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This page was created on 26-Nov-2021 10:22 by jmyers

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46 26-Nov-2021 10:22 19 KB Meg McFarland to previous | to last
45 26-Nov-2021 10:22 12 KB Meg McFarland to previous | to last
44 26-Nov-2021 10:22 12 KB Meg McFarland to previous | to last
43 26-Nov-2021 10:22 23 KB kparrott to previous | to last
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41 26-Nov-2021 10:22 24 KB kparrott to previous | to last

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Tax Reporting - AR
Tax Reporting - AR

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Difference between version and

At line 27 changed 3 lines
**for State Registration of Arkansas, the IDGV Variable tab:
***‘W2 STATE MEDIA FILING’
***02 – State requires its own File, do not include other State information in the State File
**For State Registration of Arkansas, the IDGV Variable tab:
***‘W2 STATE MEDIA FILING’ 02 – State requires its own file, do not include other State information in the State File
At line 41 removed 189 lines
!!Annual W2 Magnetic Media File EFW2 Layout
%%information Note: Columns coded with AR indicates it is a Arkansas specific requirement which is not the standard record format%%
!Record name: Code RA - Transmitter Record
||Column||Description
|1-2|- Record Identifier\\- Constant "RA"
|3-11|- Submitter’s Employer ID number (EIN)\\- Numeric only\\- Derived from IDFDV screen, Field Identifier: ‘SUB-ER-EIN’ (seq 1000)
|12-28|- Personal Identification Number (PIN) and Software Vendor Code\\- Derived from IDFDV screen, Field Identifier: ‘SUB-PIN-NUMBER’ (seq 1010)\\- Please note that this filed consists of a 8-character PIN code in positions 12-19, a 4-digit Software Vendor Code in positions 20-23, and 5 blank characters in positions 24-28.
|29|- Resub Indicator\\- Derived from IDFDV screen, Field Identifier: ‘SUB-RESUB-IND’ (seq 1020)
|30-35|- Resub WFID\\- Derived from IDFDV screen, Field Identifier: ‘SUB-RESUB-WFID’ (seq 1030)
|36-37|- Software Code\\- Derived from IDFDV screen, Field Identifier: ‘SUB-SOFTWARE’ (seq 1040)
|38-94|- Company Name\\- Derived from IDFDV screen, Field Identifier: ‘SUB-COMP-NAME’ (seq 1050)
|95-116|- Location Address\\- Derived from IDFDV screen, Field Identifier: ‘SUB-COMP-LOCN’ (seq 1060)
|117-138|- Delivery Address\\- Derived from IDFDV screen, Field Identifier: ‘SUB-COMP-DELIV’ (seq 1070)
|139-160|- Company City\\- Derived from IDFDV screen, Field Identifier: ‘SUB-COMP-CITY’ (seq 1080)
|161-162|- Company State Abbreviation\\- Derived from IDFDV screen, Field Identifier: ‘SUB-COMP-STATE’ (seq 1090)
|163-167|- Company ZIP code\\- Derived from IDFDV screen, Field Identifier: ‘SUB-COMP-ZIP’ (seq 1100)
|168-171|- Company ZIP code extension\\- Derived from IDFDV screen, Field Identifier: ‘SUB-COMP-ZIP-EXT’ (seq 1110)
|172-176|- Blanks
|177-199|- Company Foreign State/Province\\- Derived from IDFDV screen, Field Identifier: ‘SUB-COMP-F-STATE’ (seq 1120)
|200-214|- Company Foreign Postal Code\\- Derived from IDFDV screen, Field Identifier: ‘SUB-COMP-F-POST’ (seq 1130)
|215-216|- Company Country Code\\- Derived from IDFDV screen, Field Identifier: ‘SUB-COMP-COUNTRY’ (seq 1140)
|217-273|- Submitter Name\\- Derived from IDFDV screen, Field Identifier: ‘SUB-SUBM-NAME’ (seq 1150)
