employee Country Code
- Derived from IDFDV screen, Field Identifier: ‘W2-EE-COUNTRY’ (seq 2680)
188-198 - Wages, Tips and other compensation
- Derived from IDFDV screen, Field Identifier: ‘W2-FIT-WAGE’ (seq 3000)
199-209 - Federal Income Tax Withheld
- Derived from IDFDV screen, Field Identifier: ‘W2-FIT-TAX’ (seq 3010)
210-220 - Social Security Wages
- Derived from IDFDV screen, Field Identifier: ‘W2-SSN-WAGE’ (seq 3020)
221-231 - Social Security Tax Withheld
- Derived from IDFDV screen, Field Identifier: ‘W2-SSN-TAX’ (seq 3030)
232-242 - Medicare Wages & Tips
- Derived from IDFDV screen, Field Identifier: ‘W2-MEDI-WAGE’ (seq 3040)
243-253 - Medicare Tax Withheld
- Derived from IDFDV screen, Field Identifier: ‘W2-MEDI-TAX’ (seq 3050)
254-264 - Social Security Tips
- Derived from IDFDV screen, Field Identifier: ‘W2-SSN-TIP’ (seq 3060)
265-275 - Advanced Earned Income Credit
- Derived from IDFDV screen, Field Identifier: ‘W2-EIC’ (seq 3080)
276-286 - Dependent Care Benefits
- Derived from IDFDV screen, Field Identifier: ‘W2-DEP-CARE’ (seq 3090)
287-297 - Deferred Compensation contribution to Section 401(k)
- Derived from IDFDV screen, Field Identifier: ‘W2-CODE-D’ (seq 4030)
298-308 - Deferred Compensation contribution to Section 403(b)
- Derived from IDFDV screen, Field Identifier: ‘W2-CODE-E’ (seq 4040)
309-319 - Deferred Compensation contribution to Section 408(k)(6)
- Derived from IDFDV screen, Field Identifier: ‘W2-CODE-F’ (seq 4050)
320-330 - Deferred Compensation contribution to Section 457(b)
- Derived from IDFDV screen, Field Identifier: ‘W2-CODE-G’ (seq 4060)
331-341 - Deferred Compensation contribution to Section 501(c)(18)(D)
- Derived from IDFDV screen, Field Identifier: ‘W2-CODE-H’ (seq 4070)
342-352 - Military Employee’s Basic Quarters and Combat Pay
- Derived from IDFDV screen, Field Identifier: ‘W2-CODE-Q’ (seq 4140)
353-363 - Non-qualified Plan section 457
- Derived from IDFDV screen, Field Identifier: ‘W2-NQUAL-457’ (seq 3102)
364-374 - Employer Contribution to a Health Savings Account
- Derived from IDFDV screen, Field Identifier: ‘W2-CODE-W’ (seq 4190)
375-385 - Non-qualified Plan Not section 457
- Derived from IDFDV screen, Field Identifier: ‘W2-NQUAL-N457’ (seq 3104)
386-407 - Blanks
408-418 - Employer cost of premiums for Group Term Life insurance over $50000
- Derived from IDFDV screen, Field Identifier: ‘W2-CODE-C’ (seq 4020)
419-429 - Income from Non-statutory Stock Options
- Derived from IDFDV screen, Field Identifier: ‘W2-CODE-V’ (seq 4180)
430-462 - blank
463-473 - Cost of Employer-Sponsored Health Coverage
- Derived from IDFDV screen, Field Identifier: ‘W2-CODE-DD’ (seq 4250)
474-485 - blank
486 - Statutory Employee Indicator
- Derived from IDFDV screen, Field Identifier: ‘W2-STAT-EE’ (seq 6000)
- if the amount is non zero, then ‘1’ is entered, otherwise ‘0’ is entered
487 - blank
488 - Retirement Plan Indicator
- Derived from IDFDV screen, Field Identifier: ‘W2-RETIRE-PLAN’ (seq 6020)
- if the amount is non zero, then ‘1’ is entered, otherwise ‘0’ is entered
489 - Third-Party Sick Pay Indicator
- Derived from IDFDV screen, Field Identifier: ‘W2-3PARTY-SICK’ (seq 6060)
- if the amount is non zero, then ‘1’ is entered, otherwise ‘0’ is entered
490-512 - blank
Record name: Code RS - State Record
Position Description
1-2 - Record Identifier
- Constant "RS"
3-4 - State code, appropriate FIPS postal numeric code
- system Derived from the State being reported
- e.g. Arkansas Postal Numeric Code is "05"
5-9 - Taxing Entity Code
- Not required
10-18 - Social Security Number
- Derived from IDFDV screen, Field Identifier: ‘W2-EE-SSN’
- if an invalid SSN is encountered, this field is entered with zeroes.
