This page (revision-30) was last changed on 26-Nov-2021 10:22 by Meg McFarland

This page was created on 26-Nov-2021 10:22 by jmyers

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Version Date Modified Size Author Changes ... Change note
30 26-Nov-2021 10:22 14 KB Meg McFarland to previous
29 26-Nov-2021 10:22 13 KB Meg McFarland to previous | to last
28 26-Nov-2021 10:22 9 KB mmcfarland to previous | to last
27 26-Nov-2021 10:22 9 KB mmcfarland to previous | to last
26 26-Nov-2021 10:22 9 KB mmcfarland to previous | to last
25 26-Nov-2021 10:22 9 KB mmcfarland to previous | to last
24 26-Nov-2021 10:22 9 KB mmcfarland to previous | to last
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21 26-Nov-2021 10:22 10 KB eyeung to previous | to last

Page References

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Tax Reporting - AL
Tax Reporting - AL

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Difference between version and

At line 5 changed 3 lines
!!What's New for Tax Year 2011
There are no noted file format changes in wage reporting for tax year 2011 for the state of Alabama.
!!What's New for Tax Year 2012
The following changes have been noted for reporting W2 wages to the Federal government:
*(W2 File) The 'Preferred Method of Problem Notification Code' field inthe 'RA' record (position 499) has been removed and now shown as filler.
*(W2 File) The 'Military Employee Basic Quarters, Subsistence and Combat Pay' field in the 'RW' record (positions 342-352) has been removed.
*(W2 File) The 'Military Employee Basic Quarters, Subsistence and Combat Pay' field in the 'RT' record (positions 220-234) has been removed.
At line 14 changed one line
*'W2 STATE MEDIA FILING' - Must be ‘02’ to generate AL State magnetic media file for AL State only.
*'W2 STATE MEDIA FILING' - Must be ‘02’ to generate AL State magnetic media file for AL State only.
At line 17 changed one line
*For 20xx reporting, the Alabama Department of Revenue accepts filing of W-2s via magnetic media using the EFW2 file format
*For 2012 reporting, the Alabama Department of Revenue accepts filing of W-2s via magnetic media using the EFW2 file format
At line 19 changed one line
*Records required for the W2 reporting are: Code E,S,F.
*Records required for the W2 reporting are: Code A,E,S,T,F.
At line 22 changed one line
**For State Registration of Alabama, the [IDGV Variables|IDGV#VariablesTab]:‘W2 STATE MEDIA FILING’ 02 – State requires its own file, do not include other State information in the State file.
**For State Registration of Alabama, the [IDGV Variables|IDGV#VariablesTab]:‘W2 STATE MEDIA FILING’ 02 – State requires its own file, do not include other State information in the State file.
At line 24 changed one line
!Annual W2 Wage Reporting – EFW2
!Annual W2 Wage Reporting – EFW2
At line 32 changed one line
|Parameters, Period End Date|Year End Date (i.e. 31-Dec-2011)
|Parameters, Period End Date|Year End Date (i.e. 31-Dec-2012)
At line 37 changed one line
!!State Magnetic Media Reporting – EFW2 Format
!!State Magnetic Media Reporting – EFW2 Format
At line 44 changed 4 lines
|10-18 AL|Social Security Number|Derived from [IDFDV] Field Identifier: ‘W2-EE-SSN’\\ \\If an invalid SSN is encountered, this field is entered with zeroes