|274-295|- Submitter Location Address\\- Derived from IDFDV screen, Field Identifier: ‘SUB-SUBM-LOCN’ (seq 1160)
|296-317|- Submitter Delivery Address\\- Derived from IDFDV screen, Field Identifier: ‘SUB-SUBM-DELIV’ (seq 1170)
|318-339|- Submitter City\\- Derived from IDFDV screen, Field Identifier: ‘SUB-SUBM-CITY’ (seq 1180)
|340-341|- Submitter State Abbreviation\\- Derived from IDFDV screen, Field Identifier: ‘SUB-SUBM-STATE’ (seq 1190)
|342-346|- Submitter ZIP code\\- Derived from IDFDV screen, Field Identifier: ‘SUB-SUBM-ZIP’ (seq 1200)
|347-350|- Submitter ZIP code extension\\- Derived from IDFDV screen, Field Identifier: ‘SUB-SUBM-ZIP-EXT’ (seq 1210)
|351-355|- Blanks
|356-378|- Submitter Foreign State/Province\\- Derived from IDFDV screen, Field Identifier: ‘SUB-SUBM-F-STATE’ (seq 1220)
|379-393|- Submitter Foreign Postal Code\\- Derived from IDFDV screen, Field Identifier: ‘SUB-SUBM-F-POST’ (seq 1230)
|394-395|- Submitter Country Code\\- Derived from IDFDV screen, Field Identifier: ‘SUB-SUBM-COUNTRY’ (seq 1240)
|396-422|- Contact Name\\- Derived from IDFDV screen, Field Identifier: ‘SUB-CONT-NAME’ (seq 1250)
|423-437|- Contact Phone Number\\- Derived from IDFDV screen, Field Identifier: ‘SUB-CONT-TEL’ (seq 1260)
|438-442|- Contact Phone Extension\\- Derived from IDFDV screen, Field Identifier: ‘SUB-CONT-TEL-EXT’ (seq 1270)
|443-445|- Blanks
|446-485|- Contact E-mail\\- Derived from IDFDV screen, Field Identifier: ‘SUB-CONT-EMAIL’ (seq 1280)
|486-488|- Blanks
|489-498|- Contact FAX\\- Derived from IDFDV screen, Field Identifier: ‘SUB-CONT-FAX’ (seq 1290)
|499-499|- Preferred Method of Problem Notification Code\\- Derived from IDFDV screen, Field Identifier: ‘SUB-CONT-METH’ (seq 1300)
|500-500|- Preparer Code\\- Derived from IDFDV screen, Field Identifier: ‘SUB-PREPARER’ (seq 1310)
|501-512|- Blanks
!Record name: Code RE - Employer Record
||Column||Description
|1-2|- Record Identifier\\- Constant "RE"
|3-6|- Tax year CCYY\\- From user specified FROM-TO period converted to CCYY
|7|- Agent Indicator Code\\- Derived from IDFDV screen, Field Identifier: ‘W2-ER-AGENT-IND’ (seq 1500)
|8-16|-Employer/Agent EIN\\- System derived the applicable Federal reporting EIN, from IDGV or IDGR
|17-25|- Agent for EIN\\- Derived from IDFDV screen, Field Identifier: ‘W2-ER-FOR-EIN’ (seq 1510)
|26|- Terminating Business Indicator\\- Derived from IDFDV screen, Field Identifier: ‘W2-ER-TERM-BUS’ (seq 1520)
|27-30|- Establishment Number\\- Derived from IDFDV screen, Field Identifier: ‘W2-ER-ESTAB’ (seq 1530)
|31-39|- Other EIN\\- Derived from IDFDV screen, Field Identifier: ‘W2-ER-OTHER-EIN’ (seq 1540)
|40-96|- Employer Name\\- Derived from IDFDV screen, Field Identifier: ‘W2-ER-NAME’ (seq 2010)
|97-118|- Employer Location Address\\- Derived from IDFDV screen, Field Identifier: ‘W2-ER-LOCN-ADDR’ (seq 2020)
|119-140|- Employer Delivery Address\\- Derived from IDFDV screen, Field Identifier: ‘W2-ER-DELIV-ADDR’ (seq 2030)
|141-162|- Employer City\\- Derived from IDFDV screen, Field Identifier: ‘W2-ER-CITY’ (seq 2040)
|163-164|- Employer State Abbreviation\\- Derived from IDFDV screen, Field Identifier: ‘W2-ER-STATE’ (seq 2050)
|165-169|- Employer ZIP Code\- Derived from IDFDV screen, Field Identifier: ‘W2-ER-ZIP’ (seq 2060)