19-33 - Employee First Name
- Derived from IDFDV screen, Field Identifier: ‘W2-EE-FIRST-NAME’
34-48 - Employee Middle Name or Initial
- Derived from IDFDV screen, Field Identifier: ‘W2-EE-MIDDLE’
49-68 - Employee Last Name
- Derived from IDFDV screen, Field Identifier: ‘W2-EE-LAST-NAME’
69-72 - Employee Suffix
- Derived from IDFDV screen, Field Identifier: ‘W2-EE-SUFFIX’
73-94 - Employee Location Address
- Derived from IDFDV screen, Field Identifier: ‘W2-EE-LOCN-ADDR’
95-116 - Employee Delivery Address
- Derived from IDFDV screen, Field Identifier: ‘W2-EE-DELIV-ADDR’
117-138 - Employee City
- Derived from IDFDV screen, Field Identifier: ‘W2-EE-CITY’
139-140 - Employee State Abbreviation
- Derived from IDFDV screen, Field Identifier: ‘W2-EE-STATE’
141-145 - Employee ZIP Code
- Derived from IDFDV screen, Field Identifier: ‘W2-EE-ZIP’
146-149 - Employee ZIP Code Extension
- Derived from IDFDV screen, Field Identifier: ‘W2-EE-ZIP-EXT’
150-154 - blank
155-177 - Employee Foreign State/Province
- Derived from IDFDV screen, Field Identifier: ‘W2-EE-F-STATE’
- Not read by PA Revenue
178-192 - Employee Foreign Postal Code
- Derived from IDFDV screen, Field Identifier: ‘W2-EE-F-POSTAL’
- Not read by PA Revenue
193-194 - Employee Country Code
- Derived from IDFDV screen, Field Identifier: ‘W2-EE-COUNTRY’
- Not read by PA Revenue
195-273 - blank
274-275 - State code, appropriate FIPS postal numeric code
- system Derived from the State being reported
- e.g. Arkansas postal numeric code is "05"
276-286 - State Taxable Wages
- Derived from IDFDV screen, Field Identifier: ‘W2-ST-WAGE-HOME’ and ‘W2-ST-WAGE-WORK’
287-297 - State Income Tax Withheld
- Derived from IDFDV screen, Field Identifier: ‘W2-ST-TAX-HOME’ and ‘W2-ST-TAX-WORK’
298-307 - Federal Income Tax withheld
- Not Required.