|19-33 AL|Employee First Name|Derived from [IDFDV] Field Identifier: ‘W2-EE-FIRST-NAME’
|34-48 AL|Employee Middle Name or Initial|Derived from [IDFDV] Field Identifier: ‘W2-EE-MIDDLE’
|49-68 AL|Employee Last Name|Derived from [IDFDV] Field Identifier: ‘W2-EE-LAST-NAME’
|10-18 AL|Social Security Number|Derived from [IDFDV] Field Identifier: ‘W2-EE-SSN’\\ \\If an invalid SSN is encountered, this field is entered with zeroes
|19-33 AL|Employee First Name|Derived from [IDFDV] Field Identifier: ‘W2-EE-FIRST-NAME’
|34-48 AL|Employee Middle Name or Initial|Derived from [IDFDV] Field Identifier: ‘W2-EE-MIDDLE’
|49-68 AL|Employee Last Name|Derived from [IDFDV] Field Identifier: ‘W2-EE-LAST-NAME’
At line 49 changed one line
|248-266 AL|State Employer Account Number and Federal Employer Identification Number|Derived from [IDFDV] Field Identifier: ‘W2-STATE-REGIST’ for the reporting state\\ \\For the state of Alabama, this number should contain the State ER Number in columns 248-257 (right justify and zero fill, and the Federal ER ID Number in columns 258-266)
|248-266 AL|State Employer Account Number and Federal Employer Identification Number|Derived from [IDFDV] Field Identifier: ‘W2-STATE-REGIST’ for the reporting state\\ \\For the state of Alabama, this number should contain the State ER Number in columns 248-257 (right justify and zero fill, and the Federal ER ID Number in columns 258-266)
At line 51 changed 3 lines
|274-275|State code, or the appropriate FIPS postal numeric code|Derived from the State being reported\\ \e.g. Alabama state code is “AL”, FIPS postal numeric code is "01" (either is acceptable)
|276-286|State Taxable Wages|Derived from [IDFDV] Field Identifier: ‘W2-ST-WAGE-HOME’ and ‘W2-ST-WAGE-WORK’
|287-297|State Income Tax Withheld|Derived from [IDFDV] Field Identifier: ‘W2-ST-TAX-HOME’ and ‘W2-ST-TAX-WORK’
|274-275|State code, or the appropriate FIPS postal numeric code|Derived from the State being reported\\ \e.g. Alabama state code is “AL”, FIPS postal numeric code is "01" (either is acceptable)
|276-286|State Taxable Wages|Derived from [IDFDV] Field Identifier: ‘W2-ST-WAGE-HOME’ and ‘W2-ST-WAGE-WORK’
|287-297|State Income Tax Withheld|Derived from [IDFDV] Field Identifier: ‘W2-ST-TAX-HOME’ and ‘W2-ST-TAX-WORK’
At line 61 changed one line
!!State Quarterly UI Wage Reporting – Standard Format
!!State Quarterly UI Wage Reporting – Standard Format
At line 68 changed one line
*The ‘Quarterly Form Code’ must be entered in order to produce UI wage file in Standard format.
*The ‘Quarterly Form Code’ must be entered in order to produce UI wage file in Standard format.
At line 71 changed one line
*Period End Date:Enter the quarter end date, i.e. 30-Jun-2011
*Period End Date:Enter the quarter end date, i.e. 30-Jun-2012
At line 75 changed 2 lines
!!State UI UI Wage Magnetic Media Reporting – Standard File Format
%%information Please note that the following ‘Not Required’ fields may or may not always contain blanks.%%
!!State UI UI Wage Magnetic Media Reporting – Standard File Format
%%information Please note that the following ‘Not Required’ fields may or may not always contain blanks.%%
At line 81 changed one line
|1-1|Record Identifier|Constant ‘A’
|1-1|Record Identifier|Constant ‘A’
At line 83 changed 2 lines
