EMAIL APPLICANTS#
Processing Information#
The Email Applicants (UREA) screen allows you to send mass emails to a group of applicants regarding the recruiting process for a posting they applied to.A log of all emails sent is currently logged in the the P2K_RE_RECRUITING_LOGS table showing the email address and text that was sent.
Report Parameters & Filters#
| Report Parameters | |
|---|---|
| Priority Tag | Optional, LOV available, <Normal Priority> You may select the level of logging desired: ‘Not Specified’, ‘Highest Priority’, ‘High Priority’, ‘Normal Priority’, ‘Low Priority’ or ‘Lowest Priority’ |
| Email Subject | Mandatory, Text This field will hold the subject title of the email |
| Email Body | Mandatory, Text The contents of the email will be entered in this field. This field can contain HTML formatting for the email. |
| User Comment | Optional, Text This field holds the user-supplied comment which will appear in the header of all pages of the report but not in the email. |
| Exception Level | Mandatory, LOV available, <Exceptions Only> You may select the level of logging desired: ‘Exceptions Only’, ‘User Trace’, ‘Legislation’, ‘UserCalc Trace’, ‘Program Trace’ or Utility Trace |
| Report Filters | |
|---|---|
| Entity | Optional, Multiple selections, LOV available This field allows you to indicate that the email be sent to applicants from the entities listed |
| Job Profile | Optional, Multiple selections, LOV available This field allows you to indicate that the email be sent to applicants with the job profiles listed |
| Posting | Optional, Multiple selections, LOV available This field allows you to indicate that the email be sent to applicants to the postings listed |
| Posting Status | Optional, Multiple selections, LOV available This field allows you to indicate that the email be sent to applicants associated to the posting statuses listed |
| Application | Optional, Multiple selections, LOV available This field allows you to indicate that the email be sent to individuals from the applications listed |
| Appl. Status | Optional, Multiple selections, LOV available This field allows you to indicate that the email be sent to applicants with the statuses listed |
| Recruiting Stage | Optional, Multiple selections, LOV available This field allows you to indicate that the email be sent to applicants with the statuses listed |
| Candidate | Optional, Multiple selections, LOV available This field allows you to specify the applicants who are to receive the email |
| Status | Optional, Multiple selections, LOV available This field allows you to indicate that the email be sent to applicants with the statuses listed |
| Source | Optional, Multiple selections, LOV available This field allows you to indicate that the email be sent to applicants from the recruiting sources listed |
| Type | Optional, Multiple selections, LOV available This field allows you to indicate that the email be sent to applicants with the types listed. |
| Category | Optional, Multiple selections, LOV available This field allows you to indicate that the email be sent to applicants with the categories listed |
| Rejection Reason | Optional, Multiple selections, LOV available This field allows you to indicate that the email be sent to applicants with the reasons for rejection selected |
Tables column information can be referenced from#
There are a number of tables that you can pull information from linked to each candidate using the <<TABLE_ALIAS.COLUMN_NAME>> notation as in the samples below. These tables are:| RPO | P2K_RE_POSTINGS |
| RAP | P2K_RE_APPLICATIONS |
| DEN | P2K_CM_ENTITIES |
| RST | P2K_RE_RECRUITING_STAGES |
| RCA | P2K_RE_CANDIDATES |
| DSP | P2K_CM_STATE_PROVINCES |
| DCO | P2K_CM_COUNTRIES |
| DSD | P2K_CM_SCHOOL_DISTRICTS |
| DTX | P2K_CM_TAX_JURISDICTIONS |
Sample Usage#
UREA - Phone InterviewEmail Subject:#
High Line Recruiting System message to selected applicants for <<RPO.POSTING_TITLE>>
Email Body:#
Dear <<RCA.FIRST_NAME>> <<RCA.LAST_NAME>> - Candidate Code: <<RCA.CANDIDATE_CODE>>, In our search for a Technical Support Consultant, you have been selected to be moved to the next recruiting stage. In this stage we will be conducting short phone interviews (15 to 20 minutes or so) to help narrow the list some more. These interview questions are not technical in nature but rather are designed to probe more about you and your thoughts. I hope to conduct most if not all of these interview questions over the next 2 days. Please respond with the best time ranges and method of contact for either Thursday or Friday. Mary Jones. HR Representative.
Results:#
Dear John Smith - Candidate Code: X2026, In our search for a Technical Support Consultant, you have been selected to be moved to the next recruiting stage. In this stage we will be conducting short phone interviews (15 to 20 minutes or so) to help narrow the list some more. These interview questions are not technical in nature but rather are designed to probe more about you and your thoughts. I hope to conduct most if not all of these interview questions over the next 2 days. Please respond with the best time ranges and method of contact for either Thursday or Friday. Mary Jones. HR Representative.