|170-173|- Employer ZIP Code Extension\\- Derived from IDFDV screen, Field Identifier: ‘W2-ER-ZIP-EXT’ (seq 2070)
|174-174|- Kind of Employer\\- Derived from IDFDV screen, Field Identifier: ‘W2-KIND-OF-EMPLOYER’ (seq 2120)
|175-178|- Blanks
|179-201|- Employer Foreign State/Province\\- Derived from IDFDV screen, Field Identifier: ‘W2-ER-F-STATE’ (seq 2080)
|202-216|- Employer Foreign Postal Code\\- Derived from IDFDV screen, Field Identifier: ‘W2-ER-F-POSTAL’ (seq 2090)
|217-218|- Employer Country Code\\- Derived from IDFDV screen, Field Identifier: ‘W2-ER-COUNTRY’ (seq 2100)
|219|- Employment Code\\- from IDGR ‘W2 Employment Type’ or IPRLU FICA and Medicare method\\- If IPRLU.FICA method = "Do not calculate" and MEDICARE method is NOT "Do Not Calculate" then the employee is classified as Employment Type ‘Q’ for W2 reporting\\- otherwise the W2 Type of employment is derived from IDGR screen\\ \\- a set of code RE, RW/RO/RS, RT/RU records will be generated for different Type of employment
|220|- Tax Jurisdiction Code\\- Derived from IDFDV screen, Field Identifier: ‘W2-ER-TAX-JURIS’ (seq 2110)
|221|- Third-Party Sick Pay Indicator\\- Derived from IDFDV screen, Field Identifier: ‘SUB-3RD-PARTY-SICK’ (seq 1480)
|222-512|- Blanks
!Record name: Code RW - Employee Wage Record (Optional for State Quarterly Reporting)
||Column||Description
|1-2|- Record Identifier\\- Constant "RW"
|3-11|- Social Security Number\\- Derived from IDFDV screen, Field Identifier: ‘W2-EE-SSN’ (seq 2500)\\- if an invalid SSN is encountered, this field is entered with zeroes.
|12-26|- Employee First Name\\- Derived from IDFDV screen, Field Identifier: ‘W2-EE-FIRST-NAME’ (seq 2510)
|27-41|- Employee Middle Name or Initial\\- Derived from IDFDV screen, Field Identifier: ‘W2-EE-MIDDLE’ (seq 2520)
|42-61|- Employee Last Name\\- Derived from IDFDV screen, Field Identifier: ‘W2-EE-LAST-NAME’ (seq 2530)
|62-65|- Employee Suffix\\- Derived from IDFDV screen, Field Identifier: ‘W2-EE-SUFFIX’ (seq 2540)
|66-87|- Employee Location Address\\- Derived from IDFDV screen, Field Identifier: ‘W2-EE-LOCN-ADDR’ (seq 2600)
|88-109|- Employee Delivery Address\\- Derived from IDFDV screen, Field Identifier: ‘W2-EE-DELIV-ADDR’ (seq 2610)
|110-131|- Employee City\\- Derived from IDFDV screen, Field Identifier: ‘W2-EE-CITY’ (seq 2620)
|132-133|- Employee State Abbreviation\\- Derived from IDFDV screen, Field Identifier: ‘W2-EE-STATE’ (seq 2630)
|134-138|- Employee ZIP Code\\- Derived from IDFDV screen, Field Identifier: ‘W2-EE-ZIP’ (seq 2640)
|139-142|- Employee ZIP Code Extension\\- Derived from IDFDV screen, Field Identifier: ‘W2-EE-ZIP-EXT’ (seq 2650)
|143-147|- Blanks
|148-170|- Employee Foreign State/Province\\- Derived from IDFDV screen, Field Identifier: ‘W2-EE-F-STATE’ (seq 2660)
|171-185|- Employee Foreign Postal Code\\- Derived from IDFDV screen, Field Identifier: ‘W2-EE-F-POSTAL’ (seq 2670)
|186-187|- Employee Country Code\\- Derived from IDFDV screen, Field Identifier: ‘W2-EE-COUNTRY’ (seq 2680)
|188-198|- Wages, Tips and other compensation\\- Derived from IDFDV screen, Field Identifier: ‘W2-FIT-WAGE’ (seq 3000)
|199-209|- Federal Income Tax Withheld\\- Derived from IDFDV screen, Field Identifier: ‘W2-FIT-TAX’ (seq 3010)
|210-220|- Social Security Wages\\- Derived from IDFDV screen, Field Identifier: ‘W2-SSN-WAGE’ (seq 3020)
