APPROVE EMPLOYEE TIME AND EXCEPTIONS #
The Approve Employee Time and Exceptions form (WVTSH) is a form intended for Approvers so they may approve employee time sheets. Approvers may also if necessary update time sheets by adding a scheduled shifts or exceptions.
The Approver must be part of a time sheet approval process in order to see time sheets in this form. The form will only show time sheets that are of the following statuses: Scheduled Modified, Active, Rules Applied, Submitted and Ready for PR.
The user must select the employee from the find list below.
- TS #
- The employees' time sheet number is displayed here.
- EE#
- The employee's person code is indicated here.
- Last Name
- The employee's last name is displayed here.
- Fist Name
- The employee's first name is displayed here.
- Assign
- The assignment code the time card was generated for will display here.
- Period
- The pay period the time card was generated for will display here.
- From/To
- The time frame the pay period is for is displayed here.
- TC #
- The time card uniquely assigned number will display.
- Status
- The status of the time card will also display.
I Want To....#
- Submit
- By pressing this action button the time card in focus will be marked as Submitted and will no longer be available for edit by the user.
- Approve
- If the user is in agreement with the time card they may press this button to approve the time sheet.
- Submit/Approve All Reporting Time Sheets
- This button allows the manager to submit and approve all of his/her reporting time sheets.
Daily Schedule tab#
The daily schedule for the employees who the Manager is responsible for will display below.- Date
- The start date of the employee's shift is held here.
- Shift
- The shift code the employee is working will display here.
- Start Time
- This field will display the start time of the employee's shift.
- End Time
- This field will display the end time of the employee's shift.
- O/R Shift Start Time
- If the start time of the shift has been overridden, the new start time will be reflected here.
- O/R Shift End Time
- If the end time of the time sheet has been overridden, the new end time will display here.
- Exceptions Summary
- This field will provide a summary of the type of time exception added.
Schedule Exceptions#
- Name
- The employee's full name appears in this field. The name defaults in from the time sheet in focus above.
- Special Conditions
- The type of special condition may be selected from the LOV provided.
- Description
- The description of the time code tied to the special condition selected previously will display in this field.
- Start Time
- The start time of the time exception is entered in this field.
- End Time
- The end time of the time exception is entered in this field.
- Department
- The department code may be overridden by selecting from the LOV provided.
- Cost Center
- A cost center may be associated to the time exception.
- Audit Info
- Additional information may be provided for the time exception using this field.
- Time Exception Action
- The type of time exception being added may be selected from the LOV provided.
Time Sheet Leave Summary tab#
Non-Exempt Employees Only#
The manager may add a leave for the employee or may review already recorded leaves taken during the time frame of the time sheet.- Start Date
- This field holds the start date of the employee's leave.
- End Date
- This field holds the end date of the leave.
- Special Conditions
- The manager may select from the provided LOV the appropriate Special Condition for the leave.
- Leave Type
- The leave type code associated to the time code selected from the Special Condition will default in this field.
- Start Time
- If the leave is for a particular time frame within a day, the start time of the leave may be entered here.
- End Time
- If the leave is for a particular time frame within a day, the end time of the leave may be entered here.
- Audit Info
- Additional information pertaining to the employee's leave may be provided using this field.
- Approval
- If the leave requires approval, it will display here.
Daily Exempt Entries tab#
- Date
- The start date of the time exception.
- Leave Summary
- If a leave was entered for the employee, a summary of the employee's leave is displayed here.
- Special Conditions
- The special condition used to create the time exception is displayed here.
- Hours
- The number of hours the time exception was created for.
- Cost Center
- The cost center for the time exception is displayed here.
- Prem
- If a premium is associated to the time entry it will display here.
- Job
- The employee's job code will display in this field.
Leaves#
The approver may add a leave for the employee or may review already recorded leaves taken during the time frame of the time sheet.- Person
- The employee's full name display here in this field.
- Start Date
- This field holds the start date of the employee's leave.
- End Date
- This field holds the end date of the leave.
- Time Code
- The time code used to record the employee's leave.
- Type
- The leave type code associated to the time code selected from the Special Condition will default in this field.
- Leave Time
- This field displays the 'projected' amount of time that has been requested. This field is populated when a leave line is entered for a future dated leave.
- Projected Time
- This field displays the total amount of leave time that has been requested.
- Basis
- The basis of the time recorded, ie: Hrs, Days
- Approval
- If the leave requires approval, it will display here.