|6-14|Transmitter’s Federal EIN\\ \\Enter only numeric characters; omit hyphens, prefixes and suffixes\\ \\This is always obtained from the State SUI registration|Derived from [IDFDV] Field Identifier: ‘TRAN EIN’
|15-18 AL|Taxing Entity Code|Constant ‘UTAX’
|6-14|Transmitter’s Federal EIN\\ \\Enter only numeric characters; omit hyphens, prefixes and suffixes\\ \\This is always obtained from the State SUI registration|Derived from [IDFDV] Field Identifier: ‘TRAN EIN’
|15-18 AL|Taxing Entity Code|Constant ‘UTAX’
At line 86 changed 4 lines
|24-73|Transmitter Name\\ \\Enter the transmitter name of the organization submitting the file|Derived from [IDFDV] Field Identifier: ‘TRAN NAME’
|74-113|Transmitter Street Address\\ \\Enter the street address of the organization submitting the file|Derived from [IDFDV] Field Identifier: ‘TRAN ADDRESS’
|114-138|Transmitter City\\ \\Enter the city of the organization submitting the file|Derived from [IDFDV] Field Identifier: ‘TRAN CITY’
|139-140|Transmitter State\\ \\Enter the standard two character FIPS postal abbreviation|Derived from [IDFDV] Field Identifier: ‘TRAN STATE’
|24-73|Transmitter Name\\ \\Enter the transmitter name of the organization submitting the file|Derived from [IDFDV] Field Identifier: ‘TRAN NAME’
|74-113|Transmitter Street Address\\ \\Enter the street address of the organization submitting the file|Derived from [IDFDV] Field Identifier: ‘TRAN ADDRESS’
|114-138|Transmitter City\\ \\Enter the city of the organization submitting the file|Derived from [IDFDV] Field Identifier: ‘TRAN CITY’
|139-140|Transmitter State\\ \\Enter the standard two character FIPS postal abbreviation|Derived from [IDFDV] Field Identifier: ‘TRAN STATE’
At line 91 changed one line
|154-158|Transmitter ZIP Code\\ \\Enter a valid ZIP code|Derived from [IDFDV] Field Identifier: ‘TRAN ZIP CODE’
|154-158|Transmitter ZIP Code\\ \\Enter a valid ZIP code|Derived from [IDFDV] Field Identifier: ‘TRAN ZIP CODE’
At line 94 changed one line
!Record Name: Code B - Authorization Record
!Record Name: Code B - Authorization Record (not required)
At line 96 changed 5 lines
|1-1|Record Identifier|Constant ‘B’
|2-5 AL|Reporting Period\\ \\Month end date of the quarter for which this report is being prepared (i.e. 0903 for third quarter of 2003)|
|6-14|Transmitter’s Federal EIN\\ \\Enter only numeric characters\\ \\BASIC EIN|
|15-22|Computer\\ \\Enter the manufacturer’s name|Derived from [IDFDV] Field Identifier: ‘BASIC COMPUTER’
|23-24|Internal Label\\ \\ ‘SL’, ‘NS’, ‘NL’, ‘AL’, or blank for diskette|Derived from [IDFDV] Field Identifier: ‘BASIC INTERNAL LABEL’ (seq 2100, first 2 characters)
|1-1|Record Identifier|Constant ‘B’
|2-5 |Reporting Period\\ \\Month end date of the quarter for which this report is being prepared (i.e. 0903 for third quarter of 2003)|
|6-14|Transmitter’s Federal EIN\\ \\Enter only numeric characters\\ \\BASIC EIN|
|15-22|Computer\\ \\Enter the manufacturer’s name|Derived from [IDFDV] Field Identifier: ‘BASIC COMPUTER’
|23-24|Internal Label\\ \\ ‘SL’, ‘NS’, ‘NL’, ‘AL’, or blank for diskette|Derived from [IDFDV] Field Identifier: ‘BASIC INTERNAL LABEL’ (seq 2100, first 2 characters)
At line 102 changed 3 lines
|26-27|Density\\ \\‘16’, ‘62’, ‘38’, or blank for diskette|Derived from [IDFDV] Field Identifier: ‘BASIC DENSITY’ (seq 2110)