|221-231|- Social Security Tax Withheld\\- Derived from IDFDV screen, Field Identifier: ‘W2-SSN-TAX’ (seq 3030)
|232-242|- Medicare Wages & Tips\\- Derived from IDFDV screen, Field Identifier: ‘W2-MEDI-WAGE’ (seq 3040)
|243-253|- Medicare Tax Withheld\\- Derived from IDFDV screen, Field Identifier: ‘W2-MEDI-TAX’ (seq 3050)
|254-264|- Social Security Tips\\- Derived from IDFDV screen, Field Identifier: ‘W2-SSN-TIP’ (seq 3060)
|265-275|- Advanced Earned Income Credit\\- Derived from IDFDV screen, Field Identifier: ‘W2-EIC’ (seq 3080)
|276-286|- Dependent Care Benefits\\- Derived from IDFDV screen, Field Identifier: ‘W2-DEP-CARE’ (seq 3090)
|287-297|- Deferred Compensation contribution to Section 401(k)\\- Derived from IDFDV screen, Field Identifier: ‘W2-CODE-D’ (seq 4030)
|298-308|- Deferred Compensation contribution to Section 403(b)\\- Derived from IDFDV screen, Field Identifier: ‘W2-CODE-E’ (seq 4040)
|309-319|- Deferred Compensation contribution to Section 408(k)(6)\\- Derived from IDFDV screen, Field Identifier: ‘W2-CODE-F’ (seq 4050)
|320-330|- Deferred Compensation contribution to Section 457(b)\\- Derived from IDFDV screen, Field Identifier: ‘W2-CODE-G’ (seq 4060)
|331-341|- Deferred Compensation contribution to Section 501(c)(18)(D)\\- Derived from IDFDV screen, Field Identifier: ‘W2-CODE-H’ (seq 4070)
|342-352|- Military Employee’s Basic Quarters and Combat Pay\\- Derived from IDFDV screen, Field Identifier: ‘W2-CODE-Q’ (seq 4140)
|353-363|- Non-qualified Plan section 457\\- Derived from IDFDV screen, Field Identifier: ‘W2-NQUAL-457’ (seq 3102)
|364-374|- Employer Contribution to a Health Savings Account\\- Derived from IDFDV screen, Field Identifier: ‘W2-CODE-W’ (seq 4190)
|375-385|- Non-qualified Plan Not section 457\\- Derived from IDFDV screen, Field Identifier: ‘W2-NQUAL-N457’ (seq 3104)
|386-407|- Blanks
|408-418|- Employer cost of premiums for Group Term Life insurance over $50000\\- Derived from IDFDV screen, Field Identifier: ‘W2-CODE-C’ (seq 4020)
|419-429|- Income from Non-statutory Stock Options\\- Derived from IDFDV screen, Field Identifier: ‘W2-CODE-V’ (seq 4180)
|430-462|- blank
|463-473|- Cost of Employer-Sponsored Health Coverage\\- Derived from IDFDV screen, Field Identifier: ‘W2-CODE-DD’ (seq 4250)
|474-485|- blank
|486|- Statutory Employee Indicator\\- Derived from IDFDV screen, Field Identifier: ‘W2-STAT-EE’ (seq 6000)\\- if the amount is non zero, then ‘1’ is entered, otherwise ‘0’ is entered
|487|- blank
|488|- Retirement Plan Indicator\\- Derived from IDFDV screen, Field Identifier: ‘W2-RETIRE-PLAN’ (seq 6020)\\- if the amount is non zero, then ‘1’ is entered, otherwise ‘0’ is entered
|489|- Third-Party Sick Pay Indicator\\- Derived from IDFDV screen, Field Identifier: ‘W2-3PARTY-SICK’ (seq 6060)\\- if the amount is non zero, then ‘1’ is entered, otherwise ‘0’ is entered
|490-512|- blank
!Record name: Code RS - State Record
||Position||Description
|1-2|- Record Identifier\\- Constant "RS"
|3-4|- State code, appropriate FIPS postal numeric code\\- system Derived from the State being reported\\- e.g. Arkansas Postal Numeric Code is "05"
|5-9|- Taxing Entity Code\\- Not required
|10-18|- Social Security Number\\- Derived from IDFDV screen, Field Identifier: ‘W2-EE-SSN’\\- if an invalid SSN is encountered, this field is entered with zeroes.
