Tax Reporting - DE
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District of Columbia Annual and Quarterly Reporting#

What's New for Tax Year 2011#

The following changes have been noted for reporting W2 wages to the Federal Government: Note that while DC has indicated that it will migrate to the ICESA file format for UI reporting in the future, we continue to support the UI wage reporting for the District of Columbia in the special DC-80 byte file format until further notice.

Set Up#

This document contains abbreviated set up requirement for DC only, please refer to the general document (US_Annual_Qtrly_Reporting_GEN) for other setup procedure that may also be required.

IDGV - State Registration#

IDGV - State SUI Registration#

State File Procedures#

Annual W2 Wage Reporting – EFW2 format#

RPYEU must be run and the following selected to generate DC file information:
Report List Filters, Select State:District of Columbia, USA
Parameters, Annual Form Code:(example: use standard form code‘HL$US-W2-2012’)
Parameters, Period Type:Year
Parameters, Period End Date:Year End Date (i.e. 31-Dec-2011)
Parameters, Media Format:State File Format

The Directory and Media File Name parameters must be populated or an output file will not be produced.

State Media Magnetic Media Reporting – EFW2 (Formerly MMREF1) Format#

Record name
Code RA - Transmitter Record (same as the federal code RA)

Quarterly UI Wage Reporting – ICESA format#

RPYEU must be run and the following selected to generate DC State file information: Please note that DOES still accepts the 80-byte file format for quarterly wage reporting until further notice, but it has recommended that companies should begin reporting quarterly wages in the ICESA format from now on).

Quarterly UI Wage Magnetic Media Reporting - DC State 80-byte Format (Supported by HLC Until Further Notice)#

Detail Record Format#

ColumnDescription
1-1- Quarter Ending Code
- (M, J, S, or D)
2-3- Reporting Year
4-9- Employer Account Number
- Derived from the IDGV State SUI Registration
10-13- First Four significant characters of Company Name
14-17- Constant “0000”
18-26- Employee Social Security Number
27-31- First Five characters of Employee Last Name
32-40- Total Wages paid this quarter (assumes 2 decimal places)
41-41- Blank
42-42- Constant Letter “X”
43-80- Blank

ICESA for District of Columbia#


Notes#

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