KnowledgeBase: WARPO

MAINTAIN POSTINGS#

The Maintain Postings screen allows you to view all the current open postings within the database.

A posting is simply a requisition with more detail. Organizations that do not have a formal requisition process can start directly with the posting. Once a recruiting activity is approved to proceed, a detailed posting record is created with all of the information necessary for the recruitment cycle.

Postings may result from the creation of a new position, a vacancy in an existing position, or internal movement and transfers. Postings are sometimes created to fill vacancies caused by other postings; these postings can be linked to create a chain of postings.

Postings are uniquely identified within an entity by a posting code that may be manually entered or automatically generated.

Postings may be very general or detailed and may be created for a department, location, unit, group, job or position(s). They must, however, be associated with a job profile.

A posting may be for one or more people; the number is determined by the Required FTE.

Postings should state the required FTE, a suggested wage or salary range and the desired assignment start date. Only jobs and positions that are active 'as of' the assignment start date can be associated to the posting. Further, any associated positions must also be approved and not abolished to be valid.

The period of time that the posting is considered open is normally specified. Postings may be designated for internal or external candidates, or be open to both. If open to both, you may provide two open dates, one for internal and one for general applications, which would allow internal candidates to apply first. Applications will not be accepted prior to the open dates or after the posting close date, if provided.

At the time a posting is created, information is derived from the job profile. Each posting can have its own tailored job profile or a posting may be applied to multiple job profiles.

Clients can add the following line to their Home Page to allow outside people to look at job postings:

http://server:port/selfService/public?FORM=WCRPO

Through this screen, you can either view a quick list of all the postings or search and retrieve detailed information for specific postings.

The postings will be listed at the top of the screen and identified by the following fields:

Priority

Posting #

Posting Status

Posting Source

Posting Title

By clicking on one of the postings listed, you will be able to see further details about that posting.

The further information about the postings are provided under the following tabs; Posting Details, Job Profile, Applicants, Recruiting Logs, and Recruiters. By clicking any of these tabs, the corresponding information will be presented to you.

Posting Details#

The Posting Details tab maintains information about the posting such as the nature of work and salary.

Posting #: This field displays the code that uniquely identifies the posting within the system.

Entity: This field displays the name of the company/organization for the posting.

Job Profile: This field identifies the job profile associated with the posting.

Title: This field displays the name of the job associated with the posting.

Manager: This field displays the individual who supervises the job.

Timeframe#

Status: This field indicates the current status of the posting.

Original Posting: If this posting has been derived from another positing, that original posting will be listed

here.

Requisition Date: This field will display the date for this requisition was created.

Internal Opened: This field displays the date the posting is to be opened to internal candidates.

General Opened: This field displays the date the posting is to be opened to all candidates, either internal or

external.

Posting Closed: This field displays the date the posting is to be closed to all candidates.

Posting Filled: If the posting has been filled, this field will display the date it was filled.

Source#

Source: This field displays the reason for the posting.

Priority: The priority of the posting will be shown in this field.

Type: This field indicates the nature of the posting.

Category: This field classifies the posting into a specific group.

Required FTE: This field displays the number of Full Time Equivalent (FTE) required for this posting.

Default FTE: This field displays the default Full Time Equivalent (FTE) for this position used for forecasting and costing.

Filled FTE: This field indicates the number of Full Time Equivalents (FTEs) that have filled or partiallyfilled

the position associated to this posting.

Specifics#

Position: This field displays the position for which the posting is created.

Unit: This field displays the unit associated to the posting position.

Job: This field displays the job associated to the posting position.

Department: This field displays the department associated to the posting position.

Group: This field displays the group associated to the posting position.

Work Rule: This field displays the work rule associated to the posting position.

Location: This field displays the location associated to the posting position.

Posting Text: This field allows you to provide additional information about the posting.

Assignments#

Nature of Work#

Employment Type: This field classifies the job into a specific employment type.

Responsibility Level: This field indicates the level of responsibility the employee in this job will have at the

company.

Language Class: This field identifies the primary language used in this assignment.

Group Type: This field displays the type of group for this assignment.

Work Type: This field further groups the assignment into work types.

WC Class: This field displays the assignment’s Worker’s Safety and Insurance Board classification, used to determine the WC category for reporting. (Canada only).

Compensation#

Start Date: This field displays the date the assignment is to start.

End Date: If this assignment is date sensitive, the last date of the assignment will be displayed here.

Hours/Day: This field displays the average daily hours associated with this assignment.

Hours/Week: This field displays the average weekly hours associated with this assignment.

Range: This field displays the salary range for the job profile.

Wage Scale: This field displays the wage scale for the job profile.

Wage Rate $: This field displays the wage rate for the job profile.

Basis: This field displays the rate basis that the wage is expressed in.

Job Profile#

The Job Profile tab maintains information about the actual job associated with the posting.