|19-33|- Employee First Name\\- Derived from IDFDV screen, Field Identifier: ‘W2-EE-FIRST-NAME’
|34-48|- Employee Middle Name or Initial\\- Derived from IDFDV screen, Field Identifier: ‘W2-EE-MIDDLE’
|49-68|- Employee Last Name\\- Derived from IDFDV screen, Field Identifier: ‘W2-EE-LAST-NAME’
|69-72|- Employee Suffix\\- Derived from IDFDV screen, Field Identifier: ‘W2-EE-SUFFIX’
|73-94 |- Employee Location Address\\- Derived from IDFDV screen, Field Identifier: ‘W2-EE-LOCN-ADDR’
|95-116|- Employee Delivery Address\\- Derived from IDFDV screen, Field Identifier: ‘W2-EE-DELIV-ADDR’
|117-138|- Employee City\\- Derived from IDFDV screen, Field Identifier: ‘W2-EE-CITY’
|139-140|- Employee State Abbreviation\\- Derived from IDFDV screen, Field Identifier: ‘W2-EE-STATE’
|141-145|- Employee ZIP Code\\- Derived from IDFDV screen, Field Identifier: ‘W2-EE-ZIP’
|146-149|- Employee ZIP Code Extension\\- Derived from IDFDV screen, Field Identifier: ‘W2-EE-ZIP-EXT’
|150-154|- blank
|155-177|- Employee Foreign State/Province\\- Derived from IDFDV screen, Field Identifier: ‘W2-EE-F-STATE’\\- Not read by PA Revenue
|178-192 |- Employee Foreign Postal Code\\- Derived from IDFDV screen, Field Identifier: ‘W2-EE-F-POSTAL’\\- Not read by PA Revenue
|193-194|- Employee Country Code\\- Derived from IDFDV screen, Field Identifier: ‘W2-EE-COUNTRY’\\- Not read by PA Revenue
|195-273|- blank
|274-275|- State code, appropriate FIPS postal numeric code\\- system Derived from the State being reported\\- e.g. Arkansas postal numeric code is "05"
|276-286|- State Taxable Wages\\- Derived from IDFDV screen, Field Identifier: ‘W2-ST-WAGE-HOME’ and ‘W2-ST-WAGE-WORK’
|287-297|- State Income Tax Withheld\\- Derived from IDFDV screen, Field Identifier: ‘W2-ST-TAX-HOME’ and ‘W2-ST-TAX-WORK’
|298-307|- Federal Income Tax withheld\\- Not Required.