|28-30|Recording Code (Character Set)\\ \\“EBC’, or ‘ASC’. Always ‘ASC’ for diskette|Derived from [IDFDV] Field Identifier: ‘BASIC RECORDING MODE’ (seq 2120, first 3 characters)
|31-275 AL|Blank|
|26-27|Density\\ \\‘16’, ‘62’, ‘38’, or blank for diskette|Derived from [IDFDV] Field Identifier: ‘BASIC DENSITY’ (seq 2110)
|28-30|Recording Code (Character Set)\\ \\“EBC’, or ‘ASC’. Always ‘ASC’ for diskette|Derived from [IDFDV] Field Identifier: ‘BASIC RECORDING MODE’ (seq 2120, first 3 characters)
|31-275 |Blank|
At line 108 changed one line
|1-1|Record Identifier|Constant ‘E’
|1-1|Record Identifier|Constant ‘E’
At line 112 changed one line
|24-73|Employer Name\\ \\Enter the first 50 positions of the employer’s name exactly as registered with the state UI agency|Derived from the Entity
|24-73|Employer Name\\ \\Enter the first 50 positions of the employer’s name exactly as registered with the state UI agency|Derived from the Entity
At line 114 changed 2 lines
|159-159 AL|Name Code|Constant ‘S’ to indicate that surname appears first
|160-160|Type of Employment\\ \\‘A’, ‘F’, ‘H’, ‘M’, ‘Q’, ‘R’, or ‘X’|Derived from [IDFDV] Field Identifier: ‘TYPE OF EMPLOYMENT’
|159-159 AL|Name Code|Constant ‘S’ to indicate that surname appears first
|160-160|Type of Employment\\ \\‘A’, ‘F’, ‘H’, ‘M’, ‘Q’, ‘R’, or ‘X’|Derived from [IDFDV] Field Identifier: ‘TYPE OF EMPLOYMENT’
At line 119 changed one line
!Record Name: Code S – Employee Wage Record
!Record Name: Code S – Employee Wage Record
At line 121 changed 3 lines
|1-1|Record Identifier|Constant ‘S’
|2-10|Social Security Number\\ \\Employee’s social security number; if not known, enter ‘I’ in position 2 and blanks in position 3-10|
|11-37 AL|Employee Name\\ \\Enter employee name as per Name Code ‘S’ (surname first, followed by first name)|
|1-1|Record Identifier|Constant ‘S’
|2-10|Social Security Number\\ \\Employee’s social security number; if not known, enter ‘I’ in position 2 and blanks in position 3-10|
|11-37 AL|Employee Name\\ \\Enter employee name as per Name Code ‘S’ (surname first, followed by first name)|
At line 125 changed one line
|124-125 AL|State Code\\ \\Use standard FIPS postal abbreviation |Constant ‘AL’ for Alabama
|124-125 AL|State Code\\ \\Use standard FIPS postal abbreviation |Constant ‘AL’ for Alabama
At line 134 changed 3 lines
|1-1|Record Identifier|Constant ‘T’
|2-8|Total Number of Employees\\ \\The total number of ‘S’ records since the last ‘E’ record|
|9-21 AL|State QTR Total Gross Wages for employer\\ \\QTR gross wages subject to all taxes\\ \\Total of this field on all ‘S’ records since the last ‘E’ record|
|1-1|Record Identifier|Constant ‘T’
|2-8|Total Number of Employees\\ \\The total number of ‘S’ records since the last ‘E’ record|
|9-21 AL|State QTR Total Gross Wages for employer\\ \\QTR gross wages subject to all taxes\\ \\Total of this field on all ‘S’ records since the last ‘E’ record|
At line 141 changed 2 lines
|1-1|Record Identifier|Constant ‘F’
|2-8 AL|Total Number of Employees in File\\ \\Enter the total number of ‘S’ records in the entire file|
|1-1|Record Identifier|Constant ‘F’
|2-8 AL|Total Number of Employees in File\\ \\Enter the total number of ‘S’ records in the entire file|
This page (revision-30) was last changed on 26-Nov-2021 10:22 by Meg McFarlandTop