APPROVE TIME#
The Approve Time form (WADATS) is a form intended for Approvers so they may approve 'submitted' time sheets.
The user must select the employee and time sheet from the find list below.
- TS #
- This field displays the unique number assigned to the time sheet.
- Name
- This field will display the employee's full name.
- Ending
- This field displays the pay period end date.
- Department
- The department where the employee works will display here.
- # of Changes
- The system will derive the total number of modifications made to the time sheet and will display that count here.
- # of Reqs
- If a request has been entered for a time sheet, the number of requests for the time sheet will display here.
- Reg
- The system will derive the number of regular hours within the time sheet.
- Lv
- The system will derive the number of leave hours within the time sheet.
- OT
- The system will derive the number of overtime hours within the time sheet.
- Oth
- The system will derive the number of hours within the time sheet that do not fall within Regular, Leave, or Overtime time code types.
- Last Act
- This field will indicate the last approval action that was completed for this time sheet, ie: Approved, Not Approved. The date and time of the last action will also display here.
I Want To...#
- Submit/Approve All Reporting Time Sheets
- This button allows the approver to submit and approve all of the time sheets for those employees who report to the approver.
Time Sheet #
Time Sheet Information#
- To
- This field displays the pay period end date.
- Employee
- The employee's full name will display here.
- Rank
- This field will display the employee's rank.
- TS#
- The unique number assigned to the time sheet will display in this field.
- Status
- The status of the time sheet will display here.
- Department
- The department where the employee works will display here.
- Job
- The employee's job code will display here.
I Want To...#
- Submit This Time Sheet
- This button allows the approver to submit the time sheet for the selected employees who report to the approver.
- Comments
- Any comments added to the time sheet will display in this field.
- Approval Bar
- The approval bar will display here. Depending on the approval process defined, there may be one step or multiple steps in the approval bar.
Approval Process#
This section will indicate where the time sheet is at within the approval process.- Last Action
- This field will indicate the last approval action that was completed for this time sheet, ie: Approved, Not Approved. The date and time of the last action will also display here.
- Completed By
- The user who completed the last approval action will display here.
- Comments
- If the approver added additional comments during the approval they will display here.
TS Details#
- Date
- This field represents the day that the time entry/exception was generated/entered for
- Start Time
- This field represents the beginning time associated to the time code indicated (i.e. the start of the shift entry).
- End Time
- This field represents the ending time associated to the time code indicated (i.e. the end of the shift entry).
- Total
- This field represents the total hours for the day.
- Reg
- This field displays the number of regular hours were recorded for the day.
- OT
- This field displays the number of overtime type hours that were recorded for the day.
- Leave
- This field displays the number of leave type hours were recorded for the day.
- Holiday
- This field displays the number of holiday hours were recorded for the day.
- Prem(s)
- If a premium was added for the day, it will display here.
- Job/Pos
- This field displays the job/position associated to the assignment indicated.
- Summary
- This field displays any notes that have been entered for the exception.
- Source
- The source of the time entries will display here. i.e:Generated, Loaded, Manual
- Show Details
- By pressing this toggle the table will change to display each time sheet entry.
Update/View Changes#
The user may update the time sheet or view changes to the time sheet in this tab.- Action
- This field indicates what 'action' the time exception is for. For e.g. Add'l Time/Shift
- Start
- This field indicates the start date of the time exception.
- End
- The end date of the time exception is indicated in this field.
- From
- This field represents the beginning time associated to the time code indicated.
- To
- This field represents the ending time associated to the time code indicated.
- Time Code
- This field will display the time code that the exception was generated against.
- Cost
- This field is used to associate a cost center to the time exception.
- Assignment
- This field will display the employee's assignment for which the exception is being entered.
- Position
- This field is used to override the position that is associated to the time exception.
- Job
- This field is used to override the job that is associated to the time exception.
- Shift
- This field will display the shift that the exception is being entered against. If the exception is to be entered for a different shift, then the timekeeper must select another shift from the LOV, otherwise the shift that is indicated in the time entries above will be used.
- Job Order #
- This field is used to associate a work order to the time exception.
- Value
- This field displays the value/amount of the time exception.
- Premium(s)
- This field displays the premium code associated to the time exception.
- Remarks
- This field is used to enter notes for the time exception.