|308-337 AR|- Varies (optional)\\- blank
|338-346 AR|- FEIN as reported in the RE record\\- System derived the applicable Federal reporting EIN, from IDGV or IDGR
|347-412 AR|- Blanks
|413-421 AR|- State ID Number\\- Derived from IDFDV screen, Field Identifier: ‘W2-STATE-REGIST’ for the reporting State\\- When RPYEU is run, if the Media Format = ‘State SUI File Format’, then this field contains the SUI Registration Number from IDGV screen for the SUI Registration of the State
|422-512 AR|- Blanks
!Record name: Code RT - Total Record
||Column||Description
|1-2|- Record Identifier\\- Constant "RT"
|3-9|- Number of RW Records\\- Total number of code "RW" records reported since last code "RE" record
|10-24|- Wages, Tips and Other Compensation\\- Derived from IDFDV screen, Identifier: ‘W2-FIT-WAGE’, total of all code "RW" records since last "RE" record
|25-39|- Federal Income Tax Withheld\\- Derived from IDFDV screen, Identifier: ‘W2-FIT-TAX’, total of all code "RW" records since last "RE" record
|40-54|- Social Security Wages\\- Derived from IDFDV screen, Identifier: ‘W2-SSN-WAGE’, total of all code "RW" records since last "RE" record
|55-69|- Social Security Tax Withheld\\- Derived from IDFDV screen, Identifier: ‘W2-SSN-TAX’, total of all code "RW" records since last "RE" record
|70-84|- Medicare Wages and Tips\\- Derived from IDFDV screen, Identifier: ‘W2-MEDI-WAGE’, total of all code "RW" records since last "RE" record
|85-99|- Medicare Tax Withheld\\- Derived from IDFDV screen, Identifier: ‘W2-MEDI-TAX’, total of all code "RW" records since last "RE" record
|100-114|- Social Security Tips\\- Derived from IDFDV screen, Identifier: ‘W2-SSN-TIP’, total of all code "RW" records since last "RE" record
|115-129|- Advanced Earned Income Credit\\- Derived from IDFDV screen, Identifier: ‘W2-EIC’, total of all code "RW" records since last "RE" record
|130-144|- Dependent Care Benefits\\- Derived from IDFDV screen, Identifier: ‘W2-DEP-CARE’, total of all code "RW" records since last "RE" record
|145-159|- Deferred Compensation Contributions to Section 401(k)\\- Derived from IDFDV screen, Field Identifier ‘W2-CODE-D’, total of all code "RW" records since last "RE" record
|160-174|- Deferred Compensation Contributions to Section 403(b)\\- Derived from IDFDV screen, Field Identifier ‘W2-CODE-E’, total of all code "RW" records since last "RE" record
|175-189|- Deferred Compensation Contributions to Section 408(k)(6)\\- Derived from IDFDV screen, Field Identifier ‘W2-CODE-F’, total of all code "RW" records since last "RE" record
|190-204|- Deferred Compensation Contributions to Section 457(b)\\- Derived from IDFDV screen, Field Identifier ‘W2-CODE-G’, total of all code "RW" records since last "RE" record
|205-219|- Deferred Compensation Contributions to Section 501(c)(18)(D)\\- Derived from IDFDV screen, Field Identifier ‘W2-CODE-H’, total of all code "RW" records since last "RE" record
|220-234|- Military Employee’s Basic Quarters and Combat Pay\\- Derived from IDFDV screen, Field Identifier: ‘W2-CODE-Q’, total of all code ‘RW’ records since last ‘RE’ record
|235-249|- Non-Qualified Plan Section 457\\- Derived from IDFDV Identifier ‘W2-NQUAL-457’, total of all code "RW" records since last "RE" record
|250-264|- Employer Contribution to a Health Savings Account\\- Derived from IDFDV screen, Field Identifier: ‘W2-CODE-W’, total fo all code ‘RW’ records since last ‘RE’ record
|265-279|- Non-Qualified Plan Not Section 457\\- Derived from IDFDV Identifier ‘W2-NQUAL-N457’, total of all code "RW" records since last "RE" record
|280-294|- blank
|295-309|- Cost of Employer-Sponsored Health Coverage\\- Derived from IDFDV screen, Field Identifier ‘W2-CODE-DD’, total of all code "RW" records since last "RE" record
|310-324|- Employer Cost of Premiums for Group Term Life Insurance over $50000\\- Derived from IDFDV screen, Field Identifier ‘W2-CODE-C’, total of all code "RW" records since last "RE" record
|325-339|- Income Tax Withheld by Third-Party Payer\\- Derived from IDFDV Identifier ‘SUB-3RD-PARTY-TAX’, total of all code "RW" records since last "RE" record
|340-354|- Income from Non-statutory Stock options\\- Derived from IDFDV screen, Field Identifier ‘W2-CODE-V’, total of all code "RW" records since last "RE" record
|355-512|- blank
!Record name: Code RF - Final Record
||Column||Description
|1-2|- Record Identifier\\- Constant "RF"
|3-7|- blank
|8-16|- Number of RW Records\\- Total number of code "RW" records on file
|17-512|- blank
This page (revision-48) was last changed on 26-Nov-2021 10:22 by Meg McFarlandTop