308-337 AR - Varies (optional)
- blank
338-346 AR - FEIN as reported in the RE record
- System derived the applicable Federal reporting EIN, from IDGV or IDGR
347-412 AR - Blanks
413-421 AR - State ID Number
- Derived from IDFDV screen, Field Identifier: ‘W2-STATE-REGIST’ for the reporting State
- When RPYEU is run, if the Media Format = ‘State SUI File Format’, then this field contains the SUI Registration Number from IDGV screen for the SUI Registration of the State
422-512 AR - Blanks
Record name: Code RT - Total Record
Column Description
1-2 - Record Identifier
- Constant "RT"
3-9 - Number of RW Records
- Total number of code "RW" records reported since last code "RE" record
10-24 - Wages, Tips and Other Compensation
- Derived from IDFDV screen, Identifier: ‘W2-FIT-WAGE’, total of all code "RW" records since last "RE" record
25-39 - Federal Income Tax Withheld
- Derived from IDFDV screen, Identifier: ‘W2-FIT-TAX’, total of all code "RW" records since last "RE" record
40-54 - Social Security Wages
- Derived from IDFDV screen, Identifier: ‘W2-SSN-WAGE’, total of all code "RW" records since last "RE" record
55-69 - Social Security Tax Withheld
- Derived from IDFDV screen, Identifier: ‘W2-SSN-TAX’, total of all code "RW" records since last "RE" record
70-84 - Medicare Wages and Tips
- Derived from IDFDV screen, Identifier: ‘W2-MEDI-WAGE’, total of all code "RW" records since last "RE" record
85-99 - Medicare Tax Withheld
- Derived from IDFDV screen, Identifier: ‘W2-MEDI-TAX’, total of all code "RW" records since last "RE" record
100-114 - Social Security Tips
- Derived from IDFDV screen, Identifier: ‘W2-SSN-TIP’, total of all code "RW" records since last "RE" record
115-129 - Advanced Earned Income Credit
- Derived from IDFDV screen, Identifier: ‘W2-EIC’, total of all code "RW" records since last "RE" record
130-144 - Dependent Care Benefits
- Derived from IDFDV screen, Identifier: ‘W2-DEP-CARE’, total of all code "RW" records since last "RE" record
145-159 - Deferred Compensation Contributions to Section 401(k)
- Derived from IDFDV screen, Field Identifier ‘W2-CODE-D’, total of all code "RW" records since last "RE" record
160-174 - Deferred Compensation Contributions to Section 403(b)
- Derived from IDFDV screen, Field Identifier ‘W2-CODE-E’, total of all code "RW" records since last "RE" record
175-189 - Deferred Compensation Contributions to Section 408(k)(6)
- Derived from IDFDV screen, Field Identifier ‘W2-CODE-F’, total of all code "RW" records since last "RE" record
190-204 - Deferred Compensation Contributions to Section 457(b)
- Derived from IDFDV screen, Field Identifier ‘W2-CODE-G’, total of all code "RW" records since last "RE" record
205-219 - Deferred Compensation Contributions to Section 501(c)(18)(D)
- Derived from IDFDV screen, Field Identifier ‘W2-CODE-H’, total of all code "RW" records since last "RE" record
220-234 - Military Employee’s Basic Quarters and Combat Pay
- Derived from IDFDV screen, Field Identifier: ‘W2-CODE-Q’, total of all code ‘RW’ records since last ‘RE’ record
235-249 - Non-Qualified Plan Section 457
- Derived from IDFDV Identifier ‘W2-NQUAL-457’, total of all code "RW" records since last "RE" record
250-264 - Employer Contribution to a Health Savings Account
- Derived from IDFDV screen, Field Identifier: ‘W2-CODE-W’, total fo all code ‘RW’ records since last ‘RE’ record
265-279 - Non-Qualified Plan Not Section 457
- Derived from IDFDV Identifier ‘W2-NQUAL-N457’, total of all code "RW" records since last "RE" record
280-294 - blank
295-309 - Cost of Employer-Sponsored Health Coverage
- Derived from IDFDV screen, Field Identifier ‘W2-CODE-DD’, total of all code "RW" records since last "RE" record
310-324 - Employer Cost of Premiums for Group Term Life Insurance over $50000
- Derived from IDFDV screen, Field Identifier ‘W2-CODE-C’, total of all code "RW" records since last "RE" record
325-339 - Income Tax Withheld by Third-Party Payer
- Derived from IDFDV Identifier ‘SUB-3RD-PARTY-TAX’, total of all code "RW" records since last "RE" record
340-354 - Income from Non-statutory Stock options
- Derived from IDFDV screen, Field Identifier ‘W2-CODE-V’, total of all code "RW" records since last "RE" record
355-512 - blank
Record name: Code RF - Final Record
Column Description
1-2 - Record Identifier
- Constant "RF"
3-7 - blank
8-16 - Number of RW Records
- Total number of code "RW" records on file
17-512 - blank
This page (revision-48) was last changed on 26-Nov-2021 10:22 by Meg McFarlandTop